Events with Alcohol TrainingTODD C. SULLIVAN, DIRECTOR OF FRATERNITY AND SORORITY L IFE

OLIVIA FARKAS, COORDINATOR OF FRATERNITY AND SORORITY L IFE

4/4/19

To startIntroductions

Why we're here

Expectations for the training◦ Gain an understanding of Drexel policies

◦ Learn how to host safer events with alcohol

◦ Assess safety of events

◦ Learn how to hold each other accountable

How do you define risk?

Policy, law, and liabilityFederal, state, and local law

University policy (alcohol policy, hazing policy)

FIPG Guidelines

National policies

North American Interfraternity Conference (NIC) Health and Safety Standards

Drexel's Events with Alcohol Process

Overall expectations

Federal, State, and Local LawIndividuals must be 21 years of age or older to consume alcohol.

Individuals may not sell or distribute alcohol to individuals under the age of 21.

For more info, visit the Liquor Control Board's Frequently Asked Questions at:

https://www.lcb.pa.gov/Legal/Pages/FAQs.aspx

University Policy - Alcohol

Consumption, possession,or purchase, of alcohol by persons

under the age of 21.

Giving alcohol to underage persons or providing a space for the consumption of alcohol by

underage persons

Possession or use of bulk containers and/or objects that would promote

binge drinking including, but not limited to: kegs, funnels, drinking games with alcohol, or any other tools that would promote binge

drinking

Students under the age of 21 are not permitted to possess empty

alcohol containers at any time for any reason, including decorative

purposes

Simulated drinking games are prohibited regardless of whether or

not alcohol is used

Hosts of social events involving alcohol must comply with the Social

Host Policy found in Additional University Policies on page 42 of

the Code

Violations to Drexel's Alcohol Policy include, but are not limited to:

University Policy - HazingDrexel University defines hazing as any action taken or situation created involving new or returning organization/group members as a part of joining, maintaining membership, or holding office in that organization, regardless of the individual's willingness to participate or if the prohibited conduct occurs on or off campus.

The University's Hazing Policy covers a range of hazing behaviors including Subtle Hazing, Psychological Hazing, and Physical Hazing. This list is not exhaustive.

Examples of subtle hazing: Assignment of duties not assigned to other members, forced dress codes, interference with academic pursuits

Examples of psychological hazing: Name calling, line ups or berating, personal servitude

Examples of physical hazing: Exposure to unsafe environments, forced consumption of food or alcohol, sleep or food deprivation

FIPG Guidelines

No alcohol beverages may be purchased using chapter funds.

Open events with alcohol are not permitted.

No members shall serve, purchase for, or sell alcoholic beverages to minors.

No chapter may co-sponsor an event with an alcohol distributor or tavern.

All recruitment and new member activities must be alcohol-free.

Drinking games, or simulated drinking games, are not permitted.

NIC Health and Safety Standards

More on these standards here: https://nicfraternity.org/nic-standards/

Baseline health and safety educational programming:

- Have health and safety policies.

- Follow up with chapters on compliance with such policies.

- Provide proactive harm reduction education related to such policies to its individual chapters.

- Provide documentation of such policies, organizational protocols and educational programs to the Conference

- Carry Commercial General Liability Insurance.

- Have and enforce a policy prohibiting women’s auxiliary groups (i.e. “little sisters”) associated with their undergraduate chapters.

- Provide ongoing education to its undergraduate chapters on its risk management policies.

- Adopt and implement a medical Good Samaritan policy.

Each member organization shall adopt and implement a policy by September 1, 2019 that prohibits the presence of alcohol products above 15% ABV in any chapter facility or at any chapter event, except when served by a licensed third-party vendor.

Events with Alcohol ProcessBEFORE YOUR EVENT

1. Attend the Events with Alcohol Training the first week of every term. Attendance at the EWAT is required to hold an event with alcohol that term.

2. Submit an Event with Alcohol DragonLinkForm at least 10 days before your event.

3. Check the comments on your event form for any follow up questions from Todd.

WEEK OF YOUR EVENT

4. Be prepared for a walkthrough. Walkthroughs are every Thursday from 2pm-3pm.

5. If follow up was needed after your walkthrough, all follow up must be done by the next day, Friday at 12pm, in order for the event to be approved.

