ERNESTA 12 - COMMITTEES Duties and Requirements

7/31/2019 ERNESTA 12 - COMMITTEES Duties and Requirements

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1. INAUGURATION COMMITTEEDuties Requirements

To prepare program in detail

Completing the practice of anchors and singers

Monitoring the decoration

Gathering the students to the auditorium

Arranging Lamp, Oil, Cotton, candle and match box

Arranging the Laptop and Projector

Collecting music file for lamp lightening

Playing college video

Honoring with mementos

Table cloth, 5 glasses/Water bottles (pet)

Flower vases

Hand Mikes - 2, Podium Mike 1

Bouquets

Two garlands and shawls

LCD projector and a laptop

Three tables and 5 chairs on the dais

Decorating items

Audio and Video files2. VALEDICTORY COMMITTEE

Duties RequirementsCollecting the results of all the events

Re-arranging tables and chairs on the dais

Arranging all the prizes and mementos

Gathering the guests and judges

Preparing the program in detail

Completing the practice for anchors

Collecting fast beat music files for prize distribution

Preparing vote of thanksNational anthem

Collecting feedback

5 glasses/Water bottles (pet)

Bouquets

Two garlands and shawls

Feedback forms

3. INVITATION COMMITTEEDuties Requirements

Getting poster approval from SO

Preparing brochure and covering letters

Gathering college addresses

Postage

Personal invitation to local colleges

e-mail to few colleges

Posters, brochures and covering letters

Addresses list

Covers

4. PRESS COMMITTEE

Duties RequirementsNews item about Ernesta (one day before)

Announcements in BIG FM

News coverage with photo post Ernesta

Preparing news item blue print

Ernesta-12 Photos

News matter both Telugu and English

5. CATERING COMMITTEEDuties Requirements

SREE VIDYANIKETHAN INSTITUTE OF

MANAGEMENT

SREE SAINATH NAGAR, A. RANGAMPET, TIRUPATI - 517102

ERNESTA 12 COMMITTEES Duties andRequirements


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Finding out the final strength after registration

Informing to mess manager

Arranging food stalls by 12.00 noon

Arranging dustbins at the spot

Finalizing the menu

Stall at the spot

Food items

Plates and dustbins

Will be taken care by trust6. DECORATION COMMITTEEDuties Requirements

Decoration items to purchase

Planning the decoration

Decorating the rooms one day in advance

Decorating items

Banners

7. GUEST CARE COMMITTEEDuties Requirements

Receiving the judges and guests

Arranging snacks to guests and judges

Arranging special lunch for guests

Snacks and water bottles

8. TRANSPORT COMMITTEE

Duties RequirementsCoordinating with vehicle drivers

Receiving guests and taking them to respective places

Two or three vehicles

Some cash to the members

9. TECHNICAL COMMITTEEDuties Requirements

Assessing the requirements of computers etc.,

Arranging the requirements before day

Checking the working condition of those

Laptops and projectors

Mikes (wireless, collar, and with wire)

10.REGISTRATION AND HELPDESK COMMITTEEDuties Requirements

Finalizing spots for registration stall

Arranging stalls at the spots

Allow participants with ID cards only

Submit teams list to event committees

Help desk to be arranged at the spots

Desks 4, File kits 500

Registration forms and cash box

6 members to fill in forms(good writing)

One person to collect cash

Two people to control crowd

Two people to issue file kits

Two desks for help

All schedules and Event results

11.STUDENT MONITORING COMMITTEEDuties Requirements

Guiding the participants from main gate to auditorium

Controlling the crowd in the auditorium

Controlling the crowd in the event rooms

To carry every information about program & schedule

Committee members at least 25

Program sheet and event related

information to all

12.ANCHOTING COMMITTEEDuties Requirements

Finding prospective anchors

Selecting anchors for following:

Inaugural

Readymade blue print of the script


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Valedictory

All events

Practice for them13.AD-MAKING EVENT COMMITTEE

Duties RequirementsPreparing written test question papers

Finalizing judges

Monitoring with technical committee for arrangements

Finalizing anchors

Arrangements for written test and valuation

Finalizing schedule and venue

Question papers - 60

File Kits 5

Laptop and projector 1

Mics 4

Evaluation sheets

14.HR EVENT - COMMITTEEDuties Requirements

Finalizing rounds

Finalizing judges

Finalizing anchorsPreparing written test question papers


Finalizing schedule and venue

Question papers - 60

File Kits 5

Mics 2Evaluation sheets

15.PAPER PRESENTATION EVENT - COMMITTEE

Duties RequirementsFinalising topics

Finalising dates

Selecting papers and intimating authors

Finalizing judges

Preparing schedule and venue

Print of selected papers 10 or 15

File kits 5

Evaluation sheets


Mics 2

16.YOUNG MANAGER EVENT - COMMITTEEDuties Requirements

Finalising rounds and venues

Preparing written test question papers

Monitoring with technical committee

Finalising anchors


Finalising judges

Question papers 60

File kits 10

Mics 2

Evaluation sheets

17.BUSINESS QUIZ EVENT - COMMITTEE

Duties RequirementsFinalizing rounds

Finalizing anchors


Arranging for written test and valuation

Finalising schedule and venue.

Designing quiz presentation

Question papers 60

File kits 5

Mics 2

Score sheets

Hard copy all quiz slides


18.STOCK & STAKES EVENT - COMMITTEEDuties Requirements

Finalizing rounds Question papers 60


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Finalizing anchors


Arranging for written test and valuation

Finalising schedule and venue.

File kits 5

Mics 2


19.AUDIO AND VIDEO PRESENTAIONS - COMMITTEE

Duties Requirements

Collecting audio files like..

Traditional and devotional for lamp lightening

Fast beats for pre-inaugural and prize distribution

Collecting college video

Designing a PPT of program and rounds of events

PPT for welcoming guests

20.FEEDBACK COMMITTEEDuties Requirements

Designing a feedback form

Arranging a feed back drop boxInserting forms in every file

Announcing to drop feedback forms during valedictory

Two drop boxes

Feedback forms 500

Documents

ERNESTA 12 - COMMITTEES Duties and Requirements