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8/11/2019 Events Mngmt Project
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Introduction
The VAV Events Management Consultancy, a group of certified
Management Planners are elated to have acquired our first major
project and are excited to successfully execute
!ur mission is "Ma#ing your event come to life$ thus providing
the highest quality product and services to you our customers %ho are
our focus in everything %e do &e %ill ensure your satisfaction %hich
is the ultimate measure of our efficiency %hich %ill surpass all your
needs
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Acknowledgements
!n 'ehalf of the VAV EVENTS MANAGEMENT CONSULTANCY
%e %ould li#e to say than#s to all persons %ho have made this
presentation possi'le 'y giving of their time, assistance, corporation
and %ords of encouragement
(pecial than#s to the children, grandchildren, )rothers and (isters
of the *o'erts family
Than# +ou
&e did it together
Than# you
Valgene, Agnes and Vi'iana
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Assignment
Every year in the month of -une, several couples around the %orld
exchange their %edding vo%s thus this month is no% perceived as the
month for %eddings and 'y extension %edding anniversary month
(tudents %ere given various events to execute This group VAV Events
Management Consultancy %as given the assignment to coordinate a
25thAnniversary Dinnerfor Mr. and Mrs. Joe !o"ertson
S#nday $%th J#ne& 2''( A sum of ./0,00000 %as 'udgeted
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Objective
To honor and recogni1e Mr. and Mrs. Joe !o"erts for having
attained t%enty2five 3456 years of happiness and togetherness in
marriage
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Research
How do we prepare for this event?
1. Solicit Venueso Package
Dinner
Beverage
Audiovisual
usic
Decorations
Placement !ards
Pa"ment
!ancellation #nsurance
securit"
$. Organi%e #nvitees Pre&are 'ist
'ocalRegional (Reservations)
*. +ire trans&ort
,. -oti"o S&eakers
o Printers/
o Photogra&hers
o Bakers (!ake)
o 0lorists
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How do we participate in the event?
1. 'iaise with +otel &ersonnel u& until da" o event$. Provide Services
a. shersb. 2elcoming committeec. Air&ort 3scort
*.Present a bou4uet o 5owers to the cou&le,.Share in the moment/ make riends and network
How do we close o the event?
ail 67hank 8ou letters
to all su&&lier o contracted Services
o shers
o 2elcoming !ommittee
o !elebrated !ou&le
Pre&are Balance Sheet
Pa" o9 !reditors Perorm Post:Budget Perormance Review
Perorm Post: ortem o the 3vent
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SWOT (Event)
$;thAnniversar" !elebration
Strengths Weakness
o Budget
o +otel
o 3vent anagement !o.
o !ontractors
o Budget
o VAV Sta9
Opportunities Threats
o 0riends
o -etworkingo 2eather
o ail Service
o RSVP
o !ancellationo !ontractors
o 7imeliness
o Another 3vent
78TE*8A9
E:TE
*8A9
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#nternal
Strengths
A well managed and ade4uate allocation o unds will resultin an event that meets or e
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3
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SWOT (!enue)
Strengths Weakness
o !osting
o 'ocationo Package O9erings
o Recogni%ed
o Securit"
o Accessibilit"
o !osting
o Dinner O&tions
o 'ocation
o Other 0unctions
78TE*8A
9
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Opportunities Threats
o #nrastructure
o accomodationo !om&etition
o 2eather
#nternal
Strengths
A well:recogni%ed venue that is &ictures4uel" located and&rovides a com&rehensive (Decorations/ #nsurance/ Sound
E:TE*8A9
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S"stem/ Audio Visual/ Beverage and Dinner)/ com&etitive
&ackage. 7his venue &rovides securit" or &atrons and&arking as well as accessibilit" or the &h"sicall" challenged.
2eakness
A high cost together with limited dinner and beverageo&tions. Venue is not reachable b" &ublic trans&ort. 7hevenue does not have the necessar" resources toaccommodate two ($) or more unctions on the same level.
3
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7he venue &rovides 5e
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7he Planning o the $;thAnniversar" !elebration o r. and rs. Coel Robe
began on recei&t o the signature on the contract b" r. Coel Roberts Cr. Canuar" $nd$E.
Vote o 7hanks
#n all things we must give thanks and &raise/ and toda" is noe
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7o be &art o the $;th2edding anniversar" o r. and rs.
Roberts we regard this as a &rivilege. As the good 'ord willhave it man" amil" and riends are here to celebrate thismemorable occasion.
On behal o r. and rs. Roberts and amil" sincere thanksgo out to the eatured s&eaker Reverend Feorge and all ours&ecial invitees. 7o our master o ceremonies rs. +elen2illiams/ the sta9 o +ilton/ the ushers/ the decorators&hotogra&hers/ caterers/ riends and well:wishers who havecontributed in their own s&ecial wa"/ we thank "ou.
a" Fod continue to Bless and kee& "ou.
!ontingenc" Plan
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Problem Solution
Rain" 2eatherAvailabilit" o umbrellas or &arkingattendants@ushers to escort guest to
venue
'ate arrival o ushersA&&oint alternate &ersons to
&erorm such duties until ushers
arrival'ate arrivals o im&ortant
resources (Fuest S&eaker/ !)A&&oint alternative &ersons to
&erorm such duties
'ate arrival o Fuest+ave entertainment available
(music) Gee& guest inormed o latestart
Fuest going to wronglounge@dinner area
+ave ushers available at mainentrance to direct guest
'ate arrival o &rinted &rogramsOn arrival o &rograms distribute to
seated guest
0eature s&eak no:showake a&ologies on behal o
eatured s&eaker and a&&ointsomeone close to celebrated cou&le
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!heck'ist
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7able o !ontents#ntroduction........................................................
Acknowledgements............................................
7he Assignment..................................................
7he Objective.....................................................
Research.............................................................
-eeds Assessment
S.2.O.7. Anal"sis o the 3vent
S.2.O.7. o Venue !hosen
Planning..............................................................
!ontract..............................................................
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Budget................................................................
!ontingenc" Plans..............................................
3valuation...........................................................
!onclusion..........................................................
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