Event Title Name

ErasmusCo-ordinators’ Workshop July 2011

Guidelines for co-ordinatorsDavid Hibler and Joanna Collins

• Programme changes 2011-12

• Reminders

• Timetable

• The UK context

Introduction

Programme Changes

Programme changes 2011-12

• Participation of Croatia and Switzerland

• Luxembourg participation

• Staff flat rate payments

• Supplementary payments

• Language training

• Virement

Staff flat rate payments

• EC requirement

• Maximum levels for each country – Operational Handbook

• Duration of assignment + two days travel

• Certificates of attendance

• Evidence of expenditure not needed

• Travel limit € 500 – actuals paid, receipts needed

• HEIs decide what to pay - maximum rates, actuals, institutional rates

• BC cannot advise on tax

• HEIs decide use of balance of funds

Staff flat rate

payments

Supplementary payments

All payments may be subject to audit.Widening participation € 500 As defined by your

registry

Priority countries € 400 In Operational Handbook

Short-term work placement for students in higher vocational education

€ 250€ 300

Up to two monthsReceipted travel expenses

Language preparation

Can be supported:

• OM

• EILC

• DAAD on-line German courses

Virement

• After second allocation

• 100% of SM studies to placement

• 20% of SM placement to studies

• 100% of teaching to training

• 20% of training to teaching

• 100% of OM to student or staff mobility

• 20% of staff mobility to student mobility

Reminders

Reminders: Student entitlements

• Fee waiver (Student mobility, over 24 weeks, eligible for UK support)

• Maintenance of grants and loans

Reminders- general

• No double funding (Comenius assistants, Leonardo da Vinci mobility)

• Incoming staff mobility (teaching)

• Use of returning Erasmus students for promotion in schools

Use of OM grants

• To support Erasmus mobility only

• Paid per mobility

• Don’t report on how spent

• Report numbers of mobilities (outgoing, incoming staff from an enterprise)

• Pay back if decreases (over 10%)

Use of OM grants

• Many possible uses:- Administration- Quality and m&e- Academic and other partnership arrangements - Visiting prospective partners with EUC- Selecting and supporting individuals - Language preparation- Information and publicity- Staff and student feedback - ECTS-related activity and Diploma supplementetc

Timetable 2011-12

Timetable 2011-12

31 May Grant Agreement issued

30 Sept Agreement to NA

4 weeks Initial payment Subject to signed agreement & final report 2010

15 November

Initial payment All payments made

16 January Interim report (SM) On-line from 12 Dec

10 February Interim report (TM) On line from 9 Jan

19 March Amended Agreement

13 April Second payment Subject to signed agreement

Timetable 2011-12 31 July Final report (SM and TM)  

15 September Statement of expenditure sent  

30 September Return of SoE  

31 October Recoveries issued  

30 September Individual staff and student reports

 

UK Context

2011 Allocation

• 2010/11

- Application numbers (increase on 2009/10)

SM: 7.5% (16695:15536)

TM: 3.5% (3835:3705)

- Weighting - application : past performance

- Results - 94% of student application numbers granted

- 71% of staff application numbers granted

• 2011/12

- Application numbers (increase on 2010/11)

SM: 6.5% (17773:16695)

TM: 5.4% (4042:3835)

- Weighting - application : past performance

- Results - 93% of student application numbers granted

- Results - 84% of staff application numbers granted

UK Context:

Where are we now?

2007/08 2008/09 + / - 2009/10 + / -2010/11

(Projected) + / -

SM (Study) 7,525 7,428 -1.29% 8,053 8.41% 8,764 8.83%

SM (Placement) 2,726 3,399 24.69% 3,670 7.97% 4,313 17.52%

SM Total 10,251 10,827 5.62% 11,723 8.28% 13,077 11.55%

Staff Mobility 1,583 1,733 9.48% 1,778 2.60% 2,157 21.30%

Thank you

erasmus@britishcouncil.org

www.britishcouncil.org/erasmus