ERP for Textile Spinning

8/8/2019 ERP for Textile Spinning

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Product of Asiansoft Technologies

MISPIN

Comprehensive Software Solution for Spinning

Units in Pakistan

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Table of Contents

INTRODUCTION............................................................................................................. 3

COTTON PURCHASE & INVENTORY SYSTEM..................................................... 5

YARN SALES, PRODUCTION & STOCK INVENTORY SYSTEM........................ 7

STORES & SPARES PURCHASE & INVENTORY SYSTEM.................................. 9

PAYROLL ACCOUNTING SYSTEM......................................................................... 12

GENERAL LEDGER, FINANCIAL ACCOUNTING & AR/AP MANAGEMENT

SYSTEM .......................................................................................................................... 15

EXPORT & LC MANAGEMENT SYSTEM .............................................................. 17

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Party Ledger

Define Brokers,Areas, Qualities,

Parties,

Payments

MadeAgainstReceipts

fromAccounts

Party wise, Area Wise Broker wise,Contract Wise, Date Wise

Contracts

Receipts

Payments Outstanding Contracts

Outstanding Payments

Party LedgersAuto PurchaseJournal

VouchersGeneration

Posted to GL

Issuance

Contracts

Receipts

Raw Material Items File(master file)

Cotton Purchase & Inventory System

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COTTON PURCHASE & INVENTORY SYSTEM

Data Inputs Define Buyers, Brokers, Area, Cotton Qualities, Banks & Selectors Contracts

Lot Wise Contract Schedule Lot Wise Receipts Lab Test Payments (Advance & Credit) Cotton Issuance

Reports List of Contracts Party wise, Broker Wise & Area Wise Contracts Summary Report Party Wise & Broker Wise Outstanding Contracts Party Wise & Broker Wise Outstanding Contracts Summary List of All Contracts

Party Wise Receipts Contract Wise Receipts Summary Receipts Party Ledger Shortage Detail Broker wise Receipts Summary and Detail Report Party Lot Wise Lab Test Report List of Lab Tests Date Wise Issuance Detail Report Transaction listing of Issuance Party Wise Outstanding Payments Broker Wise Outstanding Payments Party Payments Ledger

Receipt Wise Payments Outstanding Lot Wise Payments Outstanding Contract Wise Payments Outstanding Finished Stock Ledger Party Wise Balance Payments Summary Report Budget Report Yearly Report

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YARN SALES, PRODUCTION & STOCK INVENTORY

SYSTEM

Data Inputs Parties Brokers Items Sale Offices Sale Office Wise Opening Waste Codes Waste Categories Contracts Daily Yarn Production Daily Waste Production Daily Dispatches

Invoice Waste Invoice

Reports Contract Printing Production Efficiency Report Production Summary Invoice Printing Supplier Register Items Inventory Dispatch Register Item Wise Sale

Sale Office Wise Items Stock Waste Stock Report Waste Inventory Report Waste Supply Register Waste Supply Summary Sales Tax Items Sale Sales Tax Waste Sale Party / Construction Wise Sale Item / Party Wise Sale Party Wise Sale

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Party Ledger

Party wise, Item Wise Cost Center Wise,Work Order Wise, Date Wise

Receipts

Consumption

Outstanding Purchase Indents

Outstanding Demands

Items Stock Ledger

Items Stock Summary

Party Ledgers

Re Order Levels

Slow Moving & Dead Items

Items Rate History

Define Parties,Machine Codes, Cost

Centers, Items

PaymentsMade

AgainstReceipts

fromAccounts

IssueRequisitions

Purchase

Indent

GoodsReceipt

Auto PurchaseJournal

VouchersGeneration

Posted to GL

InitialGRN

FinalGRN

StoreReturns

Stores & Spares InventoryFile

PurchaseDemand

Stores & Spares Purchase & Inventory System

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STORES & SPARES PURCHASE & INVENTORY SYSTEM

Data Inputs Items Coding, Grouping & Level Defining Cost Centre Codes Identification Party Codes Defining Machine Code Defining Important Items Flag Work Order Defining Work Order Budgeting Re-order Level Defining Purchase Demand Purchase Order/Indent

Goods Receipt Note (GRN) Rejections Issue Requisitions (SIR) Store Returns Store Sales Inward Gate Pass Outward Gate Pass Returnable / Non Returnable

