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EXCEL 2010
1
2
Copyright © 2014 M. Kalmanowitz
LNM Publishing, Lakewood, NJ 08701
ALL RIGHTS RESERVED. This publication is protected by copyright. No part
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Chapter 1
Excel Basics
EXERCISE 1
Change active cell
Change between worksheets
View/hide different elements
on the screen
Zoom
EXERCISE 2
Enter labels
Make corrections
Undo/redo
Clear/delete cell contents
EXERCISE 3
Values & Numeric Labels
Fractions & Mixed numbers
Dates
EXERCISE 4
Column width/Row height
Data alignment
Merge and center
EXERCISE 5
Autocomplete
Pick from List
Autocorrect
Spelling
EXERCISE 6
Autofill
Create series
Copy cells
Copy formatting
COMMANDS RIBBON / GROUP BUTTON SHORTCUT
Align text left, center, right Home / Alignment
Align top, center, bottom Home / Alignment
Clear cell contents Home / Editing
Go to Home / Editing
Ctrl + G
Merge and center Home / Alignment
Spell check Review / Proofing
View/ hide screen elements View / Show
Exercise 1
CHANGE ACTIVE CELL ZOOM
CHANGE BETWEEN
WORKSHEETS VI EW/H ID E DI F FER ENT
EL E ME NT S ON TH E S CRE EN
4
INTRODUCTION
EXCEL – is a spreadsheet program which
makes it easy to create, track and update all
sorts of information that fit into a table
format.
Spreadsheet/worksheet – our
worksheet(paper) is set up as a table with
rows and columns. Each box is called a cell.
You enter data (words, values) into these
cells. And then Excel can perform calculations
with this data by you entering a formula (-
which tells Excel to do some type of
mathematical operation.)
Workbook – every excel file is called a
workbook. (Just like in Word, every file is
called a document.) By default, every
workbook contains 3 worksheets.
Templates – just like in word, there are also
templates in Excel. These are preformatted
workbooks – which means that they are semi-
completed, they will have some data,
formatting and formulas already in place in
the workbook. You can then use these
templates as a base for your own customized
worksheets.
TERMS
Active cell: The cell that contains the cell pointer.
Cell: The intersection of a column and row on a
worksheet. Each box is a cell for data to be entered
into.
Cell pointer: A dark outline around the active cell.
Cell reference/cell address: The location of the cell
on the worksheet identified by the column letter
and row number {i.e. B12}
Column heading: The letter for each column used to
identify the cell address.
Formula bar: The bar that provides information
about the active cell. As you enter information into
a cell it simultaneously appears in the formula bar.
Name box: The box that displays the cell reference
of the active cell.
Row heading: The number for each row used to
identify the cell address.
Sheet tabs: The tabs that tell us the name of the
worksheet and allows us to switch between
worksheets - on the bottom left of the window.
Workbook: A file created in Excel.
Worksheet: The sheets of paper in a workbook.
The work area for entering data; made up of
columns and rows.
APPLICATION
1. List 5 ways to go to a specific cell.
Name box; mouse; arrow keys on keyboard; home, editing, find & Select, Go to; F5 2. Which ribbon do you use to hide/view the different window elements?
View
NOTES
Exercise 1
CHANGE ACTIVE CELL ZOOM
CHANGE BETWEEN
WORKSHEETS VI EW/H ID E DI F FER ENT
EL E ME NT S ON TH E S CRE EN
4
EXCEL WINDOW
There are a lot of elements of our window
that are the same as word: o File button, ribbon tabs, quick access
toolbar, title bar, status bar, view
buttons, zoom slider, vertical and
horizontal scroll bar.
There many new parts too.
Sheet tabs - (we spoke about our 3
worksheets) on the bottom of our worksheet
we have tabs: Sheet1, Sheet2, & Sheet3. These
are the sheet tabs that tell us the names of
each worksheet.
