30
Enterprise Payment Solutions ePay Portal ePay Portal Handbook

Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

  • Upload
    others

  • View
    1

  • Download
    0

Embed Size (px)

Citation preview

Page 1: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

Enterprise Payment Solutions ePay Portal

ePay Portal Handbook

Page 2: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

i ePay Portal December 2016 ePay Portal Handbook

Contents

Contents ....................................................................................................................................... 2

I. ePay Portal: Overview ........................................................................................................ 1

II. System Requirements ........................................................................................................ 1

III. Payments .......................................................................................................................... 1

A.Making a One-Time (Pay Now) Donation/Payment with a Check ....................................... 1

B.Making a One-Time (Pay Now) Payment/Donation with a Credit Card ............................... 6

IV. User Registration ............................................................................................................... 9

A.Registering as an Individual or Business ......................................................................... 9

B.Logging in the First Time ................................................................................................. 12

C.Adding a Checking Account Payment Type ................................................................. 13

D.Adding a Credit Card Payment Type ............................................................................... 14

V. Updating Your Profile ....................................................................................................... 15

VI. Requesting Login Information ........................................................................................ 18

A.Regaining Access If You Are Locked Out ........................................................................ 19

VII. Creating a Single Payment ............................................................................................... 19

A.Making a Payment/Donation with a Check or Credit Card ........................................... 20

B.Creating a Recurring Payment ......................................................................................... 22

VIII. Managing Your Accounts ................................................................................................. 24

A.Adding an Account ........................................................................................................ 24

B.Listing Accounts ............................................................................................................ 25

C.Deleting an Account ....................................................................................................... 25

IX. Reports ............................................................................................................................ 26

A.Creating a Scheduled Payments Report ....................................................................... 26

Page 3: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

1 Rent Collector Portal December 2016 Rent Collector Portal Handbook

I. ePay Portal: Overview

The ePay Portal gives you the ability to make payments or donations to any of your creditor’s or association’s accounts. These payments/donations can be in the form of a one-time (Pay Now), single, and/or recurring transaction to be debited from either your checking account or charged to your credit card.

One-time payments/donations can be created one of two ways:

A Pay Now transaction without signing in.

As an existing user with a login user name and password.

To set up a recurring payment, you will need to sign in and register your personal user information, such as name, address phone number, etc.

Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create single or recurring payments, and view payments coming due or those that have already been debited. Once set up, you will receive an email confirmation with a temporary password you need the first time upon logging in to create a payment.

II. System Requirements The following browsers and platforms work with the CPP application.

Microsoft® Internet Explorer® 7 and 8 with Microsoft Windows® and Vista®

Microsoft Internet Explorer 11 with Microsoft Windows and Vista

Safari® with Macintosh® OSX®

Firefox® with Microsoft Windows 7 and Vista

Chrome™ with Microsoft Windows 7 and Vista

NOTE: The ePay application allows for a number of customizable fields and labels according to the settings specified. Your menu options may differ slightly from those pictured throughout this document.

III. Payments

A. Making a One-Time (Pay Now) Donation/Payment with a Check

A Pay Now or one-time payment allows you to make a payment without setting up and maintaining customer and account information. You may want to use this feature to pay a bill in

Page 4: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

2 Rent Collector Portal December 2016 Rent Collector Portal Handbook

its entirety at one time or make a one-time donation. This option is also advantageous if you have a yearly payment obligation which may change from year-to-year and a recurring payment is not ideal, or if you wish to refrain from storing your personal information in the system.

1. Navigate to the provided URL address. The business to you which you are making a payment may also have a website with a link to the address.

2. Select the Pay Now option. This may read differently for each business website.

FIGURE 1 – EXAMPL e PAY NOW OPTION FROM A BUSINESS WEBSITE

3. Fill in the following required fields to complete a debit to a checking account.

Location – The account and/or purpose for which the payment/donation is to be sent. Select the correct account from the drop-down list. For example, the Location may be “Monthly Rent Payment” or something related to your reason for payment.

Amount – The amount field is a value with two decimal places (XX.XX).

Payment Type – Select Check from the drop-down list.

