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ESIC MEDICAL COLLEGE & P.G.I.M.S.R & MODEL

HOSPITAL. कर्मचारी राज्य बीर्ा निगर्कर्मचारी राज्य बीर्ा निगर्

(श्रर् एवं रोजगार रं्त्रालय, भारत सरकार) EE..SS..II.. CCOORRPPOORRAATTIIOONN

((MMiinniissttrryy ooff LLaabboouurr && EEmmppllooyymmeenntt,, GGoovvtt.. ooff IInnddiiaa))

Ashok Pillar Road, K. K. Nagar, Chennai-600 078.

((आईआई.. एसएस.. ओओ.. 99000011--22000088 प्रर्ानितप्रर्ानित//IISSOO 99000011--22000088 CCeerrttiiffiieedd))

कायामलय कायामलय //OOffffiiccee :: 004444-- 2244774488995599 ईई--रे्लरे्ल//EEmmaaiill:: deanesipgimsr@gmail.com

फैक्स फैक्स //FFaaxx :: 004444-- 2244774422882255 वेबसाइटवेबसाइट//WWeebbssiittee:: www.esipgimsrchennai.org 512/W/17/1/C&M/E004/2016-17 Date: 03.10.2017

NOTICE INVITING TENDER E-Tenders are invited for the Double bid systems for the Comprehensive Annual Maintenance Contract of Centralized Air Conditioner at ESIC Hospital, K.K. Nagar, Chennai – 78. Detailed information regarding the items, application / tender forms, EMD, specifications, Terms& Conditions can be downloaded from the websites: www.esicmcpgimsrchennai.ac.in / www.esic.nic.in / www.esichennai.org. The interested bidders shall submit their tender(s) only through online mode at the E-procurement portal https://esictenders.eproc.in. In addition to e-tender which has to be filed online, the bidders are also required to submit hard copies of Tender documents duly completed along with Earnest Money Deposit (EMD), supported by requisite documents and the forms, as mentioned in the tender. For all practical purposes, the e-tender shall be considered for evaluation, however in case of any dispute, the physical documents would be scrutinized. Any corrigendum to this tender will be notified through the aforesaid websites only. The undersigned reserves the right to accept or reject any or all the bids without assigning any reason at any stage. Date and Time for submission of Tender:

LAST DATE FOR RECEIPT OF TENDER DATE AND TIME FOR OPENING OF TENDER

30.10.2017 at 11.00AM 30.10.2017 at 11.30AM If the date of opening of tender happens to be a holiday, the tender will be opened on the next working day. Tender documents duly completed should be dropped on or before the date and time mentioned above in the tender box kept at the First floor of ESIC Hospital, K.K. Nagar, Chennai 78.

Sd/- DEAN

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ESIC MEDICAL COLLEGE & P.G.I.M.S.R. &

MODEL HOSPITAL

कर्मचारीकर्मचारी राज्यराज्य बीर्ाबीर्ा निगर्निगर्

(श्रर् एवं रोजगार रं्त्रालय, भारत सरकार)

EE..SS..II.. CCOORRPPOORRAATTIIOONN ((MMiinniissttrryy ooff LLaabboouurr && EEmmppllooyymmeenntt,, GGoovvtt.. ooff IInnddiiaa)) Ashok Pillar Road, K. K. Nagar, Chennai-600 078.

((आईआई.. एसएस.. ओओ.. 99000011--22000088 प्रर्ानितप्रर्ानित//IISSOO 99000011--22000088 CCeerrttiiffiieedd))

कायामलयकायामलय //OOffffiiccee :: 004444-- 2244774488995599 ईई--रे्लरे्ल//EEmmaaiill:: deanesipgimsr@gmail.com

फैक्सफैक्स //FFaaxx :: 004444-- 2244774422882255 वेबसाइटवेबसाइट//WWeebbssiittee:: www.esipgimsrchennai.org ------------------------------------------------------------------------------ 512/W/17/1/C&M/E004/2016-17 Date: 03.10.2017

Sub: Invitation of Tender for Comprehensive Annual Maintenance Contract of Centralized Air Conditioner – Reg.

