Examination Automation Manual.

Institute has Examination Automation software ,most of Exam processes are automated.

Exam automation has following steps

1. Exam Prerequisites

Exam automation software depends on subject master and student registration entry.

These are prerequisite work for exam automation software.

2. Exam setting at beginning of semester

At the beginning of every semester exam master entries are done, during this examiner

and paper setters are appointed for entire semester.

3. Pre Exam work

this defines exam schedule preparation, exam seating arrangement, room details, junior

supervisor allocation etc.

4. Pre Exam report

various types of reports like student attendan for exam, junior supervisor reports etc are

generated.

5. Result processing

Various types of mark entry(continuous assessment and final exam) and subject grading

is done.

6. Result declaration

SPI CPI is calculated and result is declared through, mail, sms, student portal.

7. Mark-sheet printing

8. Result analysis

Step1.Exam prerequisites

Exam automation need subject details and student registration

A) Subject Master Creation: This form is used to enter Subject Template for Academic

Year for every programme, branch, year, module. In this subject, subject code, credit,

subject type, subject category, BOS. This data is given by respective BOS and entered

by student section.

B) Subject Registration: Students register for their course subjects through this in each

semester.

Step2. Exam setting at beginning of any semester

A)Exam settings and Schedules Creation: Examination settings are done as per Exam. Policy.

B) Paper setter appointment : Appointment of Paper setter for each subject is done.

C).Various types of appointments for Exam like Examiner appointment, junior supervisor ,

senior supervisor etc

D).Exam master preparation: This is used to define type of Exam i.e. mark/grade for every

subject.

Step3. Pre Exam work

Flow Chart of pre-Exam Process

START

Exam. Settings – Entry of Plan Name,

Code Exam. Enter dates slot in ERP.

1

1

Approx.Result date

Examination Time Table Excel Sheet from ERP

software

Check and upload Personalised Time Table

with proper instructions.Give some Time

period for Queries.

On vit.edu with proper instructions Enter in Exam Policy courses and Save Click

on Schedule. 2

Displays detail session-wise schedule.

Queries from

Students??

Resolve

Queries

Count Total number students from

Personalized Time Table. Calculate total

rooms required approximately.

1. Exam master

2. All types of Registrations

RRrRReRRegistrations

Personalized Time Table from ERP software

Personalized Time Table with seating

arrangement

A) Exam time table creation : After all Exam. settings Exam Time Table is generated.

Examination Settings:-

i. Menu Exam Master Exam. Setting

For Seating arrangement. take consent

from ERP software then click on Allot

Rooms and Seats.

3

Count Total number students from

Personalized Time Table. Calculate total

rooms required approximately.

Enter Room numbers of Rooms available

for each slot of Examination 4

Count Total number students from

Personalized Time Table. Calculate total

rooms required approximately.

Reports Generation- Reports: 1.TT with seating arrangement. 2.No.of Rooms per session.

3.Junior Supervisor Report

4.Student Attendance

5.Labels on Question Paper Envelopes

6.Blank CAP Report 5

Count Total number students from

Personalized Time Table. Calculate total

rooms required approximately.

STOP

Enter Plane Name MSE/ESE, Enter Plan Code ESE Sem-1, Result Date

ii. To enter Examination period and number of slots :

1. Go to Enter Exam.Policy

2. Select Exam MSE or ESE

1. Enter Exam period (From: To:) and slots----

B) Rooms Filling

i. Click on Schedule Display of Date-wise, Session-wise Time Table

ii. Enter Room Numbers

C) Seating Arrangement :

Exam Master Seating Plan (Consent from ERP software)

i. Click on Allot Room and Seats

ii. Click on Export All It gives

1. TT with Seating Arrangement

2. JS Report

3. Student Attendance Report

4. Labels

5. Blank CAP Report

iii. Export Room Status Click on Session-wiseNumber of Rooms per

Session

Step4. Pre Exam Reports

A) Exam seating arrangements : It shows personalized Time Table of each student

on all Exam.days.

B) CAP code generation, OMR sheets generation

Step 5. Result processing

A)Issue and receiving cap codes to Examiner

B)Continuous assessment mark entry

C) Mark entry status

D) OMR marks entry

E).Subject grading

Also, following features are available in ERP software.

.Student detention

Result reserve of student for various reason .

Step 6. Result declaration

Step 7. Marksheet printing

A).Marksheet and provisional passing certificate.

Step 8. Result analysis