Card/Account Type – Select either Checking or Savings from the drop-down list to identify the account from which funds are to be withdrawn.

Is Business Account – Select this check box if the Checking or Savings account to be debited is a business account. Do not select the check box if the account is an individual or personal account.

Name On Account – The name on the account to be debited. A value of all zeros is not valid.

Routing Number – The ABA (Transit) number of the financial institution from which the funds are being debited. See the figure below where a routing/transit number can be located on a check.

Page 5: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

3 Rent Collector Portal December 2016 Rent Collector Portal Handbook

FIGURE 2 - EXAMPLE CHECK WITH INDICATED ROUTING NUMBER

Account Number – The account number from which the funds are to be debited. See the figure below where an account number can be located on a check.

FIGURE 3 - EXAMPLE CHECK WITH INDICATED ACCOUNT NUMBER

Address – Enter the street address associated with this account.

City – Enter the city associated with this account.

State/Region – Select the two-character abbreviation of your state or region for this account.

Postal Code – Enter the zip code of the residence.

Email – Enter an email address associated with this account to which a payment confirmation can be sent.

4. Fill in any optional fields that may be displayed if desired.

Check Number – The serial number of the check located either on the top right corner of the check or next to the routing and account information.

Page 6: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

4 Rent Collector Portal December 2016 Rent Collector Portal Handbook

FIGURE 4 - CHECK NUMBER

Description – This field is alphanumeric and can hold up to 50 characters. It is used as a memo field to identify what the transaction is for or any transaction-related information.

Transaction ID – An optional, alphanumeric field that can hold up to 50 characters and must be unique for each transaction. If left blank, the application will automatically assign a value. It is strongly recommended you leave this field blank unless it is required by your creditor/organization/business.

Transaction Optional Fields – Up to 3 optional fields may display to capture additional information about the transaction. These fields may be required according to your creditor/organization/business.

Suite/Apt # – Enter an apartment number associated with this account, if applicable.

Country – Enter if other than U.S.

FIGURE 5 – Pay Now Page

5. Click Continue at the bottom of the page.

Page 7: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

5 Rent Collector Portal December 2016 Rent Collector Portal Handbook

6. The Payment Confirmation page gives you the opportunity to verify the data and authorize the debit from your account. You may also go back to make any necessary changes by selecting the Back option.

7. Read the Check Authorization Agreement and, if acceptable, select the check box next to I accept this agreement.

8. Select Agree and Submit.

FIGURE 6 - PAYMENT CONFIRMATION PAGE WITH SUBMIT OPTION

9. A Transaction Receipt will appear that can be printed for your records. This receipt will include a transaction response field (indicated below) that alerts you about the status of the transaction and the authorization agreement. The following is a list of responses and their meanings.

Success – The transaction was approved to be processed.

Error Internal – Contact customer support.

Page 8: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

6 ePay Portal December 2016 ePay Portal Handbook

FIGURE 7 - TRANSACTION RECEIPT WITH PRINT OPTION

10. Click Print Receipt to get a paper copy of the transaction.

11. Click Back to Merchant Page to exit the application.

B. Making a One-Time (Pay Now) Payment/Donation with a Credit Card

1. Navigate to the provided URL address. The business to you which you are making a payment may also have a website with a link to the address.

2. Select the Pay Now option. This may read differently for each business website.

3. From the Pay Now page, if at any time you wish to exit, select the Exit option in the top left corner.

4. Fill in the following required fields to complete a card payment.

Location – The account/purpose for which the payment/donation is to be sent. Select the correct account/purpose from the drop-down list. For example, the Location may be “Monthly Rent Payment” or something related to your reason for payment.

Amount – The amount field is a value with two decimal places (XX.XX).

Page 9: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

7 ePay Portal December 2016 ePay Portal Handbook

Payment Type – Select Credit Card from the drop-down list.

Card/Account Type – If displayed, select from the options listed to identify your credit card. Possible options may include the following:

Visa®

MasterCard®

Discover®

Diners Card®

American Express®

Is Business Account – Designates whether the credit card payment is on behalf of an individual/business account.

