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5141 CALIFORNIA AVENUE [email protected] IRVINE, CA 92697-7700 innovation.uci.edu 949-824-COVE (2683) currents.innovation.uci.edu UCI Cove UCI Applied Innovation @UCICove UCI Applied Innovation @UCICove RENTAL FEES Facility rental fees are due no later than (5) business days prior to your event start date Accepted methods of payment include UCI recharge, check or cash CHECK IN Organizer is responsible for managing the event check in and registration desk Organizer must provide event guests with name badges A/V Organizer is responsible for providing ALL screen content and sending (2) days in advance to the Cove’s Events Manager in accepted file formats, see below PowerPoints must be formatted to widescreen, ratio 16:9 Acceptable files: JPEG, PNG, PDF, Word PPT Acceptable video files: MP4, WMA, MKV, MOV CATERING Any serviced catering must be from our preferred vendor list, including deliveries: http://food.uci.edu/catering_list.php Organizer must be present to accept deliveries and catering services Organizer must request trash/janitorial services through the Cove’s Events Manager ALCOHOL Organizer must notify the Cove’s Events Manager of any event that will be serving alcohol Bartenders (see preferred vendor list) are required for any event with 50+ guests (1) bartender required for every 75 guests If underage individuals are present, organizer must provide an identifier (wristband, color coded name tags, etc.) HOUSE FURNITURE In the Beach, the podiums, panel desk, fire pit, and Adirondack’s are fixed pieces of furniture and cannot be moved Outside the Cove’s inventory of tables/chairs organizer is responsible for renting any additional items through Classic Party Rentals, please contact: Alice Eddy at [email protected] PARKING For any event (M-F, between 7AM - 5PM) with 50(+) drive in cars, organizer must request transportation services through UCI Parking & Transportation at [email protected] Event attendees cannot park in any marked parking stalls, including “visitor” stalls SIGNAGE Event signage is not allowed outside the building EVENT GUIDE Events Manager: Michelle Hong email: [email protected]

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Page 1: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

RENTAL FEES • Facility rental fees are due no later than (5) business days prior to your event start date • Accepted methods of payment include UCI recharge, check or cash

CHECK IN • Organizer is responsible for managing the event check in and registration desk • Organizer must provide event guests with name badges

A/V • Organizer is responsible for providing ALL screen content and sending(2)daysinadvancetotheCove’sEventsManagerin acceptedfileformats,seebelow • PowerPoints must be formatted to widescreen, ratio 16:9 • Acceptablefiles:JPEG,PNG,PDF,WordPPT • Acceptablevideofiles:MP4,WMA,MKV,MOV CATERING • Any serviced catering must be from our preferred vendor list, including deliveries: http://food.uci.edu/catering_list.php • Organizer must be present to accept deliveries and catering services • Organizer must request trash/janitorial services through the Cove’sEventsManager

ALCOHOL

• OrganizermustnotifytheCove’sEventsManagerofanyevent that will be serving alcohol • Bartenders (see preferred vendor list) are required for any event with 50+ guests (1) bartender required for every 75 guests • If underage individuals are present, organizer must provide an identifier(wristband,colorcodednametags,etc.)

HOUSE FURNITURE • IntheBeach,thepodiums,paneldesk,firepit,andAdirondack’s arefixedpiecesoffurnitureandcannotbemoved • OutsidetheCove’sinventoryoftables/chairsorganizerisresponsible for renting any additional items through Classic Party Rentals, pleasecontact:[email protected]

PARKING • Foranyevent(M-F,between7AM-5PM)with50(+)driveincars, organizer must request transportation services through UCIParking&[email protected] • Eventattendeescannotparkinanymarkedparkingstalls, including “visitor” stalls

SIGNAGE • Eventsignageisnotallowedoutsidethebuilding

EVENT GUIDE

EventsManager:MichelleHong email:[email protected]

Page 2: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

ON-CAMPUSAnthillPub&Grille (949)824-3050UCICatering (949)824-1423

OFF-CAMPUS24Carrots (949)431-2905AlontiCatering (714)558-9500BajaFreshMexicanGrill (949)241-6533Bella’sKitchen (714)935-1936CanyonCatering (714)970-7777CityTowerCafe (714)978-2233Collette’sCatering (714)447-9190CornerBakery-Irvine (949)399-0999CornerBakery-Orange (714)939-8410CremedelaCreme (714)241-1091DominosPizza (949)222-0333ElTorito-MacArthurBlvd (949)833-8230Gina’sPizza&Pastaria-Irvine (949)725-1144HawaiianExpress (714)293-1576Jay’sCatering (714)636-6045Lascari’sItalianGrill (714)529-2900Lett-UceCatertoYou/Frank’sPhiladelphia (949)722-8725Maggiano’s (714)546-9006MendocinoFarms-Irvine (949)783-2900NewportRibCompany (949)631-2110Noonerz (949)351-4000