From

THE DEAN ESIC HOSPITAL, K.K. NAGAR, ASHOK PILLAR ROAD, CHENNAI – 78. Sir (s),

The Dean, ESIC Hospital, K.K.Nagar, Ashok Pillar Road, Chennai, invites e- tender

under Two Bid system for the Comprehensive Annual Maintenance Contract of Centralized Air Conditioner at ESIC Hospital, K.K. Nagar, Chennai – 78. Tenderer are requested to submit the requisite information / documents as per the

following annexure:-

• Annexure –I ( Instructions for E-Tender)

• Annexure –II ( Compulsory documents / Tender Document)

• Annexure –III ( Scope of Work)

• Annexure –IV ( Terms & conditions)

• Annexure – V (General Conditions of Contract)

• Annexure – VI (Covering Letter)

• Annexure – VII ( Company profile)

• Annexure – VIII (Declaration form)

• Annexure – IX-Bank Details

• Annexure- X– Price bid

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ANNEXURE- I Important Instructions for Bidders

All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E-Tenders.

Bidder should get registered at https://esictenders.eproc.in.

Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp

Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the form of Demand Draft from any scheduled bank, in favour of M/s. C1 India Pvt. Ltd. payable at New Delhi ( or in any other form as acceptable by C1 India Pvt. Ltd. ) for participating in the Tender.

Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about the Payment Details, Company Name, Address, Payment towards ESIC Bid Processing Fees (Mention the Tender ID and Tender Title).

The payment should reach at the below mentioned address, one day before the due date and time of Bid Submission:

Kind Attn: Mr. Mohit Chauhan C1 India Pvt. Ltd. 301, Gulf Petro Chem Building, 1st Floor, Udyog Vihar, Phase – 2, Gurgaon, Haryana - 122015

Note: Bid Processing Fee will be approved only after the receipt of payment.

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ANNEXURE-II

TENDER DOCUMENT

Sub: Tender for Comprehensive Annual Maintenance Contract of Centralized Air

Conditioner at ESIC Hospital, K.K.Nagar, Chennai 600 078- Reg. ********

Sealed Tender are invited for Comprehensive Annual Maintenance Contract of

Centralized Air Conditioner as per the Terms and conditions given below:

TERMS & CONDITIONS:

1. LAST DATE FOR RECEIPT OF TENDER : 30.10.2017 at 11.00AM

2. DATE OF OPENING OF TENDER : 30.10.2017 at 11.30AM

3. The sealed envelope containing the completed Tender Super scribed as “Tender

for Supply and Installation of Comprehensive Annual Maintenance Contract of

Centralized Air Conditioner and addressed to the Dean, ESIC Hospital, K.K Nagar, Chennai-78,

4. Necessary Certificate should be enclosed as follows:

a) Company Registered Certificate

b) GST registration Certificate

c) ISO Certificate.

d) Experience Certificate

5. Every Tenderer must go through the Terms & Conditions carefully and understand

them before submitting the tender.

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ANNEXURE-III

SCOPE OF WORK

Items covered under the Annual Maintenance Contract:

Sl. No Description Unit Qty

1 Air Handling Unit No’s 23

2 Fan Coil Unit No’s 10

3 Chiller Primary Pump No’s 3

4 Chiller Secondary Pump No’s 3

5 Condenser Pump No’s 3

6 Cooling Tower No’s 2

7 Chiller pipe lines No’s 1

A. AIR HANDLING UNIT

➢ Checking of AHU for noise and vibration

➢ Checking of alignment of pulleys/replacement if required.

➢ Checking belt tension, replacement if required

➢ Checking of AHU drain and cleaning as and when required

➢ Checking of motor Amps

➢ Greasing of bearings if required

➢ Cleaning inside AHUs

➢ Checking the blower blades for defects and cleaning if required

➢ Flush down any accumulated dirt/ sludge from drain pipe and drain pan

➢ Checking air flow and cleaning of cooling coil

➢ Checking wiring/ cable for signs of over heating

➢ Checking the AHUs for corrosion and cleaning the same

➢ Checking the Units, mounting/ anti vibration pads and replace if required supplied by

client

➢ Checking the cooling coil condition and cleaning with water/ chemical.

