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European and Study Abroad Office
Erasmus+ and Study Abroad Student Handbook
October 2016
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Contents
What is study abroad? ........................................................................................... 2
Why? ..................................................................................................................... 3
When? ................................................................................................................... 4
Partner universities and schools ............................................................................ 5
Eligibility ................................................................................................................. 14
Finance .................................................................................................................. 15
Student loan ........................................................................................................... 15
Erasmus grants ...................................................................................................... 16
Scholarships .......................................................................................................... 17
Insurance ............................................................................................................... 17
How to apply .......................................................................................................... 18
How study abroad is recognised…………………………………………………………22
Keeping in contact ................................................................................................. 23
Staff contacts ......................................................................................................... 24
PLEASE NOTE
Whilst every effort has been made to ensure the accuracy of the information in this handbook, you are strongly advised to check
all details before committing yourself to a period of study abroad.
European and Study Abroad Office, October 2016
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What is study abroad?
The University encourages students to take the opportunity of studying abroad. By spending part of your degree programme at a partner university in another country, you can benefit from the challenges and rewards of living, working and studying in another environment, different horizons, different approaches and different encounters which can only enrich you both personally and educationally and improve your future career prospects. The University has a number of well-established partnerships with universities and business schools in mainland Europe as well as Australia, Canada, Singapore and USA. It has also developed partnerships in Brazil, Chile, India, China, Hong Kong, Japan, Korea, Malaysia, Mexico, South Africa, Kenya and Uruguay. Most students will follow taught courses, but others will often combine a study period with a work placement. You can choose to take a semester or a full academic year at one of our partners depending on your programme requirements. You can gain many advantages from studying in another country: You will become more confident about mixing with people from different backgrounds
and cultures;
You will demonstrate that you can cope with the challenges of living in a different environment;
You will improve your employability after graduation;
Your time abroad will develop your ability to be independent and self-reliant;
You will experience different ways of working in another country, which will give you a broader outlook and perspective on the world;
Your will improve your language skills, or can take the opportunity to learn a new language;
You will make useful contacts and lasting friendships.
The University, through the Erasmus+ Programme, obtains funding from the European Union to assist UH students, whatever their nationality, with travel and living costs for study and work in another European country. It is a grant which is not repayable. This funding is secure for study and work in 2017-18, but is not known beyond that, which will be subject to negotiations on the UK exit from the European Union. You do not necessarily need a foreign language to participate in an exchange. In Europe, all of our partners offer modules in English, and many of our partners offer whole programmes taught in English. You will gain academic recognition for your study abroad at all partners. In Europe, credit transfer is based on the European Credit Transfer and Accumulation System (ECTS).
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Why? Students who have already studied abroad are probably best able to answer this question. However, here are a few impressions of returning students:
‘I am having the time of my life; I'm exhausted but have never felt so alive. It is amazing here and the people are so friendly I have made some really good friends already …… I just know I'm going to hate leaving here….’
(Exchange student, Oklahoma State
University, USA)
‘I firmly believe that as a result of my year in Spain I have changed both in my personality and my general outlook on life. Being placed in a situation where my only means of communication was through a language other than my mother tongue has definitely boosted my levels of confidence and social skills. I consider this an asset not only in my university career but also in my life outside my studies’
(Exchange student, Madrid, Spain)
Studying and working abroad during my degree was a brilliant experience. Friends for life and treasured memories. I learnt so much about the world and really blossomed. Excelling in my studies, thriving from my language skills and work experience. It’s always a subject of interest for employers!’
(Exchange student, Seville, Spain)
‘To experience life in this beautiful country is one of the best opportunities I’ve had so far… I would recommend going abroad to every student at UH. To study in another part of the world broadens one’s view greatly and it is a great chance to make friends with people from all over the world’
(Exchange student, Western Sydney
University, Australia)
‘My exchange year was the best thing I ever did and it was the first step on my amazing journey around the world!’
(Exchange student, Universidad de
Montevideo, Uruguay)
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When?