Name On Account – The name on the credit card account to be charged. A value of all zeros is not valid.

Card Number – The account number that appears on the credit card.

Expires On: Month and Year – Select the month and year the credit card will expire.

Address – Enter the street address associated with this credit card account.

City – Enter the city associated with this credit card account.

State/Region – Enter the two-character abbreviation of the state or region of this account.

Postal Code – Enter the zip code of the residence associated with this credit card account.

Email – Enter an email address associated with this credit card account.

5. Fill in any optional fields that may be displayed if you wish, or continue to the next step.

Description – This field is alphanumeric and can hold up to 50 characters. It can be used as a memo field, to identify the reason for the transaction or any transaction- related information.

Transaction ID – An optional, alphanumeric field that must be unique for each transaction. If left blank, the application will automatically assign a value. It is strongly recommended you leave this field blank unless it is required by your creditor/organization/business.

Transaction Optional Fields – Up to 3 optional fields may display to capture additional information about the transaction. These fields may be required according to your creditor/organization/business.

CVV Code – Enter the customer validation code that appears on the card.

Page 10: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

8 ePay Portal December 2016 ePay Portal Handbook

FIGURE 8 - CVV CODE

Suite/Apt # – Enter an apartment number associated with this account, if applicable.

Country – Enter if other than U.S.

6. Click Submit Payment. 7. The Payment Confirmation page gives you the opportunity to verify the data and

authorize the charge to your account.

FIGURE 9 - PAYMENT CONFIRMATION PAGE

8. Read the Credit Card Charge Authorization Agreement and, if acceptable, select the check box next to I accept this agreement.

9. Select Submit. 10. A Transaction Receipt will display (see sample below) that can be printed for your

records. This receipt will include a transaction response field that alerts the user as to the disposition of the transaction. The following is a list of responses and their meaning.

Success – The transaction was approved to be processed.

Page 11: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

9 ePay Portal December 2016 ePay Portal Handbook

Error Internal – Contact customer support.

11. Click Print Receipt to get a paper copy of the transaction, or click Back to Merchant Page to exit the application.

FIGURE 10 – TRANSACTION RECEIPT WITH PRINT OPTION

IV. User Registration You may opt to register your information in the system to create single and/or recurring payments, designate several accounts from which to debit, create reports on previous and/or scheduled payments, and maintain your user account information.

A. Registering as an Individual or Business

1. Navigate to the provided URL address. The business to which you are making a payment may also have a website with a link to the address.

2. Select Create Account to register your information. This option may read differently on the website itself.

Page 12: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

10 ePay Portal December 2016 ePay Portal Handbook

FIGURE 11 - REGISTRATION LINK

3. The User Registration page appears. If at any time you wish to exit this page, select the Exit option in the top left corner.

FIGURE 12 - USER REGISTRATION FOR AN INDIVIDUAL

4. Fill in all of the required fields, (designated by a red mark in the top left corner of the fields provided) to complete registration. Some fields may vary as requirements, depending on the organization.

Is Business Account – Designate this field if you are a business.

Customer Number – An optional, numeric field that must be unique for each user registration. This field may be provided to you by your creditor/organization.

User Name – Create a login name for access to the application. This field is not case-sensitive. A value of all zeros is not valid.

First Name – Type your first name. A value of all zeros is not valid.

Page 13: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

11 ePay Portal December 2016 ePay Portal Handbook

Last Name – Type your last name. A value of all zeros is not valid.

Business Name – If this is a business, type in the name of the business.

Secret Question – Create a phrase, word, or question that can be used for identification purposes if a new temporary password needs to be requested. This is not a case-sensitive field and does not need to be in the form of a question.

Secret Answer – Provide the answer to the secret question above.

Confirm Secret Answer – Re-type the secret answer.

Address – Enter your street address.

Suite/Apt# – Enter the suite or apartment number, if applicable.

State/Region – Enter the two-character abbreviation of the state or region associated with the address.

Postal Code – Enter the zip code associated with the address.

Country – Enter if other than the U.S.

Phone – Enter a telephone number in XXX-XXX-XXXX format.

Driver’s License – Enter your driver’s license number.