Cell – each box in this grid is called a cell. You
enter data into cells.
Active cell – the cell that contains the cell
pointer – which is a dark outline around a cell
(this indicates that this cell is active.) In order
to enter data or edit data in a cell – the cell
must be active.
Cell reference/cell address – the location of
the cell on the worksheet identified by the
column letter and row number ex: B2
Column heading/row heading – letter for each
column and number for each row used to
define a cell‟s address. There are 16,384
columns and 1,048,576 rows. What happens
when the letters a-z use up? Then you do aa,
ab, ac...ba, bb, bc...za, zb...zz, aaa, aab...
Name box – on top of the column headings
on the left, displays the cell reference of the
active cell. In addition to help you identify the
cell reference, Excel highlights its column
heading and row number.
Formula bar – next to the name box –
provides information about the active cell.
This is a very important element that we will
be referring to all the time. As you enter data
into a cell it simultaneously appears in the
formula bar.
Gridlines – the light grey lines that make up
our cells. They do not print.
When a cell is active, (there is a thick black
line around the cell), the cell reference/cell
address shows up in the name box and the
column and row headings are highlighted.
Changing the active cell – there are many
different ways…
o Use your mouse to click on another
cell
o Use the keyboard arrow keys
o Use the name box – click in the name
box, type cell reference, press enter!
o Use Go To – home, editing, find and
select, type the cell reference, OK
o F5
o Ctrl + G
Scrolling does not change the
active cell!
Changing between worksheets – click the tab
with worksheet name.
View/hide window elements – you can view
or hide different elements on your screen.
{view ribbon, show/hide group
Workbook views – you can also switch
between different views on other computers
Zoom – magnifies the cell
Exercise 2
ENTER LABELS UNDO / REDO
MAKE CORRECTIONS CLEAR / D EL ET E C EL L
CONT EN TS
5
Label – a label is a text entry in a cell (as
opposed to a value) if you enter an
alphabetical letter or a non-mathematical
symbol the contents of the cell will be
considered a label. Ex: Blue, Sally, Ohio,
Above average, Total etc.
As you type a label into a cell it appears in
both the cell and the formula bar.
Finalize an entry – after you type a label into
a cell, you must finalize your entry. How?
Any 1 of the following ways will work: press
Enter; press Tab; click the on the
on the formula bar; press any
arrow key.(this last option doesnt always
work, but will work the first time you are
typing in a cell, it will not work if you are in
the middle of editing the cell.
TERMS
Default: The standard preprogrammed settings. Labels: A text entry in a cell.
APPLICATION
1. What are different ways to finalize a cell entry?
Enter; Tab; Enter key on the formula bar; Click in a different cell; 2. How do you enable cell editing?
Double click in a cell; or click in the formula bar 3. How are labels, by default, aligned in a cell?
Left 4. What happens if a label is longer than the cell?
If the next cell to the right is empty the data will flow over it and the complete contents of
the cell will be visible, if the next cell already has data in it then the label will get cut off
where it reaches the end of the cell 5. What‟s the difference between deleting cell contents and canceling an entry?
Deleting – will erase the contents of the cell and the cell will remain empty; Canceling –
will erase the entry you are in middle of and it will revert back to the previous entry. 6. How do you insert a line break in a cell?
Alt+Enter 7. What are row labels and column labels?
Row labels are text in cells that label the information
for that row. All row labels together form a column.
Column labels are text in cells that label the
information for that column. All column labels
together form a row.
NOTES
Column labels
Row labels
6
Chapter 1 Exercise 2
Excel 2010
Cancel an entry – you cancel an entry before
it is finalized. How: either by pressing the Esc
key (top left corner of keyboard,
or by clicking the on the
formula bar.
