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EXCHANGE/STUDY ABROAD STUDENT
HANDBOOK 2013-2014
TABLE OF CONTENTS
GENERAL INFORMATION ON LIFE IN JAPAN
1. Life as an AIU Student ...................................................................................... 1
2. Introduction of Akita ........................................................................................ 1
3. Introduction of Japan ........................................................................................ 1
(1) Gaijin (Foreigner) .......................................................................................... 1
(2) Names .......................................................................................................... 2
(3) Sempai and Kohai Relationships.................................................................... 2
(4) Dating .......................................................................................................... 2
(5) Privacy .......................................................................................................... 2
(6) Life on a Cash Basis ...................................................................................... 3
(7) Tips .............................................................................................................. 3
(8) Safety ........................................................................................................... 3
(9) Vicious Business Practices ............................................................................. 3
THINGS TO NOTE:
– DURING NEW STUDENT ORIENTATION
1. Notification of Place of Residence ..................................................................... 4
2. Obtaining a Work Permit ................................................................................... 4
3. Obtaining a Hanko ........................................................................................... 5
4. Opening a Bank Account .................................................................................. 5
5. Joining the National Health Insurance ............................................................... 6
6. Joining the National Pension ............................................................................. 6
– IN EVERYDAY LIFE
1. Alcohol ............................................................................................................. 7
2. Smoking ........................................................................................................... 7
3. Drugs ............................................................................................................... 7
4. Vehicles ........................................................................................................... 7
5. Bus Services ..................................................................................................... 8
6. Bicycles ............................................................................................................ 8
7. Student Discount “Gakuwari” ............................................................................ 8
8. Mobile .............................................................................................................. 9
9. Domestic and International Mail ....................................................................... 9
10. ATM on Campus ............................................................................................. 9
11. International Credit Card and Bank/Debit Card ............................................... 9
12. Exchanging Currency .................................................................................... 11
(1) Traveler’s Checks ....................................................................................... 11
(2) Foreign Currency Exchange......................................................................... 11
13. AIU Student Loan .......................................................................................... 11
14. Certificate..................................................................................................... 12
15. Lost and Found ............................................................................................. 12
16. Harassment .................................................................................................. 12
– BEFORE/DURING SEMESTER BREAKS
1. Housing Change Request................................................................................ 14
2. Semester Break Housing ................................................................................. 14
(1) Those who are Continuing to Live in AIU Student Housing during a Semester
Break ............................................................................................................... 14
① If Your Roommate is Moving Out of Your Room ........................................ 14
② If You are Moving Into a New Room ......................................................... 14
③ If You are Temporarily Absent from AIU Student Housing ........................ 15
(2) Those who are Completely Moving Out of AIU Student Housing for the WHOLE
Winter Break .................................................................................................... 15
① Room Rent .............................................................................................. 15
② Move-Out Procedures ............................................................................... 16
③ Move-In Procedures ................................................................................. 17
3. Extension of Your Study Period ...................................................................... 17
– AT THE TIME OF DEPARTURE FROM AIU
1. End of Semester Orientation .......................................................................... 18
2. Balance Refunds ............................................................................................ 18
(1) From the Office of General Affairs .............................................................. 18
(2) From the Office of Student Affairs .............................................................. 18
3. Grade Summary ............................................................................................. 19
4. Official Transcripts ........................................................................................ 19
(1) Students from AIU’s Partner Institutions ..................................................... 19
(2) Students from AIU’s Non-Partner Institutions .............................................. 19
(3) Additional Official Transcripts .................................................................... 19
5. AIU Gmail ...................................................................................................... 19
6. Sending Baggage, Luggage, or Parcels ........................................................... 19
(1) Airport Baggage Delivery Service ................................................................ 19
(2) International Shipping Service .................................................................... 20
7. Move-Out Procedures ..................................................................................... 21
FEES AND PAYMENTS
1. Tuition .......................................................................................................... 23
2. Room Rent ..................................................................................................... 23
3. Bedding Rental Fee ........................................................................................ 23
4. Insurance Program Fee .................................................................................. 24
5. International Student Activity Fee ................................................................... 24
6. 2-Week Meal Plan Fee .................................................................................... 25
7. Processing Fee (Security Deposit) ................................................................... 25
8. Miscellaneous Fees ........................................................................................ 25
9. Payment Methods and Deadlines ................................................................... 25
AIU STUDENT HOUSING
1. General Information ....................................................................................... 26
2. Accommodation Periods ................................................................................ 26
3. Special Arrangement Request ........................................................................ 26
4. Housing Change Request ............................................................................... 26
(1) Request by Students .................................................................................. 26
(2) Request by AIU........................................................................................... 26
5. Laundry Facilities ........................................................................................... 27
6. Garbage Collection Sites ................................................................................ 27
7. AIU Student Housing at a Glance .................................................................... 28
8. Regulations of Komachi Hall .......................................................................... 29
9. Guidelines for AIU Student Housing ............................................................... 34
CAFETERIA AND MEAL PLAN
1. Cafeteria ........................................................................................................ 37
2. Meal Plan ....................................................................................................... 37
(1) Meal Plan Requirement ............................................................................... 38
(2) Dietary Needs ............................................................................................. 38
(3) When Feeling Sick ....................................................................................... 38
(4) Missed Meals .............................................................................................. 38
(5) During Semester Breaks .............................................................................. 38
(6) Meal Plan Rules ........................................................................................... 38
(7) Meal Plan Card ............................................................................................ 38
(8) Meal Plan Calendar ..................................................................................... 40
3. Prepaid Meal Cards ......................................................................................... 42
EMERGENCIES
1. Earthquakes and Fires .................................................................................... 43
2. Sudden Illness, Injury or Psychological Matters ............................................... 43
3. Emergency Contact Numbers .......................................................................... 43
HEALTH CARE
1. Health and Medical Care Room ....................................................................... 44
2. Counseling Room ........................................................................................... 44
(1) How to Receive Counseling ......................................................................... 44
(2) How to Make an Appointment ..................................................................... 44
HEALTHY ROOMMATE RELATIONSHIP .................................................. 45
AKITA BANK ACCOUNT
1. Opening a Bank Account ................................................................................ 47
2. Closing a Bank Account .................................................................................. 47
3. ATMs ............................................................................................................. 47
(1) Akita Bank ATMs ......................................................................................... 47
(2) ATMs other than Akita Bank ATMs .............................................................. 47
4. Receiving a Wire Transfer ............................................................................... 48
USE OF UNIVERSITY FACILITIES
1. Student Hall ................................................................................................... 50
2. Student Cabin ................................................................................................ 50
3. Multi-Purpose Hall .......................................................................................... 50
4. Sports Complex .............................................................................................. 51
IMMIGRATION
1. Residence Card .............................................................................................. 52
2. Period of Stay (Overstaying) ............................................................................ 52
3. Extension of Period of Stay ............................................................................. 52
4. Special Re-Entry Permit ................................................................................... 53
(1) How to Depart from Japan on the Special Re-Entry Permit ............................ 53
(2) If You Do Not Depart from Japan on the Special Re-Entry Permit .................. 53
5. Work Permit ................................................................................................... 54
6. Immigration Bureau ........................................................................................ 55
AIU RULES FOR STUDENT DISCIPLINARY MEASURES ............................ 56
DISCIPLINARY MEASURES STANDARDS SET BY THE STUDENT
DISCIPLINARY MEASURES JUDICIAL COMMITTEE ................................. 59
INDEX .................................................................................................... 61
1
GENERAL INFORMATION ON LIFE IN JAPAN
1. Life as an AIU Student
Once enrolled in AIU, you become not only a member of AIU but also a resident of
Akita. In daily life and in the community, AIU students, as members of a public
university, are expected to actively participate in various events. Therefore, please be
conscious of your behavior and your roles as a ‘student’ and ‘ambassador’ of AIU in
the community and in Japan. Participation in community service and international
exchange programs is not only a valuable contribution but also an enriching
experience for students.
2. Introduction of Akita
Akita Prefecture is located in the northwestern part of Honshu in northern Japan
(Tohoku region) and it is approximately 450 km away from Tokyo. Facing the Sea of
Japan, Akita is the sixth largest prefecture, with an area of 11,636 square kilometers -
almost 5.3 times the size of Tokyo. According to the latest census (July 1, 2013)
Akita’s population is 1,051,905.