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B.PUMPS ➢ Carrying out monthly servicing

➢ Checking the pump operating parameters

➢ Inspecting and adjusting the safety control of the pump

C.BREAKDOWN CALLS ➢ All spares for HVAC system will be repaired/ replaced by service provider

➢ Breakdown calls will be attended free of charge

D.EXCLUSIONS ➢ All electrical and civil works

➢ Replacement of Ducting, insulation, duct lining, valves, false ceiling, cooling tower fills,

cooling coil, actuator and any kind of masonry/ structural works

➢ Replacement of equipments

➢ Protective coatings

➢ Water Chemical Treatment

➢ Corrosion, Ageing and insurance of the equipment and Machinery

➢ Variable frequency drivers, variable air volume boxes.

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ANNEXURE-IV

TERMS AND CONDITIONS: 1. The Tenderer should have minimum experience of five years, in maintaining AC plants

of total capacity of 180 TR or equivalent. (Details of the contract with documentary

evidence to be submitted).

2. Documentary evidence for each similar work should contain performance certificate from

client clearly indicating full details of nature of work, work order no. and date, client

address, value of work as per work order and as per actual carried out, period of AMC

work as per work order and as per actual.

3. The tender must be accompanied by EMD amount of Rs.10, 000/- in the form of

Demand Draft drawn in favour of “ESI Fund Account No.1”, payable at Chennai. The

tenders not accompanied by EMD are liable for rejection. The EMD will be refunded to

the unsuccessful Tenderer on demand by making a claim in this regard. Advance Stamp

Receipt for the refund of EMD should be enclosed with the tender document.

4. When the Tenderer seeks exemption from payment of EMD on the plea that they are

registered under small scale industries, such firms should furnish copy of the

Government orders classifying them as small scale industries and are exempted for this

purpose.

5. Every Correction in the tender should invariably be attested by the Tenderer failing

which the tender will be liable to be rejected.

6. Any attempt on the part of the Tenderer or their agents to influence the departments in

their favour by personal canvassing with the officers concerned will disqualify the

tenders.

7. In case any difference or dispute arise in connection with this tender, all legal

proceedings relating to the matter shall be instituted in the court within the jurisdiction of

Chennai City.

8. The rates quoted by the Tenderer shall not in any case exceed the controlled rate, if any,

fixed by the Government at the time of supply to the hospital. If the rate quoted exceeds,

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the controlled rate permissible under the hoarding and profiteering prevention ordinance

1943 as amended from time to time, the contractor will specifically mention this fact in

his tender along with reasons for having quoted such higher rate. The Dean at her

discretion will in such case exercise the right of revising the price at any stage so as to

conform to the controlled rate or the rate permissible under the Hoarding and

Profiteering Ordinance. The discretion will be exercised without prejudice to any other

action that may be taken against the contractor.

9. Tenders will be opened at Dean Chamber, ESIC Hospital, K.K.Nagar, Chennai-78, on

the stipulated date and time in the presence of the Tenderer / representatives who

choose to be present.

10. Technical bid and price bid should be kept in separate closed envelopes and both should be kept in a second bigger envelope, addressed to the Dean with the heading, “e-Tender (Two Bid System) for Comprehensive Annual Maintenance Contract of Centralized Air Conditioner at ESIC Hospital, K.K.Nagar, Chennai 78”

11. In the two-bid system, only Techno-commercial bid (un-priced bid) will be opened first on

the date mentioned in the presence of bidders who choose to be present. The price bid

of the firm whose equipment is technically viable fulfilling the specifications and all other

conditions alone, will be considered for evaluation.

12. A certificate that the quoted items have not been supplied to any other

organization/institution at a rate, lower than quoted here, should be enclosed.

13. For imported goods, the price quoted shall not be higher than the lowest price charges

by the Tenderer for the goods of the same nature, class or description to a purchaser,

domestic or foreign or to any organization or department of Govt. of India.

14. If it is found at any stage that the goods as stated have been supplied at a lower price,

then that price, with due allowance for elapsed time will be applicable to the present

case and the difference in cost would be refunded by the supplier to the purchaser, if the

contract has already been concluded.