Delete / clear cell contents – to clear (delete)
the contents of the cell you make the cell
active and either press the Delete button on
the keyboard or you can go the home ribbon,
editing group, clear drop down arrow and
choose the right option (clear contents)
What is the difference between canceling an
entry and clearing cell contents? When you
cancel and entry the cell reverts back to what
it last contained. When you clear contents,
then all data is deleted and the cell is left
empty again.
Enable cell editing – there are 2 methods of
enabling cell editing. A) double click in the cell
you want to edit. Or B) with the cell active,
click in the formula bar and make your edits
there.
A label that is longer than the width of your
cell will flow over the next column(s) and
show in them as long as the cells in the next
column are empty. If something is in the cell
next to it, the text will be cutoff. To edit such
a label you have to go into the original cell
where the label was typed. Here is when the
formula bar really comes in handy, before
double clicking to enable cell editing, check
the formula bar when the right cell is active
and make sure the text that you want to edit
is visible in the bar. If it not than your active
cell is incorrect.
By default labels always align left.
Line break – to insert a line break in a cell,
you press Alt+Enter together in the spot
where you want to start a new line... you
may have to adjust the width of the column
afterwards to make sure that it does not
divide your text into more lines than you
want.
Row labels are text in cells that label the
information for that row. All row labels
together form a column.
Column labels are text in cells that label the
information for that column. All column labels
together form a row.
Column labels
Row labels
Exercise 3
VALUES AND NUMERIC
LABELS
DATES
FRACTIONS AND MIXED
NUMBERS
7
Value – any number inserted into a cell is
called a value. Numbers, fractions and dates
are also considered values. Whether very
small (3) or very large (3,000,000,000,000)
they are all considered values and can all be
used in formulas (mathematical calculations).
You type them regularly into your cell
All values by default are always aligned right
in the cell.
Scientific notation – If the value is very high
and has many digits, (it is a very long number)
the computer will switch it to scientific
notation as in the following number 12,456,982,175 might display as
which means you move over
the decimal 10 (+10) places. The regular
number will show up in the formula bar.
If you have a value in a cell, and the cell is not
wide enough… ############ will display in
the cell. If you rest your mouse over the cell
you will see the correct number there.
However, Excel cannot just show part of the
number like by a label, because part of a
number is a whole different number.ie:
4,567,901 is completely different than 4,567.
How do you fix it? In order to display the
number correctly you need to widen the
column. Simply you go to the column heading
the end of it and you click and drag to open it
up.
What happens if you see ###### pound signs
in your cell? It means that the number is too
long to be displayed. Why by values is it
different than by labels? By labels if an entry
was too long it just flowed over the next cell.
TERMS
Value: A number entry in a cell.
Numeric label: A number treated as a label with no
value significance and will not be used in a
calculation.
Label prefix: An apostrophe {„} used to indicate
that a number is a label and not a value.
APPLICATION
1. When would you make a number into a numeric label?
If it has no value significance. Ex: zip code, phone number, ss#(If you don’t want it getting
mixed into a formula) 2. How do you make a number into a numeric label?
Type a label prefix: ‘ and then the number. Ex:’08701 3. How do you enter a fraction into a cell? What about a mixed number?
Type a 0 then a space then the fraction. Ex: 0 1/2;
For a mixed number, type the whole number instead of the 0. Ex: 4 5/8 4. What are two examples of correct formats to use when entering dates?
d-mmm-yy. Ex: 4-nov-12; mm/dd/yy. Ex:11/04/12
5. What‟s the shortcut for today‟s date?
Ctrl+; (semicolon)
NOTES
8
Chapter 1 Exercise 3
Excel 2010
That could technically work with values too.
However, what if the next cell was already
occupied? Then the computer cut off the
label... What would happen if the computer
did the same thing with a value? It would be
very confusing because we would never know
what the real number is when just looking at
the sheet and the numbers wouldn‟t make
sense. Ex: if my number is 135,790,246,888
and it wouldn‟t fit and it would get cut off
then the number might look like this 135,790.