Reports Item Code Listing Item Ledger/Summary Item Stock Report Item Stock Register Important Items Party Wise Receipt Re-order Level Slow Moving Items Missing Documents Bills Not Received Outstanding Purchase Orders/IndentsWork Order Reports Store Section wise Work Order Summary Work order Budget Summary Work Order Detail Work Order Budget Detail Work Order & Item Wise Purchases Work Order Budget/Purchases

Work Order Wise Actual Purchase/Consumption Work Order Wise Budget/Consumption Work Order Wise Budget/Actual/Consumption Work Order Wise SummaryMIS Reports Stock Summary Over Stock Items Total Movement Of Stores Item Wise Receipt & Issues

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Consumption Reports Cost Centre, Store, Machine Wise Consumption Summary Monthly Comparative Consumption Summary Store Wise Consumption Detail Store Section Wise Consumption Detail Cost Centre Wise Consumption Detail Machine Wise Consumption Detail Store Verses Cost Centre Consumption Comparison Cost Centre Wise Monthly Consumption Comparison Item Wise Monthly Consumption ComparisonReceipts Reports Store Receipts Summary Monthly Store Receipts Comparison Item Wise Receipts Item Rate History Maximum & Minimum Rate History

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Attendance

AutoPosting of

Salar

LeavesAnnual,Medical,

Casual etc.

Employee wise, Shift Wise, DepartmentWise, Designation Wise, Date Wise

Master List

Salary Sheets

Pay Slips

Deductions List

Advances

Bank A/C Holders Salary Sheet

EOBI

Social Security

Education Cess

Leaves Report

Attendance Record Report

Overtime

Gratuity

Bonus

Employee Efficiency Report

Salary Summary

Overtime Summary

EOBI Summary

Auto Journal &PaymentVouchers

GenerationPosted to GL

Define Departments,Designations, Salary

Breakups, SanctionedStrength, Shifts

Promotions&

Demotions

Increments

Daily Monthly

Loans

Advances

Overtime

Settlementof Dues

Employees Master RecordFile

Transfer/Badli

Payroll Accounting System

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PAYROLL ACCOUNTING SYSTEM

Data InputsComplete Bio Data Defines Bio Data. Allowances. Leaves. Basic Pay. Can give break up if there is any valid formula).Monthly Register: Can handle Badli. Counts / Reward. Elec S/D. Lay off days. Mill duty. Leave W/O pay. Loan deduction / Tax deduction.Cash Leaves: Pay Cash/Annual leaves if requested by worker. Keeps record for 3 years. Pay Social Security on cash leaves.System Keeps Record of unpaid employeesOvertime Single/DoubleLoan System Keeps record of how many instalments are remaining, how much amount has been returned

and what is balance. Automatically deducts loan each month.Resignation and Settlement of dues Statement Wages/Salary. Gratuity (30 days for each year) + 30 days if he works more then 6 months. Deduct loan if remaining.

Cash leaves balance.Complete leaves record. Medical ( 8 ). Casual ( 10 ). Annual ( 14 ). Promotion. Designation-wise promotion of an employee can be made.Transfer. Department-wise transfers of employee can be made.Stuck-off from Services. Any employee can be stuck-off with the help of this facility

Reports

List of on Roll employers and resigned employers (All, Designation Wise, Department Wise,Shift Wise and New).

Pay slip (Department Wise / Shift Wise). Attendance register Social security. Paid for gross pay


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Employee's Master Record. Salary Sheet (On - Roll, Resigned). Bank All Holders Salary. Detail Of New Appointment. Detail Of Resignations. Efficiency Award. List Of Employee (City Wise / District Wise). List Of Promotion. List Of Increment. Master Record of Any Employee. List Of Unpaid. Daily Attendance Record Month-Wise. Gratuity Report. Bonus Report. Monthly Comparison With Overtime. Monthly Comparison Without Overtime. One Month Comparison of overtime. One Month Comparison of Overtime. Loan History. Daily Attendance Record Date Wise

Summary Summary of wages (shift wise). Summary of wages (dept. wise). Summary of EOBI. Summary of Social Security.Other reports Designation and their wages. Available Codes. Departments.Bonus Bonus is calculated after one year which gives # of days worked in each month Amount of

wages he earned each month, Badli amount and amount of bonus.

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VoucherTransaction

Main Account Head Wise, ControlAccount Head Wise, Subs Account HeadWise, Date Wise Chart of Accounts List

Voucher Printing

Account Code Searching

Transaction File List

General Ledger

Subsidiary Ledger

Opening Trial

Trial Balance

Party Receivables

Party Payables

Party Aging Reports

Cash Book

Bank Book

Cash & Bank Activity

Cash & Bank Contra Entry Summary Monthly Comparative Balances

Monthly & To-date Profit/Loss

Balance Sheet

Notes to the Accounts

Cash Flow Statement

Fixed Assets Schedule

Expenses Budget & Variance

Define Profit & LossHeads, Balance

Sheet Heads, CashFlow Heads,

Chart Of Accounts FileJournal

Cash Pay.

