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Exchange Server on trial for crimes against Archiving and eDiscovery
Shawn Aquino Alex Brown Senior Product Marketing Manager Senior Product Manager
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SYMANTEC VISION 2012
Disclaimer
“Any information regarding pre-release Symantec offerings, future updates or other planned modifications
is subject to ongoing evaluation by Symantec and therefore subject to change. This information is provided
without warranty of any kind, express or implied. Customers who purchase Symantec offerings should
make their purchase decision based upon features that are currently available.”
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SYMANTEC VISION 2013
Case 08-95766Z “People versus Exchange Server”
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SYMANTEC VISION 2013
Opening Statements
• Built-in to MS Exchange Server 2010/2013
• No additional cost?
• Jeopardize future eDiscovery?
• Prevent good data governance?
• Does one size fit all?
Prosecution
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SYMANTEC VISION 2013
Opening Statements
• Was a crime really committed?
• Eliminate the need for PST files
• No solution supports ALL customer requirements
• Built-in solutions continue to evolve
• Good enough for many
Defense
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SYMANTEC VISION 2013
Ade Tella - Globanet
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• Current role
– Responsible for Field and Channel Sales and overall customer satisfaction
– Develop go-to market strategy
• Industry Experience
– 17 years experience in Enterprise Solutions Sales and Implementation
– 10 years archiving and eDiscovery industry experience
SYMANTEC VISION 2013
Microsoft Platform and Migration
• No solution for non-mail data
• No solution for Journaled data
• No solution for Public Folders
• No solution for older Exchange versions
• Storage bloat during an Exchange 2010/2013 migration
• Future Exchange migrations
• Enterprise CAL required
• Is Exchange Server really a good long-term data management solution?
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SYMANTEC VISION 2013 8
SYMANTEC VISION 2013
Microsoft End User Experience:
• No access to older, archived data when offline
• No support for accessing the archive from older Outlook versions
• Search experience is inconsistent
• What about if you need to quota the personal archive?
• Limited Mac support
• Limited mobile support
• Limited delegation support
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SYMANTEC VISION 2013
Wes Smith – Global Real Estate Company
• Current role – Manager of Messaging, Active
Directory, Citrix and Sharepoint Infrastructure administration
– Manager of IT eDiscovery processes
• Industry Experience – 9 years as Symantec EV Architect – 12 years experience in Exchange
messaging environments
• Operational Experience – 15 years in corporate messaging
(Exchange/Notes/MSMail/CC:mail) – 21 years of Computer/IT experience – Working with electronic data
communications since 1970
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SYMANTEC VISION 2013 11 Session 1A B27
SYMANTEC VISION 2013
Microsoft eDiscovery:
• All items indexed?
• No review workflow
• No way of proving chain of custody
• Limited granular legal hold
• No way of giving “Legal” control
• Full EDRM workflow?
• Limited searching for non-Exchange data
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SYMANTEC VISION 2013
Not a “Swiss Army Knife of eDiscovery”
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SYMANTEC VISION 2013
PST Eradication Lifecycle with Enterprise Vault
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SYMANTEC VISION 2013
• Requires a dedicated client in order to find PST files
• Solution does not scale
• Does not provide any meaningful management or reporting
• No process or workflow to follow
• No single instance storage
• No meaningful identification process
• No way to clean up the users Outlook view after migration
• No way to notify the end user
• Is Exchange really the best place to store my PST data?
Microsoft PST Migration:
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SYMANTEC VISION 2013
PST Eradication Lifecycle with Enterprise Vault
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SYMANTEC VISION 2013
Exchange Storage:
• No single instance storage
• Limited compression
• Limited storage choice
• No ability to tier data over time
• Is just using more storage really a good long term solution?
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SYMANTEC VISION 2013
Definition of “Archive”
• “A place in which public records or historical documents are preserved”
• “A repository or collection especially of information”
• “A collection of data objects, perhaps with associated metadata, in a storage system whose primary purpose is the long-term preservation and retention of that data.”
According to Merriam-Webster According to SNIA.org
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SYMANTEC VISION 2013
Closing Statements
• Was a crime really committed?
• Eliminate the need for PST files
• Built-in solutions continue to evolve
• Good enough for many
Defense
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SYMANTEC VISION 2013
Closing Statements
• Point solution
• No SIS / Limited Compression
• Poor PST migration options
• No eDiscovery review
• No support for Journal archiving
• No offline access to archive
Prosecution
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SYMANTEC VISION 2013
In summary, understand what you’re getting with Exchange built-in archiving and eDiscovery, so that you can make
informed decisions.
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Thank you!
Copyright © 2013 Symantec Corporation. All rights reserved. Symantec and the Symantec Logo are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners. This document is provided for informational purposes only and is not intended as advertising. All warranties relating to the information in this document, either express or implied, are disclaimed to the maximum extent allowed by law. The information in this document is subject to change without notice.
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Shawn Aquino Alex Brown
