A Study Report on ERP System

As directed by Hon. Chancellor Sir, I am hereby giving a brief repot on my study and understanding of the ERP system at the University.

IFW ERP system will help for future growth of the University and will also help to increase the productivity, provide cost savings, time saving and also help boost the trust and confidence of Students and Staff at the Campus.

MissionTo expand our potential to become a leader in Education Sector and become a pioneer in the integration and implementation of ICT to use our resources effectively for greater progress.

Vision Statement Oriental University combines innovative teaching and pioneering research in a highly

collaborative environment that transcends traditional academic boundaries.

It provides to the students and the faculty exceptional opportunities for intellectual, personal and professional growth in a setting enhanced by the richness of India.

To strive for use of Excellent ICT based ERP Services.

Using Pioneering Technology and integrating Hi-tech hardware system for better management.

Maintaining Highest Standards of Skills & Creativity for better progress.

Keeping Integrity & Honesty in all our dealings and commitments.

Long Term Gains from the System

Cost Saving on Pre-printed Stationary

Every year College used to get a lot of things printed for day to day operational work like student fees, staff salary slips, staff leave forms, student application formats, Student Certificates etc. Many a times the printed materials used to get wasted due to change of formats in mid session etc. A lot of money and paper was wasted in this. After the implementation of "IFW Campus ERP" all this wastage stopped completely.

Single ERP Solutions, no need of multiple softwares

The College was few years ago using a Library Management Solution, a separate Accounting Software and also a separate software for Timetable management. Needless to say they were paying separately for all these softwares and all of them had different vendors and databases. They used to manage the data-backup and installation of those softwares seperately and also had to enter the data of students and staff etc. in each of them separately without any kind of

integration between them. After getting "IFW Campus ERP" implemented in the campus now they have a single solution with a single and centralized database. They are paying less than before and are now able to automate all the departments on one platform.

Less Man Power and Man Hours required for Day to Day Work, College becomes system oriented rather than person oriented

Since all the staff members are working with respective modules in the ERP all the data is in an integrated format. Any one can check the data corresponding to the other departments if they have the required permissions for it. So, no employee has to wait for update/ report from other departments to complete his or her task. With "IFW Campus ERP", the Management can check the complete status of the student in the college like his fee status, library status, current or past exam marks, his discipline report, his attendance, details related to Hostel or Transport etc. with just a single click. This gives the Principals, Directors and HODs a powerful mechanism for quick and accurate decision making.

More Time Saving for Employees and Management

After implementing "IFW Campus ERP" more and more time was invested by the Employees and College Management in increasing the Academic activities and Improvement of the Students, this gave the College Students fantastic Placements and increased admission scenario. Also, there was no data redundancy and data duplication in multiple departments and this made all records of all departments very accurate. The College Management was able to plan and better forecast the finances of the College and also track the performance of staff organically.

College on ERP = Hi - Tech Campus = Great Brand Image

When the Students and Staff get updates on SMS, when the Parents get SMS and E-Mails from the College on there Child's performance regularly, this says a lot about the quality of College Administration and way of working. When all departments can give the required details and data to AICTE, State University, Government Bodies, Top Management of the College/Society with a single click of a button, this says a lot about the quality of College Administration and way of working. Needless to say a Hi-Tech Campus in true sense is the one who can do this all and save cost and time for them selves and give more to the Students for whom the College came into existence in the first place.

User Benefits

Benefits for Management: IFW EduTech introduces a complete decision support system integrating all the

departments of the institute with an interconnected modular approach. The modules give the freedom to the user to access the essence of the system with

proper inter modular data exchange and data sharing on behalf of control of the administrative bird eye.

To provide a paperless and fully/centrally computerized campus environment. IFW EduCamp is intranet/internet based web application which helps students, faculty &

administrative staff to use the data of IFW EduTech, access relevant reports and handle day to day processes.

It lets the users to interact with basic operation & information of IFW EduTech

Benefits for Teaching Faculty: Faculty can manage and check timetable. Faculty can assign students assignments. Faculty can manage students exam/test marks etc. Faculty can manage leaves and other HR activities.

Benefits for Students: Students can see the Library Books, Timetable, Assignments, Exam/Test Results etc.

here. Students can submit feedback, can check Campus News, College activity calendar,

Download Notices etc. here. Students can get updates on Training and Placement Activities and Alerts for Fees,

Library Book dues etc.

Benefits for Parents: Parents can see the Timetable, Exam/Test Results etc. here. Parents can submit feedback, can check Campus News, College activity calendar,

Download Notices etc. Parents can get updates on Training and Placement Activities and Alerts for Fees, Library

Book dues, students attendance and discipline etc.

Submited By : __________________________

Date : ___________________