Students who study abroad usually either do so in Year Two of a 3-year degree or in the Placement Year (also called the Intercalated Year) of a 4-year degree. Early planning is vital to ensure your mobility is successful and that you get the most out of your time abroad. It is especially critical in these three aspects:
Financially; how will you fund your time abroad as you will still need to pay for accommodation, living expenses, travel costs and other items which may be specific to the partner you wish to study with.
Academically; check that you will have access to the modules that you want to study at the partner institution. Take some time to think about what you want to get out of this experience and make sure that the partner you choose will be able to offer appropriate modules. Remember that your Programme Leader will need to approve your selection of modules but also that this is an opportunity to broaden your learning and knowledge beyond your immediate field of study. In Year Two, you will need to match the modules at the partner with those on your home programme.
Language; if you intend to live and study in a country where English is not the official language, you will need to consider whether you possess, or can acquire, the necessary language skills. In some circumstances, you may need to provide evidence of proficiency in that language. However, in Year Two, you can only study in English.
Most students have the opportunity to include study abroad within their programme of study. You are advised to check with your programme leader or departmental Erasmus/study abroad coordinator (a list on the last two pages of this handbook) what the study abroad options are on your degree.
Partner universities and schools See Study Abroad Studynet site for partner university websites. Australia
Bond University Gold Coast, Queensland All subjects
Curtin University of Technology Perth, Western Australia All subjects
James Cook University Townsville/Cairns, Queensland All subjects
Southern Cross University Lismore, NSW All subjects
University of Canberra Canberra, ACT All subjects
University of New South Wales Sydney, Australia Astronomy
Victoria University Melbourne, Victoria All subjects
Western Sydney University Sydney, Australia All subjects
Austria
Upper Austria University of Applied Sciences Hagenberg Computer science; Engineering
Brazil
FAAP Sao Paulo All subjects
Pontifícia Universidade Católica do Rio de
Janeiro
Rio de Janeiro All subjects
Bulgaria
Canada (Anglophone)
Bishops University Lennoxville, Quebec All subjects
Capilano University Vancouver, BC All subjects
Concordia University Montreal All subjects
Memorial University of Newfoundland St John’s, Newfoundland All subjects
Okanagan College Kelowna, BC All subjects
University of Guelph Guelph, Ontario All subjects
University of Windsor Windsor, Ontario All subjects
Vancouver Island University Nanaimo, BC All subjects
National Academy of Arts Sofia Art and design
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Canada (Francophone)
*École Nationale d’Administration Publique Montreal Business
*École de Technologie Supérieure Montreal Engineering
*École Polytechnique Montreal Engineering
*Université de Montréal Montreal All subjects
*Université de Sherbrooke Sherbrooke, Quebec All subjects
*Université du Québec à Chicoutimi Chicoutimi, Quebec All subjects
*Université du Québec à Montréal Montreal All subjects
*Université du Québec à Outaouais Gatineau, Quebec All subjects
*Université du Québec à Rimouski Rimouski, Quebec All subjects
*Université du Québec à Trois Rivières Trois Rivieres, Quebec All subjects
*Université du Québec en Abitibi-
Témiscamingue
Rouyn-Noranda, Quebec All subjects
Université Laval Quebec All subjects
* BCI Cooperation of Quebec universities
Chile
Universidad Mayor Santiago All subjects
China
ESSCA Shanghai Business
Cyprus
University of Nicosia Nicosia Art and design; Business;
Computer science; Health
education; Humanities; Law
Czech Republic
Brno University of Technology Brno Engineering
Ostravska Univerzita v Ostrave Ostrava Social work
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Denmark
Aalborg Universitet Aalborg Computer science; Engineering
University College of Northern Denmark Aalborg Computer science
Finland
JAMK University of Applied Sciences Jyväskylä Business
Metropolia University of Applied Sciences Helsinki Business; Engineering