15. The Successful Tenderer shall execute an agreement within a week from the date of

receipt of communication for due fulfillment of execution. The supplier shall have to pay

the expense for the execution of the agreement. Failure to execute the agreement on the

Part of successful Tenderer or withdrawal of his tender or failure to comply with our

order owing to any reason will entail cancellation of his tender and the EMD will be

forfeited.

16. The successful Tenderer should furnish Performance Security 10% of tender value.

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17. The Security Deposit subject to the conditions specified herein shall be refunded to the

supplier after the expiry of the contract of the work order. The Dean shall be entitled to

deduct out of the deposits, the amount of such damage, costs, charge and expenses as

may be claimed. If the amount of such expenses could not be met out from the security

deposit, the same may be deducted from any other sum which may be due at any time.

18. The Dean is at Liberty to terminate the contract without assigning any reason thereof,

either wholly or, in part on a month’s notice- The contractor will not be entitled to any

compensation whatsoever in respect of such tenure.

19. Tenderer should be prepared to accept orders subject to the penalty clause for forfeiture

of security deposit in the event of default in transportation or failure to supply within the

stipulated period.

20. The Contractor should be willing to render their assistance round the clock including

holidays/to be able to contact them at any time in case of emergencies during the

warranty period.

21. If there is any disruption of Preventive Maintenance without any valid reason, during the

warranty period the loss to the hospital should be compensated by the company.

22. No escalation will be given on any ground whatsoever may be the reason. The rate

quoted in the tender shall remain firm and should be valid till the stipulated contract

period and should include all charges and Taxes. Taxes shall be mentioned separately.

23. No advance payment can be made as per the rules. Payment can be claimed on

monthly basis after the submission of Service reports duly signed by your Engineer and

ESIC Engineer.

24. Your engineer/ technician should attend the complaint within 4 hours from the receipt of

complaint from ESIC.

25. In case your services are found un-satisfactory, this contract shall be terminated before

completion of contract period with prior notice of 30 days, without assigning any reasons

whatsoever.

26. The two part bids i.e. Techno-commercial (Unpriced Bid) and Price bid prepared by the

Bidder shall comprise the following:

(A) Techno - commercial Bid (Unpriced Bid) This should include the following:

1. Bid Security (EMD) and Cost of tender document should be furnished in accordance with

instructions.

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2. Detailed technical specification of items quoted without indicating price.

3. Statements of Deviations from tendered commercial conditions, if any.

4. Statement of deviations parameter wise from tendered specifications, if any.

5. Authority letter from manufacturer, in case bid is submitted by agents.

6. Bidders have to indicate the name and address of the bankers.

7. Documentary evidence that the goods and ancillary to be supplied by the bidder are

eligible goods and services and conform to the bidding documents.

(B) Price Bid

1. The information given at Techno commercial bid should be reproduced in price bid with

prices indicated. Any deviation in this regard will render the bid liable for rejection.

2. Rates should be typed in words as well as in figures, free from erasing, cutting and

overwriting.

3. Price quoted should match with the items quoted in technical bid.

4. Each and every page of the quotation should be separately numbered and duly signed.

5. In case the price quoted cannot be matched with the items/quoted in technical bid, the

bid shall be liable to be rejected.

6. The quoted price should be all inclusive lump sum price offered for each item including cost of the equipment, freight, Insurance, transit insurance, packing forwarding etc., and including charges for installation and commissioning with all men and material required for the same and including charges for the quoted warranty period. Rates and GST must be quoted separately.

7. The rates quoted should be F.O.R ESIC Hospital, K.K. Nagar, Chennai - 78. No other charges in addition will be payable on any account over and above the lump sum price quoted in the price bid. The rates quoted in ambiguous terms such as "Freight on actual basis" or Taxes as applicable extra" or "Packing forwarding extra" will render the bid liable for rejection.