Bank Pay.

Cash Rec.

Bank Rec.

Sales (Auto)

Purchase(Auto)

Balance SheetConfiguration

Profit & LossConfiguration

Fixed AssetsDepreciation

rates

ExpensesBudget

Temporary

General Ledger, Financial Accounting and AR/AP ManagementSystem

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GENERAL LEDGER, FINANCIAL ACCOUNTING &

AR/AP MANAGEMENT SYSTEM

Data Inputs Receipts Cash & Bank Payments Cash & Bank Journal Vouchers Monthly Temporary Adjustment Vouchers Fixed Assets Purchases

Reports Chart of Accounts Transaction Verification List General Ledger Subsidiary Ledger Trial Balance (With Adjustments & without Adjustments) Monthly Trial Comparisons Party Balances Aging Reports (Debtors & Creditors) Daily Cash & Bank Activity Statements Petty Cash Expenses Report Voucher Printing Password Status Report

Screen Displays Trial Balance Statement of Accounts Chart of Accounts Account Code Searching

MIS Reports Fixed Assets Register Fixed Assets Schedule Budgeting & Variances Cash Flow Statement Profit & Loss Statement Adjusted Profit & Loss Statement Non Adjusted Profit & Loss Statement Monthly Adjusted Profit & Loss Statement Monthly Non Adjusted Profit & Loss Monthly Comparisons Adjusted Profit & Loss Monthly Comparisons Non Adjusted Notes to Profit & Loss Statement Adjusted Notes to Profit & Loss Statement Non Adjusted Balance Sheet (With Adjustments & without Adjustments) Notes to Balance Sheet (With Adjustments & without Adjustments)

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Party Wise, Agent Wise, Bank Wise, ContractWise, Invoice Wise, L/C Wise, Date Wise,Quality Wise, Item Wise

Export Status Report

Contract Note (forms)

Invoices (forms)

Party List.

Contract Reports

Shipment (Status Wise)

L/C Reports.

L/C (Status Wise)

Invoice (Status Wise)

Country Wise Report.

Contracts (Status Wise)

Contracts (Category Wise)

Contracts

Shipment Reports Wise)

Pending Shipment

Bank credit advice

L/C job amount ratio to be loan.

Loan amount L/C bases.

Loan amount CAD/DA bases.

'EE' statement for SBP

'EF' statement for SBP

Agent Commission status report.

Invoice Payment status report.

Bank loan position

Job completion report.

Credit Advice Listing.

Total Export

Pending Contract and Shipment

Invoice Maturity

Shipped Items

Agent Commission Reports

Sales Contract & Cancel ContractReports

Finished Goods Item File

Define Parties,Currency, Quota,

Countries, Qualities,Agents, Banks

Financeagainst

Forei n bills

Bank CreditAdvice

P.R.C

Bank Loansand Bank

Drafts

PaymentsReceivedagainstsale of

FinishedGoods

Letter ofCredit (L/C)

Shipments

Invoice

Packing

Bill ofLading (BL)

Rebate

DeliveryOrders

Sales TaxInvoice

ForwardBooking

Party Ledger

Auto SaleJournalVoucher

posted to GL

Contracts

Export & LC Management System

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EXPORT & LC MANAGEMENT SYSTEM

Data Inputs Currency file: Enter the Name and Code of Currency of different Countries

Quota Category file:

You have to define Quota file in which you enter code, where Quota CodeFormat is 99-999.First two digits define Country and Last three define Categoryand Quantity allocated

Party File

In party file you define your Buyers, Banks and Agent names add.

Export system can handle quota system for american and european countries

Quota Quantities are in Kgs and Sqr. Meters.

Quota file keeps record of each category

Quota system is on line system

It can tell how much quota is shipped and how much remaining.Contract NoteContract Note keeps following information:-

No. of descriptions (Quality wise item Description.)

No. of Shipments and Dates of shipments

Total price of Contract

Unit Price of each Description.

Total Price of each Description. If contract is under quota then quota file is automatically updated.Contract ModificationContract can be Modified if it is not marked as cancelled or complete. Modification

includes:-

Unit Price of Description.

Increase or Decrease in No of description. Increase or Decrease in No of Shipments.

Change in Quantity of Shipments.