Akita has abundant landmarks. Lake Tazawa is known as the deepest lake in
Japan, and Oga Peninsula is famous for “Namahage” and spectacular landscape. The
Shirakami Mountain Range, located between Akita and Aomori, is a UNESCO World
Heritage site. Mt. Chokai, located between Akita and Yamagata, is the 2nd
highest
mountain in the Tohoku region. There are many hot springs (onsen) in Akita and
various festivals in the summer and winter. The Kanto Festival held in August every
year is one of the three biggest festivals in Tohoku. Akita is a place where people can
enjoy their stay all year round.
For more information on Akita, please visit the websites at:
http://www.akitafan.com/en/index.html
*Available in English, 簡体中文, 繁體中文 and 한국어
http://www.pref.akita.jp/koho/foreign/en/index.html
*Available in English, 簡体中文, 繁體中文, 한국어 and Русский
http://common.pref.akita.lg.jp/koho
*Available in English, 簡体中文, 繁體中文, 한국어 and Русский
http://www.akitaok.com/
*Available in English, 簡体中文, 繁體中文 and 한국어
3. Introduction of Japan
(1) Gaijin (Foreigner)
People who are from foreign countries are often called “gaijin” (foreigner) in
Japan. It may seem offensive for people who are new to Japan, but it is not intended to
be derogatory. When visiting rural areas where the locals rarely meet people of
2
European, American or African descent, or Asian people who speak foreign languages,
children or adults may sometimes stare or point at gaijin out of curiosity. They do not
mean any harm.
On the other hand, foreign nationals from Asian nations, or of Asian, and
particularly Japanese descent, may be perceived to be Japanese until they speak their
native language, and may be expected to speak and understand Japanese and to be
acculturated to Japanese society. Thus, higher expectations may be placed on them
than on individuals of European and African descent, and this may become stressful
at times.
(2) Names
Most Japanese address others using their family name followed by “san”
(Mr./Miss/Mrs.), “sensei” (literally, “teacher”, but used in addressing not only
professors but also physicians, politicians, etc.), or the title of the person being
addressed. People sometimes call their friends by their first names or nicknames
followed by “san,” “kun” or “chan.”
(3) Sempai and Kohai Relationships
There is a special hierarchical relationship between “Sempai” (seniors: anyone
who is older) and “Kohai” (juniors: anyone who is younger) in Japan. Interpersonal
relationships are formed in consideration of age; professional relationships are
formed in consideration of age and years of experience; and in clubs and schools,
from elementary school through university, attention to the sempai-kohai relationship
influences the development of character-building and human relationships.
It is considered important in Japan to show respect to senior members of a group,
which may help to explain why the use of “honorific terms” and “humble forms” play
such important roles in Japanese language.
(4) Dating
People’s perspectives on dating patterns and sexual relationships, male and
female relationships, and marriage are often influenced by their cultural backgrounds.
If you are involved in a relationship with a person from a different country or region, it
might be best to let the person know what your intentions are so as to avoid
confusion. To prevent unnecessary embarrassment or more serious problems, learn
and be respectful of cultural and personal differences relating to sexual relationships
and personal space.
(5) Privacy
Issues regarding privacy differ from country to country, and some international
students may feel that their privacy is compromised in Japan. For example, a Japanese
person may ask ‘personal’ questions regarding your age or marital status soon after
3
you meet him/her. This is a kind of trial of “intimacy” in Japanese society. In a country
where seniority is respected and where the language one uses reflects the speaker’s
positions “vis-à-vis” the listener, the speaker may be trying to understand how best to
address you. However, you need not answer questions which you do not feel
comfortable answering.
(6) Life on a Cash Basis
In general, Japanese life is conducted on a cash basis. It is rare for someone to
use personal checks in his/her daily life. In some local areas, not only are personal
checks uncommon, but credit cards are as well. AIU’s policies are, thus, typical in this
regard. AIU tuition and housing fees cannot be paid by credit card or personal checks.
However, there are exceptions to this general rule, such as in large shopping
centers, department stores, and hotels. The following credit cards are usually
accepted at hotels, restaurants, department stores, and shopping centers: American
Express, Diners Club, JCB, Master Card, and Visa.
(7) Tips
There is no custom of tipping in Japan. It is unnecessary to tip a taxi driver and a
waiter/waitress. However, high-class restaurants and hotels will include a service
charge of about 10–15% in the bill for meals and accommodation.
(8) Safety
Japan used to be cited as one of the safest countries in the world, but this can no
longer be assumed. Please observe caution to protect valuables. Avoid dark streets,
refrain from walking alone at night, and keep your doors locked. If you see a
suspicious individual or a suspicious item on campus, please report it to AIU
immediately.
(9) Vicious Business Practices
There is a growing tendency to recruit young people for vicious business
practices. Be careful when you hear the following phrases, usually accompanied by a
promise of “Quick cash”: “Answer this questionnaire,” “This part-time job will help you
earn much money,” and “Only you were chosen.” Dating services which advertise on
on-line dating sites are also increasing. You need to be careful of their claims.
When you sign a contract with a company, there is a “cooling off period” which is
usually an 8 day period including the day the contract was signed. During which time
you may cancel the contract without penalty. If you need help, please contact the
Akita Living Center on 018-835-0999, or the Office of Student Affairs.
For more information on the cooling off system, please visit the websites at:
http://www.city.akita.akita.jp/city/ct/cc/coolingoff.htm
*Available in Japanese only
http://www.pref.akita.lg.jp/www/contents/1133932064535/index.html
*Available in Japanese only
4
THINGS TO NOTE
– DURING NEW STUDENT ORIENTATION
The Office of Student Affairs (OSA) assists you in the following procedures you
must go through as a resident of Japan. The OSA asks you to sign a power of attorney
in order to complete these procedures on your behalf. The OSA will send you a
notification e-mail upon the completion of these procedures. If you have any trouble,
please come to the OSA.
1. Notification of Place of Residence
Within 14 days of your arrival at AIU, you must notify your place of residence to
the Ministry of Justice through a municipal office in Akita City. In order to complete
this procedure on your behalf, the OSA will collect your passport and residence card.
Your passport and residence card will be returned to you upon the completion of this
procedure. The notified place of residence will be written on the back of your
residence card.
For more information on the residence card and the residency management
system, please see page 50 in this handbook or visit the Immigration Bureau of Japan
website at: http://www.immi-moj.go.jp/newimmiact_1/en/index.html
*Available in English, 簡体中文, 繁體中文, 한국어, Español and Português
Those who have not Received a Residence Card at Port of Entry
Description of residence card issuance (See image ① )
should have been stamped near the seal of landing verification
(See image ②) in your passport. After notifying the Ministry of
Justice of your place of residence, a residence card will be
directly mailed to you at your notified place of residence, which
will be printed on the front of your
residence card. This takes about a
week. Please bring your residence card
to the OSA when you receive it so that
the OSA can file your immigration
records in order to keep track of your
visa status.
2. Obtaining a Work Permit
A work permit (“Permission to Engage in Activity other than that Permitted by the
Status of Residence Previously Granted”) may have been issued to you in the form of a
seal placed in your passport at the port of entry, if you have applied for it and are
granted ‘Student’ status with a permitted period of more than 6 months after having
entered Japan for the first time through Narita, Haneda, Chubu, or Kansai
② Seal of Landing
Verification
① Description of
Residence Card Issuance
在留カード後日交付 Residence card will be issued at a later date 日 本 国 入 国 審 査 官
Immigration Inspector, Japan SAMPLE
5
International Airport. (Those entering Japan with a re-entry
permit are not eligible.)
If your application has been approved, the seal of work
permit verification (See image ③) is stamped in your passport
as well as the following: “許可：原則週 28時間以内・風俗営業等の
従事を除く” (See image ④) which means “Permission: 28 hours a
week maximum/NO engagement in the adult entertainment
business” is stamped on the back
of your residence card.
Those who have not Obtained a Work Permit at Port of Entry
If you work under AIU’s supervision, a work permit is not required. However,
some of the activities arranged by the Division of Community Outreach and Services
(COS) may require a work permit. If you are intending to participate in any COS
activities, the COS will assist you with the necessary procedure to obtain a work
permit.
3. Obtaining a Hanko
A hanko is a stamp used in place of a signature in Japan.
Please keep your hanko in a safe place since another person could
use it to sign documents in your place.
The OSA will order a hanko for those who have requested one
during the new student orientation. It costs approximately ¥400
and will be paid by the International Student Activity Fee, which you
have already paid to AIU. The OSA will keep your hanko and it will be given to you
when you leave AIU since it is necessary for the OSA to complete the procedures you
must follow for your stay in Japan.