Signature with Date & Seal of the company DEAN

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ANNEXURE - V GENERAL CONDITIONS OF CONTRACT

A) DEFINITIONS

(a) In the contract (as hereinafter defined) the following works and expressions shall have

the meanings hereby assigned to them except where the context otherwise requires:

i) “Employer” means the ESIC and the legal successors in title to ESIC.

ii) “Engineer” means the ESIC Engineers.

iii) “Contractor” means an individual or firms (proprietary or partnership) whether

incorporated or not, that has entered into contract (with the employer) and shall include his/its

heirs, legal representatives, successors and assigns. Changes in the constitution of the firm, if

any shall be immediately notified to the employer, in writing and approval obtained for continued

performance of the contract.

(b) (i)“Contract” means these conditions, the Specification, the Bill of Quantities, the

Tender, the Letter of acceptance, the Contract Agreement (and such further documents as may

be expressly incorporated in the Letter of Acceptance or Contract Agreement).

(ii) “Specification” means the specification of the works included in the Contract and any

modification thereof.

(iii) “Drawings” means all the completion drawings, calculations and technical information of

a like nature provided by the Engineer to the Contractor under the Contract.

(iv) “Bill of Quantities” means the priced and competed bill of quantities forming part of the

Tender.

(v) “Tender” means the Contractor’s priced offer to the Employer for the execution and

completion of the works and the remedying of any defects therein accordance with the

provisions of the Contract, as accepted by the Letter of Acceptance. The word tender is

synonymous with “Bid” and the words “Tender Documents” with “Bid Documents”.

(vi) “Letter of Acceptance” means the formal acceptance of the tender by ESIC.

(vii) “Contract Agreement” means the contract agreement (if any) referred to in (b) (i) above.

(viii) “Appendix to Tender” means the appendix comprised in the form of Tender annexed to

these Conditions.

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(c) (i) “Commencement Date” means the date upon which the Contractor receives the

notice to commence the works.

(ii) “Time for Completion” means the time period for which the contract comprehensive

Annual Maintenance Contract of Centralized Air Conditioner has been awarded by the employer

to the contractor.

(d) “Taking over Certificate” means a certificate issued by employer evidencing successful

completion of the awarded work.

(e) (i) “Contract Price” means the sum stated in the Letter of Acceptance as payable to the

Contractor for the execution and completion of the works and remedying of any defects therein

in accordance with the provisions of the Contract.

(ii) “Retention Money” means the aggregate of all monies retained by the Employer.

(f) (i) “Works” means the Permanent Works and the Temporary Works or either of them to

be executed in accordance with the contract.

(iii) “Cost” means all expenditure properly incurred or to be incurred, whether on or off the

site, including over head and other charges but does not include any allowance for profit.

B) ENGINEER a. Engineer’s Duties and Authority

The Engineer shall carry out the duties specified in the Contract.

b. Custody and supply of drawings and documents

The drawings shall remain in the sole custody of the Employer/Engineer, but copies as

required thereof shall be provided to the Contractor free of cost solely for the purpose of

this contract.

c. Sufficiency of Tender

The Contractor shall be deemed to have based on his Tender on the data made

available by the Employer and on his own inspection and examination of this site

conditions.

d. Contractor’s Employees

The Contractor shall provide on the Site, qualified and experienced technical staff in

connection with the Comprehensive Annual Maintenance Contract of Centralised Air

Conditioner and remedying of any defects therein

e. Engineer at Liberty to Object

The Engineer shall be at liberty to object to and request the Contractor to remove

forthwith from the works any person provided by the Contractor, who in the opinion of

the Engineer, misconducts himself, or is incompetent or negligent in the proper

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performance of his duties, or whose presence on Site is otherwise considered by the

Engineer to be undesirable, and such person shall not be again allowed upon the works

without the consent of the Engineer. Any person so removed from the Works shall be

replaced as soon as possible by a qualified person approved by the Engineer.

C) Safety, Security and Protection of the Environment The Contractor shall, throughout the execution and completion of the works and the remedying

of any defects therein:

a. Have full regard for the safety of all persons entitled to be upon the site and keep the site

(so far as the same in under his control) and the Works (so far as the same are not

completed or occupied by the Employer) in an orderly state appropriate to the avoidance

of danger to such persons, and

b. Provide and maintain at his own cost all lights, guards, fencing, warning signs and

watching, when and where necessary or required by the Engineer or by any duly

constituted authority for the protection of the Works or for the safety and convenience of

the public or others, and

c. Take all reasonable steps to protect the environment on and off the site and to avoid

damage or nuisance to persons or to property of the public or others resulting from

pollution, noise or other causes arising as a consequence of his methods or work.