Mikkeli University of Applied Sciences Mikkeli/Savonlinna Nursing; Social work
Saimaa University of Applied Sciences Imatra Art and design
Satakunta University of Applied Sciences Pori Art and design
University of Eastern Finland Kuopio Social work
France
Ecole Nationale Superieure d'Architecture de Grenoble
Grenoble Architecture (doctoral)
EM Normandie Caen/Le Havre Business
ESC Dijon Bourgogne Dijon Business
ESCEM Poitiers/Tours Business
ESPEME (EDHEC) Lille/Nice Business
ESSCA Angers Business
ESTACA Levallois-Perrer Engineering
IESEG Paris/Lille Business
IPAG Nice/Paris Business
Kedge Business School Bordeaux/Marseille Business
Novancia Business School Paris Business
Université Cergy-Pontoise Cergy-Pontoise Physics
Université Jean Monnet St Etienne Business; Humanities
Université Jean Moulin, Lyon 3 Lyon Business
Université Joseph Fourier Grenoble Geography
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Germany
Cologne Business School Cologne Business
EBS Universität für Wirtschaft und Recht Wiesbaden Business; Law
Fachhochschule Frankfurt am Main Frankfurt am Main Computer science
HAW Hamburg Hamburg Engineering
Hochschule Bremen Bremen Business
Hochschule Esslingen Esslingen Engineering
Hochschule für Technik und Wirtschaft des
Saarlandes
Saarbrücken Business
Hochschule für Wirtschaft und Recht Berlin Berlin Business; Law
Hochschule Harz Wernigerode Business
Hochschule Mannheim Mannheim Art and design
Katholische Fachhochschule Nordrhein- Westfalen
Cologne Social work
Otto-von-Guericke University Magdeburg Business
Stiftung Universität Hildesheim Hildesheim Humanities
Technische Universität Darmstadt Darmstadt Psychology
Universität Osnabrück Osnabrück Psychology
Hong Kong
Lingnan University Fu Tei, Hong Kong All subjects
Hungary
Budapest Business School Budapest Business
ESSCA Budapest Business
Pecsi Tudomanyegyetem
(University of Pecs)
Pecs Art and design; Humanities; Music
India
IILM New Delhi/Gurgaon Business
Ireland
National University of Ireland (NUI) Galway Galway Business
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Italy
Kenya
Maasai Mara University Narok All subjects
Korea, Republic of
Dong-A University Busan All subjects
Yonsei University Seoul All subjects
Japan
Aoyama Gakuin University Tokyp All subjects
Nagoya Zokei University of Art and Design Nagoya Art and design
Oita University Oita All subjects
Ritsumeikan Asia Pacific University Beppu All subjects
Latvia
Stockholm School of Economics Riga Riga Business; Economics
Lithuania
Accademia Belle Arti di Macerata Macerata Art and design
Libera Università Carlo Cattaneo (LIUC) Castellanza, Milan Business
Università de Catania Catania Engineering
Università degli Studi de Padova Padova Pharmacy
Universita degli Studi di Cagliari Cagliari, Sardinia Geography
Università degli Studi di Modena e Reggio Emilia Modena Humanities (doctoral)
Università degli Studi di Roma La Sapienza Rome Business; Law; Psychology
Universita degli Studi G d’Annunzio Chieti, Pescara Psychology
Università del Salento Lecce Engineering
Università Tor Vergata Rome Business; Engineering; Midwifery; Nursing; Physiotherapy
University of Vilnius Vilnius Business
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Malaysia
INTI International University Kuala Lumpur Business; Humanities
Universiti Malaysia Sarawak (UNIMAS) Kota Samarahan, Sarawak All subjects
Mexico
Tecnológico de Monterrey Querétaro All subjects
Universidad Anahuac Mayab Merida, Yucatan All subjects
Netherlands, The
Hogeschool Utrecht Utrecht Business; Media
Hogeschool van Amsterdam Amsterdam Business; Computer science
Radboud Universiteit Nijmegen Nijmegen Biosciences; Business; Education;
Humanities; Psychology
Technische Universiteit Eindhoven (TU/e) Eindhoven Computer science
Norway
Høgskolen i Narvik Narvik Engineering
Høgskolen i Oslo og Akerhus Oslo/Lillestrøm Business; Midwifery; Nursing; Nutrition; Paramedical science;
Radiography; Social work
Høyskolen Kristiania Oslo Business; Tourism
Universitetet i Agder Kristiansand Business
Universitetet i Bergen Bergen Business
Westerdals School of Arts, Communication and
Technology
Oslo Art and design; Computer science
Poland
Adam Mickiewicz University Poznan Biosciences; Computer science
Akademia Sztuk Pieknych w Poznaniu
(Academy of Fine Arts in Poznan)
Poznan Art and design
Medical University of Lodz Lodz Engineering
Politechnika Lodzka