DL State – Enter the abbreviation of the state in which the driver’s license was issued.

Social Security – Enter your Social Security number.

Email – Enter an email address where transaction confirmations can be sent.

Confirm Email – Re-type the email address entered above.

Customer Optional Fields – Up to three additional fields may be included according to the settings applied. If required, enter in the data accordingly.

5. Select Register. 6. A User Registration confirmation window will appear, and an email will be sent to the

indicated address. Select Go to Login Page.

FIGURE 13 - USER REGISTRATION CONFIRMATION

Page 14: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

12 ePay Portal December 2016 ePay Portal Handbook

FIGURE 14 - REGISTRATION CONFIRMATION EMAIL

B. Logging in the First Time 1. Once at the provided URL, complete the Returning User fields with your User Name

and Password fields. Select Login.

FIGURE 15 - SIGNING IN

2. The system will prompt you to change your password. Enter the same sequence of characters in the New Password and Confirm Password fields. Use the following guidelines when creating a new password:

At least 1 uppercase letter.

At least 1 lowercase letter.

At least 1 number.

8-15 characters in length.

Page 15: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

13 ePay Portal December 2016 ePay Portal Handbook

FIGURE 16 - UPDATING A PASSWORD

3. Select Update Password.

C. Adding a Checking Account Payment Type

Upon logging in, select Edit payment Options and then Add Payment Options at the bottom of the page to create accounts (checking or credit card) that you may want to debit for a payment/donation.

1. Fill in the following fields.

Payment Type – Select Bank from the drop-down list.

Account Type – Select either Checking or Savings from the drop-down list to identify the account type from which funds are to be withdrawn.

Name On Account – Your name on the account to be debited. A value of all zeros is not valid.

Routing Number – The ABA (transit) number of the financial institution from which the funds are being debited.

FIGURE 17 - EXAMPLE ROUTING NUMBER ON A CHECK

Account Number – The account number from which the funds are to be debited.

Page 16: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

14 ePay Portal December 2016 ePay Portal Handbook

FIGURE 18 - EXAMPLE ACCOUNT NUMBER ON A CHECK

Account Nickname – Assign a name to this specific account for identity purposes.

Address – Enter the street address associated with this account. Your current registered address will be displayed here, but may be changed if necessary.

Suite/Apt# – Enter an apartment or suite number if applicable.

City – Enter the city associated with this account. Your current registered city will be displayed here, but may be changed if necessary.

State/Region – Enter the two-character abbreviation of the state or region for this account. Your current registered state/region will be displayed here, but may be changed if necessary.

Postal Code – Enter the zip code of the residence. Your current registered postal code will be displayed here, but may be changed if necessary.

Country – Enter if other than the U.S.

2. Click Add Payment. 3. An Add Account confirmation window will display.

FIGURE 19 - ADD ACCOUNT CONFIRMATION WINDOW

D. Adding a Credit Card Payment Type 1. Fill in the following required fields as follows:

Payment Type – Select Credit Card from the drop-down list.

Account Type – If displayed, select from the options listed in the drop-down list to identify the credit card to charge.

Name on Account – The name on the credit card account to be charged. A value of all zeros is not valid.

Card Number – The account number that appears on the credit card.

Expires On: Month and Year – Select the month and year the credit card will expire from their respective drop-down options.

Address – Enter the street address associated with this credit card account. Your

Page 17: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

15 ePay Portal December 2016 ePay Portal Handbook

current registered address will be displayed here, but may be changed if necessary.

Suite/Apt# – Enter an apartment number associated with this credit card. Your current registered suite/apt. # will be displayed here, but may be changed if necessary.

City – Enter the city associated with this credit card account. Your current registered city will be displayed here, but may be changed if necessary.

State/Region – Enter the two-character abbreviation of the state or region for this account. Your current registered state/region will be displayed here, but may be changed if necessary.

Postal Code – Enter the zip code of the residence associated with this credit card account. Your current registered postal code will be displayed here, but may be changed if necessary.

Country – Enter the country if other than the U.S.