6. If there is a cancellation, please notify Todd as soon as possible.

Overall Expectations

• Make sure to keep FSL informed on any cancellations, issues with bartenders or guests, alcohol transports, and visits from DUPD.

Keep us informed

• All on-campus chapter houses are owned by Drexel. It is the expectation that all chapter members and guests will treat the property with care. Any damages made to the property after an event with alcohol should be reported to Todd and Housing and Residence Life the following day.

Taking care of your house

Event Planning 101

WHO – Who is attending?

WHAT – What do you need for the

event?

WHEN – Is there a theme? Is it late at

night?

WHERE – Where is the event with

alcohol being held?

WHY – What is the reason for the

event?

HOW – Are you serving alcohol? How is it being

communicated?

Event Planning 101

Things to consider:

• Events with Alcohol Form

• IDs, wristbands, guest lists

• Sober monitors

• Responsible Dragon Amnesty Program (RDAP), who to call, risk management plan

• Co-sponsoring responsibilities

• Recommended– Holmes Murphy Event Planner App

FIRE SAFETY TIPS

Take fire alarms seriously. Evacuate immediately.

Know the locations of emergency exits, areas of refuge, fire towers and points of assembly.

Evacuate to your designated assembly area.

Assist individuals with special needs.

Do not tamper with fire or life safety equipment.

Pay attention when you cook:◦ Stay in the kitchen when you are frying, grilling, boiling or broiling food.

◦ If you must leave the room even for a short period of time, turn off the stove.

◦ Turn off all burners and ovens when you finish cooking.

◦ Never pour water on a grease fire.

Fire & Life Safety Tips

•Model A and Model B events with alcohol• Fire Extinguishers

• Smoke Detectors

• Emergency Exit Signs

• Fire Sprinkler Pipes

• Electrical Cords and Outlets

•Events with alcohol off-campus• Ensure the venue has all safety measures in place

• Read the fine print on contracts

•All events with alcohol• Be aware of your surroundings

• Determine personal and reputational risk

Fire & Life Safety Tips - EWA

Individual Activity: Chapter Risk Assessment Worksheet

Step #1: What events are not safe for your members? Can these events be improved OR do they need to be eliminated?

Step #2: Choose an event or activity that needs to be improved. List 5 specific steps your chapter can take to improve this event or activity.

Step # 3: Choose an event or activity that needs to be eliminated. List 5 specific steps your chapter can take to eliminate this event or activity. This would include communication of clear expectations, policy enforcement, and use of resources. Assign a point person to each step with a due date.

Step # 4: List specific policies that are not being followed and are putting members at risk. What is it about this activity that is not safe for members?

Small Group Activity:Accountability Planning

List 5 expectations you have for how members and guests will act before, during, and after an event?

• Are there any exceptions?

• Do, or how do you, educate on these expectations?

List 5 ways your chapter will confront behavior during the event that does not align with established expectations. Who will be confronting this behavior?

• Are there any additional steps you would take?

List 5 ways you will hold members accountable after the event if they’ve violated the established expectations.

• What are the consequences? Will a Standards Board be used? What will follow up look like?

Share OutIf on a computer, go to PollEv.com and enter OLIVIAFARKAS339

OR

Text OLIVIAFARKAS339 (message) to 22333 (phone number)

How do you expect members and guests to act before, during, and after an event with alcohol?

How will your chapter confront behavior during the event that does not align with established expectations?

How will your chapter hold members and guests accountable after the event?

Wrap UpResources and points-of-contact:

Fraternity and Sorority Life: greeklife@drexel.edu◦ Todd C. Sullivan: tcs@drexel.edu, 215-895-0346

◦ Olivia Farkas: of49@drexel.edu, 215-571-3761

Fire and Life Safety: https://drexel.edu/publicsafety/fire-emergency/fire-safety/◦ David Hollinger: dwh45@drexel.edu, 215-895-5908

◦ Madonna Calderoni: mmc46@drexel.edu, 215-895-6967

◦ Chris Platz: cmp422@drexel.edu, 215-571-3526

Post-Assessment will be sent

Questions?