PacificWheyCafe (714)685-0505PaneraBread-BisonAve. (949)721-8800PapaJohns-Anaheim (714)991-7272PenningtonFineFood&Services (714)973-2173PieNot-CostaMesa (949)650-7437PitaJungle (949)706-7711RoundtablePizza-SantaAna (714)542-6111SaltwaterCatering.Inc. (949)651-5000Silvio’sBrazillianBBQ (310)376-6855SoireeCatering/RanchHands (714)754-4405SpicyThaiRestaurant (714)750-7799StonefireGrill (949)777-1177SuperBowls (949)338-3700Suzanne’sCatering (714)960-9197Taco’sandCo.-CulverDr. (949)394-7758TenderGreens-CampusDr. (949)954-1950ThePizzaBakery (949)631-1166TwentyEight (949)852-2828UrbanPlates (949)387-2600VillaRoma-LagunaHills (949)454-8585Z-Pizza-Harvard (949)797-9044

APPROVED CATERERS

EventsManager:MichelleHong email:[email protected]

Page 3: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

LOBBY

THE BEACH

GAMEROOM

KITCHEN SPACE

ELEVATOR

STAIRS

EMERALDCOVE

INSPIRATIONCOVE

PARADISECOVE

RECEPTIONDESK

EVENT FLOOR PLAN

EventsManager:MichelleHong email:[email protected]

Page 4: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

STAIRS

RECEPTIONDESK

KITCHEN SPACE

TIKI BARTIKI BAR

SEAT

ING SEATING

SEATING

SCREENING ROOM

EVENT FLOOR PLAN

EventsManager:MichelleHong email:[email protected]

Page 5: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

AQUA • (6)2x2Screens • Logos, Static/Looping Images, Speaker Bios, Program Agenda, LiveSocialMediaFeeds

GREEN • (2)3x3Screens • MainPresentationScreensforPPT • ALLPPTslidesmustbeinwidescreen16:9formatting

BLUE • (1)2x2Screen • WelcomeImageorLogo

PLEASENOTE:AllScreenContentmustbesubmittedtotheCoveEventsManager(2)dayspriortotheevent.

BEACH HIPERWALL

EventsManager:MichelleHong email:[email protected]

Page 6: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

SCREENING ROOM HIPERWALL

EventsManager:MichelleHong email:[email protected]

AQUA • (2)2x2Screens • MainPresentationScreensforPPT • AllPPTslidesmustbeformattedtowidescreen16:19

BLUE • (1) Screen • WelcomeLogoorStaticImage

PLEASENOTE:AllScreenContentmustbesubmittedtotheCoveEventsManager(2)dayspriortotheevent.

COVE

COVE

COVE

COVE

Page 7: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

SETUP CAPACITIES TheaterStyle 175 Roundsof8 80Classroom Style 100* *Requires rentals

ROOM FEATURES • PodiumswithPC’s&StationMic • CenterDiaswithPC’s,5StationMics• Spotlighting• CeilingPullDownPower• ComplimentaryHighSpeedWiFi

A/V FEATURES • 110ftHiperwallScreen(16:9NECMoniters) • MediasiteRecorder&BuiltIn Camera System • OSAgnosticExternalDeviceConnections • WirelessMicrophones • ConfidenceMoniters • EventLiveStreaming&Recording • Audio&VideoConferencing• BuiltInJBLOverheadSpeakers• MusicPlayback• LiveSocialMediaFeeds (Instagram&Twitter)• DirectTVSource

THE BEACH

EventsManager:MichelleHong email:[email protected]

THE BEACH SPACE ADJOINING KITCHEN VIEW

SPEAKER VIEWKITCHEN SPACE

Page 8: EVENT GUIDE - UCIinnovation.uci.edu/wp-content/.../05/1008.03-Cove_Event_Guides_Co… · EVENT GUIDE Events Manager: Michelle Hong email: michelle.hong@uci.edu. CALIFORNIA AVENUE

5141 CALIFORNIA AVENUE [email protected], CA 92697-7700 innovation.uci.edu949-824-COVE (2683) currents.innovation.uci.edu

UCI Cove UCI Applied Innovation

@UCICove UCI Applied Innovation

@UCICove

SETUP CAPACITIES U-Shape 50 ROOM FEATURES • CenterpodiumwithPC’s&StationMic • Built in Power Outlets and USB Charging • StationsonallTables • ErgonomicOfficeChairs • ComplimentaryHighSpeedWiFi

A/V FEATURES • ScreenWallwith(7)16:9NECmonitors • ConfidenceMonitors • MediaSiteRecorderandBuiltIn Camera System • OSAgnosticExternalDeviceConnections • WirelessMicrophones • EventLiveStreamingandRecording • AudioandVideoConferencing • BuiltinJBLoverheadspeakers • MusicPlayback • LiveSocialMediaFeeds (Instagram+Twitter) • DirectTVSource • AppleTVAVIT • ComplimentaryHighSpeedWiFi

THE SCREENING ROOM

EventsManager:MichelleHong email:[email protected]

SPEAKER VIEW

THE SCREENING ROOM