EXCHANGE INFORMATION SESSION

SPRING 2019- OVERSEAS

TOPICS

Program Overview

Partner Overview

Application Process Overview

Application Form Overview• Online Demo

Language Requirements

Useful Tips

Exchange Policy Reminders

Other Exchange Information• Credit Transfer

• Travel Insurance

• Financial Assistance

• Buddy Program

Exchange Advising Sessions

Student Sharing

Exchange Inquiries

Q & A

Number of Exchange-out Students2017 Fall: 196

2018 Spring: 207(*approximate)

Number of Exchange-in Students2017 Fall: 183

2018 Spring: 189(*approximate)

PROGRAM OVERVIEW

PROGRAM OVERVIEW

NUMBER OF EXCHANGE PARTNERSby region

North & Latin America 53 (USA, Canada, Mexico)

Europe 51

Oceania 3 (Australia, New Zealand)

Asia 14 (including Russia)

China 13

TOTAL: 134*refer to new exchange website map

PARTNER OVERVIEW

Important exchange partner information is posted online in the section:

EXCHANGE CHOICES [link]

Exchange Partners List

Exchange Fact Sheets

Exchange Student Reports

Exchange Quota & Other Notes

Past Student Average CGA [link]

Course Equivalence Database [link]

Credit Transfer Information [link]

University Rankings [BW2016], [FT2017] [THE2018]

London School of Economics and Political Science, Department of Management, UKLSE is a public research university founded in 1895 and located inWestminster, Central London. It is surrounded by many importantinstitutions including the British Museum and the Royal Courts ofJustice. It is very highly ranked in the UK and globally. The school has along list of notable alumni and staff. Among them include 18 NobelPrize Winners in economics, peace, and literature and 53 past orpresent heads of state. Students to this school can only exchange tothe Department of Management in this program.

CGA Requirements: 3.0 (B)

English Requirements: IELTS 6.5 (Academic)

London School of Economics and Political Science (LSE)

NEW PARTNERS

University of Notre Dame , USAThis university was founded in 1842 and is a private, Catholic researchUniversity located in Indiana, USA and contains a number ofrecognizable landmarks such as the Notre Dame Stadium and Basilica. Itis consistently recognized as one of the top universities in the world,particularly for its undergraduate education, and for its famous athleticfootball team – FIGHTING IRISH.

Students can choose to study courses within the College of Arts andLetters that includes a department of Economics. The MendozaBusiness School and its courses are not included in this exchange.

Quota: U-level partner, not just for business

CGA Requirements: 3.0 (B)

University of Notre Dame du lac (UND)

NEW PARTNERS

NEW PARTNERS

Keio University, JapanKeio University is one of the most prestigious, private, universities in Japan. It is ranked as one of the top 2 Business Schools in the country.

Keio University (KEIO)

NEW PARTNERS

HEC Paris, FranceHEC is ranked as the top business school in Europe 7 times in a 9-year period between 2006 and 2014 in Financial Times. Additionally, HEC is ranked 5th worldwide. The school has many graduates who are CEO of fortune 500 companies.

HEC Paris (HECP)

University of Glasgow, ScotlandFounded in 1451. It is the 4th oldest university in English-speaking world and one of Scotland’s four ancient universities. Many distinguished figures are from this School including 7 Nobel laureates, and the ‘Father of Economics’ – Adam Smith.

Quota: U-level partner, not just for business

CGA Requirements: 3.0 (B)

English Requirements: IELTS 6.0 (Academic)

University of Glasgow (UGL)

NEW PARTNERS

Selection Criteria

Formula Breakdown

Interview Format

Application Period

Application Schedule

Application & Interview Reminders

Clearing Round

Declining an Offer

Examples of Failing

APPLICATION PROCESS OVERVIEW

EligibilityCan exchange ONCE only in the SBM program. Students

who have not gone on exchange before.

