[email protected] LLP/ERASMUS OFFICE R ome, April 12th 2011

[email protected]

LLP/ERASMUS OFFICERome, April 12th 2011

Tiziana De Matteis Pagina 2

ORGANIZATION CHART

ERASMUS OFFICE ORGANIZATION-SAPIENZA UNIVERSITY

STUDENTDIVISION

LLPERASMUS

OFFICE

FACULTIES(11)


Logistical information

Wednesday, April 13 th• Coffe break – 11.00/11.30 Senato Accademico Office of

Rector building – first floor• Workshop D – Aula C – Office of Rector building ground

floor • Workshop E – Senato Accademico Office of Rector building

– first floor• Workshop F – 14.30 meeting point in Piazzale Aldo Moro n. 5

– back at from 18.00 p.m.

Tuersday, April 14 th

Plenary session at Aula degli Organi CollegialiCollective Bodies Room

University Campus, Office of the Rector Building, ground floor


LLP/ERASMUS OFFICE: ACTIVITIES

ERASMUS Office manages:

– OUTGOING ERASMUS STUDENTS (in the academic year 2010/2011

almost 1.230 Erasmus outgoing students)

– INCOMING ERASMUS STUDENTS (LANGUAGE COURSES)

– TEACHING STAFF MOBILITY

– PLACEMENT MOBILITY

– TRAINING STAFF MOBILITY

– MANAGEMENT OF FUNDS (EUROPEAN COMMUNITY GRANT AND UNIVERSITY GRANT)

– REPORTS TO LLP/NATIONAL AGENCY

– EVENTS (WELCOME DAY AND INTERNATIONAL CONVENTION)

– RELATIONS WITH ORGANIZATIONS OUTSIDE UNIVERSITY (LAZIOADISU – INSTITUTION

FOR STUDY RIGHT AND ESN – ERASMUS STUDENT NETWORK)


ERASMUS OFFICE AND FACULTIES

Erasmus office

Scientific Erasmus CoordinatorRSEF

Erasmus

Administrative Responsable RAEF


1°STEPORGANIZATION

Inter-Institutional Agreement: this is the basis of the Erasmus Mobility.

Collection and control of all the signed Inter-Institutional Agreement at a central level

Our database Socrates-Organizer: is the programme that unites our office with all of the Erasmus Faculty Corners

Erasmus announcement competition at Faculty level Selection of applying students and grant assignment

(student financial contract)


2°STEPPRIOR TO DEPARTURE

Collection of all the student financial contracts Organization of collective student meetings Delivery of Erasmus Folder (contains different forms as:

arrival certificate, Erasmus student charter, Erasmus student experience report, RAEF list and contact data, request for extension form, attendance certificate)

Recording of all student bank-account data


3° STEPDURING ERASMUS PERIOD

Collection of all the student arrival forms (duly filled in) Payment: Community grant for 2011(€ 230,00 per month), University and Ministry co-financing not decided yet (for 2010

about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant)


4° STEP AT THE END OF THE ERASMUS PERIOD

Collection of all the student forms (duly filled in) Financial check Report to LLP/National Agency (intermediate and final report)


Erasmus Placement Mobility

• Total grants amount: 15 grants of 4 months each (59 months from LLP/Erasmus National Agency

• Erasmus Placement competition annoucement:

• Training enterprise proposed by the Faculty• Training enterprise proposed by the Student (the

sources to look for an organization are: Stage office at Faculty level, teachers, own contacts


Student selection

Students selection:

• The student selection is merit-oriented and it is carried out by means of common qualifications (language knowledge, number of credits achieved, etc.) and specific ones – at Faculty level (previous experiences, curricula, organization acceptance etc.)


Economic contributions

Erasmus grant from the European Community (almost 500,00 euro for month)

University and Ministry co-financing not yet decided (for 2010 about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant)

Specific contribution for disabled students


Erasmus Student Mobility for Placement at Sapienza

Documents after the selection

• A preliminary agreement “Letter of Intent” is endorsed by the host organisation to engage a cooperation with our university in the frame of Lifelong Learning Programme

• A "Quality Commitment" setting out the rights and obligations of all the parties relating to the placement abroad


Erasmus Student Mobility for Placement at Sapienza

Documents prior departure

students are provided with:

• A “Training Agreement” regarding his or her specific programme for the placement period; this agreement must be endorsed by the student, the home higher education institution and the host organisation; and it is drawn up with the assistance of a Faculty supervisor

• A placement agreement (grant agreement) covering the mobility period and signed between the student and his or her home higher education institution

• The Erasmus Student Charter setting out the student's rights and obligations with respect to his/her period abroad


AT THE END OF THE ERASMUS PERIOD

Collection of all the student forms (duly filled in)- Transcript of work - Attendance Certificate - Erasmus Placement student experience report.- Financial check Recognition at Faculty level by using Ects credits on the base of the Transcript of Work

Report to LLP/National Agency (intermediate and final report)


CONTACT DETAILS

For any questions, input and suggestions

[email protected]

Thank you for your attention!