2. Click Add Payment. 3. An Add Account confirmation window will display.

V. Updating Your Profile You can update any of your user information in your profile, including your password. Use the following steps to make changes or update the information for your profile.

1. Navigate to the URL address provided to you.

2. Complete the User Name and Password fields. Click Login.

FIGURE 20 - SIGN IN

3. From the top navigational bar, select the Edit Profile option.

Page 18: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

16 ePay Portal December 2016 ePay Portal Handbook

FIGURE 21 - MY PROFILE OPTION

4. The User Profile page appears. This page contains three sections of information you may update:

User profile information – Personal contact information for the profile.

Password information – Password information for the profile.

Secret question/answer information – Secret question and answer setup for security purposes in the event you have keyed in login information incorrectly at least five times.

5. To update user profile information, use the following table with descriptions of the fields available for your profile.

Field Definition

Customer Type This field designates whether you are a business or individual.

First Name Enter your first name. This is a required field. A value of all zeros is not valid.

Last Name/Company Name

Enter your last name or, if a business, the company name. This field is required. A value of all zeros is not valid.

Address Enter your street address. This field is required.

Suite/Apt. # Enter a suite, unit, or apartment number, if applicable.

City Enter the city associated with this address. This field is required.

State/Region Enter the 2-character abbreviation of the state or region associated with this address. This field is required.

Postal Code Enter the zip code associated with this address. This field is required.

Field Definition

Country Enter the country if not the United States.

Phone Enter your telephone number in XXX-XXX-XXXX format.

Driver’s License Enter your driver’s license number.

DL State Enter the 2-character abbreviation of the state in which the driver’s license was issued.

Social Security/Federal Tax ID

Enter your Social Security number or, if a business, your Federal Tax ID number.

Email Enter an email address where transaction confirmations and other information can be sent, if applicable. This field is required.

Page 19: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

17 ePay Portal December 2016 ePay Portal Handbook

Confirm Email Re-type the email address entered above. This field is required and must match the previous email address.

Customer Optional Fields

Up to 3 optional fields may appear to capture information about your profile. If required, enter data into the fields accordingly.

FIGURE 22 - SAMPLE USER PROFILE INFORMATION PAGE

6. Click Update Personal Info at the bottom of the user information section to save changes.

7. To change your password, under the Password section, complete the Old Password, New Password, and Confirm New Password fields.

FIGURE 22 - UPDATE PASSWORD SECTION

8. Click Update Password at the bottom of the Password section.

9. To change your secret question and/or answer, under the Update Challenge and Response section, complete the Secret Question, New Secret Answer, and Confirm New Secret Answer fields. These fields are not case-sensitive.

Page 20: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

18 ePay Portal December 2016 ePay Portal Handbook

FIGURE 23 - SECRET QUESTION AND ANSWER SECTION

10. Select Update Challenge Response at the bottom of the section to save the information.

VI. Requesting Login Information If you have forgotten your user name or password and you are not locked out of the system, use the following steps to have the information sent to you via email. If you have been locked out, see the next section for more information about contacting your customer support group.

1. Navigate to the EPay Portal URL address provided to you.

2. On the login page select the Forgot Username or Password link.

FIGURE 24 - CLICK HERE OPTION FOR REQUESTING LOGIN INFORMATION

3. The User Name/Password Retrieval page appears.

Page 21: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

19 ePay Portal December 2016 ePay Portal Handbook

FIGURE 25 – USER NAME/PASSWORD RETRIEVAL PAGE

4. To retrieve your user name, enter the email address associated with your profile in the I have forgotten my User Name field.

5. Select Send User Name. You will receive an email in the next few minutes with your user name included.

6. To receive a new temporary password, enter your user name in the I have forgotten my Password field, and select Next.

7. The Password Request page appears. Type your response in the Answer field, and click Request Password.

8. A window appears confirming that a new temporary password has been sent to the email address associated with your profile. Select Close.

A. Regaining Access If You Are Locked Out If you enter your user name and password incorrectly five times, the system will lock your account for security purposes. Once locked, you will not be able to retrieve a forgotten user name or password with any of the help features available, and the system will display either an Invalid Login or Account Locked prompt.