(Lodz University of Technology)
Lodz Computer science; Engineering
Warsaw School of Economics Warsaw Business
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Romania
Universitatea ‘Alexandru Ioan Cuza’ Iasi Social work
Universitatea Tehnica Cluj-Napoca Cluj-Napoca Art and design
Russian Federation
British Higher School of Art and Design Moscow Art and design
Russian Presidential Academy of National
Economy and Public Administration (RANEPA)
Moscow Business
Singapore
Nanyang Technological University Singapore All subjects
Slovenia
University of Ljubljana Ljubljana Business
South Africa
Ruth Prowse School of Art Cape Town Art and design
Spain
Escola Universitaria Politecnica de Mataro Barcelona Engineering
Universidad Camilo José Cela Madrid Business; Sports studies; Audio
visual
Universidad Complutense de Madrid Madrid Business; Computer science; Mathematics; Psychology
Universidad de Alcala de Henares Madrid Biosciences; Environmental science
Universidad de Granada Granada Art and design; Business
Universidad de Huelva Huelva Business
Universidad de la Laguna Tenerife Astronomy; Computer science
Universidad de Las Palmas de Gran Canaria Las Palmas de Gran Canaria Business
Universidad de Malaga Malaga Health education (doctoral)
Universidad de Sevilla Seville Nursing; Pharmacy; Physiotherapy;
Tourism
Universidad de Valladolid Valladolid Humanities
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Sweden
Jonköping International Business School Jonköping Business
Linköpings Universitet Linköping Biosciences; Nursing
Linnaeus Universitet Växjö Computer science; Humanities
Mälardalens Högskola Västerås Business
Switzerland
ZHAW School of Management Winterthur (Zurich) Business
Turkey
Bahcesehir Universitesi Istanbul Art and design; Business; Computer science; Mathematics
United States of America
California State University, Long Beach Long Beach, CA All subjects
Central Connecticut State University New Britain, CT (Hartford) All subjects
College of Charleston Charleston, SC All subjects
Hawaii Pacific University Honolulu, HI All subjects
Hofstra University Hempstead, NY (New York) All subjects
Kansas State University Manhattan, KS All subjects
Lawrence Technological University Southfield, MI (Detroit) Engineering
Northern Kentucky University Newport, KY (Cincinnati) All subjects
Oklahoma State University Stillwater, OK All subjects
Universidad Europea de Madrid Madrid Business; Engineering; Event
management; Tourism
Universitat d’Alacant Alicante Business; Environmental science; Geography
Universitat de Barcelona Barcelona Business
Universitat de Valencia Valencia Business; Computer science;
Tourism
Universitat Politècnica de Catalunya
(UPC)(Barcelona Tech)
Barcelona Engineering (Aerospace/
Telecommunications)
Universitat Pompeu Fabra Barcelona Business
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San Diego State University San Diego, CA All subjects
Stetson University De Land/Daytona Beach, FL All subjects
Stony Brook University (SUNY) Stony Brook, NY All subjects
University of New Mexico Albuquerque, NM All subjects
University of North Carolina Wilmington Wilmington, NC All subjects
University of North Florida Jacksonville, FL Arts; Business; Sciences
University of Oklahoma Norman, OK All subjects
University of Texas at Tyler Tyler, TX All subjects
University of Toledo Toledo, OH All subjects
University of West Georgia Carollton, GA All subjects
University of West Virginia Morgantown, WV All subjects
University of Wisconsin-Stout Menomonie, WI All subjects
University of Wisconsin-Whitewater Whitewater, WI All subjects
Weber State University Ogden, UT All subjects
Uruguay
Universidad de Montevideo Montevideo All subjects
Eligibility
The opportunity to study abroad is open to the majority of UH undergraduate full-time students, including international students. It is also open to part-time students, but only on a full-time basis. Language Some of our partner universities may ask students whose first language is not English to provide evidence of their competence in English. Partners asking for proficiency in European languages may refer to the Common European Framework of Reference for Languages. http://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr/cef-ell-document.pdf Capacity Participation is also subject to there being sufficient places available at partner universities and suitable programmes and modules