4. Opening a Bank Account
If you have requested to open a bank account during the new student orientation,
the OSA will open an Akita Bank account on your behalf. The bank will process about
20 account applications per business day. If you need to open a bank account as soon
as possible, please contact the OSA at [email protected].
For more information on the bank account, please see page 45 in this handbook.
More detailed information will be given when you receive your passbook.
Passbook (Bank Book)
A passbook is a paper book used to record transactions on
your account. You will receive it within 2 weeks.
③ Seal of Work Permit
Verification
④ Description of Work Permit
許可 原則週２８時間以内・
風俗営業等の従事を除く SAMPLE
SAMPLE
Passbook (Bank Book)
SAMPLE
6
Health Insurance Card
Pension Book
ATM Card
Your ATM card (called “cash card” in Japanese) will be
directly mailed to you in about 5 business days after your bank
account is open. Your PIN to access your account at ATMs will
be given to you with your passbook.
You can deposit and withdraw to/from your account
without an ATM card with a teller at a bank. You will be asked
for your passbook and hanko, and to fill out a form at a bank.
5. Joining the National Health Insurance
If you are a resident of Japan, you are required by law to be
on the national health insurance system. You will receive a
national health insurance card within 2 weeks. You are advised
to carry this card on you at all times.
For more information on the national health insurance
system, please see page 24.
6. Joining the National Pension
If you are a resident of Japan and between 20 and 60 years of
age, you are required by law to be on the national pension system.
As a student, you are not required to pay for this system as long as
you apply for the Special Payment System for Students. The blue
‘Pension Book’ which includes your pension number will be mailed to
the OSA. The pension book will be retained and returned to you
when you leave AIU.
In case you may become a resident of Japan again in the future,
you are advised to keep it since it is yours indefinitely and your employer will ask for
your pension number.
For more information on the national pension system, please visit the Japan
Pension Service website at:
http://www.nenkin.go.jp/n/www/english/detail.jsp?id=38
*Available in English
SAMPLE
SAMPLE
ATM Card (Cash Card)
SAMPLE
7
THINGS TO NOTE – IN EVERYDAY LIFE
1. Alcohol
Japanese law prohibits people under the age of 20 from consuming alcohol.
Students are prohibited from possessing or consuming alcohol in the Komachi
Hall, including the Komachi Lobby and the Cafeteria, and campus facilities except in
the designated areas. Full cooperation of this policy is expected. Any violation of this
policy will result in disciplinary action.
An advanced application and approval from the Director of Student Affairs are
required for any event involving alcohol.
[Permitted Areas]
Student Cabin
College Café (Bar time only)
Student Center in Student Hall
Recreation Space in Student Hall
Inside rooms of Sakura Village, Global Village, and University Village
2. Smoking
Japanese law prohibits people under the age of 20 from smoking. AIU prohibits
students from smoking anywhere on campus except in the designated areas. If
students smoke in their rooms, they will be evicted from their rooms. Full cooperation
of this policy is expected. Any violation of this policy will result in disciplinary action.
[Permitted Areas]
Smoking area outside of Komachi Lobby
Smoking area on the side of the north parking lot of Global Village
Smoking room in the corridor, connecting A building and E building
Smoking area outside corner of the west-side entrance of B building
3. Drugs
Japanese law prohibits possession, consumption, and distribution of illicit drugs
such as marijuana and stimulants. People who violate the law will be severely
punished in Japan. Violators can expect to be arrested, and foreign nationals could be
permanently deported from Japan. Severe punishments will also be applied by AIU for
students who have used and/or possessed illegal drugs, herbs, etc.
4. Vehicles
Driving under the influence of alcohol is prohibited by Japanese law. In drunk
driving cases, both the driver and fellow passengers will be fined or imprisoned.
Allowing a drunk driver to drive your vehicle or offering a drink to the driver will also
result in a fine or imprisonment. Mobile use while driving is also prohibited.
Please note that exchange/study abroad students are not allowed to own a
vehicle (car, motorcycle, and/or scooter) while at AIU. If you drive a rental car, please
make sure that you have accurate knowledge of the Japanese traffic rules and to abide
by the driving laws and regulations set by the National Police Agency.
Safe Driving Brochure Published by the National Police Agency:
http://www.npa.go.jp/annai/license_renewal/english.pdf
*Available in English
8
5. Bus Services
Public transportation is available from AIU to JR Wada
station and to AEON Mall Akita. Both lines cost ¥150 for one
way. You pay the bus fare in cash or with a coupon ticket
called “basuken” into a collection machine by the bus driver
when you get off the bus.
A coupon ticket book worth ¥1,300 can be purchased in
cash from the bus driver for ¥1,000. For bus schedules, please
visit the AIU website.
6. Bicycles
Be careful about illegal parking with your bicycle. If you park your bicycle in a
no-parking zone, it will be taken to an impound lot in Akita City and you must pay a
fine to get it back. Lock and park your bicycle in the designated parking areas of each
AIU student housing.
Bicycle theft prevention registration is recommended which may increase the
likelihood of stolen bicycles being found by the police. It can be registered at any
bicycle shop. The registration fee is ¥500 and effective for 10 years. If you buy a
bicycle from your friend, be sure to get a copy of the bicycle theft prevention
registration from him/her.
Please note that mobile use while riding a bicycle is prohibited by law. Bike riding
on a highway is also prohibited.
Komachi Hall Sakura Village Global Village University Village
7. Student Discount “Gakuwari”
A student discount called “Gakuwari” (an abbreviation for gakusei waribiki) is
offered for mobile services, admission fees (museums, movie theaters, etc.) and bus
fares (overnight bus, commuter pass, etc.). Always carry your student ID card with you
and you may want to ask if Gakuwari is available.
JR (Japan Railways) does not offer Gakuwari to exchange/study abroad students.
However, JR frequently provides special offers such as an unlimited ride pass and an
advance purchase discount. For more information on fares and passes, please visit
the JR website at: http://www.jreast.co.jp/e/pass/index.html
*Available in English, 簡体中文, 繁體中文 and 한국어
Seishun 18 Kippu
One of the special JR offers called “Seishun 18 Kippu” (Seishun Juhachi Kippu)
allows unlimited rides on local and rapid JR trains, excluding reserved seats,
Coupon Ticket Book
SAMPLE SAMPLE
9
throughout Japan from Hokkaido in the north to Kyushu in the south. For ¥11,500,
this ticket package includes 5 days worth of travel (only ¥2,300 per day). One person
can enjoy the package for 5 days, or it can be split for use by up to 5 people. The
unlimited rides also include use of the JR Miyajima Ferry for travel from the mainland
to the island of Itsukushima, popularly known as Miyajima. This travel deal will be a
golden opportunity to visit the Itsukushima Jinja which shrine complex is listed as a
UNESCO World Heritage Site.
For more information on the Seishun 18 ticket package, please visit the JR
website at: http://www.jreast.co.jp/e/pass/seishun18.html
*Available in English, 簡体中文, 繁體中文 and 한국어
Seishun 18 Kippu
Season Period of Service Period of Sale
Summer July 20 – September 10 July 1 – August 31
Winter December 10 – January 10 December 1 – December 31
Spring March 1 - April 10 February 20 - March 31
8. Mobile
You can either purchase a prepaid mobile or sign a 1- or 2-year contract with
either au, Docomo, or SoftBank. Please contact the customer service directly for
details. You may want to ask for student discount plans called “gakuwari” and details
concerning all possible service fees. These service fees can add up so make sure you
understand how much you will be charged.
9. Domestic and International Mail
You can send domestic and international mail at the AIU Shop (packages +
letters), post offices (packages + letters), or Lawson (letters only). For your housing
address, please see page 28.
10. ATM on Campus
Akita Bank ATM is available on campus. This ATM does not accept international
cards.
Hours
Mon–Fri: 9:00 a.m.–6:00 p.m.
Sat, Sun & Holidays: 9:00 a.m.–5:00 p.m.
Location By the main entrance of B building
Services
・Get Cash
・Deposit
・Make a Transfer
・Balance Inquiry
・Update Passbook
・Change PIN
11. International Credit Card and Bank/Debit Card
Your international card may not be used to get cash at certain ATMs. Try the
ATMs at post offices or AEON Mall Akita. In the Mall, try the JP Bank ATM (the orange
path), the 3rd
ATM from left, next to Akita Bank ATM on the 2nd
floor. Those ATMs may
accept your card. The service fee will be charged on each transaction and differs by
bank or credit card company.
