1. DEVELOPMENT OF SKILLS.

Evidence of having read the required material.The orientation to any company before getting involved into their process starts

with the reading about the company. It is very important to have studied all the

material relevant to the organization. Theories are generally considered to be a

base and foundation for any kind of concept or aspect. I have referred the core

process of the company from production to export more over have been in

constant conversation with Mr.Nandan about the same for better understanding

and clarity. Also had referred the Company’s Manual to get a brief idea of Laws

and Provisions applicable in the organisation and also I had gone through the

process of employee Welfare.

Ability to plan, work with understanding of its purpose to put into practice the plan made in supervisory conference.Planning requires a complete overview of the situation as well as analysis of a

situation in consideration of all the aspects. Planning plays an important role for

success of any task in an organization. It is therefore said thing well planned is half

done. In my supervisory conference I had frequently discussed the things that can

be taken up at my agency. I was guided to plan out the things to be learned

during field work well in advance. I have followed that habit of planning my

activities in advance on what all things I have to discuss with my agency personnel

as per the need of my learning and scope at the organization. I also got

opportunity to Plan Industrial Visit for College Student at our Agency.

Skill in obtaining information from various sources within and outside organization.Within the agency information is mostly obtained through the manuals prepared

for reference and constant touch with Mr.Nandan. Also discussion with my

agency personnel & other colleagues helps me to know more about the

organization. The skill of obtaining information is very critical in any profession.

Outside agency I get most of the information through Collateral readings and

Lecture-Seminars conducted by our faculty. Also, opportunity to meet new people

help to enhance my quantity and quality of information.

For instance I came to know about show cause notice, strike issues and some

unique HR Practices through the group Conferences. The Howard Business Review

and other books also gives us latest information about HR and how they are

modified to suit the organizational needs. Also this time we had students seminar

in which we had to interview an entrepreneur which gave a ground experience to

collect information from externals.

Ability to present detailed regarding function of the student and evaluate in from of report.

Report writing is the practice of identifying and classifying activities which we

have done in the company. The work done in the organization has to be properly

presented to the supervisor in the form of the weekly reports. While writing

report I include the objectives, activities performed for the day. After describing

the process, specific observation and lastly record the learning’s out of the

performed activities, the discussions with the agency personnel and other

employees and from my own understanding of a situation as to what I observed

and seek from it. But it turns always difficult to express experiences in words. Still

I try to confide my experiences within 26 letters.

2.SKILL MAKING ANALYTICAL,CRITICAL & OBJECTIVE STUDY:

Evidence of application of theoretical knowledge to the understanding of relationships between employer and employee, and between employee and employee.Application of theory is very necessary for understanding the practicality of

theories applicable in the organizations. Employee welfare and is very important

for maintaining the relationships between employee and its employer and

organization. The style of management that I have seen at Swiss Pac., Padra is

democratic, where each ones view is considered and then with a final

consultation a decision is met. The decision is not imposed on the workers even

though they can (legally). All needs of the worker are understood, the attitude of

employer and management treats Employees more as an family members than of

means of production.

For instance the workers are asked whether they can work for overtime or not and

if not than they are not forced to stay for overtime. Also workers have flexibility to

Visit Mr.Prashant (Owner of SWISS PAC)to present any queries or suggestions.

Cold Mineral water, refreshments, Restrooms, Separate Women Restroom,

Kitchen and Canteen Facilities and Transportation facilities are given to

employees. The production unit has proper Lighting and air ventilation.

The Informal conduct of employer with Workers, Wishing them Good day showing

them attachment about their personal issues and try to solve them , empathetic

feeling of employer smoothens most amount of relation within the organization.

Ability to see critically various Labour legislations and the ways in which requirements laid down in the laws are being met in the factory.Theoretical understanding of the labor legislations means understanding the

provisions and then to see how the provisions are applied in the fieldwork agency

based on the types of the organization. There are various laws and legislation

applicable at SWISS PAC Ltd., Padra which I have referred in the company’s

manual, like Factories Act, Minimum Wages Act, ESCI Act, Employee

Compensation Act, Industrial Dispute Act etc. I have also seen the practical

applicability of these legislations in the organisation. All the documents and forms

are maintained as per Act and other compliances are also taken care of on timely

basis. The requirements of overtime provisions are always strictly maintained

along with other provisions and the organisation also keeps the entire permission

and legal document well updated.

I was asked to verify P.F and nominee forms of the employees and employee’s

profile.