CGA Criteria2.65 or above at the end of Year-2 Spring semester (or Year-3 for DD). Students must meet the minimum CGA to be eligible for interviews.

Selection Criteria

Selection System Automated System.

Match applicants based on their total scoring to the first available institution from their ranking list.

Subject to host university requirements such as TOEFL/IELTS and any other specified conditions.

Scoring is confidential and will not be disclosed.

50% CGA

+ 20% Paper Application (Online)

+ 30% Interview

100% Total Score

SELECTION CRITERIA

Details on the selection formula [link]

50% CGA

20% Paper Application (Online)

10% - Personal Essay

– Suggestions are to include objectives & motivation for exchange, personal attributes, ability to be an HKUST ambassador, and awareness of other cultures.

10% - Personal Development

Leadership Skills

Community Involvement- In point form. Can be HKUST or non-HKUST activities.

30% Interview10% - School Choices

– Suitability and knowledge of chosen institutions

20% - Others– Communication Skills– Interpersonal and Group Interaction Skills– Motivation and demonstrated awareness of other cultures– Personal Attributes/Ability to represent HKUST – Elaboration of Paper Application and Resume

FORMULA BREAKDOWN

The interview is usually conducted with:

2 interviewers

4 – 5 students in a group

30 minutes duration

Consists of these 3 parts:

PART ITEM TIME

Part A Self-Introduction thru various topics 1 min/stu

Part B English Communication Skills &Group Interaction

4 min/group

Part C Follow-up Questions for Applicants Varies

INTERVIEW FORMAT

Depending on your program, students can only apply during the APPLICATION PERIODS below.

4Y STUDENTS:

5Y DUAL DEGREE STUDENTS:

EXCHANGE TERM APPLICATION PERIOD

STUDENTS WHO CAN APPLY

3rd Year Fall Exchange Dec – Jan Year-2 students at the end of Fall

3rd Year Spring Exchange May – Jun Year-2 students at the end of Spring

4th Year Fall Exchange Dec – Jan Year-3 students at the end of Fall

EXCHANGE TERM APPLICATION PERIOD

STUDENTS WHO CAN APPLY

4th Year Fall Exchange Dec – Jan Year-3 students at the end of Fall

4th Year Spring Exchange May – Jun Year-3 students at the end of Spring

5th Year Fall Exchange Dec – Jan Year-4 students at the end of Fall

APPLICATION PERIOD

Timeline:

Application Link:https://mystudyabroad.ust.hk

Application Documents: Completed Online Application Form

Updated Resume

English score reports (if applicable)

A digitally signed Application Declaration

Item Date

Application Opening 03 May 2018, 14:00

Application Deadline 06 Jun 2018, 23:59:59

Duration 1 month + 3 days

Interview Period End Jun – Beg Jul 2018 (TBC)

Release of Results End Jul 2018 (TBC)

APPLICATION SCHEDULE

REMINDERS

Application Reminder: Deadline: 06 Jun 2018, 23:59:59

Late, incomplete, or saved but not submittedapplications without a digitally signed declaration will NOT be accepted after the deadline.

Students with any type of application difficulties MUST approach our office before 15:00 (3pm) on 06 Jun, 2018.

Interview Reminder:Approximate date End Jun – Beg Jul (TBC)

Actual dates depend on when grades are posted in the system.

Only students meeting the CGA with completed applications will be short-listed.

Interviewed students are not guaranteed exchange.

The results depend on applicants’ score ranking, host university requirements, and availability of quota.

By invitation for selected NO OFFER students meeting a minimum score.

Participation is OPTIONAL.

The Clearing Round includes schools that have remaining quota. It will not include schools which students have declined offers.

The penalty for declining offers applies.

CLEARING ROUND

PENALTY:

20% deduction off total scorein all future exchange applications

Also applicable to Mainland exchange and Clearing Round.

There are no waiting list for declined or withdrawn spots. These spots will not be transferred/used in the Clearing Round.