10
The Closest Post Offices from AIU
Akita Goshono Post Office 秋田御所野郵便局
Hours
[Lobby Hours]
Mon–Fri: 9:00 a.m.–5:00 p.m.
Sat, Sun & Holidays: Closed
[ATM Hours]
Mon–Fri: 9:00 a.m.–5:30 p.m.
Sat: 9:00 a.m.–12:30 p.m.
Sun & Holidays: Closed
Tel 018-826-1786
Address 2-2-5 Jizoden, Goshono, Akita City 秋田市御所野地蔵田 2-2-5
Directions
Take the AEON line bus to AEON Mall (last stop). From AEON Mall, walk
for a few minutes toward the back of Toho Cinemas. The post office will
be on your left.
Map
Wada Post Office 和田郵便局
Hours
[Lobby Hours]
Mon–Fri: 9:00 a.m.–5:00 p.m.
Sat, Sun & Holidays: Closed
[ATM Hours]
Mon–Fri: 8:45 a.m.–6:00 p.m.
Sat: 9:00 a.m.–5:00 p.m.
Sun & Holidays: 9:00 a.m.–3:00 p.m.
Tel 018-882-2900
Address 415-6 Kaminakano, Wada, Kawabe, Akita City 秋田市河辺和田上中野 415-6
Directions
Take the Wada line bus to Wada Station (last stop). From Wada Station,
walk 280 meters (0.2 miles) in the opposite direction of the bus just
took. The post office will be on your left.
Map
Post Office ★
●
AEON MALL
●
TOHO
CINEMAS
Akita Bank
あきぎん ●
LAWSON ●
● Frespo御所野
● 総合食品ささせい
和田駅
Wada Station
●
●
MaxValu ● 石塚歯科医
●
田近医院
Tajika Iin
Akita Bank
あきぎん ●
★ Post Office
●
河辺市民サービスセンター
Citizen Service Center
ＪＡ
新あきた ●
Childcare
Center
保育所
●
11
12. Exchanging Currency
(1) Traveler’s Checks
You can cash traveler’s checks at a bank. A service fee is usually included in
exchange rate. The fee and exchange rate of the transaction day differ by bank. You
will need your passport, residence card, and student ID card.
(2) Foreign Currency Exchange
You can exchange foreign currency at a bank. The foreign exchange fee will be
charged per currency unit. The fee and exchange rate of the transaction day differ by
bank. The fee is usually included in the exchange rate. Please note that it may take a
few business days to exchange Japanese yen into cash in foreign currency, if they are
out of stock.
The Closest Bank from AIU
Name of Bank Hokuto Bank, Goshono Branch 北都銀行 御所野支店
Hours
[Lobby Hours]
Mon–Fri: 9:00 a.m.–7:00 p.m.
Sat, Sun & Holidays: 10:00 a.m.–7:00 p.m.
[Foreign Currency Exchange]
Mon–Fri: 9:00 a.m.–2:00 p.m.
Sat, Sun & Holidays: Closed
Available
Foreign
Currencies
Australian Dollar
Canadian Dollar
Danish Kroner
Euro
Hong Kong Dollar
Korean Won
New Zealand Dollar
Norwegian Kroner
Singapore Dollar
Sterling Pound
Swedish Kroner
Swiss Franc
United States Dollar
Tel 018-826-1161
Location 1st
floor of East Mall in AEON Mall Akita
Directions
Take the AEON line bus to AEON Mall (last stop). From AEON Mall, go
to the 1st
floor of east side. Hokuto Bank is located at the right
corner by the exit and is next to the pharmacy “Matsumoto Kiyoshi”
(マツモトキヨシ).
13. AIU Student Loan
The OSA offers interest free student loans. You may take out this loan when
needed with emergency situations. Consult the OSA on the available amount of the
loan and the deadline for repayment.
12
14. Certificate
An Official Transcript (English and Japanese), and a Certificate of Student
Enrollment (Japanese), can be issued from the automatic certificate issuing machine
in the Administration Office. If you need to obtain a certificate other than the
aforementioned certificates, please consult the OSA.
15. Lost and Found
Lost items are stored in the Komachi Hall Office, the Security Guard Room in A
building or the library for one year from the day items are reported. Upon the expiry
of the storage period, the items will be disposed by AIU.
16. Harassment
To provide an environment where students, faculty and staff members are
respected as individuals, and to ensure a good and fair study or work environment,
Akita International University is trying to prevent harassment.
Please feel free to contact the harassment consultants by phone, e-mail, or
directly visit them if you have a matter to discuss. Your privacy and confidentiality,
and all other rights will be strictly protected. For more information including the list
of harassment consultants, please see the “Guidelines for Harassment Prevention” in
the Student Handbook which is available through the AIU Campus Info website.
Harassment is inappropriate behavior or language that is threatening or
offensive to other people, causes mental and physical stress, and deteriorates the
study and work environment.
There are 3 categories:
Sexual
Harassment
This means language and behavior which are sexual in nature and
make others uncomfortable.
Academic
Harassment
In the academic field, when any faculty member abuses students or
other faculty members taking advantage of his/her power, it is
considered academic harassment.
Power
Harassment
Use one’s power beyond his/her own authority and give undue
pressure to others.
What to Do When You Face Harassment?
Acknowledge that you may be experiencing harassment. Being patient won’t
improve the situation.
Say, “No” to the perpetrator.
Contact Harassment consultants quickly.
You do not have to blame yourself.
Record the incident. [When, where, from whom, what kind of action]
13
What to Do in order to Avoid Harassing Behavior?
Be aware of the following:
Respect one another
There may be situations when you unintentionally hurt or make another person
feel uncomfortable.
There are individual differences in how one perceives an incident.
Do not speculate that other people will tolerate anything.
Others may be in a position which is difficult to say no (as student, as kohai, as
subordinate).
If You See Someone Being Harassed
Warn the perpetrator to stop the behavior immediately.
The victim has already been hurt psychologically, so be sensitive and avoid
language which implicates doubts about his/her experience or which blames
the victim.
If needed, be a witness, and keep confidentiality for the privacy of the victim.
Suggest he/she go to talk to a harassment consultant and accompany him/her
if needed.
There are 2 types of harassment:
Position Abuse
or
Value Exchange
When the harasser determines advantage or disadvantage
depending on the victim’s reaction to harassing behavior.
Environmental
When the environment of study, work or research is markedly
damaged by the act of sexual, academic or power harassment.
What Happens after Going to a Consultant?
In dealing with the issue, your feelings will be respected. Depending on your
request, resolution measures which may be taken are:
(1) Do not proceed beyond consultant.
(2) Request an investigation or mediation by the Harassment Prevention
Committee.
(3) Seek referrals to an outside institution such as a mental health clinic.
14
THINGS TO NOTE
– BEFORE/DURING SEMESTER BREAKS
1. Housing Change Request
If you wish to change your housing for the next semester, you must apply online
by the designated deadline. For more information, please see page 26.
2. Semester Break Housing
(1) Those who are Continuing to Live in AIU Student Housing during a
Semester Break
① If Your Roommate is Moving Out of Your Room
Please clean your room including the common space to welcome a new
roommate. If your roommate is moving out of your room, you may have a new
roommate during a semester break. In the case that you have a new roommate, you
will be notified via e-mail in advance.
② If You are Moving Into a New Room
If you are moving into a new room for the next semester, please go through the
following procedures:
RECEIVE
NOTIFICATION
NOTIFICATION E-MAIL
Receive an approval e-mail from the Office of Student Affairs (OSA)
regarding your housing change request. ↓
PREPARE TO
MOVE OUT/IN
ROOM DAMAGE CHECK APPOINTMENT
Set a time for your current room damage check on the computer at
the Student Services counter.
UTILITY BILL PAYMENT
Discuss payment of utility bills with your current roommate.
*SV/GV/UV residents only
NEW ROOM KEY
Receive room/desk key(s) for your new room at the Komachi Hall
Office (KHO).
PERSONAL BELONGINGS
Carry all of your personal belongings including your bedding set to
your new room.
ROOM CLEANING
Clean up your current room, especially the bathroom, drains
and/or kitchen.
*Cleaning items are available at the KHO.
↓
MOVE-OUT ROOM DAMAGE CHECK/CURRENT ROOM KEY
Have your current room checked and return your current room key
to the KHO staff. ↓
MOVE-IN ROOM CONDITION REPORT
Within 3 days of moving in, submit a “Room Condition Report”
form for your new room to the KHO.
