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COMPREHENSIVE
Excel Tutorial 12
Expanding Excel with Visual Basic for
Applications
XPXPObjectives• Create a macro using the macro recorder• Work with the Project Explorer and Properties
window of the VBA Editor• Edit a sub procedure• Run a sub procedure• Work with VBA objects, properties, and methods• Create an input box to retrieve information from
the user
New Perspectives on Microsoft Office Excel 2007 2
XPXPObjectives• Create and run If-Then control structures• Work with comparison and logical operators• Create message boxes• Customize the Quick Access Toolbar• Customize Excel
New Perspectives on Microsoft Office Excel 2007 3
XPXPDeveloping an Excel Application
New Perspectives on Microsoft Office Excel 2007 4
• If the Excel Developer tab is not on the Ribbon, click the Office Button, click the Excel Options button, click Popular in the Excel Options dialog box (if necessary), click the Show Developer tab in the Ribbon check box to insert a check mark, and then click the OK button
XPXPWorking with the Visual Basic Editor• In the Code group on the Developer tab, click the
Macros button• Click the macro name in the Macro name box, if
necessary, and then click the Edit button
New Perspectives on Microsoft Office Excel 2007 5
XPXPWorking with the Visual Basic Editor• A project is a collection of macros, worksheets, data-
entry forms, and other items that make up the customized application you’re trying to create
• Project Explorer is the window in the Visual Basic Editor that displays a hierarchical list of all currently open projects and their contents
• The Project Explorer window is dockable• An object is any element within the Excel working
environment such as a worksheet, cell, workbook, or even Excel itself
New Perspectives on Microsoft Office Excel 2007 6
XPXPWorking with the Visual Basic Editor• A property is an attribute of an object that
defines one of its characteristics, such as its name, size, color, or location on the screen
• You can view a list of properties for any object in the Properties window
• A module is a collection of VBA macros• The Code window displays the VBA macro code
associated with any item in Project Explorer
New Perspectives on Microsoft Office Excel 2007 7
XPXPWorking with the Visual Basic Editor
New Perspectives on Microsoft Office Excel 2007 8
XPXPWorking with Sub Procedures• A sub procedure performs an action on your project or
workbook, such as formatting a cell or displaying a chart• A function procedure returns a value• A property procedure is used to create custom
properties for the objects in your project• Syntax refers to the set of rules that specify how you
must enter certain commands so that VBA interprets them correctly
• A comment is a statement that describes the behavior or purpose of a procedure, but does not perform any action
New Perspectives on Microsoft Office Excel 2007 9
XPXPWorking with Sub Procedures
New Perspectives on Microsoft Office Excel 2007 10
XPXPReferring to Objects• VBA is an object-oriented programming
language, in which tasks are performed by manipulating objects
New Perspectives on Microsoft Office Excel 2007 11
XPXPReferring to Objects• Objects are often grouped into collections, which
are themselves objects, called collection objects
New Perspectives on Microsoft Office Excel 2007 12
XPXPReferring to Objects• VBA organizes objects and object collections in a
hierarchy with the Excel application at the top and the individual cells of a workbook at the bottom
New Perspectives on Microsoft Office Excel 2007 13
XPXPReferring to Objects
New Perspectives on Microsoft Office Excel 2007 14
XPXPApplying Methods• A method is an action that can be performed on
an object, such as closing a workbook or printing the contents of a worksheet
New Perspectives on Microsoft Office Excel 2007 15
XPXPWorking with Variables and Values• A variable is a named element in a program that
can be used to store and retrieve information• Every variable is identified by a unique variable
name• Dim variable as type
New Perspectives on Microsoft Office Excel 2007 16
XPXPRetrieving Information from the User
New Perspectives on Microsoft Office Excel 2007 17
XPXPWorking with Conditional Statements
New Perspectives on Microsoft Office Excel 2007 18
XPXPWorking with Conditional Statements
New Perspectives on Microsoft Office Excel 2007 19
XPXPWorking with Conditional Statements
New Perspectives on Microsoft Office Excel 2007 20
XPXPWorking with Conditional Statements
New Perspectives on Microsoft Office Excel 2007 21
XPXPCreating a Message Box• MsgBox Prompt, Buttons, Title
New Perspectives on Microsoft Office Excel 2007 22
XPXPCustomizing the Quick Access Toolbar• Click the Office Button, and then click Excel Options• Click Customize in the Excel Options list• Click the Customize Quick Access Toolbar arrow, and select
whether to customize the toolbar for all documents or a specific workbook
• To add a command to the Quick Access Toolbar, click the command in the left list box, and then click the Add button
• To remove a command from the Quick Access Toolbar, click the command in the right list box, and then click the Remove button
• Click the OK button
New Perspectives on Microsoft Office Excel 2007 23
XPXPCustomizing the Quick Access Toolbar
New Perspectives on Microsoft Office Excel 2007 24
XPXPCustomizing Excel Screen Elements• Excel screen elements fall into three general
categories with elements that are: (1) part of the Excel program, (2) part of the Excel workbook window, and (3) part of the Excel worksheet
New Perspectives on Microsoft Office Excel 2007 25
XPXPExcel Customization Options
New Perspectives on Microsoft Office Excel 2007 26
XPXPUsing the Save As PDF Add-In• PDF (Portable Document Format) is a file format
developed by Adobe Systems that supports all of the elements of a printed document but in an electronic format that is easily shared
• Add-in available from microsoft.com
New Perspectives on Microsoft Office Excel 2007 27