FIGURE 26 – INVALID LOGIN PROMPT

To have your profile unlocked, contact your customer support group. Once your profile is unlocked, a new User Name and Password can be sent to you via email.

VII. Creating a Single Payment Payments and donations can be created individually or set up to re-occur at periodic intervals. They can be charged to a credit card or taken from a checking or savings account.

Page 22: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

20 ePay Portal December 2016 ePay Portal Handbook

A. Making a Payment/Donation with a Check or Credit Card

1. Navigate to the EPay Portal URL address provided to you. 2. Complete the User Name and Password fields.

3. Select Login.

FIGURE 27 – EPay SIGN-IN PAGE

4. Select Make a Payment from the navigational bar on the left. The Make Payment page will appear.

FIGURE 28 - SINGLE PAYMENT PAGE

5. Fill in the following required fields.

a. Pay This Amount – Enter the amount to be debited. The amount field is a value with two decimal places (XX.XX).

b. To Account – Select the account/purpose to which the payment will apply.

c. Pay From Account – Select from the drop-down list the account to be debited for your payment or donation.

Page 23: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

21 ePay Portal December 2016 ePay Portal Handbook

6. Fill in any optional fields as desired.

a. Check Number – Enter a check number associated with this payment.

b. CVV Code (for credit cards) – Enter the CVV verification code found on the back of the card. For American Express cards, this is located on the front of the credit card.

c. Description – This alphanumeric field can hold up to 50 characters and is used as a memo field to identify what the transaction is for, or any other related information.

d. Transaction Number – An alphanumeric field that must be unique for each transaction. If left blank, the system will automatically assign a value for this field. It is strongly recommended that you leave this field blank unless it is required by your creditor or organization.

e. Transaction Optional Fields – Up to 3 optional fields may display to capture additional information about the transaction. If required, fill in the appropriate field(s).

7. Select Continue.

8. The Payment Confirmation page will display with the opportunity to verify the data and authorize the debit/charge, or to go back for any necessary changes. The figure below illustrates a payment confirmation for a payment made using a check.

FIGURE 29 - SINGLE PAYMENT CONFIRMATION PAGE

9. Read the Check Authorization Agreement or Credit Card Charge Authorization Agreement. If acceptable, select the check box next to I accept this agreement.

10. Click Submit. 11. A Transaction Receipt window appears. Select Print Receipt to print a copy for your

records.

Page 24: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

22 ePay Portal December 2016 ePay Portal Handbook

FIGURE 30 - TRANSACTION RECEIPT

B. Creating a Recurring Payment 1. To run a credit card for a payment/donation, navigate to the EPay Portal URL address

provided to you. 2. Complete the User Name and Password fields.

3. Click Sign in.

4. Select Make a Payment from the navigation bar to the left.

5. The Make a Payment page appears.

FIGURE 31 - RECURRING/FUTURE DATED PAYMENT PAGE

Page 25: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

23 ePay Portal December 2016 ePay Portal Handbook

6. Fill in the following required fields.

a. Pay This Amount – Enter the amount to be debited. The amount field is a value with two decimal places (XX.XX).

b. To Account – Select the account/purpose to which the payment will apply.

c. Pay From Account – Select from the drop-down list the account to be debited for your payment or donation.

d. Frequency – Select how often a payment or donation is to be debited.

FIGURE 32 - FREQUENCY FOR RECURRING PAYMENTS

e. Payment Day – Select the day(s) to send the payment/donation. The list depends on the frequency selected.

f. Start Date – Enter the date to start withdrawing the payment/donation from your account if different from the default date.

g. # of Payments – Select the total number of payments/donations to debit. You may also indicate the value of Indefinite.

h. Include a Single Payment now– Selecting this option will process a single payment now along with the recurring payment.

7. Fill in any optional fields that may be displayed if you wish.

a. Description – This alphanumeric field can hold up to 50 characters and is used as a memo field to for transaction information or any related material.

b. Enabled – This field designates the recurring payment is active when the check box is marked and deactivated when left blank. For a recurring payment, this field should automatically be marked.

c. Transaction Number – This alphanumeric field must be unique for each transaction. If left blank, they system will automatically assign a value for this field. It is strongly recommended that this field is left blank unless required by your creditor/organization.

d. Transaction Optional Fields – Up to three fields may display according to your creditor/organization’s settings to capture additional information about the transaction. If required, fill in the appropriate fields.