on offer. If demand for places at a particular partner cannot be met, students will be selected on their academic current and previous performance at UH. Academic performance You must pass sufficient modules for progression to be allowed to take a period of study abroad, and in some schools you may need to achieve certain grades to be allowed to study abroad. You are advised to check with your departmental Erasmus/study abroad co-ordinator what the requirements are in your particular case. A list of co-ordinators can be found on the last two pages of this handbook. You are therefore advised not to book flights until such time that you know you have satisfied academic and departmental requirements, including the outcome of any referred assessments, and that the school has confirmed you can go. Also, you are not allowed to go unless you have a completed learning agreement duly approved by both UH and the partner institution.
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Finance
You will not be required to pay tuition fees at your host university. However, there may be additional fees which host university students pay that you may incur. For example, society membership, accommodation deposits, equipment hire, health insurance and semester fee (which includes free public transport). This is different for each university and you will need to research this when considering where you want to apply. Fees payable to Hertfordshire are as follows:
UK/EU students studying abroad for two semesters in Year Two
15% tuition fees
International students studying abroad for two semesters in Year Two
Full tuition fees
UK/EU/International students studying abroad for one semester in Year Two
Full tuition fees
UK/EU/International students studying abroad in Placement Year of 4-year degree
Nil fees
Details of the fee regulations in force during your period abroad will be confirmed at the pre-departure meetings. These will take place on Wednesday 19 April and Wednesday 26 April 2017.
Student loan If you are in receipt of a student loan, you will continue to be eligible for this whilst studying abroad. You may also be eligible for an SFE travel grant to help with travel insurance and visa application costs if the period of study abroad is a necessary part of your programme, for example, where the opportunity to include a Placement Year is offered. Contact your local Student Finance Office for further information. We will inform SFE that you are studying abroad, to help us with this we ask you to provide your customer reference number in the application form. If you know you will be studying abroad next year we advise you to apply for next year’s student loan as soon as possible.
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Erasmus grants
If you study in Europe under the Erasmus Programme, whatever your nationality, you will receive an Erasmus grant as a contribution towards the additional cost of studying abroad. The grant is also payable to students undertaking an approved work placement in Europe. This funding is secure for study and work in 2017-18. However, it is not known beyond that, and will be subject to negotiations on the UK exit from the European Union. The amount of grant varies each year and depends on the country in which you are studying and the length of the study period. In 2016-17 the rates of Erasmus grant were divided into two bands:
Country Mobility grant
Monthly supplement
for students from
disadvantaged
backgrounds
Higher cost of living countries:
Austria, Denmark, Finland, France, Ireland,
Italy, Lichtenstein, Norway, Sweden,
€430 (work)
€330 (study)
€100 (study only)
Lower cost of living countries::
Belgium, Bulgaria, Croatia, Cyprus, Czech
Republic, Estonia, Germany, Greece,
Hungary, Iceland, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Poland,
Portugal, Romania, Slovakia, Slovenia, Spain,
Turkey, former Yugoslav Republic of
Macedonia
€380 (work)
€280 (study)
It is anticipated the grant will be paid in November 2017, with an adjustment payment in October 2018 on submission of the necessary paperwork and completion of the EU online feedback survey. A minimum of three months of study or two months of work abroad is required to qualify for funding. It is not a full cost grant, but is intended as a contribution towards your additional travel and accommodation expenses. It does not need to be repaid.
