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SAP AG 1999
Planning using Excel
SAP AG 1999
Enhance User Interfaces
Limited datavolumesLow process integrationOccasional usersLow Data-dynamics
EXAMPLES: Sales rep. doing his yearly forecast Project Manager preparing report Employee registering time
SAP AG 1999
Planning using Excel
Scenario 1: Excel Planning in
Cost Center Accounting (CO-CCA)
Internal Orders (CO-OPA)
Activity Based Costing (CO-ABC)
Profit Center Accounting (EC-PCA)
Planning in Financial Accounting and Special Purpose Ledger (FI-GL, FI-SL)
Executive Information System (EC-EIS)
Business Planner (EC-BP)
Scenario 2: Excel Planning in Profitability Analysis (CO-PA)
SAP AG 1999
Content
Overview of Integrated Planning with Excel
How to define a planning profile with integrated Excel
How to generate the Excel file
How to upload from local planning
SAP AG 1999
New4.5
Integration of Microsoft Excel in Planning
In CO-OM, EC-PCA, FI-SL, PS (WBS) and CO-PA you can define where to enter plan data:
In traditional R/3 planning layouts
In an Excel spreadsheet
Define an Excel master spreadsheet in the Implementation Guide (IMG):
This master forms the link to your plan data
The master can contain special formatting, graphics, or other macros
Planning documents that you process using Excel can be saved on your local hard drive, processed and uploaded again.
SAP AG 1999
Process of preparing for Excel Planning (1)
Scenario 1: Excel planning in CO-OM, EC-PCA, FI-SL, EC-BP
Create Planning Lay-out
Change Planning Profile
Enter Planning Lay-out in Profile
Enter default parameters
Generate standard spreadsheet lay-out
Generate generic file name (for uploading)
Save
SAP AG 1999
Prerequistes
For using integrated planning
Windows NT or Windows 95
Microsoft Excel 97 (min)
SAP GUI matching system release (min. 4.5)
Hardware:
Local PC with minimum Pentium II processor and 64 MB RAM
SAP AG 1999
Create Planning Lay-out
SAP AG 1999
Create Planner Profile
SAP AG 1999
Enter Default Parameters
SAP AG 1999
Overview
SAP AG 1999
Formatting
SAP AG 1999
Note: To move data
To move data in the planning sheet (within the SAP area) only use the appropriate SAP function:
Select
Move
Save
SAP AG 1999
Using SAP and EXCEL
NEVER use these EXCEL functions:CUT, PASTE, SORT
If you want to delete data, use the SAP mark and delete function (NOT the Excel delete)
When you enter formulas in the SAP area in EXCEL they are overwritten by the formula result during posting. The formula itself is discarded
SAP AG 1999
Creating a generic file name
SAP AG 1999
Save
When you save
The file description is saved
The lay-out is saved
DO NOT change the SAP layout later - if you need changes, create a new SAP lay-out and generate a new file
But you can change the formatting as much as you like
When you add the planning lay-out to the Planner Profile: DO NOT save the settings, before you are done with the Excel definition (OR it will appear, but you’ll not be able to change your planning data)
The Generic name should be *.TXT
NO overlap in generic names
SAP AG 1999
Lay-out after saving
SAP AG 1999
Using the lay-out on-line
SAP AG 1999
Saving the spreadsheet as file
SAP AG 1999
Upload
SAP AG 1999
Specify file and path
SAP AG 1999
Logs
SAP AG 1999
Important points
Only sheet 1 is read by SAPSheet 2, 3 etc can be used for additional calculations or diagrams
Sheet 2 can for example be used for entering data by the user in another form.
Using Macros data from other sheets can be transferred to sheet 1 for upload in ’SAP’ format (Note that these are limited due to the connection to OLE)
If you enter formulas in SAP Area in sheet 1, these are automatically changes (and ’overwritten’) by numbers, when saving in SAP.
SAP AG 1999
Uploading multible files from Directory
Naming of files needs to follow the generic name
In local planning DO NOT use Delete, Paste, Sort in SAP Area (sheet 1). This can prevent the data from being uploaded.
If you want to reset the value on a cost element enter ’0’. Do NOT delete rows
Remove subtotals/total in SAP Area before uploading
Excel files need to be saved in
CSV-format or
TXT-format
before upload
SAP AG 1999
Process of preparing for Excel Planning (2)
Scenario 2: Excel planning in Profitability Analysis (CO-PA)
Create Planning Level
Create Planning Package
Planning Method
Choose Excel Planning
Save
SAP AG 1999
Create Planning Level
SAP AG 1999
Create Planning Package
SAP AG 1999
Create Parameter set for Enter Planning Data
SAP AG 1999
Create Planning Lay-out
SAP AG 1999
Execute Planning Method - Change lay-out
Setting->Formatting
SAP AG 1999
Generic file
After saving the formatting:
SAP AG 1999
Using integrated Excel on-line
Valuate, line item etc. can still be used
SAP AG 1999
Saving local file
Remember Generic file name!!
SAP AG 1999
Working locally - sheet 1
SAP AG 1999
Preparing local files for upload
• Delete subtotals/totals• Save as TXT files (only first sheet is saved
SAP AG 1999
Uploading from file
SAP AG 1999
Using addition sheets
Macro
Transferring data to sheet 2,3,4 for updating
In sheet 2 calculation of prices and quantities can for example be used as basis for the planning data
Set up the Macro in a LOCAL sheet first (or you might risk that your Excel settings does not work in SAP anymore)
Saving the local Excel spreadsheet from SAP transfers macro. These have to be respected.
Uploading
All files saves in .TXT format (all sheets except sheet 1 automatically deleted)
SAP AG 1999
SAP R/3 Macro in local spreadsheet
SAP AG 1999
Important points
Only sheet 1 is read by SAPSheet 2, 3 etc can be used for additional calculations or diagrams
Sheet 2 can for example be used for entering data by the user in another form.
Using Macros data from other sheets can be transferred to sheet 1 for upload in ’SAP’ format (Note that these are limited due to the connection to OLE).
SAP AG 1999
Uploading multible files from Directory
Naming of files needs to follow the generic name
In local planning DO NOT use Delete, Paste, Sort in SAP Area (sheet 1). This can prevent the data from being uploaded.
If you want to reset the value on a cost element enter ’0’. Do NOT delete rows
Remove subtotals/total in SAP Area before uploading
Excel files need to be saved in
CSV-format or
TXT-format
before upload
SAP AG 1999
Others Areas with Excel Planning
Logistic Informations System
Flexible Planning
Human Ressource
Personel Cost Planning