There would be no way to see at a glance
Numeric label - What happens when you
have a number that does not have value
significance? (It is not worth anything.) It is
more like a code. For example, a zip code, or
a telephone number, a social security number
etc. Try typing a zip code that starts with a 0 -
ie: 08527. What happens? The computer
changes it to 8527. Why? Because 023 and 23
are both the same number in terms of values,
since a 0 before a number is worth nothing.
However, in a code or a zipcode, a 0 in the
beginning can be an integral part. So what is
the solution? When we have a number that
we want treated as a label we need to make it
into a numeric label. It will not have value
significance and cannot get messed up in a
formula. How? By first typing the label prefix
– which is an apostrophe [„]. Try it! Type
„08527. What happens? This time the zero
does not drop off. It is aligned left just like a
regular label. A small green triangle shows in
the top left corner. This is a non-printing
character and will not print. This is the symbol
that there is an error or a possible error in this
cell. Here the error is that the number is being
stored as text, which in our case is not an
error at all! Therefore, when clicking on the
you can just chose the option to ignore
error.
Label prefix – „. When you type a number that
you want to be a numeric label, you first type
the „ (apostrophe) and then the number.
Dates – dates are values and can be used in
formulas. In order for an entry to be
considered a date, it must be inputted in a
matter / method that the computer recognizes
as a date. Here are a few formats that will
always work: mm/dd/yy = 04/09/11 or dd-
mmm yy = 9-Apr 2011 or mmmm d, yy =
March 4, 19.
How do you know if the computer actually
recognized it correctly as a date?
o A. If it shows the date in numbers in the
formula bar.
o B. If it aligns it right in the cell (as long as
the cell was not preformatted).
o C. If the number format
box says Date or
Custom (not General!).
o D. If Excel changes the
format. (this won‟t always happen)
Date formats – m is for month, d is for day, y
is for year.
o m=3 one digit month
o mm=03 two digit month
o mmm=mar 3 letter abbreviation of
month
o mmmm=march full name of month
spelled out correctly
o d=7 single digit day
o dd=07 double digit day
o y or yy=21 double digit year
o yyy or yyyy 4 digit year
Fractions – if you type a fraction the regular
way, the computer will recognize it as a date
(ie: 1/2=jan 2). This is no good because it will
not be able to be used in a function properly.
So how do you tell the computer that this is a
fraction and not a date?
How? – you first type a 0 (zero) and then a
space and then the fraction. How do you
know that the computer now recognizes it as
a fraction? Look at the formula bar and you
will see a decimal amount that equals the
amount of the fraction (ie:1/2=.5)
Mixed number – when you need to type a
mixed number you type the whole number
first (instead of the zero) then a space and
then the fraction.
Exercise 4 DATA ALIGNMENT
MERGE AND CENTER
COLUMN WIDTH / ROW HEIGHT
9
Column width
When you type a label into a cell and the
label is too long to fit into the cell, the label
will flow over the next cell as long as the next
cell is empty. [see illustration; cell B2]. If there
is data in the next cell then the rest of the
entry will be hidden. [see illustration; cells B4,
B5, & B6].
How do you know if there is more to your
cell than you see? Make your cell active and
check your formula bar! Your formula bar will
always be the most accurate way to see all the
contents of your cell. [see illustration cell B5
and check the formula bar]
If you have a value in a cell, and the cell is not
wide enough… ############ will display in
the cell. Excel cannot just show part of the
number like by a label, because part of a
number is a whole different number.ie:
4,567,901 is completely different than 4,567.
How do you fix it? In order to display the
number correctly you need to widen the
column.
Changing column width – you can change the
width of your column A: manually; B: to a
specific width; C: to fit the longest entry in
that column; or D: to fit the contents of a
specific cell. You can set the width of just one
column at a time or you can set the width of
multiple columns at once. If you would like to
TERMS
Cell Orientation: The slant of text in a cell.
