Excellent Partner Technical Solutions Write Guide for Upstream... · Excellent Partner Technical Solutions Transforming the Way We Deliver Technical Solutions Instruction Guide for

©Petroliam Nasional Berhad (PETRONAS) 2017 1

myExperts Instruction Guide 1

Excellent Partner Technical Solutions

Transforming the Way We Deliver Technical SolutionsInstruction Guide for Time Write (Upstream CoE)

Portfolio Management

Solution Management

Resource Management

Billing Advise

Closure and Feedback

Time Write for Upstream CoE


myExperts Instruction Guide 2

Guide forTime Writer

(CoE Resources)

Time Writer1. How do I time write?2. How do I Time Write

for Multiple days and Save Favorite Activities?

3. How do I Time Write to a General Activity (i.eleaves) in myExperts?

4. How do I modify or delete my time sheet?

5. I can’t find my assignments or charge code to time write. What do I do?

6. General guide lines on category selection.

1

Guide forReviewer/ Approver

Time Writer Reviewer1. How do I approve or

reject a time sheet?

2

Time Writer Submission Date Reviewer Approval Date

21st of every month Before 25th of every month

Time Write Cycle Period

22nd of Previous Month to 21st of Current Month


How do I Time Write in myExperts? 3Time Writer

Log in to myExperts at https://myexperts.petronas.com1

Click on the Time Write menu and select As Time Writer.2

3 In the Time Write page, your assignments (General Activity

and Project Assignments) will be displayed on the left panel.

The calendar for time write will be displayed on the right. It

is recommended to view the calendar in Month mode. You

are required to time write from the 22nd of the

previous month up until the 21st of the current month.

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1

To time write to a Project Assignment, follow the step-by-

step instruction in 4. Note that you will only be able to time

write to your dedicated project once you have been properly

assigned to that project (or Service Request).

To time write to a General activity, follow the step-by-step

instruction in slide 6. Resources that are based on

percentage effort shall timewrite using General Activity.

3

Projects that you are assigned to will be displayed on the left panel.

Orange colour indicates end date of submission

General activity is used to time write for other administrative work, such as: leave, office support, training etc.

Recommended to view in Monthmode.

4 To time write, drag and drop the selected assignment (from

the left side of the calendar view) on to the selected date in

the calendar. An Event Notification Form will be prompted.

Alternatively, click a date on the calendar to prompt the

Event Notification Form.

Drag and drop the assignment on to a date. An Event Notification form will be prompted.

5 In the Event Notification Form, fill in the required information.

Upon completion of the form, click the Save & Submit button to submit the assignment. Time Write activities that have been submitted will be indicated by a blue color box for the selected dates.

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https://myexperts.petronas.com/


How do I Time Write in myExperts? 4Time Writer

Event Description and Action Required

Title Selected SR Title will be auto populated by default.

Attachment To upload any supporting documents, if required.

Remarks To insert any comments, if required.

Assignment Selected Assignment will be auto populated by default.

Role Select the role assignment from the drop-down list.

Charge Code Select the charge code from the drop-down list.

Resource Location

Select the location of your workplace from the drop-down list.

Asset Select the location of your project asset from the drop-down list.

Main Activity Select the main activity from the drop-down list.

Sub Activity 1Select the first level of time write category from the drop-down list. The listing is based on the input selected from the ‘Main Activity’ field.

Sub Activity 2Select the second level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 1’ field.

Sub Activity 3Select the third level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 2’ field.

Sub Activity 4Select the forth level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 3’ field.

Sub Activity 5Select the fifth level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 4’ field.

Start Date Select the Start Time/ Date of the assignment using the picker.

End Date Select the End Time/ Date of the assignment using the picker.

Note:

i. Please tick the All Day checkbox to add the assignment for multiple days.

ii. Insert the hours per day.

iii. The system will not allow time writers to input more than 12 hours per day for any selected assignment.


How do I Time Write for Multiple days and Save Favorite Activities? 5Time Writer

To time write the assignment for multiple days, please tick the All Day checkbox in the Event Notification Form.

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3

5 Upon completion of the form, click the Save & Submit button to submit the assignment.

Select the total hours per day for the time write activity

from the drop down list.

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2

Select the Start and End Date of the assignment using the date/time picker.

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4

Blue colour indicates submitted time sheets.

6 Time Write activities that have been submitted will be indicated by a blue color box for the selected dates.

6

4 If this assignment is a recurring assignment that you would be time writing for future months, tick the Add to Favorite tick button to display the project at the top of list. You will also be able to give the Assignment a preferred nick name using the Favorite Title box.

5

Favourite Activities will be displayed at the top.


How do I Time Write to a General Activity (i.e leaves) in myExperts? 6Time Writer

To time write to a general activity (i.e Annual Leave), drag and drop the Assignment: General Activity on to the selected date in the calendar. An Event Notification Form will be prompted.