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Scholarships
Global Scholarships The University awards 20 scholarships each year (currently £500) to students studying abroad outside of Europe. These scholarships are awarded on the basis of academic merit. Santander Universities Scholarships We also offer 20 Santander Universities Scholarships (currently £1,000) to students studying abroad in Brazil, Chile, Korea, Mexico, Singapore, Uruguay and USA. These scholarships are awarded on the basis of academic merit, though students studying in Latin American countries will be considered a priority. INTI International University Scholarships There are 5 scholarships of £1,500 for students exchanging to INTI International University in Malaysia.
Insurance During your time abroad you will be covered by UH Travel Insurance and a summary of the cover is available from the European and Study Abroad Office. You will not however be covered during the long vacation or if you participate in high risk activities so you will need therefore to make your own arrangements for these periods/activities. Please note that some partner universities require you to take out their health insurance. If your study period abroad is a necessary part of your course, you may be eligible for help to cover this cost. Your Student Finance Office will be able to provide further information. If you are national of an EU or EEA member state and are planning a study period in a European Union country, you are advised to apply for a European Health Insurance Card (EHIC) so that you can receive medical treatment whilst abroad. Further information on EHIC, and an application form, can be downloaded from the NHS website at: www.ehic.org.uk
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How to apply
You will need to decide at which university you would like to study (a list of partners is on pages 5-13). Information can be found on partner university websites, from the European and Study Abroad Office and from your own research. You may for example wish to contact UH students already studying abroad or meet with incoming exchange students currently at UH. You can contact students directly on our Facebook site (facebook.com/uhstudyabroad) or through the European and Study Abroad Office which can provide you with contact details for both groups of students. Research your options You need to make sure you select universities that are right for you and your degree. To help you with this we have collated a list of questions (research sheet) you need to ask yourself and find out before you submit your application. The list of questions and answers is part of the application form. Learning agreement Part of this stage of your application is setting up a learning agreement. You need to agree a programme of study at the partner university which is set out in the learning agreement prior to departure. This is your study plan for your exchange period which your Programme Leader, and for Year Two applications your Associate Dean of School (Academic Quality Assurance) or nominee will also need to approve. You are not allowed to go unless you have a completed learning agreement duly approved by both UH and the partner institution. You need to make sure that during your exchange you only study approved classes. You must obtain further approval should you wish to change modules prior to or whilst studying at the partner university. Academic requirements You will be expected to undertake studies equivalent to 60 UK credits or 30 European Credit Transfer and Accumulation System (ECTS) credits per semester. An ECTS credit equates to two UK credits. In the USA, the equivalent workload will be 12-15 credit hours per semester. Please be aware that when taking a study period abroad you will need to comply with the partner university’s regulatory framework in terms of assessments. In Year Two you must study in English. In the Placement Year you may study in the host country language provided you have sufficient proficiency, and indeed you may be encouraged to do so in certain programmes.
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Application procedure flow chart
Complete an application form. Your Programme Leader must sign the form to give their approval of your application. Hand your completed application form in to the European and Study Abroad Office. See Point 1.
Applications are sorted by preferred partner (1st choice) and ranked by a weighted average based on available academic results. Places are allocated at each partner university based on these results. If it is not possible to offer you a place at your 1st choice then your 2nd and 3rd choices will be considered.
You will be notified which partner university you have been allocated and a nomination will be sent to that partner on your behalf. If you decide to proceed (and are accepted) you will be sent application details (online or paper-based) for you to make a direct application to the partner. See point 2.