C) Insurance of work by the Contractor for his liability : a. During the Repair and Maintenance period for loss or damage to property and life arising

from a cause for which contractor is responsible.

b. For loss or damage occasioned by the Contractor in the course of any Repairs carried

out by him for the purpose of complying with his obligations.

c. It shall be responsibility of contractor to notify the Insurance Company of any change in

the nature and extent of the works and to ensure the adequacy of the insurance cover all

times during the period of contract.

D) Damage to Persons and Property: The Contractor shall, except if and so far as the Contract provides otherwise, indemnify the

Employer against all losses and claims in respect of:

(a) death of or injury to any person, or

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(b) loss or damage to any property (other than the works)

Which may arise out of or in consequence of the Comprehensive Annual Maintenance Contract

of Centralized Air Conditioner and the remedying of any defects therein, and against all claims,

proceedings, damages, costs, charges and expenses whatsoever in respect thereof.

E) Accident or injury to Workmen: a. The Employer shall not be liable for or in respect of any damages or compensation

payable to any workman for death or injury resulting from any act or default of the

contractor. The contractor shall indemnify and keep indemnified the Employer against all

such damages and compensation and expenses whatsoever in respect thereof or in

relation thereto.

F) Evidence and Terms of Insurance: a. The Contractor shall take out appropriate insurance to cover his work and workers and

staff employed by him fully. The contractor shall provide evidence to the

Engineer/Employer as soon as practicable after the respective insurance have been

taken out but in any case prior to start of work at the site that insurance required under

Contract have been effected.

G) Compliance with Statutes, Regulations: The Contractor shall conform in all respects, including by the giving of all notices and the paying

of all fees, with the provision of:

a. Any National or State Statute, Ordinance, or other Law, or any regulation, or bye-law of

any local or other duly constituted authority in relation to the execution and completion of

the Works and the remedying of any defects therein, and

b. The rules and regulations of all public bodies and companies whose property or rights

are affected or may be affected in any way by the Works, and the Contractor shall keep

the Employer indemnified against all penalties and liability of every kind for breach of

any such provision.

c. Any changes required for approval due to revision of the local laws.

H) Time for Completion: The CAMC work shall be for a period of one year as mentioned in the letter of commencement

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and shall start from the date of issue of letter commencement and shall stand terminated after

the expiry of contract period/Extended period.

I) Extension of Time for Completion: The CAMC contract may be extended on the written mutual consent of both Employer and

Contractor for a further reasonable period. However, employer reserves its right to terminate the

Repair and Maintenance contract by giving 30 days notice at any time during the currency of the

contract if the services of the agency are not satisfactory as per the opinion of employer or its

representative.

J) Defect Identification and its rectifications: The Contractor shall immediately attend the defects and complaints noticed at site. The

Contractor shall provide and develop a system for regular Maintenance of all the services which

includes defects identifications and its immediate rectification so, that services are not affected.

It shall be the sole responsibility of the Repair and Maintenance agency that all the services are

kept in functional condition round the clock during the currency of the contract.

Defect Liability period shall be 12 months from the date of completion of work under BOQ

measurable works. The contractor shall rectify at his own expenses any defect in the work

carried out by him during this period. On failure of the contractor to do so, the same shall be

completed by the employer at the risk and cost of the contractor.

H) Liquidated Damages for Delay If the Contractor fails to attend any complaint or defect in due course of time and if in the opinion

of engineer delay is on the part of CAMC agency, the employer can impose liquidated damages

on the contractor as detailed in the particular conditions.