APPLICATION
1. Why do ####### display in a cell?
If there is a value in the cell that is wider than the cell 2. How do you fix this error?
Widen the column
3. How do you adjust column width to fit longest entry?
Double click on the right border of the column heading
4. What‟s the difference between adjusting the column width to fit longest entry versus as much as necessary?
When fitting to the longest entry it might make the width overly big Ex: if there is a title in
that column…;
As much as necessary: will readjust to only what is necessary, if there is a long entry that has
empty cells next to it, there is no need to widen all the way…
5. How do you set the slant of the text in the cell?
Orientation
NOTES
10
Chapter 1 Exercise 4
Excel 2010
change the width of more than one column at
a time, select all the columns by clicking on
the column headings and then continue with
the instructions below.
o To change the width manually: you go to
the column heading of the column you
wish to adjust. You go to the right border
of the column heading your mouse will
change to look like this - then you will
click and drag to the width that you like.
You drag the column by the right border
to make the column wider or more
narrow.
o To set the width to a specific size: the size
of the width of your column is measured
in characters. The default width is 8.43
characters. There are 2 methods to change
this:
A: right click on the column
heading, select column width, then
type the width measured in
characters.
B: Or select column(s) by clicking
on the column headings, then go to
the home ribbon, cells group,
format button, column width, then
type the width measured in
characters.
o Changing the width to fit the longest
entry – go to the column heading and rest
your mouse on the right border of the
column heading. Your mouse will change
to look like this: double click on the
right border of the column heading of the
column you want to adjust, and it will
automatically adjust to fit the longest
entry in that column. You can also do this
to multiple columns at a time. First you
select all the columns by clicking and
dragging across the column headings of all
the columns that you want adjusted. Then
you go to the right hand border of the
last column selected and double click
there. This will automatically adjust all the
columns selected to fit their longest entry.
o Changing the width as much as necessary
– sometimes when you double click to fit
the longest entry, your column will be
widened way more than necessary. How
is this possible? If you have a title in your
column that is very long and there is no
data in the cells next to it. You are
perfectly ok with the title flowing over
the empty cells. There is no need to make
that column extra wide because your info
within the table doesn‟t need such a wide
column. [see illustration column B].
Many times, making one column so wide
can throw your whole table off… in such
a situation adjusting your column to fit
the longest entry is completely
UNNECESSARY! So how do you adjust a
column width only as much as necessary?
A. you can do it manually by
widening the column and making
sure all data is visible.
B. you look for the longest entry
that is necessary for it to be
adjusted by. (either because there
currently is data in the cell next to
it, or because there soon will be
data filled in to the cell next to it
and then it‟ll be cutoff). You make
that cell active, then you go to the
home ribbon, cells group, format
button, choose autofit column
width.
11
Chapter 1 Exercise 4
Excel 2010
SEE ILLUSTRATION: if you widen
the columns to fit longest entry,
column B will be widened
tremendously to fit the contents of
cell B2. That would be
UNNECESSARY! So, either you can
manually widen column B until all
data is visible. Or you can click on
the cell with the longest entry that
has data in the cell next to it, and
autofit the column width to that. In
this illustration you would actually
make cell B7 active and autofit
column width to that. Because,
even though there is no data in cell
C7, the price will be filled in shortly
and then the contents of B7 will be
cutoff.
Row height can be adjusted too. Row height
is measured in points. 72 pts equal 1 inch.
The methods are the same as by column
width just done by the row headings.
o Manually: drag the bottom border of the
row heading down.
o Specific height: there are 2 methods:
A: right click on the row heading,
select Row height, then type the
height measured in points.
B: Or select row(s) by clicking on
the row headings, then go to the
home ribbon, cells group, format
button, Row height, then type the
height measured in points.
o Fit the tallest entry – go to the row
heading and rest your mouse on the
bottom border of the row heading. Your
mouse will change to look like this:
double click on the bottom border of the
row heading of the row you want to
adjust, and it will automatically adjust to
fit the tallest entry in that row. You can
also do this to multiple rows at a time.