DECLINING AN OFFER

Did not prepare for interview

Did not research exchange choices

Did not remember reasons for exchange choices

Did not diversify or unrealistic exchange choices

Did not choose appropriate schools for major

Did not research available courses relevant to major of chosen schools.

Did not meet CGA or English requirements of chosen schools

Inappropriate interview attire or behavior/attitude

Phone ringing in interview (disqualified)

EXAMPLE OF FAILING

The ONLINE APPLICATION FORM has 9 parts:

In the minimum, students must fill in and submit all parts and upload a CV to complete an application.

Part I: Academic Information

Part II: Personal Essay

Part III: Personal Development, Leadership Skills, & Community Involvement

Part IV: Choice of Exchange Institutions

Part V: Joining the Buddy Program

Part VI: Upload CV (required)

Part VII: Passport used for exchange

Part VIII: English Test Score (If needed):

1) IELTS

2) TOEFL

Declaration Digitally Sign and Submit all parts

APPLICATION FORM OVERVIEW

Application Guide [link]

Online Demo [link]

ONLINE APPLICATION DEMO

Print ApplicationCannot view application on system after the deadline.

To prepare for the interview and avoid unforeseen technical errors, PRINT a copy after submission.

Submit ApplicationApplications can be worked on and saved within the one-month application period.

Saved applications will not be automatically submitted.

REMEMBER TO SUBMIT & DIGITALLY SIGNYOUR APPLICATION!!!

SUBMISSION REMINDERS

The English Requirement has been waived for all Schools, except for the following:

*All UK except for University of Strathclyde.

Some schools accept both scores. For the exact scores

required, refer to: LANGUAGE REQUIREMENTS [link]

REGION SCORE INSTITUTIONS

UK* IELTS 6.5 – 7.0 • City, University of London• Lancaster University• London School of Economics and

Political Science• Northumbria University• University of Exeter (IELTS 7.0)• University of Leeds• University of Manchester• University of Sussex• University of Warwick (IELTS 7.0)

IRELANDSCOTLAND

IELTS 6.0 – 6.5 • Trinity College Dublin (IELTS 6.5)• University of Glasgow (IELTS 6.0)

USA TOEFL iBT 80-100 • Carnegie Mellon University• Georgia Institute of Technology• Indiana University• University of Southern California

LANGUAGE REQUIREMENTS

NETHERLANDS EXCHANGE

PRC Passport holders or students born in China are required to:

Obtain an NUFFIC certificate to study in the Netherlands

To apply for NUFFIC, students must have TOEFL or IELTS

TOEFL iBT score must be ≥ 80 OR

IELTS score must be ≥ 6.0

Test scores must be valid for at least 8 months after the exchange application

Special CasesSBM will provide Supporting Letter for those universities which require reference outlining your English proficiency in the exchange application.

RemindersEnglish test scores must be valid at least for 8 months after the application process or it will not be accepted.

Valid test scores must be submitted by the deadline. Late submission will not be accepted.

To submit the report before the deadline,Take the relevant ENGLISH TEST IMMEDIATELY

REMINDERS

IDP for IELTS [link]

Tel: 2827-6362

Select IELTS (not UKVI)

Select ‘Hong Kong’

Select ‘Academic’ for the IELTS test module.

Application deadline is 2 weeks before the scheduled exam.

Results available by mail 2 – 3 weeks after the exam or in 3 – 5 working days at the IDP office for an extra fee.

HKEAA for TOEFL [link]

Tel: 3628-8833

HKEAA only provides TOEFL brochures and application forms. Your application will have to be done online.

Only Internet-Based exam (iBT).

Results available 4 – 7 weeks after the exam.

IELTS/TOEFL INFORMATION

SBM COMMUNICATION TUTORS:

Patrick Megan - pmmegan@ust.hk

Shauna Dalton - shauna@ust.hk

Appointment: bmct@ust.hk

INTERVIEW/WRITING PRACTICE

These schools do not have ACCT courses:

Do research and avoid choosing inappropriate schools.