Ability to see critically HR Practices and use of HRM theories and knowledge in the field work agency.The various HR subsystems are Manpower planning, Recruitment and Selection,

induction, training and development, welfare and safety programmes,

performance management system, etc. Until now I have learned about training,

Post training Procedures, calculation of Overtime Hours and its Payment, Leave

and attendance management, Competency mapping, welfare Policies of company

and other health & safety Provisions.

Within the SWISS Pac, I have come across the process of E-Recruitment with help

of creating web portals.

Awareness to establish working relationship with the Labour welfare officer, Personnel officer, HR officer, his colleagues and Labour.The regular interaction with other colleague have helped me a lot in

understanding the procedure and policies with a practical dimension. It is very

important to establish relationships with the people in the closest proximity to

you at the work place. Establishing good and professional relationships makes the

working easy and also generates a good atmosphere and culture in the

organization.

My Major interaction is with Nandan sir who handles the HR and Client related

task at the plant. As the organisation is too small so there is no labour welfare

officer as those responsibilities are also taken care by Nandan Sir. Apart from that

I have maintained a nice rapport among few employees of the organization and

sir helps me understand my discussions in more practical way.

Acceptance of limitation in the learning opportunities with the agency personnel.Limitation in the learning opportunities as a trainee comes naturally. Though

Nandan Sir is extremely supportive and cooperative, but there are times when I

am not able to proceed with my discussions and learning. The major limitations

that come are the timings and company’s privacy policy. As Nandan Sir is handling

the HR & Client Related activities of plant at the same time, so he is not able to

contribute much of his time for discussions. Also Most of the time because of

being just a student trainee I am not involved into vital processes.

At Swiss Pac., Padra every procedure is carried out online and through paperless

communication and so this is also one of the reason that I am not provided with

some practical work to do as being just a trainee.

Development in awareness regarding the applicability of HRM techniques in the fieldMy company being a manufacturing Division, Various HRM techniques are used

for the Leave management, salary and wages administration and providing

training. The employees are given training as per ISO and other training for safety,

health, and awareness as the company is an ISO-9001-2008 certified company.

The company also has a policy of giving a percent of the salary as a variable pay as

an incentives, based on the performance in the year. Competency mapping being

used for the same was also new for me to learn.

Show some self confidence in his growing knowledge and skills attitude.

As an HR person, I have to Understand management and Employees at the same

time. I have overcome to rational thinking. An HR Personnel motivates others in

the organization to perform better and built confidence in them and also he

himself has to be positively charged and confident. I have developed my learning

and skills in the areas of Employee Welfare, handling employee’s conflicts, Leave

Management, performance appraisal, so far. I can say that I have quite a good

knowledge and grasp over these things now. After learning these things I have

now more eagerness to learn even more about related topics.

Active participation in evaluating himself and ability to see many of his own strength and weakness.Initially we had our SWOT Analysis of self which was discussed with Deepak sir

that helped me analyses my own Strengths and Weaknesses. After that self

evaluation I am able to evaluate my situation at field work whenever I see my

strength playing a vital role in my learning process and also when my weakness

becomes a barrier in the same. Also at the time of mid-term evaluation

conference and several daily supervisory conferences I was able to make out

certain points which Deepak Sir used to evaluate.

3. DEVELOPMENT OF POTENTIALITIES AS HR PERSONNEL IN INDUSTRY

Understanding of the HR officer’s / P.O. role in relation to the employer, employee and state his role during legal strikes and lock-out and his role when certain needs and demands of workers cannot be met.

HR is more of a strategic partner of the business rather than just the employee. At

SWISS Pac, Vikas sir and Nandan sir are responsible for HR as well as IR related

issues. I have witnessed them maintaining a harmonious relation with the

employees and the employers.

For instance when a case came of worker being absent for a month and then re

joining the job, that situation was well handled by Vikas sir. Sir took the supervisor

in confidence and took a decision which was in favor of the organization. And also

that worker was not miss treated. Sir always gets involved in the grievance

handling procedures and follows a open door policy which helps in resolving

misunderstanding.

Capacity to work in term and under authority.

I have been working under the authority of Mr. Nandan and Mr.Vikas for all the

HR & IR related programs. Working under his authority has been a good

experience as he gives a lot of guidance and practical knowledge of the same.

4. ADJUSTMENT WITHIN AGENCY SETTINGS

Should recognize individuals or group’s need in relation to service of the agency and when the need cannot be met to be able to deny the request fairly comfortably.