1 3

4 Time Write activities that have been submitted will be indicated by a blue color box for the selected dates.

Upon completion of the form, click the Save & Submit button to submit the assignment.

2

In the Event Notification Form, fill in the required information. An example on how to time write to Leave as below:

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1

Event Description and Action Required

Title Type in the general activity (i.e type of leave)

Assignment General Activity will be auto-populated.

Main Activity Select General Admin from the drop-down list.

Sub Activity 1Select the leave to be taken (i.e Annual Leave) from the drop-down list.

All Day Checkbox

To time write the leave for multiple days, tick the All Day checkbox.

Start and End Date

Select the Start and End Time/ Date of the assignment using the date/time picker.

Hours/DaySelect the total hours per day for the time write activity from the drop down list.

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How do I Modify or Delete my Time Sheet? 7Time Writer

There are two (2) main scenarios where a time writer will

need to modify or adjust his time sheet:

(a) The timesheet have been rejected by his

reviewer/approver; or

(b) The time writer would like to update his time write

activities.

1 From the calendar, double click on the Assignments that

have been rejected by reviewer and requires modification or

adjustment. This is indicated by the color.

2

3 To resubmit the assignment, click the Save & Submit button. Else, to delete the assignment, click the Delete button.

In the Event Notification Form, edit the required

information.

EXP/20180801/101925

Pale orange colour indicates time write have been rejected

EXP/20180801/101333

Pale green colour indicates time write have been approved

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I can’t find my assignments or charge code to time write? 8Time Writer

If you are unable to find your current assignment or charge code in your Time Write page, follow the next action below:

No. Scenario Next Action Required

iFor Project:(Approved P4R or Baseload Activities)

Use the Add Charge Code Function:

1. Contact your Project Cost Controller to confirm the project assignment and charge code.

2. In the myExperts Time Write page, drag and drop the Assignment: General Activity on to the selected date in the calendar. An Event Notification Form will be prompted.

3. In the Event Notification Form, click the Add Charge Code link.4. Select the required Charge Code from the drop down list. All active charge card

in the myExperts and SAP system will be listed here. Click the Create button to add the assignment. If the required charge code is not available, please raise a ticket to myGeniie or PET-ICT Service Desk.

5. Proceed to fill in the time write activities and submit the assignment.

iiFor Technical Solution:(Ad-Hoc Activities)

Contact either your Project Cost Controller or Technical Manager to conduct resource assignment (add resource) to the technical solution:

1. Contact your Project Cost Controller or Technical Manager to confirm the assignment and request for resource assignment in myExperts.

2. If you do not know your Technical Manager, click on the Request List menu from the myExperts main page.

3. Type the required SR Title or SR Number and click the Search button.4. Based on the filtered result, view the technical manager and reach out to him

and request for the following: (i) Assign Resource and (ii) Mobilized.

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General Guide lines on Category Selection 9Time Writer

Corporate

Sub Category 1

Benchmarking

Contract and Procurement

KPI

Strategy Implementation

Strategy Support Exploration

Strategy Support New Venture

Work Planning & Budgeting

Senior Management Meeting

Preparing presentation or report

Benchmarking

General Admin

Sub Category 1

L- Annual Leave

L- Emergency Leave

L- Hajj Leave

L- Maternity Leave

L- Paternity Leave

L- Sick Leave

L- Unpaid Leave

myExperts TimeWriting

On Boarding Programmes

Preparing Presentation or Report

Public Holiday

Technical Resource Management

People Development

Sub Category 1

NAConferenceConference_AuthorConference_Panel DiscussionConference_SpeakerConference_Steering CommitteeInterviewMentoringPersonal KPI Setting and DiscussionTraining_AttendeeTraining_TrainerDevelop training materialUniversity EngagementACD AssessmentsOther

Governance and AssuranceFunctional Excellence

Refer to page 10

Refer to page 11

Activity and Category 1 Selection



Any activities within own department and not related to core functions / project

General Admin

Category Description

L- Annual Leave

Leave by category

L- Emergency Leave

L- Hajj Leave

L- Maternity LeaveL- Paternity LeaveL- Sick Leave

L- Unpaid Leave

myExperts TimeWriting Time allocate for timewritingOn Boarding Programmes New hire induction programme

Preparing Presentation or ReportPreparing presentation / report that benefits within own department

Public Holiday Gazetted public holidayTechnical Resource Management TVM -Expense Report TVM activity

TVM -Travel and Accommodation Request Time allocated for booking activityBusiness Trip Travelling days for business trip

Internal Meetings /ActivitiesMeeting / activities with internal parties which not related to projects. (i.e: meeting to organize Away Day, attend Away Day)

External Meeting /Activities

Meeting / activities with external parties which not related to projects. (i.e: Attend Townhall, Attend CoBE Refresher, myExperts Upskilling Session, etc)

HSE ActivitiesMHSE Visit, HSE walkabout, UAUC and any HSE KPI related activities

In Lieu/Offshore Additional leave due to offshore / in lieu



Any corporate activities that not related to core functions / project

Corporate

Category Description

BenchmarkingStudy / Initiatives on benchmarking that benefits to all potential parties but not related to specific Assets/ Business

Contract and Procurement Activities related to contract and procurement

KPI• Discussion on KPI among the heads. • KPI cascade within department .