Where applications to partners are paper-based, you may need to return these to the European and Study Abroad Office where they will be copied and sent to partners.
You must complete a Learning Agreement, listing the modules that you will take whilst studying abroad in conjunction with your Programme Leader. For study abroad in Year Two, your School Associate Dean (Academic Quality Assurance) or nominee countersigns the Learning Agreement and keeps a record of module selection by programme and partner for future reference. A copy is also kept at the European and Study Abroad Office.
You are required to attend a pre-departure meeting which will be held on Wednesday 19 April and Wednesday 26 April 2017. Here the European and Study Abroad Office will provide further information about your time abroad and there is the opportunity to meet with fellow students going to the same partners as yourself.
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1. Once you have decided where you wish to apply, you will need to complete the initial application form listing your choice of three partner institutions in order of preference. This is not included in the handbook but is available as a hard copy and can be downloaded. If you have particular personal or academic reasons for your choice, please provide details. Every effort will be made to allow you to apply to your first choice, but it cannot be guaranteed as the number of places at any one partner is limited. If a selection has to be made, places will be allocated on the basis of academic performance to date at UH. Please note your Programme Leader must approve your application.
Your application MUST contain:
Completed application form (signed off by your programme leader)
Personal statement
Completed research sheet
The deadline for submitting this application are:
Application deadline: 3 February 2017
Late application deadline: 31 March 2017
Please note the full choice of destinations may not be available at the late application stage. Your forms need to be submitted to the European and Study Abroad Office. Room M016, de Havilland Campus
Hutton Hub (next to Santander), College Lane
Or by email to [email protected]
If the European and Study Abroad Office receives offer letters/confirmation from the partner, you will be contacted once they arrive. You will require these documents to apply for visas. You are recommended not to make travel plans until you have met academic and departmental requirements and you have permission from the school to go.
When you arrive at your host university, you must ask the study abroad coordinator to sign and stamp your Confirmation of Arrival and countersign your Learning Agreement.
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2. You will then need to complete an application for your host institution. The relevant forms will be available from the European and Study Abroad Office or on the website of the host institution. Many of our partners will require you to complete or provide some or all of the following: Note: Each partner has different application requirements and deadlines. Application for admission;
Application for accommodation;
Learning agreement, approved by your programme leader;
Notification of results from UH;
Descriptions of modules taken and currently being taken at UH;
Evidence of financial means to support yourself for the duration of your time studying abroad.
Completed forms MUST be handed in at least two weeks prior to the deadline specified by the host institution.
3. The European and Study Abroad Office will forward your application to your host university. Note that some universities use online application forms which you will have to submit yourself.
4. Your host university will let you know whether you have been accepted. They will send you an offer letter, pre-arrival information and housing application information (if not already completed) and also include the documentation needed for your visa application.
5. Apply for appropriate entry documentation. Note that you need to have passed sufficient credit (and sometimes grades) for
progression to be allowed to study abroad at the time of departure even if this is before referred results are confirmed. Please note that you must also fulfil any language competency requirements.
You need to hold a learning agreement duly signed off by both institutions.
You are advised not to make any travel reservations until receiving this confirmation.
Please note that you are responsible for making your own travel arrangements, visa application and, if required by your host university, medical checks and immunisations.
Please note: Wherever you are planning to study, failure to meet deadlines may result in you being excluded from the study abroad programme.