8. Click Continue at the bottom of the page.

9. The Recurring/Future Dated Payment Confirmation page displays with the opportunity to verify the data and authorize the payment(s), or to go back for any

Page 26: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

24 ePay Portal December 2016 ePay Portal Handbook

necessary changes.

FIGURE 33 - RECURRING PAYMENT CONFIRMATION PAGE

10. Click Submit at the bottom of the page. A window will appear confirming the payment(s) to be made.

FIGURE 34 - RECURRING PAYMENT CONFIRMATION WINDOW

VIII. Managing Your Accounts

A. Adding an Account To add an account, see the section, Adding a Checking Account Payment Type or Adding a Credit Card Payment Type.

Page 27: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

25 ePay Portal December 2016 ePay Portal Handbook

B. Listing Accounts

You have the ability to view all accounts set up and make changes to any of the account information, or delete an account from the list.

1. Navigate to the EPay Portal URL address provided to you. 2. Complete your User Name and Password fields.

3. Click Login.

4. From the navigational links on the top, select Edit Payment Options.

FIGURE 35 - LIST ACCOUNTS LINK

5. The Payment Options will appear at the bottom of the page. To view and/or make changes to an account, select the account name.

FIGURE 36 - LIST ACCOUNTS PAGE WITH EDIT OPTION

6. The Edit Account page appears. Make any changes necessary, and select Save.

FIGURE 37 - EDIT ACCOUNT PAGE

C. Deleting an Account 1. Log in to the system, and select Edit Payment Options from the top navigational bar.

2. From the Payment Option section, select the account name and click Delete next to the account you want to erase.

Page 28: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

26 ePay Portal December 2016 ePay Portal Handbook

FIGURE 38 - LIST ACCOUNTS PAGE WITH DELETE OPTION

3. The system will prompt you to confirm deleting an account. Select Yes to continue.

4. The system will confirm the deletion of the account. Select Close. Back to Contents

IX. Reports You have the ability to monitor and maintain your currently scheduled and historical payments by viewing two types of reports: Scheduled Payments and payments that have already been made, Historical Payments. Drawing a Scheduled Payments report will allow you to disable, edit, and/or delete a recurring payment item.

A. Creating a Scheduled Payments Report

The View Scheduled Payments link produces a report which displays all active scheduled recurring payments set up. It identifies how often a payment is to be taken, the amount of each payment, what account will be debited for the payment, and how many payments are to be taken (if not indefinite). You will also be able to disable, edit, or delete a recurring payment from this report listing.

Page 29: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

27 ePay Portal December 2016 ePay Portal Handbook

1. Navigate to the EPay Portal URL address provided to you. 2. Complete your User Name and Password fields. Click Sign in.

3. From the bottom of the page, select Full Transaction History.

FIGURE 39 - VIEW SCHEDULED PAYMENTS LINK

4. The Payment History page appears.

FIGURE 40 - VIEW SCHEDULED PAYMENTS PAGE

5. To make changes to a recurring payment, go back to the Welcome page and double-click on the recurring payment.

FIGURE 51 - EDIT OPTION FOR A SCHEDULED PAYMENT

6. The Edit Recurring page appears. Make any changes necessary, and select Submit.

7. From the Edit Recurring page, select the Delete Payment box to permanently remove the recurring payment, and select Submit. If you wish to disable rather than delete a payment, proceed to step 8.

Page 30: Enterprise Payment Solutions - Bank Financial · Setting up a user registration will also allow you to identify the accounts you want to debit or charge for your payments, create

28 ePay Portal December 2016 ePay Portal Handbook

FIGURE 52 - DELETE RECURRING PAYMENT OPTION

8. To disable a recurring payment, uncheck the Enabled box to the right of the payment, and select Submit.

FIGURE 53 - DISABLE OPTION FOR RECURRING PAYMENT