Strategy ImplementationTask that related to corporate but yet benefit to specific Asset or Department

Strategy Support Exploration Task that related to exploration but yet benefit to specific AssetStrategy Support New Venture Task that related to new venture but yet benefit to specific Asset

Work Planning & Budgeting Activities related to WPB, Fairway, G&A exercise

Senior Management Meeting LT meeting

Preparing presentation or reportPresentation / Report that benefits outside/other department but not related to project

Note:

Corporate: Activities that benefits Upstream / PETRONAS in nature.



Any activities that related to develop self and others

People Development (1/3)

Category 1 Category 2Behavior Evaluation (BePCB) Review & FeedbacksConference/Seminar/Workshop Contribute as Author/SpeakerConference/Seminar/Workshop Contribute as Discussion Panelist

Conference/Seminar/Workshop Contribute as Steering CommitteeConference/Seminar/Workshop Contribute as Organiser

EPM- Staff KPI Setting & Discussion NA

EPM- Staff OPD and Ratings NAEPM- Staff Periodical Review & Discussion NA

EPM- Staff Year-End Review & Discussion NA

Interview Conduct Structured Interview (SI)

Knowledge Sharing (CoP, etc) NA

Leadership Competency Review & Feedbacks

Leadership Sharing Conduct Leadership Sharing Programmes

People Development Committee Review & Plan Organization Structure

People Development Committee Review & Plan Talent Development

People Development Committee Review & Conduct Succession Plan

People Development Committee Participate as Member

Personal KPI Setting and Discussion NA

Staff Coaching NA





Category 1 Category 2

Staff Competency Development (Executive) Develop Competency Ruler

Staff Competency Development (Executive) Plan & Organise Assessment

Staff Competency Development (Executive) Conduct Assessment

Staff Competency Development (Executive) Attend Assessment

Staff Competency Development (Executive) Review & Feedbacks

Staff Engagement Conduct Staff Engagement Programmes

Staff Mentoring NA

Technical Professional Competency Programme (TP) Develop Competency Ruler

Technical Professional Competency Programme (TP) Plan & Organise Assessment

Technical Professional Competency Programme (TP) Conduct Assessment

Technical Professional Competency Programme (TP) Attend Assessment

Technical Professional Competency Programme (TP) Review & Feedbacks






Training Review/Develop Training Programme / Material

Training Conduct Training/Trainer

Training Participate as Panelist

Training Technical eLearning Training Modules

Training HMM Training Modules

Training Other eLearning Training Modules

Training Attend Technical Training Programmes

Training Attend Leadership Training Programmes

Training Attend Other Training Programmes

Transformation Effort Programme Participate in Transformation Effort Programme

University Engagement Plan & Organize Engagement

University Engagement Develop Training Programme / Material

University Engagement Conduct Training

University Engagement Participate as Panelist



Any activities considered as core functions / project.

Refer to the excel attachment.

Functional Excellence

Main Category Sub Category 1 Sub Category 2 Sub Category 3

Functional Excellence Value Excellence Advocacy & Management Managing Operations







Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization







Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan







Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE







Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions







Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment







Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking







Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics







Functional Excellence Value Excellence Assessment & Benchmarking Operation solutions provider







Any activities related to governance and assurance

Governance and Assurance


Develop Assurance Framework NA

Audit ALES

Audit OEMS/ OSRMS/ IOAIA/ MCF 9

Reviews MOC

Reviews FIP

Reviews PTS / PTG / PBTR

Reviews / Develop Guide and Procedures

Reviews Fitness for Purpose Assessment

Reviews Audit Close Out

Reviews / Develop U-iMAGE

Reviews / Develop OEMS

Reviews Maintenance Reference Plan (MRP)

Reviews Inspection Reference Plan (IRP)

Reviews Upstream Document Management System


How do I approve or reject a time sheet? 17Reviewer

Log in to myExperts at https://myexperts.petronas.com1

Click on the Time Write menu and select As

Reviewer.

2

3 The name of Time Writers/ Resources under you purview will

be listed in the table below. Select the resources name and

view their time sheet prior to approving or rejecting it.

4 To search for a particular resource or cycle, use the search

function by filtering Cycle Period, SR Number, Status, Charge

Code and SR Title. Click the Search button to proceed.

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3

5 To approve the timesheet, click the Approve button. Else, to

reject, click the Reject button.

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5



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Excellent Partner Technical Solutions Write Guide for Upstream... · Excellent Partner Technical Solutions Transforming the Way We Deliver Technical Solutions Instruction Guide for