*You can receive this form at either the OSA or the KHO.
ROOM CONTRACT
Within 2 weeks of moving in, submit a “Room Contract” form to the
OSA.
*You can receive this form at the OSA.
15
③ If You are Temporarily Absent from AIU Student Housing
If you are absent from AIU student housing for traveling or temporarily going
home during a semester break, please go through the following procedures:
NOTIFY
STUDENT
AFFAIRS
ONLINE SURVEY
Submit necessary information through an online survey.
*Notify the Office of Student Affairs (OSA) of your travel plan and contact
information while on a trip using a form of an online satisfaction survey which
personalized link will be e-mailed to you in June and November. ↓
PREPARE TO
BE ABSENT
UTILITY BILL PAYMENT
Discuss payment of utility bills with your roommate.
*SV/GV/UV residents only
PERSONAL BELONGINGS
Organize your personal belongings.
*Room cleaning may take place to welcome a new resident, and/or the Komachi
Hall Office (KHO) staff may check the equipment and facilities in your room.
Please be aware that rooms will be cleaned and/or checked even if you are away
from AIU student housing. Please put any remaining belongings ON THE BED
rather than on the floor for the convenience of the cleaning staff.
ROOM CLEANING
Clean up your room, especially the bathroom, drains and/or kitchen.
*Cleaning items are available at the KHO.
MAILBOX
Empty your mailbox.
BEDDING
Keep your bedding set in your room.
ROOM KEY
Your room key can be held in the KHO while you are absent from AIU
student housing. You can get the key back when you come back to
AIU.
↓
DEPART
FROM JAPAN
SPECIAL RE-ENTRY PERMIT (EMBARKATION CARD)
PLEASE READ pages 51-52 for detailed information. If you don’t
follow this informtaion, you may have problems re-entering Japan. ↓
WHILE
ON A TRIP
AIU GMAIL
Check your AIU Gmail regularly. AIU may inform you of important
information.
(2) Those who are Completely Moving Out of AIU Student Housing for the
WHOLE Winter Break
① Room Rent
If you are gone for the WHOLE winter break, December 25th
through March 31st
,
and your personal belongings are not stored in your room, NO rent for this period will
be charged. You must move out of your room COMPLETELY in accordance with the
following Move-Out Procedures. Please ask for the details on your personal situation
at the Office of Student Affairs (OSA).
16
② Move-Out Procedures
NOTIFY
STUDENT
AFFAIRS
ONLINE SURVEY
Submit necessary information through an online survey.
*Notify the OSA of your travel plan and contact information while on a trip using
a form of an online satisfaction survey which personalized link will be e-mailed to
you in June and November. ↓
PREPARE TO
MOVE OUT
ROOM DAMAGE CHECK APPOINTMENT
Set a time for room damage check any day between 8:30 a.m. and
5:30 p.m. ON THE DAY OF YOUR DEPARTURE on the computer at the
Student Services counter.
*If you leave AIU before 8:30 a.m., you may have a room damage check on the
day before you leave AIU.
UTILITY BILL PAYMENT
Discuss payment of utility bills with your roommate.
*SV/GV/UV residents only
ROOM CLEANING
Clean up your room, especially the bathroom, drains and/or
kitchen.
*Cleaning items are available at the Komachi Hall Office (KHO).
MAILBOX
Empty your mailbox and clean it.
↓
MOVE-OUT BEDDING DAMAGE CHECK
Have your bedding checked and return it to the bedding rental
company staff at the Komachi Lobby or the Sakura/University
Village Laundry Room. (Time: TBA)
*If you leave AIU early in the morning, you may have a bedding damage check on
the day before you leave AIU. In this case, you can keep your bedding set until
the next day and must leave it with your name and room number in the Komachi
Lobby or the Sakura/University Village Laundry Room the next morning.
ROOM DAMAGE CHECK
Have your room checked by the KHO staff.
*Please stay in your room for a room damage check. The condition of your room
will be checked against the condition reported on the “Room Condition Report”
form submitted when you moved into your room. You will be charged for any
damage incurred to the room, its furniture or equipment, during your stay.
ROOM KEY/LAN CABLE
At the same time as the room damage check, return your
room/desk key(s) and LAN cable (if you have borrowed one) to the
KHO staff.
PERSONAL BELONGINGS
Don’t forget anything or leave any garbage behind in your room.
↓
DEPART
FROM JAPAN
SPECIAL RE-ENTRY PERMIT (EMBARKATION CARD)
PLEASE READ pages 51-52 for detailed information. If you don’t
follow this information, you may have problems re-entering Japan. ↓
WHILE AWAY
FROM AIU
AIU GMAIL
Check your AIU Gmail regularly. AIU may inform you of important
information.
17
③ Move-In Procedures
Please go through the following move-in procedures when you come back to AIU.
NOTIFY
STUDENT
AFFAIRS
ARRIVAL INFO
If your arrival date to AIU has changed from the original date,
please notify the OSA immediately.
↓
RECEIVE
NOTIFICATION
ROOM ASSIGNMENT
The OSA will contact you via e-mail to confirm your move-in date
for AIU student housing and notify you of your room assignment.
↓
MOVE-IN BEDDING
Your bedding will be placed on your bed on the day of moving in.
ROOM KEY
Receive your room/desk key(s) at the KHO.
ROOM CONDITION REPORT
Within 3 days of moving in, submit a “Room Condition Report”
form to the KHO.
*You can receive this form at either the OSA or the KHO.
ROOM CONTRACT
Within 2 weeks of moving in, submit a “Room Contract” form to the
OSA.
*You can receive this form at the OSA.
3. Extension of Your Study Period
If you anticipate studying at AIU longer than you originally planned, you must
apply for an extension. If you are an exchange student from one of AIU’s partner
institutions, requests for extensions must first be approved by your home institution.
Then, your home institution must contact AIU’s Center for International Affairs on
behalf of you. Only upon approval by AIU’s Academic Affairs Executive Committee
(AAEC), you may extend your stay as an exchange student. Only students who have
completed the required application process may be considered for an extension.
Although student visas are issued for a period of up to one year, they remain
valid only while the individual is enrolled at an educational institution in Japan. Once
student status is revoked, the visa is invalid. AIU is required to report all changes in
status to the immigration office. A student who requests an extension which would
increase residency to a period of more than one year must, in addition, complete an
application for a visa extension.
If you have any questions about your study abroad agreement, please contact the
Center for International Affairs at [email protected].
18
THINGS TO NOTE
– AT THE TIME OF DEPARTURE FROM AIU
1. End of Semester Orientation
The End of Semester Orientation will be held in June and November. If you finish
your studies at AIU and return to your home country, you are required to attend this
orientation and follow the proper procedures before your departure. Important
information, including the paperwork you must submit to a municipal office upon
your departure will be given to you. You will be notified of the orientation schedule via
e-mail.
2. Balance Refunds
You may be owed refund of some fees. However, you may have also incurred
some additional debts during your stay, and will have to pay them to AIU before
leaving. Please check the following departments to check your balance due:
(1) From the Office of General Affairs
The balance from the housing and processing fee will be refunded to you at the
specified date and time in July, December, or March. You must complete the online
survey beforehand.
For students leaving after the spring semester ends, the rent of half a month of
August will be refunded to you if you completely vacate your room by July 31st
.
(2) From the Office of Student Affairs
The balance of the following insurance fees will be refunded to you after
completing the room damage check. You must submit a “Leaving Procedures and
Deposit Refund” form, which will be given to you at the End of Semester Orientation,
by the designated deadline.
If you leave AIU before 8:30 a.m. on a weekday (Mon–Fri) or anytime on
Saturday/Sunday/Holidays, you may receive your refund on the previous business day.
Please ask the details on your personal situation at the Office of Student Affairs (OSA).
National Health Insurance Fee
The exact cost of the national health insurance for the entire period of your stay
in Japan is based upon your date of departure. The cost will differ depending on
individual students’ plans. Since your exact insurance fee for the duration of your stay
will be calculated and paid by the OSA out of your insurance deposit, the OSA needs to
know the exact date of your departure from Japan and asks you to bring a copy of
your flight information.
Personal Accident Insurance Fee
The personal accident insurance fee is mandatory for all AIU students. The
payment is deducted from your insurance deposit, and any remaining balance will be
refunded to you.
19
3. Grade Summary
A grade summary, an unofficial note of your academic records at AIU, will be sent
free of charge to students who apply online before leaving AIU. The online application
link will be e-mailed to you in July and December by the Division of Student Records.
