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EPT/DAS Pilot Colleges F2F Meeting

06.26.2014

Welcome and Roll Call

Pilot Colleges

S  Overview of EPI– Tim Calhoon

Charter

S  Gary Bird - CCCCO

Selection of Officers

S  Secretary

S  Co-Chair

S  Chair

Environmental Scan – Survey of CCC’s Ed Plan/Degree Audit

Systems

S  Robyn Tornay – Project Manager for EPI

S  Rick Snodgrass – the “other” Project Manager

S  Carlo A. Santos – “that” guy…

LUNCH Travel Protocol

by Rick Snodgrass

Environmental Scan – Survey of CCC’s Ed Plan/Degree Audit

Systems

Educational Planning Tool

Degree Audit System

S  Request for Information (RFI) Review – Carlo A. Santos

S  Request for Proposal (RFP) Development – Tim Calhoon

ETHICS 101

S  William Sims Curry – WSC Consulting

S  Government Contract Consulting

S  Provides Federal, State, & Local Government Agencies and Prime Contractors services for: Best Practices RFP’s, Contracts, Evaluation of Terms & Conditions, Contracts Training, Contract Purchasing System Reviews

Pilot Colleges for EPI

S  13 distinct Districts -à 10 distinct Colleges

S  Fresno City College (Reedley College/Willow International) rep. Central Valley; Crafton Hills; Santa Barbara; Victor Valley; Fullerton; El Camino College; Mt. San Jacinto (Southern region); Sta. Rosa; City College of San Francisco; & Los Medanos (Northern Region) ; Solano has withdrawn; still looking for PeopleSoft Campus(es)

S  7 colleges are Datatel/Colleague;  3  are Banner; 1 is homegrown.

Procurement Timeline “Tentative”

S  Release RFI June 6, 2014

S  RFI Responses Due July 7, 2014

S  Release RFP August 1, 2014

S  RFP Responses Due September 2, 2014

S  Contract signed December 31, 2014

S  System Deployed for February 1, 2015 Migration / Training / SIS Integration

S  Go Live June 1, 2015

Thank you!!!

S  Future Meeting Schedules

S  CCC-Confer à Mid-June à Touch bases re: RFI

S  F2F à 2nd week of July à Develop RFP

S  Release RFP à August 1st

S  CCC-Confer à Mid-August à Touch bases re: RFP

S  F2F à 2nd week of September à Select Vendor(s)