Sometimes it may happen that certain services of the organization are a little

difficult to understand. Nandan Sir many times comes in certain situation where

denying becomes important though difficult. Whether it is the unreasonable

demand of extra wages by the workers, or permission of bringing in extra labours

sometimes or demanding wages without working. In such moments the need

cannot be met and the request had to be denied with valid reasons.

Should know agency set-up policy and method of hiring personnelThe agency set-up and structure was explained to me by Mr. Nandan , SWISS PAC

is a leading manufacturing unit in personised Packaging Solutions and it Exports

90% of its production overseas. Our manufacturing facilities are set up in USA, UK,

China, Africa, Canada and Australia. The company has a wide horizontal

organizational structure and also has complex reporting systems to their

respective superiors. The policy therefore differs as per the department’s

requirement and structure.

I have witnessed the recruitment process of executive and also have been a part

of recruiting apprentice. The personnel are hired after a proper screening by the

contractual company and later on interviews are taken with the panel member of

HR Head, and concerned department Head.

Should have clear understanding of his role and be able to work in co-operation with other members of organization.

My role in Swiss Pac as a student is to understand the various HR functions of the

organization, to get a good hold on the various sub-systems by getting adequate

exposure to all of them. My role is to facilitate in the functions and contribute

whenever possible. For this I believe co-operation from all the people is a must.

The employees of agency do have loads of work and so it is necessary that I work

as per the timings and availability of HR Personnel’s. Though Nandan Sir is busy

but still he makes time to have discussions with me regarding HR Practices and

guide me whenever needed.

5. DEVELOPMENT OF CAPACITY TO USE SUPERVISION

Should be able to utilize actively the supervisory process to improve his own practice and to show some ability to work with the supervisor on planning and executing activities in the agency/ organization.The supervisory conferences are the most important part of our field work.

Conferences are a constant evaluator of our progress. Conferences help correct

deviations if any and make work more productive. The knowledge of my

supervisor helps me make my work more productive. His guidance on how we can

make more learning’s as per different situation has helped me grow my

knowledge base. It helps me to gain guidance and keep a check as to whether I

am moving in the right direction. Field work supervision is a very important part

because our supervisor is an experienced person and the main thing that they

teach us is professionalism.

Should come to conference with plans for discussion and should actively participation in discussion.In weekly supervisory conferences I discuss with my supervisor the various

activities I do in the agency along with the observations I make and the learning’s

I get. Based on the discussion, Deepak Sir gives his view and also several examples

and experiences which are relative to the topic. It helps me improve my

knowledge base to make it more effective for myself and the agency. I get to

know what my areas of improvement are based on the things I write in my

reports. Also Sir gives us guidance on how can we improve our leanings and

report writing.

Should be an active participant in the evaluation process.In my conferences which I had so far, I have tried my best to get involve actively

and have a two-way communication. The purpose of conference is to empower us

with the skills and potentials & to make us a better HR Professional in future.

Critical feedback has always helped me do better in terms of extra efforts and

inputs.

6. DEVELOPMENT OF PROFESSIONAL ATTITUDE

Should assure responsibility for appointments, confidentiality and for work as required, regardless of personal convenience.

Professionalism is to be adopted for every person to work in an organization. I

made sure to maintain the confidentiality and thus not disclosing important

manuals and procedures which were explained to me during my field work. Also

regardless of my own convenience I have always adjusted my timings as per the

agency which is expected out of me and this also helps for better results.

Capacity to from relationships with individuals and groups.

Cordial relationships with all help in the making the best use of resources for

some or the other functions. Some relationships are for short period of time and

some are long lasting. Rapport building is one of the most important tasks in any

fieldwork practice. I was able to for a good rapport with my agency personnel and

few other employees of the organization which helps in gaining more knowledge

and information about the working at the agency.

Should show evidence of integration of knowledge and ability to from purposely relationships with the people.A professional relationship should be developed and it should be very objective in

nature and one should always stay in the sphere of work. As stated earlier I was

able to form professional relationship and this becomes important because if one

is not capable of building relationships with people then carrying out tasks and

activities would become difficult. Building positive relationships helps to

communicate the ideas and implement programmes with less resistance. So a

purposeful relationship should be developed and it should be very objective in

nature. Relationships require trust, understanding, acceptability, etc. These

relationships can be used in a very positive way on the personal as well as the

professional front.