4. Official Transcripts
The ‘Official Transcript of the Academic Records’ is considered an official
document. If you apply for graduate schools or jobs, you will need the ‘Official
Transcript,’ NOT the ‘Grade Summary.’
(1) Students from AIU’s Partner Institutions
Students from AIU’s partner institutions will have one copy of an official
transcript sent to their home institutions automatically free of charge.
(2) Students from AIU’s Non-Partner Institutions
AIU does not send an official transcript to students who are from non-partner
institutions unless they apply and pay postage fees of ¥90–¥110 in cash to the OSA.
(3) Additional Official Transcripts
If you need additional official transcripts, you must apply and pay postage fees of
¥90–¥110 in cash to the OSA BEFORE you leave AIU. If you request it later, you will be
charged for international postage fees which will be very expensive.
5. AIU Gmail
Your AIU Gmail account is yours to keep indefinitely. You may still receive e-mails
from AIU.
6. Sending Baggage, Luggage, or Parcels
(1) Airport Baggage Delivery Service
Carrying baggage from AIU to the airport on buses, trains and taxis can be
troublesome. You can send your baggage easily to the airport directly and your travel
will be much easier.
Drop-Off Service
Price Approximately ¥2,000 per piece (Up to 25 kg/160 cm in dimension)
*Price differs by location.
Location AIU Shop, Yamato Transport Sales Offices, or Convenience Stores exc.
Lawson
Process
1. Drop off your baggage at any location above by noon, 3 business days
before.
2. Fill out a shipping label with the flight information, including the
terminal used for your flight.
3. Pay the shipping fee in cash and keep a copy of the shipping label.
4. Pick up your baggage in exchange for the copy of the shipping label at
the delivery counter in the lobby of the terminal used for your flight.
More Info http://www.kuronekoyamato.co.jp/en/personal/airport/
20
Pick-Up Service
Price ¥2,090 – ¥2,730 per piece (Up to 25 kg)
*Price differs by airport and application method.
Process
1. Apply online (by 11:00 a.m.) or by phone (by 12:00 a.m.), 2 days before
your departure date. Flight information including the terminal used for
your flight will be asked.
2. A sales driver will pick up your baggage at your requested time slot from
the address you specify.
3. Pay a shipping fee in cash to the sales driver.
4. Pick up your baggage in exchange of a copy of a shipping label at the
delivery counter in the lobby of the terminal used for your flight.
Notes
Baggage can be picked up from 2 days to 2 weeks before your departure
date.
An English speaking operator is usually available.
Don’t forget to look up the location of the delivery counter so there will
be no confusion at the airport.
Outbound delivery, inbound delivery, and round-trip delivery services are
available.
Baggage-free check-in service is available.
For JAL ABC, there is no need to fill out a shipping label. You can pay the
shipping fee in cash or by credit card when picking up your baggage at
the delivery counter.
More Info JAL ABC: http://www.jalabc.com/english/index2.html
Yamato Transport: http://www.kuronekoyamato.co.jp/en/personal/airport/
(2) International Shipping Service
You can send a parcel to overseas by the international shipping service although it is
expensive.
Rates
¥1,500 – ¥69,400 (Up to 25 kg or 30 kg)
*Price differs depending on the size/weight of a package, destination, and shipping
method.
Shipping
Methods Express Airmail, Standard Airmail, SAL (Surface Air Lifted), or Surface Mail
Sales Offices AIU Shop, Post Offices, or Yamato Transport Sales Offices
Detailed
Service
Information
Standard Mail Service: http://www.post.japanpost.jp/int/index_en.html
Express Mail Services: http://www.post.japanpost.jp/int/ems/index_en.html
TA-Q-BIN:
http://www.kuronekoyamato.co.jp/en/personal/international/itn_taqbin/
Rates/
Delivery
Days Finder
Standard/Express Mail Service:
http://www.post.japanpost.jp/cgi-charge/index.php?lang=_en
TA-Q-BIN:
http://www.kuronekoyamato.co.jp/en/personal/international/itn_taqbin
/index2.html
Notes
Laws and treaties of each country regarding international mail prohibit or
restrict transport of certain articles. For more information, visit the
following websites:
Standard/Express Mail Service:
http://www.post.japanpost.jp/int/use/restriction/index_en.html
TA-Q-BIM:
http://www.kuronekoyamato.co.jp/en/personal/international/itn_taqbi
n/index4.html
21
7. Move-Out Procedures
You must go through the following move-out procedures by the end of the
accommodation period. You are not permitted to stay in AIU student housing beyond
this period for any reason. For more information on the accommodation period,
please see page 26.
Once you move out of AIU student housing, you are no longer a resident. You
must follow visiting procedures to enter any AIU student housing. After moving out,
you will no longer be able to open AIU facility doors with your student ID card.
NOTIFY
STUDENT
AFFAIRS
ONLINE SURVEY
Submit necessary information through the online survey, of which a
personalized link will be e-mailed to you.
ROOM DAMAGE CHECK APPOINTMENT
Set a time for room damage check any day between 8:30 a.m. and
5:30 p.m. ON THE DAY OF YOUR DEPARTURE on the computer at the
Student Services counter.
*If you leave AIU before 8:30 a.m., you may have a room damage check on the day
before you leave AIU.
LEAVING PROCEDURES AND DEPOSIT REFUND FORM
Submit a “Leaving Procedures and Deposit Refund” form to the OSA by
the designated deadline.
*You won’t be able to receive the final refund unless you submit this form.
↓
PREPARE TO
MOVE OUT
MOBILE BILL PAYMENT
Pay off your mobile bills and/or cancel your contract.
BANK ACCOUNT
Close your Akita Bank account. For more information, see page 45.
GARBAGE
For oversized garbage (over 50 cm in dimension), speak with the
Komachi Hall Office (KHO) staff.
UTILITY BILL PAYMENT
Discuss payment of utility bills with your roommate.
*SV/GV/UV residents only
PERSONAL BELONGINGS
Pack your personal belongings. Don’t keep anything outside your
room.
ROOM CLEANING
Clean up your room, especially the bathroom, drains and/or kitchen.
*Cleaning items are available at the KHO.
OFFICIAL TRANSCRIPT
Apply at the OSA to have additional official transcripts sent to you, if
needed.
*You may be asked for an official transcript to apply for graduate schools or jobs
including the JET Programme.
REFUND 1
Get your first refund from the Office of General Affairs at the specified
date and time. (Date/time: TBA)
↓
22
MOVE-OUT BEDDING DAMAGE CHECK
Have your bedding checked and return it to the bedding rental
company staff at the Komachi Lobby or the Sakura/University Village
Laundry Room. (Time: TBA)
*If you leave AIU early in the morning, you may have a bedding damage check on
the day before you leave AIU. In this case, you can keep your bedding set until the
next day and must leave it with your name and room number in the Komachi Lobby
or the Sakura/University Village Laundry Room the next morning.
ROOM DAMAGE CHECK/ROOM KEY
Have your room checked and return your room/desk key(s) to the
KHO staff.
*Please stay in your room for a room damage check. The condition of the room will
be checked against the condition reported on the Room Condition Report
submitted when you moved in the room. You will be charged for any damage
incurred to the room, its furniture or equipment, during your stay.
STUDENT ID CARD/LAN CABLE
Return your student ID card and LAN cable (if you have borrowed one)
to the KHO staff.
*You can take your student ID card with you by having it voided by the KHO staff.
MAILBOX
Empty your mailbox and clean it.
*You are advised to request the OSA to forward your mail delivered after you moved
out of AIU student housing by paying an international postage fee of ¥90-¥110 if
you know that you are receiving an important mail such as the result of JLPT. AIU
does not send any personal mail for students unless they request it to the OSA in
advance.
PERSONAL BELONGINGS
Don’t forget anything or leave any garbage behind in your room.
TRANSPORTATION ARRANGEMENTS
No drop-off service will be provided by AIU to Akita Airport or Akita
Station.
*If you need assistance for calling a taxi, you can ask at the OSA or the KHO.
REFUND 2
Get your final refund from the OSA.
*If you leave AIU before 8:30 a.m. on a weekday (Mon–Fri) or anytime on
Saturday/Sunday/Holidays, you may receive your refund on the previous business
day.
↓
DEPART
FROM JAPAN
BAGGAGE ALLOWANCE
Overweight/oversized luggage and accompanying baggage are
charged an extra fee by the airlines when they exceed set weight/size
limits. Check the free baggage allowance of your airline if you are
taking large/heavy luggage with you.
