Enterprise Content Management with SAP

The #1 enterprise content management benefit for many organisations is the building of an efficient and responsive data management organisation with enhanced capabilities for information creation, capture, distribution and consumption.

Greater quality. Enterprise Content Management delivers greater quality through improved accuracy and consistency of information distributed to customers both inside and outside the organisation.

Agility. The organisational agility needed to meet dynamic market demands can be dramatically improved through an enterprise data model that forms the foundation of all data initiatives and accommodates growth requirements.

Enterprise wide integration. Establishing and maintaining an enterprise content management initiative will enable an organisation to realise enterprise wide integration and alignment goals that are too often missing from current information strategies.

#1 >Q Agile EWI

Datacentrix’ Enterprise Content Management (ECM) team has crafted a set of business processes, tools, disciplines and practices that we use to manage information and content created from your data.

Our goal is to provide and preserve your information as a business asset that remains secure and useful. We aim to make it easily accessible, meaningful, accurate and timely. Datacentrix builds efficient and agile content management operations with capabilities for information creation, capture, distribution and consumption.

We can help you to realise the true value of your content, allowing you to make better decisions, supporting efficient processes and leading to informed future planning. Our ECM portfolio of Business Intelligence, Data Management and Enterprise Content Management solutions can lead to material cost savings through the efficient management of your information and content, allowing you to do the same or even more for less.

Datacentrix’ Enterprise Content Management solutions comprise several specific disciplines to ensure that you are better able to respond to increasing regulatory and commercial enterprise compliance requirements. Datacentrix will ensure that you are equipped to manage the huge diversity of information and content as the volume of data grows.

ECM is not a single technology but a broad discipline covering all the information assets of an organisation (both structured and unstructured content in the form of documents, records, scanned images, emails, photos, web content, etc.).

Are you able to properly make use of your content or is it becoming too difficult and costly? The exponential growth in the volume of content and information, changing legislation and rising costs has combined to make Enterprise Content Management (ECM) a strategic challenge for many.

Archive and Document Access (ADA). Data archiving is used to achieve two key goals: Reducing data volumes and complying with legal data retention requirements.

This SAP solution provides for the storing, archiving and retrieving of all types of documents - spreadsheets or emails, structured or unstructured, SAP or third-party documents used in SAP processes and applications.

Employee File Management (EFM) helps you deliver complete, compliant, accessible digital records of your workforce – making your HR organisation more efficient.

Vendor Invoice Management (VIM) is used for the processing of incoming vendor invoices and covers scanning, OCR, checks/validations, exception handling and posting with an approval process or directly.

Extended Enterprise Content Management (xECM) unites your enterprise content and applications by integrating with SAP Business Suite (SAP ERP, CRM, SCM, SRM, PLM) in a productised fashion to manage all content in a world class content management system.

SharePoint services for SAP extended ECM allows both systems to cooperate smoothly with each other.

Whether you use SharePoint as a portal or for document management, in combination with SAP Extended ECM you are able to improve your business processes significantly through tight integration with your SAP Business Suite applications.

Digital Asset Management (DAM) leverages rich media as the preferred format to capture, manage, preserve and deliver digital assets to promote brand and marketing messaging of portfolios, products and services.

A digital strategy that integrates with your business operations will contribute and increase process efficiency through integrated management of your digital content.

Document Presentment streamlines the creation and management of customer, vendor facing or corporate communications across a wide range of channels.

Document and records

Email Intranet, portal, web

Scanning Managingbusiness process

Social media

Findinginformation

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ECM assessmentand maturitymeasurement

ECM strategy(and roadmap)

Changemanagement

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Organise, categorise,classify information

ECM governanceframework(policies, procedures)

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Programme management

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EIM business case

Information governance framework

Plan Design Commission Anchor Maintain

† EIM survey and assessment

† Information inventory† Maturity assessment

† EIM vision and mandate† EIM business

requirements† EIM strategy & roadmap

† Classify, taxonomies, metadata

† Information security† Technology solution

† EIM technology† New methods of working† Information organisation

and access

† Monitor uptake† Streamline† Audit

† Monitor† Governance† Growth† Enhance

Initiate

SAP Enterprise Content Management solutions

VendorInvoice

Management

Archive and Document

Access

SharePointservices for SAP

ExtendedEnterprise Content

Management

EmployeeFile Management

DocumentPresentment

DigitalAsset

Management

ECM SOLUTIONS

Corporate officeCorporate Park North 238 Roan Crescent, 1685Old Pretoria Road, Midrand