J) Contractor’s failure to carry out Instructions: In case of default on the part of the Contractor in carrying out defect rectification works, the

Employer/Engineer shall be entitled to employ and pay other persons to carry out the same and

if such work, in the opinion of the Engineer, the Contractor was liable to do at his own cost

under the Contract, then all costs consequent thereon or incidental thereto shall be determined

by the Engineer and shall be recoverable from the Contractor by the Employer, and may be

deducted by the Employer from any amount due or to become due to the Contractor.

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K) CERTIFICATES AND PAYMENTS

a.Monthly Statements

The Contractor shall submit a bill in 3 copies to the Engineer by 7th day of each month for the

work executed up-to the end of previous month in tabulated form approved by the Engineer,

showing the amounts to which the Contractor considers himself to be entitled. The bill must be

supported with the following documents:-

a. Details of defects/complaints attended and rectified within time.

b. Details of complaints attended late.

c. Test certificates of materials used and tests carried out for quality control as

required by the specifications and the Engineers.

d. Service Reports duly signed by Engineer.

b.Deduction of Income Tax The amount to be deducted towards the advance income tax shall be at the rates applicable.

c.Monthly Payments The contractor shall submit monthly bill complete in all respects by the 7th day of each month.

The Engineer shall clear the bill and certify due amounts for payment within 15 days.

d.Correction of Certificates The Engineer may by any Interim Payment Certificate make any correction or modification in

any previous Interim payment Certificate which has been issued by him, and shall have

authority, if any work is not being carried out to his satisfaction, to omit or reduce the value of

such work in any interim Payment Certificate.

e.Final Certificate Within 28 days after receipt of the Final Statement, and the written discharge the Engineer shall

issue to the employer (with a copy to the Contractor) a Final Certificate stating:

(a) The amount which, in the opinion of the Engineer, is finally due under the Contract, and

(b) After giving credit to the Employer for all amounts previously paid by the Employer and

for all sums to which the Employer is entitled under the Contract.

L) Default of Contractor If the performance of the contract and is not satisfactory and not corrected within 15 days of

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receiving notice, then employer shall be at liberty to terminate the contract and get the work

executed through other means at the risk and cost of the Contractor.

In the event of termination of the contract, the employer shall be at liberty to get balance work

done at the risk and cost the contractor and due payment of the contractor, if any shall be

released after the completion of whole of the works.

M) Amicable Settlement of Dispute The party shall use their best efforts to settle amicably all disputes arising out of or in connection

this contract or the interpretation thereof.

N) Arbitration. a. Any dispute and differences relating to the meaning of the specifications, design,

drawings and instructions herein before mentioned and as to the quality of workmanship

of materials used in the work or as to any other question, claim, right, matter of thing

whatsoever in any way arising out of or relating to the contract, designs, drawings,

specifications, estimates, instructions or these conditions or otherwise concerning the

works or the execution or failure to execute the same whether arising during the

progress of the work or after the completion or abandonment thereof in respect of which

amicable settlement has not been reached, shall be referred to the Sole Arbitration of

the Chief Engineer, ESIC who shall proceed as per the Arbitration Act, 1996.

b. The work under the contract shall continue, during the Arbitration proceedings.

c. The award of the Arbitrator shall be final, conclusive and binding on both the parties

O) Payment on termination: a. In the event of termination of the contract, employer shall be at liberty to get balance

work done at the risk and cost of the contractor and due payment of the contractor, if

any, shall be released after the completion of whole of the works.

b. All the recoveries regarding Income Tax, Works Contract Tax, Labour Welfare Cess etc.

will be deducted from the contractors‟ payment and remittance will be made to the

respective departments. The materials shall be got approved by the ESIC Engineer

before it is consumed into works. The contractor shall also arrange all the required plant

and machinery.

P) The contractor shall also be responsible for proper handing over of the dismantled

materials to ESIC Engineer along with details of the same in writing.

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Q) Disposal of unserviceable, dismantled or waste materials by mechanical means,

including loading, transporting, unloading at the approved municipal dumping ground.

ANNEXURE-VI

TENDER (TWO BID SYSTEMS) FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRALISED AIR CONDITIONER AT ESIC HOSPITAL, K.K.NAGAR,

CHENNAI 78.

To

THE DEAN ESIC HOSPITAL, K.K. NAGAR, CHENNAI - 78.