See above by adjusting column widths…
o Changing the height as much as
necessary - You look for the tallest
entry that is necessary for it to be
adjusted by. You make that cell
active, then you go to the home
ribbon, cells group, format button,
choose autofit row height.
Data alignment – you can change how your
data aligns in your cell. You can change the
horizontal alignment (left, right, or center)
and the vertical alignment (top, bottom, or
middle) of your data in a cell.
{home ribbon, alignment group, these buttons
will control the vertical
alignment
these buttons will control the
horizontal alignment
Orientation – you can control the slant of the
text.
{home ribbon, alignment group, orientation
button. by choosing Format cell
alignment on the bottom of
the list, you can open the dialog box and get
more options… OR
home ribbon, alignment group, dialog box
launcher. Merge and center – this feature allows you to
merge a few cells together and then center
your label in this new larger cell. Many times
when you have a title, you want it centered
on your worksheet; therefore you will use this
feature.
{select all the cells that you want combined,
go to home ribbon, alignment
group, merge and center}
12
Chapter 1 Exercise 4
Excel 2010
If you are not told which cells to select to
merge together, which ones should you
choose when you are trying to merge and
center a title? You should select all the cells
from the columns with existing text! [ see
illustration – cookie sales was initially in cell
A2, you would like to merge and center it, so
you will center it over the existing columns by
selecting cells A2:E2 see second illustration]
Exercise 5
13
AUTOCOMPLETE
PICK FROM LIST
AUTOCORRECT
SPELLING
Autocorrect – autocorrect is a feature that will
automatically fix common typographical
errors. In order for autocorrect to work you
must press the space bar after you finish
typing the word. This means that if you type a
word with a common mistake Excel will not
fix it until you press the space bar. By pressing
the space bar, This signals to Excel that you
are finished typing the word and therefore if
there is a mistake it now needs to be
corrected.
Besides for typos, Autocorrect will also
replace certain combinations of characters
with a symbol Ex: :)
You can add your own common mistakes and
corrections to the autocorrect list by going to
file, options, proofing, autocorrect options
etc. just like you learnt in Word.
Autocomplete – autocomplete is a great
feature which allows you to insert repeated
information much more quickly. When you
are typing repetitive labels in a column, you
start typing the label in a new cell to activate
autocomplete. (usually the first 1-3 letters are
enough.) When Excel determines only one
possible choice, it will automatically finish it
off for you by inserting the rest of the label in
a selected state. [see illustration] If this is the
correct entry for the cell, all you have to do is
press Enter, or Tab (or any other way you
finalize and entry) and Excel will finalize the
entry keeping the selected part. If this is not
the correct entry, you can continue typing as
regular, ignoring Excel‟s input and eventually
it will disappear!
Autocomplete only works for repetitive
information being inserted in the same
column.
Autocomplete only kicks in when there is only
one matching choice in that column. So, if
you are typing a list which includes different
items that start with “b” it will not
autocomplete it for you until you type
enough that only one choice matches. [see
illustration: when the b,a,g, were typed
nothing showed up because Excel was unsure
if you were typing bagel etc or baguette.
Once the “u” was
typed the only thing
it matches to is
“baguette” so
TERMS
Autocomplete: A feature used to complete an
entry based on previous entries made in the
column containing the active cell.
Autocorrect: A feature that corrects many common
typographical errors.
Pick from list: A shortcut used to insert repeated
labels in a single column.
APPLICATION
1. Which feature automatically corrects common typographical errors?
autocorrect 2. Which feature allows you to quickly finish entering a label that had already been typed in that same column?
autocomplete 3. What should you do when Spell check flags a proper noun?
Ignore / add to dictionary
NOTES
14
Chapter 1 Exercise 5
Excel 2010
Autocomplete filled it in.]