Tel: +27 (0)87 741 5000

Logistic centre26 Landmarks AvenueKosmosdal, Extension 11Samrand, Midrand

Tel: +27 (0)12 657 5000

Cape Town office18 Oxbow Crescent The Estuaries Century City, 7441

Tel: +27 (0)21 529 0700

Port Elizabeth office175 Cape Road Mill ParkPort Elizabeth

Tel: +27 (0)41 391 0200

East London office8-10 Winkley Street, Chesswood Office Park Block B, Berea, East London

Tel: +27 (0)43 705 8000

Durban officeGround Floor, 6 The TerraceWestway Office ParkWestville, Durban

Tel: +27 (0)87 741 9000

About Datacentrix

Datacentrix is a complete ICT systems integrator, providing solutions and services across the full information value chain to its customers. The company uses leading technologies to drive customer business strategies, unlocking efficiencies and empowering meaningful business insight.

Our most valuable assets are captured in the minds and spirit of our people. Every person at Datacentrix is a critical part of our service delivery model and our strategy for generating sustainable value for our customers and stakeholders.

We value partnerships and go the distance to establish trusting, lasting customer and stakeholder relations. Our longstanding affiliations and accreditations with our technology partners enable direct access to technology using the shortest channels.

It's our passion for excellence that drives our innovative and flexible solution design. Datacentrix' value-driven strategy and proven execution capability reinforce its position as one of the top ICT players in the local market.

www.datacentrix.co.za

Benefits of SAP Enterprise Content Management solutions

† Process transparency via a single point of access to all business information† Higher productivity through sharing content across applications, so users can make the most of business content no matter where it resides† Easier compliance with fast access to documents company-wide and secure archiving of data in durable, unalterable form† Lower costs for implementation, maintenance, and support due to integration with SAP software† Increased system response time and availability with less data to be processed and less downtime for software upgrades

† Faster HR processes through a complete view on all employee documents† Support for global HR processes via parallel access in all locations † Low training costs and high employee satisfaction within HR department due to the tight integration with SAP ERP HCM† Cost savings through elimination of paper archives

† Cost savings through reduced headcount, elimination of duplicate and late payments and offshoring of operations† Improved vendor relations through on-time payments and the ability to provide accurate and current information† Enhanced compliance and accountability with key regulations, such as the Sarbanes-Oxley Act, due to tighter internal controls and accurate

reporting† Continued knowledge gathering through software that captures experts' experience and makes it available even when the experts are offline

† Reduced total cost of ownership because the software is powered by the SAP NetWeaver® technology platform and uses SAP user management tools to minimise administrative overhead

† Reduced IT operating costs through data archiving to compress content, eliminate duplicates, and therefore reduce storage costs† Streamlined software upgrades by archiving data and documents to minimise downtime and database size, optimising storage requirements

and system performance† Reduced regulatory risk with in depth records management functionality so you can fully document and retrieve the lifecycle of enterprise

content† Improved records management consistency and accuracy of content through automatic addition of classifications to documents

† Improve team productivity and effectiveness † Remove information silos to reduce data volumes† Enforce corporate governance and legal compliance policies on Microsoft SharePoint content† Minimise delays and disruption caused by missing or inaccessible documentation † Reduce storage and information discovery costs

† Optimise digital asset creation and management across the enterprise with a flexible, automated environment† Reduce operating costs with improved efficiency across a content value chain† Optimise creative workflows through integration with design applications† Prepare for growth with an application built on open and standardised architecture that will scale to meet your needs † Lower total cost of ownership with an integrated software landscape

† Personalised business communications without IT intervention† Automated document-related processes that streamline operations† Optimisation of high-volume document generation† Consistent delivery of timely and accurate information across channels† Ad-hoc correspondence based on templates and compiled documents

Archive and Document Access (ADA)

Employee File Management (EFM)

Vendor Invoice Management (VIM)

Extended Enterprise Content Management (xECM)

SharePoint services for SAP extended ECM

Digital Asset Management (DAM)

DocumentPresentment

SAP solution Business benefits