Sir,

Sub: Forwarding of Tender documents - Reg.

* * *

We have pleasure in submitting our tender for __________________________ (Name

of the equipment)

We enclose herewith a Demand Draft No. ____________ Dt.________ for

Rs._________ drawn in favor of the Medical Superintendent, ESIC Hospital, K.K. Nagar,

Chennai 78 towards Earnest Money Deposit.

We find ourselves to the conditions prescribed in the Tender Notification.

We agree to have the Earnest Money forfeited in case of failure in full or part to

undertake the contract upon the acceptance of this tender.

OFFICE SEAL: SIGNATURE:

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DESIGNATION:

NAME &ADDRESS

ANNEXURE VII COMPANY PROFILE

1. Name of the firm

2. Full Address:

3. Telegraphic Address/E-mail Id:

4. Telephone No.

5. Telex/Fax No.

6. Date of Establishment of firm:

7. Is Your Firm registered under

1. The Indian Factories Act

2. Companies Act

3. Any other Act

8. Name & address of your Bankers.

Stating the name in which the

Account stands (Please give Account details)

9. Are you on the list of approved

Contractors of any other authority

(if so please give details)

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10. Give details of any Govt. contract

Executed during the last 12 months

11. Are you a Manufacturer If so

Please furnish the items you

Manufacture

12. Are you a small scale industry

Registered with the appropriate

Authority. If so furnish details

13. Are your products certified by ISI?

If so furnish details

14. Any other information which you

Consider necessary to furnish

DATE SIGNATURE:

NAME & ADDRESS:

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ANNEXURE VIII

DECLARATION FORM

We ………..having our office at………do declare that we have carefully read all the

conditions of Tender for the supply of....................................... and abide by all

the conditions set forth therein by the Medical Superintendent, ESIC Hospital ,

K.K.Nagar,Chennai 78.

We further declare that we……….possess valid license bearing No………….valid up

to............

DATE: SIGNATURE:

SEAL: NAME & ADDRESS:

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ANNEXURE IX BANK DETAILS OF THE COMPANY

From

__________________

__________________

__________________

__________________

To

THE DEAN, ESIC HOSPITAL, K.K.NAGAR, CHENNAI - 600 078. Sub: Request for refund of EMD Amount – reg.

**********

With reference to your advertisement dated__________________, we have submitted

tender for ____________.

In case we are not successful bidder, we request you to kindly refund the EMD amount

of Rs._____________________________. The amount may be kindly be sent through

RTGS/ ECS in favor of ___________________

Beneficiary’s Name :

Account No. :

A/C Savings Current :

IFSC Code No. :

Bank Name :

Branch Name & Address :

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Yours faithfully,

(SIGNATURE & SEAL)

PRE-RECEIPT Received on amount of Rs…………………………… vide cheque No..........................

dated.................. from ESI Corporation towards refund of EMD amount.

(SIGNATURE &SEAL)

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ANNEXURE X

PRICE BID

E-TENDER (TWO BID SYSTEM) FOR COMPREHENSIVE ANNUAL MAINTENANCE

CONTRACT OF CENTRALISED AIR CONDITIONER AT ESIC HOSPITAL, K.K.NAGAR, CHENNAI 78.

Name and address of the Tenderer: Telephone No., Mobile No, e-mail ID of Tenderer:

Earnest Money Deposit: DD No._____________ Dated___________ issued by

_____________Bank PAN No/TAN No.:

License No., date of Issue and Validity:

I/We hereby offer to comprehensive annual maintenance contract of centralized air

conditioner at ESIC Hospital, K.K.Nagar, Chennai 78 as indicated in the Tender

document at the rate given below and agree to hold this offer open till 3 months from

the date of contract, and for further period if extended.

S. No. Name of the Work Rate Rate(in Rs)

Tax(in Rs)

Total (in Rs)

Comprehensive Annual

Maintenance Contract Of

Centralized Air Conditioner

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Signature of Tenderer with Date & Stamp

NB: - Original to be submitted Blank in Technical Bid, duly signed and stamped.

In Price Bid, photocopy of the same is to be submitted, duly filled, signed and stamped.