NATIONAL HEALTH INSURANCE CARD
Return your national health insurance card to a municipal office by
mail on the day of your departure. There is a mailbox just before the
security check at the airport.
*A postage-paid envelope for this purpose will be given to you.
RESIDENCE CARD
Return your residence card to an immigration inspector at the airport
upon your departure if you are not planning on coming back to Japan
within one year to continue your studies at school in Japan.
23
FEES AND PAYMENTS
The following fees are for the Academic Year 2013. These fees are subject to
change.
1. Tuition
Tuition for students from AIU’s partner institutions should be waived.
Independent students are responsible for their tuition fee. For more information,
please ask your study abroad coordinator in your home institution or the Center for
International Affairs.
2. Room Rent
Student Housing Fall/Spring Semester Winter Program
Komachi Hall/Global Village ¥90,000 ¥60,000
Sakura Village ¥162,000 ¥108,000
University Village ¥85,500 ¥57,000
NOTES:
During the Winter Program, December 25th
to March 15th
, the rent is continuously
incurred unless you completely vacate your room.
For students leaving after the spring semester ends, the rent of half a month of
August will be refunded to you if you completely vacate your room by July 31st
.
Residents of AIU student housing, except Komachi Hall, are required to pay for
utilities every month.
3. Bedding Rental Fee
You may rent a bedding set for each semester. Please contact the Office of
Student Affairs (OSA) regarding the bedding rental.
Fall/Spring Semester Winter Program
Fee ¥10,125 ¥6,750
Items Pillow, pillowcase, futon, futon cover, blanket, blanket cover, comforter, comforter cover
Case/Cover
Exchange
Service
All case/covers can be exchanged once a week without an additional
cost. If a holiday falls on the Case/Cover Exchange Service day, the
service day will be the next business day.
Komachi Hall
Global Village
Every Monday 11:00 a.m.–2:00 p.m.
Komachi Lobby
Sakura Village
University Village
Every Tuesday 11:00 a.m.–2:00 p.m.
Sakura/University Village Laundry Room
Notes
Contract is binding for the semester.
No refund is given for not using the Case/Cover Exchange Service.
No refund is given for cancellation once the bedding set has been
used.
You may be charged for any excessive stains or replacement of your
bedding set.
24
4. Insurance Program Fee
This fee is a one-time payment which covers all insurance program fees. AIU
collects an insurance deposit of ¥30,000 from all exchange/study abroad students to
enroll each student in this insurance program. The balance between the deposit and
actual payments will be refunded to you at the time of your departure from AIU.
Fall/Spring Semester Winter Program
¥30,000 ¥0
NOTES:
National Health Insurance: ¥19,600/year
PAS and Liability Insurance Coupled with PAS: ¥1,340/year
*Fees are subject to change.
National Health Insurance
The “National Health Insurance” is an obligatory insurance program in which
enrollment is required, even if you have health insurance in other countries. As a
student, you are required to pay a minimum annual premium, but 70% of all medical
costs are covered by insurance premiums, national and prefectural taxes, and
subsidies during your stay in Japan.
Personal Accident Insurance for Students Pursuing Education and
Research (PAS) and Liability Insurance Coupled with PAS
“Personal Accident Insurance for Students Pursuing Education and Research”
(PAS) provides students with coverage for physical injuries as a result of an accident
while engaged in activities pertaining to education or research at university,
commuting to university, and in transit between university facilities.
“Liability Insurance Coupled with PAS” provides students with coverage against
damages for which they may be held legally liable to pay in Japan or abroad by
injuring third parties or damaging any property belonging to third parties during their
curricular activities, extracurricular activities, or university events, and commuting
to/from them.
Both of these insurances are compulsory for all AIU students. Because the
inception dates of the insurance are in April, September and October,
exchange/study abroad students are required to participate in the one-year insurance.
Please consult the OSA as soon as when you want to make a claim on these insurances.
The “Guide to Personal Accident Insurance for Students Pursuing Education and
Research” and “Guide to Liability Insurance Coupled with PAS” are included in your
orientation packet.
5. International Student Activity Fee
Exchange/study abroad students are required to pay an international student
activity fee while at AIU. Students who do not take any course during the winter
program are not required to pay this fee although they are required to pay a
participation fee for any bus trips they wish to join.
The activity fee is the primary source of the funds used to support Student
Government activities and international student activities, particularly their
participation in local events and tours to explore Akita and other places. These fees
are NON-REFUNDABLE even for students who do not participate in these events.
Fall/Spring Semester Winter Program
¥10,000 ¥5,000
25
6. 2-Week Meal Plan Fee
This fee is a one-time payment which covers all 42 meals of the first semester of
your enrollment. For more information on the meal plan, please see pages 37-40.
Semester Fee First Meal Last Meal
Fall 2013 ¥14,000
Lunch on
August 25th
, 2013
Breakfast on
September 8th
, 2013
Spring 2014 ¥14,000
Lunch on
April 1st
, 2014
Breakfast on
April 15th
, 2014
7. Processing Fee (Security Deposit)
This fee is a one-time payment which covers bank transaction fees. The balance
will be refunded at the time of your departure from AIU.
Fall/Spring Semester Winter Program
¥20,000 ¥0
8. Miscellaneous Fees
This fee covers the room cleaning fee* and/or room damage fees. The balance
will be refunded at the time of your departure from AIU.
*The room cleaning fee is to cover the professional cleaning of AIU student
housing once the student has vacated the premises.
Fall/Spring Semester Winter Program
¥9,875 ¥0
9. Payment Methods and Deadlines
Within 2-3 weeks before the payment deadlines, you will receive an invoice via
e-mail detailing all fees which you are responsible for in the next semester. You must
pay the total fees stated on the invoice by the deadline stated in the invoice. The fees
can be paid either by bank transfer to the bank account below or in cash to the Office
of General Affairs.
AIU’s Bank Account
Beneficiary Name Akita International University
Beneficiary Phone Number +81-18-886-5900
Beneficiary Account Number Savings Account 195034
Beneficiary Address Yuwa, Akita City 010-1292 Japan
Beneficiary Bank ABA or
SWIFT Bank Identification Code (BIC)
AKITJPJT
Beneficiary Bank Name Akita Bank, Kawabe Branch
Beneficiary Bank Address
12-4 Aza-Hojogasaki, Wada, Kawabe,
Akita City, Akita 019-2601 Japan
26
AIU STUDENT HOUSING
1. General Information
Prearranged AIU student housing is guaranteed for all exchange/study abroad
students. The housing options are Komachi Hall, Sakura Village, Global Village, or
University Village.
2. Accommodation Periods
You are not permitted to stay in AIU student housing beyond the following
accommodation periods unless you are continuing your studies at AIU. You must
move out of your room completely by the end of these periods in accordance with the
Move-Out Procedures outlined on pages 21-22.
Fall 2013 August 25th
, 2013 – December 24th
, 2013
Winter 2014
December 25th
, 2013 – March 15th
, 2014
(Continuing Students: December 25th
, 2013 – March 31st
, 2014)
Spring 2014 April 1st
, 2014 – August 8th
, 2014
Fall 2015 August 9th
, 2014 – December 24th
, 2014
Winter 2015 December 25th
, 2014 – March 15th
, 2015
3. Special Arrangement Request
If you need to request special arrangements, such as need of a single room or a
room for disabled persons due to a physical or medical condition, you must submit
documentation from your doctors verifying your circumstances and/or detailed
medical history of the condition to the Office of Student Affairs. Please note that
additional rent will be charged, and that AIU cannot guarantee the availability of
single rooms and disabled-accessible rooms, even if you have requested one.
4. Housing Change Request
(1) Request by Students
You can request a housing change for the next semester. The application is
included in an online satisfaction survey for which a personalized link will be e-mailed
to you in June and November. The request results will be announced via e-mail. In
case your change request is accepted, an additional room cleaning fee of
¥3,000–¥7,000 (one-time payment) will be charged.
(2) Request by AIU
Because of the male-female ratio or the number of exchange/study abroad
students enrolled each semester, you may be requested to change your room by AIU.
In this case, you will be informed in advance via e-mail, and you do not have to pay an
additional room cleaning fee for the room you move into.
27
5. Laundry Facilities
Laundry facilities are available for all AIU student housing.