Consider your financial conditions when choosing destinations.

University ACCT Remarks

Michigan State University X -

Northumbria University X Max 4 courses (one outside business school)

Purdue University X Min. 12Max. 15 credits

University of California X No ACCT courses except at UCB, UCSB & UCSC

University of Hawaii, Manoa X -

University of Illinois, Urbana-Champaign

X Limit of 2 Bus Admin and 2 FINA courses

Uppsala University X must register for exams for enrolled courses

USEFUL TIPS

University Maximum Credits or Course Restrictions

Remarks

Boston College FINA - No enrollment guarantee for program or graduation requirements

-

National Taiwan University

- Spr – College of MGMT only Fall – ECON dept only

New York University Only 2 ECON allowedOnly 2 FINA allowed

-

University of Amsterdam

Must have TOEFL/IELTS to select SOSC/HUMA courses

Can select only 1 HSS course

University of Innsbruck Mainly German CoursesSome are in English

-

University of Mannheim Only 2 courses outside host department allowed

Spr – B.School only Fall – ECON dept only

University of New South Wales

3 courses in Fall / 4 courses in Spring

-

University of Notre Dame

- Study in College of Arts and Letters only, not Mendoza Business School

London School of Economics and Political Science

Study only in Department of Management

University of Warwick Only 1 course outside WBS allowed

-

These schools have course/enrollment restrictions:

USEFUL TIPS

Partners with SEMESTER CLASH:

Partners with NO QUOTA for Spring 2019*subject to changes

KOC University

Purdue University

* Students may need to take leave from study after exchange to these Schools

University Fall* Spring

Kyoto University X

Sophia University X

Tohoku University X

Waseda University X

Humboldt University X

University of Innsbruck X

* Schools with no quota will not appear on the online application.

USEFUL TIPS

FALL EXCHANGE

ProsLess Competition

ConsFor 3rd year Fall exchange, most students do not know major when applying

Thus, difficult to select a school that has credit transfer

For 4th year Fall exchange, it is final year, some students prefer to stay in Hong Kong for job recruitment

SPRING EXCHANGE

ProsStudents know first major already when applying

Will have more information for credit transfer

Allow time for job recruitments in the final year after exchange

ConsPopular semester, more competition

PROS AND CONS

Scoring on any particular applicant is confidential and will not be disclosed to students.

Students will only be allocated universities within their list of choices, except in the Clearing Round.

Once the exchange result is released, no changes will be considered at the request of a student.

The host university has final authority on accepting students. Rejected nominations will not be placed at another university.

SBM reserved the right for final selection of students. and can rescind exchange offers.

Students cannot contact host universities during the application/selection process.

Students must attend the ORIENTATION organized by the host institution. Students who skip the orientation will be immediately withdrawn from exchange.

Read carefully:General Exchange Guidelines [link]:

EXCHANGE POLICY REMINDER

Course Equivalence Database [link]

Process & Procedures [link]

Course Assessment (before exchange)

Credit Transfer (after exchange)

ARO handles all course assessment and credit transfer cases.

Students are entirely responsible for their own credit transfer.

Enquiries or Forms submission:Email: crtran@ust.hk

Office: ARO, Room 6401, Academic Building(Lift No. 25-26)

CREDIT TRANSFER

HKUST provides travel insurance for exchange students

Insurance Coverage Details [link]

This insurance covers travelling within your destination country. You must note that your place of departure or return must be HONG KONG.

If this insurance does not meet the host institution requirements, students will also need to purchase the plan provided by your host institution. You may check with the host university for details on when (before or after arriving), where, and how to purchase their insurance.

TRAVEL INSURANCE

GSPO Exchange Sponsorships [gspo@ust.hk]:

1) Basic Exchange Sponsorship: [link]

$6,000 HKD, For both local & non-local students

2) Subsidies on Exchange: [link]

Type and amount varies, for students with eligibility needing more than the basic financial assistance.

