EU-JAMRAI INTRANET MANUAL

INDEX

1. Why Sharefile?

2. Getting started

3. Working on documents

4. How to share a file

5. Request a file

6. Create a folder

7. Desktop app

8. Contact

1 ǀ Why Sharefile?

1. WHY SHAREFILE?

Bank-level encryption in transit

Click. Tap. Share

24/7 Technical Support

Securely share files with no size restrictions

Secure mobile access any time anywhere

Always be working with the most accurate information

Work better together

Reduce turnaround time with e-signature

Integrate with tools you already use

A single platform with unlimited storage to share all the working documents of the project.

2 ǀ Getting Started

2. GETTING STARTED – Setting up your account

1) The first time you will receive an email invitation to Sharefile.

3) Set up your password. 2) Confirm your personal information

The following times you will have to Log in: https://eujamrai.sharefile.com

Username: your email account. Password: already chosen by you when you set up your account.

2. GETTING STARTED – Use your account

https://eujamrai.sharefile.com/

This is what you see in your browser once logged in:

2. GETTING STARTED

3 ǀ Working on documents

File versioning organizes your files and saves all the previous versions.

Always save your file with the same name: the latest version is automatically saved but you also have the option to view earlier versions.

3. WORKING ON DOCUMENTS

File Check-In/ Check-Out Check-in/check-out is another way to ensure that changes to files do not get lost.

• Check out a file to let others know you are working on it.

• Check it back in once you have saved your changes.

• You will have a record of who else checked out a file and for how long.

3. WORKING ON DOCUMENTS

3. WORKING ON DOCUMENTS

IMPORTANT: HOW TO NAME DOCUMENTS All documents uploaded on the SHAREFILE site should be named using the following structure: “Description_WPx_yyyymmdd”.

4 ǀ How to share a file

4. HOW TO SHARE A FILE

4.1_From your Dashboard, select the Share button. Choose Email with ShareFile.

Step-by-step:

4.2_ Enter all recipients’ email addresses, a subject line, and a message.

4. HOW TO SHARE A FILE

4.3_ 3 different options to add a file: Select any file from your computer and drag it to the “Drag files here” area. Select Browse files and add from your computer. Select Browse files and add from your ShareFile account.

4. HOW TO SHARE A FILE

4.4_ Select “Edit Message” options if you want to customize your notifications and security options, as shown below. Then send it!

Note: You can review your sent emails from ShareFile in your mail area Inbox Sent. You can edit expiration dates or notification settings for your sent links.

5 ǀ Request a file

5. REQUEST A FILE

5.1_ In the top navigation bar of your account, click Request, then choose Email with Sharefile.

5.2_ Enter all recipients’ email addresses, a subject line, and a message.

5. REQUEST A FILE

5.4_ Select Edit Message options if you want to customize your notifications and security options.

5.3_ ShareFile will send the files to your File Box by default, but you can select Edit to change the destination.

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6 ǀ Create a folder

6. CREATE A FOLDER

6.2_ Name your folder. You can also enter a description that will be displayed as a note attached to this folder.

6.1_ Access any Work Package folder in your ShareFile account, then click the green action button and select Create Folder.

7 ǀ Desktop app

7. DOWNLOAD AND INSTAL DESKTOP APP

The web platform works on all devices, but if you have Windows 7 or later you can also download the desktop app:

7.1_ In the upper right corner of your account, click Apps.

7.2_Make sure that you are in the Windows section.

7.3_Find the Desktop App and select Download.

7.4_A pop-up will appear on your computer. Click Run.

7.5_Accept the License agreement. Go through the setup wizard to choose the location and complete installation.

7.6_When using the Desktop App for the first time, you will be prompted to enter your email and password.

8. CONTACT

Laura Alonso Irujo lalonso_externo@aemps.es Ana Navarro Tamayo Anavarrot_externo@aemps.es

ShareFile offers free support and training. The Customer Care team is available 24/7 by phone or email to answer any questions: https://www.sharefile.com/support https://www.sharefile.com/support/request

For all questions related to the Intranet (Sharefile) please contact the Communication Team:

María Santacreu García msantacreu_externo@aemps.es Communication mailbox Aemps.jamrai@aemps.es

mailto:lalonso_externo@aemps.esmailto:Anavarrot_externo@aemps.eshttps://www.sharefile.com/supporthttps://www.sharefile.com/support/requestmailto:msantacreu_externo@aemps.esmailto:Aemps.jamrai@aemps.es