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ESL Department Beginning of the Year Procedures

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Use the attached checklists to monitor completion of the ESL Department beginning of the year procedures. ESL Beginning of the Year Procedures Checklist - Current Students ESL Beginning of the Year Procedures Checklist - Current Students ESL Beginning of the Year Procedures Checklist - New Students

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1.Determine Student Status 2.PIMS 3.Parent Letters 4.Update Database 5.Send tests to Troxell 6.List of Immigrants TOP 6 MUST Dos

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1. Determine Student Status Current Students and New Students

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After receiving HLS and registration form from school office, determine students assessment needs Review HLS Home Language Survey Home Language Survey Screen previous records/Complete green ESL Screening Checklist ESL Screening Checklist ESL Screening Checklist Contact parents before testing Administer W-APT Beginning of year -within 30 calendar days During school year within 14 calendar days Kindergarten students Attach W-APT results and/or ESL Screening Checklist to HLS in cumulative folder

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Current Students Review State Exit Criteria Criteria for ESL Students to move to Monitor Status ACCESS results Report Cards PSSA/Keystone results (Grades 4-12) STAR Level (Grades K-3) Lead 21 Reading Level (Grades K- 3) Send ACCESS results and Parent letters.

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2. PIMS A PIMS form must be completed and sent to Troxell for any change of status. PIMS Current Students to 1 st year Monitor 1 st year Monitor to 2 nd year Monitor 2 nd year Monitor to Former Student New students entering the program Non LEP Immigrant Students

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3. Parent Letters Continues to Qualify Parent Letter Continues to Qualify Current Students Original sent home Copy attached to HLS in CUM folder Copy placed in ESL White Folder Qualifies Parent Letter Qualifies New Students Original sent home Copy attached to HLS in CUM folder Copy placed in ESL White Folder Monitor Parent Letter Monitor Current students moving to monitor status Original sent home Copy attached to HLS in CUM folder Copy placed in ESL White Folder Does Not Qualify Parent Letter Does Not Qualify Students who were tested, but did not qualify for ESL program Original sent home Copy attached to HLS in CUM folder

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4. Database Update ESL District Database Current and To Be Screened Inform database manager of any necessary movement between databases.

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5. Send tests to Troxell Forward original W-APT with cover sheet OR Evidence of current ESL status from previous school **NOTE: Only forward tests for Kindergarten students who qualify. All other Kindergarten tests are kept on file in individual buildings.

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6. Immigrants Maintain a list of LEP and non LEP immigrants in your school. Update the number of years in U.S. schools of immigrants from previous years to keep list accurate.