University Exchange Scholarships [sfao.sc@ust.hk]:

Handled by the Scholarships & Financial Aid Office (SFAO).

All scholarship decisions are based on the list of successful exchange-out applicants.

For list of scholarships, refer to SFAO website [link]

SBM Travel-Related Awards [bmfunds@ust.hk]:

1) Wong Chak Chui Int’l Enrichment Scholarship [link]

Maximum $30K HKD, 2.85 CGA requirement

2) International Enrichment Grant [link]

Maximum $10K HKD

FINANCIAL ASSISTANCE

POST-EXCHANGE REQUIREMENTS:

Released AFTER the exchange to students who have:

SATISFACTORILY completed the exchange as per SBM

NO FAILED courses

Submitted a qualified online EXCHANGE REPORT

GSPO has final approval of all applications

BASIC EXCHANGE SPONSORSHIP

Successful exchange-out students will automatically opt into this one-on-one buddy program. If you don’t wish to participate with a valid reason, you can apply to opt out with the SBM Office.

As a Buddy, you will receive the exchange-in student from the airport, help him/her to settle into HKUST, and actively assist him/her where possible during the semester.

BUDDY PROGRAM

Drop-in sessions to provide advising on exchange and application assistance:

No registration needed

Can be individual or groups

VENUE DATE TIME RECOMMENDEDREGION

LSK1037

09 May, Wed 10:00 – 12:00 nn North & Latin America

18 May, Fri 10:00 – 12:00 nn Oceania/Asia

05 Jun, Tue 2:00 – 4:00 pm Europe/USA

EXCHANGE ADVISING SESSIONS

Ms. Wendy Cheungbmwendy@ust.hk

Mr. Forrest Kambmforrest@ust.hk

Office LocationRoom 1037, 1/F, Undergraduate Programs Office LSK Business BuildingSchool of Business & Management

Exchange General Inquiries Emailbmugexch@ust.hk

EXCHANGE INQUIRIES

EligibilityApplicable for Spring Exchange Cycle only

Students with official overseas programs or internships during the regular interview period.

ConditionsTo be eligible for an early interview, you need to meet the following 2 conditions:

Letter of employment/activities showing necessity to be absent from HK in the regular interview period

A CGA of 2.65 or above at the end of Winter 2018

EARLY INTERVIEW

Early Interviews Timeline:

Different Deadline, Same Application Link: 14 May 2018, 23:59

https://mystudyabroad.ust.hk

Additional Application Documents Completed Online Application Form

Updated Resume

English score reports (if applicable)

A digitally signed Application Declaration

Proof for early interviews (submit this to bmforrest@ust.hk)

Item Date

Application Opening 03 May 2018, 14:00

Application Deadline 14 May 2018, 23:59:59

Duration 11 Days

Interview Period 16 – 18 May 2018 (TBC)

Release of Results End Jul 2018 (TBC)

EARLY INTERVIEW SCHEDULE

Similar Application Reminders:

Note the EARLIER deadline

Any late, incomplete, or saved but not submitted applications without a digitally signed declaration will NOT be accepted after the deadline.

Students with any type of application difficulties MUST approach our office before 15:00 (3pm) on 14 May, 2018.

Please note that it is actually the CGA obtained at the end of this Spring 2018 semester which will be counted for exchange.

EARLY INTERVIEW REMINDERS

If you are not eligible for early interviews, please ensure you make arrangements to be in town during the regular interview period.

It is your responsibility to ensure you are available for interviews. There will be no other interview periods and if you cannot attend either, you may consider to apply for exchange next round instead.

Please adjust for your own travel plans and /or program plans, where needed, to avoid conflicts.

Please note that a flight itinerary alone will not be considered as a condition for early interviews as vacationing is not a valid reason for applying early interviews.

Only students with legitimate reason due to overseas employment or such programs will be considered.

Requests for early interviews based on personal preference will not be entertained.

IMPORTANT NOTES