Pick from drop down list – another useful
feature for inserting repetitive information is
the Pick from list feature. When creating
repetitive entries in a single column, you right
click on the next cell where you want to insert
an entry that was already used in that column.
After you right click, you choose the option of
Pick From Drop-down List. Then you choose
the entry you want.
15
Exercise 6 AUTOFILL
CREATE SERIES
COPY CELLS
COPY FORMATTING
Copying information – you can type a
number (or actually any entry) in your cell
and then copy it to the rest of your column
(or row). This is done by dragging your fill
handle.
Fill handle - The bottom right hand corner of
every cell is a black box –
this is your fill handle.
Normally when you rest
your mouse on your cell, it looks like a wide,
white plus sign. When you rest your
mouse on the fill handle it will look
like a skinnier black plus sign.
When you drag your fill handle - it can do 1
of three things: A: copy information (from the
original cell into the other cells); B: fill a
series; or C: copy formatting only.
Autofill options – how do you tell the
computer which option you want? By clicking
on the autofill options button that always
shows up after you drag the fill handle and
choosing the option you want... see button
circled in the illustration below.
Series – any sequence of numbers, dates,
times, words. Ex: 5, 6, 7…; 1/2/23, 1/3/23,
1/4/23…; 4:45, 5:45, 6:45…; Sunday,
Monday, Tuesday…; April, May, June…
Create a series - When you
want to create a series, there is
no reason to type it out, instead
you will use your fill handle.
You type the first entry and
then you use the fill handle to
fill in the rest. See illustration:
you only type Monday and
then drag the fill handle and the rest of the
series shows up.
TERMS
Autofill: The feature used to fill a range of cells with
the same or consecutive data.
Fill handle: A small square in the lower right hand
corner of the active cell.
Series: A sequence of numbers, dates, times or text.
APPLICATION
1. Where is the fill handle? What does the mouse pointer look like when resting on the fill handle?
The bottom right hand corner of the cell. Mouse: 2. What are the 3 uses of the autofill feature?
Copy cells; Fill a series; Copy formatting
3. How do you create an incremental series?
Put the data into the first 2 cells (or more), then select both together
and drag the fill handle. 4. If dates are not filling correctly as a series – what might be the problem?
The computer is not recognizing the values as dates. They were put in originally incorrectly. 5. What happens when you fill a time?
It fills an hour later
NOTES
16
Chapter 1 Exercise 6
Excel 2010
You can create all different types of series.
You can type a number and fill the next many
numbers. You can type a day of the week,
and fill the rest. You can type a month and fill
more months… A series doesn‟t have to start
from the beginning ex: Sunday, or January…
you can start from any day of the week or
any month of the year and the computer will
just continue from there.
You can fill in any direction. You always drag
from the fill handle on the bottom right and
then drag in any direction.
Incremental series – you type in the first 2
entries. Then you select them both and then
drag the fill handle (always the bottom right
hand corner of selection). Ex: type 5, next cell
type 10, then select both and drag the fill
handle, you will get 15, 20, 25….
You can create a series with dates. After you
type the first date it will fill the next date. Ex:
11/28/21, 11/29/21, 11/30/21, 12/01/21 etc… If
it doesn‟t work it means the computer doesn‟t
recognize your entry as a date. Sep 5 2020,
Sep 5 2021, Sep 5 2022… it thinks there is
some kind of code first (Sep 5) and then the
final number it creates a series with… this is
obviously incorrect and you must go back and
retype your date in a matter that is recognized
so that your series works…
You can create a series for time. It will fill by
the hour: Ex: 4:25, 5:25, 6:25 etc.
The fill handle can also be used to copy
information. If the computer fills instead of
copying or copies instead of filling this can be
controlled by the autofill options button.
It can also be used to just copy formatting.
Once again, you can tell the computer what
to do after you drag the fill handle by using
your autofill options button – fill formatting
only.
