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Emilia Venot

28/01/2019

Erasmus+ Forward-Looking Cooperation

Projects

How to submit an application?

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1. Call documentation

2. Application Package

Annexes

eForm

3. Practical tips

OUTLINE

1. Call documentation

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https://eacea.ec.europa.eu/erasmus-plus/funding/forward-looking-cooperationprojects-2019_en

Before starting, read carefully: Guidelines for Applicants EACEA/36/2018 Instructions for Applicants eForm User Guide

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2. Application Package - Annexes

The provided templates are compulsory!

Annex 1. Detailed project description

Read carefully the Guidelines and the Instructions before filling out the Detailed Project Description.

Use the same language as in the eForm

Respect the characters limit Limit the use of pictures and diagrams to avoid problems during submission (the maximum

capacity of the Application Package (eForm + annexes = 10 MB)

Annex 2. Detailed budget table

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Annex 3. Declaration on honour

For applicant organisation only

Certifies that all the provided information regarding the applicant's legal status and its financial and operational capacity is correct

Fill in: the Legal representative name details of the organisation (name, legal form, VAT, etc.) the grant amount (not the whole application budget!) project title check in the "yes/no" boxes regarding the situation of exclusion the Legal Representative name, function, signature, stamp of the organisation and

signature date

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Annex 4. Mandate letters

Filled in by each organisation listed in the eForm, except the applicant organisation

Give mandate to the applicant organisation for the Grant Agreement

Signed and stamped by the Legal Representative of each partner organisation

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2. Application Package – eForm

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Steps 1 & 2: Register organisations (EU-Login-PIC)

Step 3: Select programmme, funding and participants -> eForm

Step 4: Fill in the eForm

Step 5: Attach Annexes to the eForm

Step 6: Validate the eForm

Step 7: Submit the eForm

• Applicants must have an EU Login account

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Step 1

Step 2

Each organisation must register in the Participants’ portal and receive a Participant Identification Code (PIC)

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Compulsory documents to be uploaded in the Participants' portal:

1. Legal entity form. 2. Financial identification form. 3. Your VAT registration (when applicable)

Important! Each applicant organisation should use only one PIC code.

Step 3

Create your official electronic application form eForm

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1. Create new application for funding

2. Select from drop-downs:

Programme: Erasmus+

Funding opportunity: Call for Proposals 'EACEA-36-2018'

Language: English

List of participating organisations (PIC numbers)

You can manually select the Applicant Organisation.

NOTE! Once the eForm is created it is not possible to change the Application Organisation

3.Create your eForm and save it on your computer

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Step 4

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• Fill in the eForm

• Test your connection

Important! Save the eForm on every step of the process!

The eForm

Part A - Identification of the applicant and other organisations participating in the project

Part B – Organisation and activities

Part C - Dates, Budget and Description of the Project

Part D - Erasmus+ Programme topics

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Step 5

Attach the compulsory Annexes

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To be submitted as one single document

Step 6

Test your connection

You can test your connectivity to verify if technically you can submit your eForm by clicking on the "Test your connection" button at any moment during the preparation of your application.

Validate the eForm

The "Validate Form" button appears at the bottom of each page of the form

This allows you to check the validity of your data for each page as you fill it in

Errors will be highlighted in colour

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Step 7

Submit the eForm The "Submit this form" button turns from grey to green when validation has been

carried out successfully

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A successful submission is followed by a submission number and a confirmation email

3. Practical tips

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Have the project idea firmly in mind before completing the documentation

Take time to understand the different steps of submission, how the form and annexes are constructed

Allow time for drafting and reviewing and redrafting the texts

Test your draft application on an outsider

It is a time-intensive process and will require dedicated staff time

Don’t wait until the last minute of the last day before submitting the eForm!

Contact

For content questions:

EACEA-Policy-Support@ec.europa.eu

For technical questions:

EACEA-helpdesk@ec.europa.eu

Good luck with your application!

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