Short shipments

Adjust Schedule of Shipment.

All related files are Automatically updated (Quota files Shipment files etc.)

Contract View

Contract information can be viewed on screen with all its shipments anddescriptions and Errors in data entries

Entries can be removed before Printing.

L/C management:All Clauses of L/C and other information of L/C are in L/C file the following Information is

kept by L/C file.

L/C date Expiry date

Buyer

Notify Party

Contracts Under that L/C

Shipments Under that L/C

Amount of Quota used

Which Shipments are Complete. The Clauses normally used are:

Partial Shipments are Allowed

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Transitive Shipments are Allowed

Authenticity

Test Agreed

Negotiation Period

Complete Address of following banks

Local Bank

Foreign Bank Nego. Bank

System Display All Contracts of the buyer whose code is included in the L/C record and

you can select Valid Contracts from that list.

Note:-EXPORT SYSTEM can handle Multiple Contracts under one L/C and there Could beMore than one L/C's under one Contract.

Commercial invoice:There are many types of invoices, these includes

Bank Invoice Under L/C and DA bases

Karachi Invoice Under L/C and DA bases

American Special Custom invoice

Invoice file Contains following information

Invoice date Quantity to be shipped

Total Invoice value

Gross Weight, Net Weight

Description of goodsIf Invoice is American Special Custom invoice then price/sqr. yard and price/sqr. meter

is also included.

Quota quantity is Updated after B/L and marked as (used quantity)

If invoice is under L/C then all information is picked from L/CYou only have to give the date of Shipment record. If dates of Contract or ShipmentRecord are not valid then these cannot be included in the invoice

It is made sure that all Shipment Records and Contracts picked are valid forthat invoice

If invoice is on DA bases you have to give the Contract # .All other information are picked by the system.

Packing listTwo types of packing Lists are Created

For Shipping purpose

For Bank Documents

The Long Lists of Packing are Printed and Adjusted on pre printed Packing list forms bythe system.

The Total Net Weight and Gross Weight is cross checked with that of invoice

Bank documents

There are Two types of bank Documents L/C bases

DA basesFull set of Bank Documents is Printed by System These Documents Include

Bank Invoice

Packing List

Certificate of Origin (Chamber)

Certificate of Origin (All Pakistan cloth exporters ass.)

Customs Form (5519)

Special Custom Invoice (5515)

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Single Country Declaration

Generalised System of Preferences.

Bill of Exchange

Export Licence (Textile Products)

Certificate of Origin (Textile Products)

Form 'E' of different Banks

ReportsNote:- Status wise means

C = Cancel

M = Complete

R = Running (Under Process)

O = Outstanding

Contract Note (forms)

Invoices (forms)

Part List.

Contract Reports

Shipment (Status Wise)

L/C Reports.

L/C (Status Wise) Invoice (Status Wise)

Country Wise Report.

Contracts (Status Wise)

Contracts (Category Wise)

Contracts (Date

Shipment Reports Wise)

Shipment which cannot be shipped.

Shipment have to be shipped (Date Wise)

Pending Shipment Monthly Report.

Buyer Wise Report.

Quality Wise Report.

Item Wise Report.

Category Wise Report.

BankingBank Credit AdviceIn this file following information are saved.

Bank credit advice number.

Credit advice date.

Account number to be credit.

Credit advice is suing bank.

Invoice number.

Credit amount in currency mentioned in contract.

Currency rate.

Less deductions. Postage.

Commission.

Tax charges.

Excise duty.

Note :The credit amount and date is cross checked with invoice value and date.

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Ordinary Proceeds Realisation CertificateThis file keeps following data.

Number.

Date.

Bank.

Invoice number. Amount realisation in currency decided in contract.

Currency rate.Foreign Demand DraftThis file has following data.

Number.

Date.

Bank.

Invoice number.

Amount in currency decided in contract.

Agent to be credit.Bank Job LimitThis file has the following data.

Bank. L/C job amount ratio to be loan.

Loan amount L/C bases. Loan amount CAD/DA bases.

Limit year.Other Reports 'EE' statement for State Bank of Pakistan.

'EF' statement for State Bank of Pakistan.

Agent Commission status report. Invoice Payment status report.

Bank loan position and job completion report.

Credit Advice Listing. Total Export Buyer wise, Bank wise & Country Wise

Detail and Summary of Pending Contract and Shipment Invoice Maturity Detail of Party Wise ,L/C Wise ,Quality Wise and Bank Wise Shipped Agent Commission Reports Sales Contract & Cancel Contract Reports