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How study abroad is recognised
You can study abroad in Year Two (level 5) in some programmes, which is a ‘Replacement Year’. In all programmes offering study abroad, you can take an additional year (‘an Intercalated Year’) between Years Two and Three (levels 5 and 6), or in Creative Arts also between Years One and Two (levels 4 and 5). Replacement Year If you study abroad at level 5 for one or two semesters, you will receive academic credit for the period, and you will receive a Pass or Fail grade for the modules taken at the partner institution not a grade equivalent to the partner institution. This will be recorded on an enhanced transcript from UH which will show the partner institution, the individual modules taken at the partner, the credit achieved for each module and whether a Pass or Fail. You will need to pass 60 UK (30 ECTS) credits at the partner institution for each semester. You will also receive a transcript from the partner institution which will detail your programme of study and academic performance. If you elect to study abroad at level 5 for one or two semesters, your degree classification will be solely based on your level of achievement at level 6. To be clear, it will not include any grades obtained at level 5 at UH or the partner institution. However, you will need to successfully complete the period of study abroad in order to graduate as outlined in the previous paragraph. Intercalated Year If you study abroad in an additional year, you will receive academic credit as a total for the period, that is, the semester or whole year, and as a Pass or Fail grade. So, for example, the achievable credit will be 60 UK (30 ECTS) credits for a semester or 120 UK (60 ECTS) credits for the whole year. To gain recognition of this study in your degree title, you will need to pass 45 UK (22.5 ECTS) credits per semester or 90 UK (45 ECTS) credits for the whole year. This will be recorded on an enhanced transcript from UH which will show the partner institution, total credit achieved and whether Pass or Fail. Credit achieved whilst studying abroad in an Intercalated Year will not contribute to your degree classification. You will also receive a transcript from the partner institution which will detail your programme of study and academic performance. Degree aware title If you successfully complete a period of study abroad, it will be reflected in your degree title as follows: ‘With a Year Abroad’, where at least two semesters of study have to be completed and at least 90 UK (45 ECTS) credits have been passed. One semester can be a work placement abroad (typically, at least 18 weeks), in which case at least 45 UK (22.5 ECTS) credits have to be passed. ‘With Study Abroad’, where at least one semester of study has been completed and at least 45 UK (22.5 ECTS) credits have been passed. Students on BA Hons International Business, who successfully complete two years abroad, can receive an award title ‘with Extended Study Abroad’. Further details can be found in the programme specification.
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Keeping in contact The most effective and convenient way of contacting you during the application process and when you are abroad is by e-mail or through Facebook. It is therefore vital that you check regularly for messages. Please inform the European and Study Abroad Office and your school/departmental exchange co-ordinator of any change in your contact details. We also advise checking StudyNet frequently. Of course we also want to hear how you are getting on!
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Staff contacts
European and Study Abroad Office
Jane Frost Room M016 Tel: 01707 285424 [email protected]
Alfie Jackson Room M016 Tel: 01767 285417 [email protected]
Lukasz Kwasik Room M016 Tel: 01707 286207 [email protected]
Hertfordshire Business School
Michael Rosier Room M339 Tel: 01707 285431 [email protected]
Herminia Alonso-Bote Room: M242 [email protected]
Computer Science Bernadette Byrne Room LC268 Tel: 01707 284360 [email protected]
Creative Arts Rebecca Thomas Room AB158 Tel: 01707 285342 [email protected]
Rob Godman (Music) John Lill Centre Tel 01707 286592 [email protected]
Laura Scurfield Room AB180 Tel: 01707 285175 [email protected]
Education Alison McLauchlin Room R234 Tel: 01707 285672 [email protected]
Engineering and Technology
Andy Lewis Room C135 Tel: 01707 284271 [email protected]
Salvatore Livatino Room D418 Tel: 01707 284271 [email protected]
Health and Social Work
Alan Walton Room 2F270 Tel: 01707 284434 [email protected]
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Humanities Nicole Duplain Room R324 Tel: 01707 285735 [email protected]
University Joint Honours
Michele Alexson Room R339 Tel: 01707 277853(?) [email protected]
Life and Medical Sciences
Niall McMullan Room 1H163 Tel: 01707 284531 [email protected] Jarrod Lippiatt (Sport science) Room 1H270 Tel: 01707 284592 [email protected]
Sue Anthony (Psychology) Room 1H270 Tel: 01707 285119 [email protected]
Law Sophie Tarassenko Room R037 Tel: 01707 286253 [email protected]
Physics, Astronomy and Mathematics
Carrie Ricketts Room C107 Tel: 01707 285986 [email protected]