Komachi Hall Sakura/University Village Global Village
Hours 24/7 24/7 24/7
Washer ¥100/load ¥100/load ¥100/load
Dryer
Electric ¥100/40 minutes ¥100/40 minutes ¥100/40 minutes
Gas ¥100/20 minutes ¥100/20 minutes N/A
Locations
In the middle of
each floor
Guidelines
Laundry facilities should be used with regard for other residents.
Remove clothes from washers and dryers promptly, so that other
residents may use the machines.
Abandoned clothing for longer than one week will be discarded
by AIU.
6. Garbage Collection Sites
You must take your garbage to the designated collection sites for your housing
unit following the garbage disposal rules set by Akita City.
For information on the garbage disposal rules, please visit the Akita City website
at: http://www.city.akita.akita.jp/city/ev/cp/gennryouhp/pamphlet.htm
*Available in English, 簡体中文 and 한국어
Komachi Hall Sakura Village Global Village University Village
Outside of
emergency exit
of the 1st
floor of
Komachi Hall
Between Sakura
Village and
University Village,
centrally located
North side of
Global Village
In front of University
Village, centrally
located
★
★
★ ★
★
★ ★
28
7. AIU Student Housing at a Glance
Komachi Hall Sakura Village Global Village University Village
Building Number 193-3 193-17 193-4 193-8
Address Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211
Number
of Rooms
Private 1 105 100 0
Shared 184 0 92 79
Room
Size
Private - 55.48m2
19.87m2
-
Shared 17.6m2
- 26.08m2
26.9m2
Bedroom
Size
Private - 5.3 tatami-sized 5.2 tatami-sized -
Shared 7.5 tatami-sized - 7.5 tatami-sized 10 tatami-sized
Rent
Month ¥20,000 ¥36,000 ¥20,000 ¥19,000
Utilities Included Not included Not included Not included
Room Cleaning Fee
*One-Time Payment ¥3,000 ¥7,000 ¥3,500 ¥4,000
Bedroom Share with 1
roommate Private
Share with 1
roommate
Share with 1
roommate
Bathroom
Share with 1
roommate and 1
suitemate
Share with 2
housemate
Share with 1
roommate
Share with 1
roommate
Kitchen N/A
Use Common Kitchen IH Electric Burner IH Electric Burner Propane Gas Stove
Dining Room ○ ☓ ☓ ☓
Equipm
ent
A/C ○ ○ ○ ○
Bed Loft Bed ○ Loft Bed ○
Book Shelf ○ ☓ ☓ ☓
Closet ○ ○ ○ ○
Desk ○ ○ ○ ○
Desk Chair ○ ○ ○ ○
Desk Lamp ○ ○ ○ ○
Dining Table ☓ ○ ☓ ☓
Dining Chair ☓ ○ ☓ ☓
Refrigerator In Common Kitchen ○ ○ ○
Gas Heater ☓ ☓ ☓ ○
Internal Phone ○ ☓ ☓ ☓
Internet ○ ○ ○ ○
Wi-Fi Komachi Lobby ○ ☓ ☓
Japanese Residents Mostly freshmen Upperclassmen Upperclassmen Upperclassmen
Important Rules
Inside Rooms
No smoking
No drinking
No cooking
HK residents only
from 10 p.m. to 7
a.m.
No visitors of the
opposite gender
from 10 p.m. to 7
a.m.
No smoking No smoking No smoking
29
8. Regulations of Komachi Hall
Article 1: These regulations, based on Article 17 of the AIU Residence Hall Management
Guidelines, (hereinafter called Residence Hall Management Guidelines), shall specify basic
rules which AIU students must obey in order to lead a secure and comfortable life in the
residence hall.
Chapter 1: Organization of Residential Life
(Residential Life Committee)
Article 2: The Residential Life Committee shall be organized.
(Group formation)
Article 3: To set up a basic structure of residential life, all residence hall students shall belong
to one of the groups below according to their respective residence sections.
(1) Group 1: Main building 1F 101 - 120
(2) Group 2: Main building 1F 121- 140
(3) Group 3: Main building 2F 201- 220
(4) Group 4: Main building 2F 221- 240
(5) Group 5: Main building 3F 301- 320
(6) Group 6: Main building 3F 321- 340
(7) Group 7: Main building 4F 401- 420
(8) Group 8: Main building 4F 421- 440
(9) Group 9: Annex 1F 510 - 515 & Annex 2F 520 - 527
(10) Group 10: Annex 3F 530 – 537 & Annex 4F 540 - 547
2. Each group shall have its leader selected under the supervision of RAs.
(Executive Committee)
Article 4: In order to maintain an orderly life in the residence hall and to run the Residential
Life Committee, the Committee shall have the Executive Committee. The Executive
Committee shall be composed of the following members. An assistant may be appointed if
need be.
(1) Chair 1
(2) Vice chair 2
(3) Group leader 10 or more
(4) Resident Assistant (RA) 4 or more
2. Chair shall be selected from among RAs and Vice Chairs shall be selected from among the
RAs and group leaders.
3. Chair of the Executive Committee shall be assumed by Chair of the Residential Life
Committee.
4. The term of each Executive member shall last from the day he or she is appointed until the
day he or she leaves the residence hall.
5. In case there is a vacancy among the Executive members or in case an Executive member
happens to be off campus because he or she does not register for the Winter Program, a
supplementary election shall be conducted.
6. In order for an Executive Committee meeting to be convened, more than two-thirds of the
Executive members and Chair and Vice Chairs shall attend. Decision on each agenda item
shall be made by majority vote.
(Duties of Executive Members)
Article 5: Representing residence hall students, Chair of the Residential Life Committee shall
be put in charge of running the Committee and promoting discipline in the dormitory, as well
Floor Plan
30
as convening General Assembly meetings of the Residential Life Committee and the Executive
Committee.
2. Vice Chairs shall assist Chair.
3. Group leaders shall represent their respective groups, reflecting their members’ opinions
in the Executive Committee and maintaining discipline and order in their groups.
(General Assembly of Residential Life Committee)
Article 6: The Residential Life Committee convenes at least one Residential Life Committee
General Assembly (hereinafter called ‘General Assembly’) meeting every year to discuss and
decide items necessary for residential life.
2. Each General Assembly meeting shall be convened by Chair and Vice Chairs.
3. Chair of the General Assembly shall be selected from among residence hall students.
4. In order for a General Assembly meeting to be convened, two-thirds of residence hall
students shall attend, with the decision of the agenda made by a majority vote of those
present.
Chapter 2: Regulations of Residence Hall Use
(Regulations of Residence Hall Use)
Article 7: In order to maintain discipline in the residence hall, regulations concerning the
items below shall be set in the articles that follow:
(1) Use of facilities and equipment
(2) Keeping the residence hall clean
(3) Dealing with emergencies such as a fire
(4) Prohibited acts
(5) Management of residential life
(6) Other necessary items
Section 1: Use of Facilities and Equipment
(Use of common facilities and equipment)
Article 8: The shared kitchen, the lobby, and the laundry room, and other sections shared by
residence hall students are where group life takes place. All residence hall students shall
cooperate to keep these facilities clean.
2. Residence hall students shall cooperate with each other in the operation and management
of residence hall facilities and equipment.
Article 9: Residence hall students shall keep all residence hall facilities and equipment in
good repair and shall not destroy or damage them. In case a student has destroyed or
damaged any of the facilities or equipment, he or she shall report it to the residence hall
office immediately.
2. In case a student has destroyed or damaged any of the facilities or equipment intentionally
or accidentally, he or she shall cover all or part of the repair cost. Also, in case any of the
common facilities or equipment has been intentionally damaged, the repair cost shall be
shared by all dormitory students if it is impossible to identify who is to blame for the damage.
(Use of shared equipment between single rooms)
Article 10: Students who use single rooms shall equally share the duty of cleaning the
bathroom and washstand.
(Use of Common Facilities and Equipment)
Article 11: The shared kitchen and its equipment may be used from 7 am to 10pm.
(Leaving personal belongings in common facilities)
Article 12: Personal belongings, such as shoes and sports gear, shall not be left in the
hallways. Those which are not removed shall be disposed of by the University.
2. Personal items, such as garbage, food and drinks, shall not be left in the common facilities,
such as the shared kitchen, the lobby, and the lounge. The common facilities shall not be
used for sleeping, nor shall they be used exclusively by only one person or group.
Article 13: In case a group of students needs to use any of the common facilities, such as the
31
shared kitchen, for an event, they shall gain permission from the University beforehand.
Paragraph 2: Cleaning of Living Quarters
(Cleaning of living quarters)
Article 14: Residence hall students shall obey the following rules in order to keep the
residence hall clean.
(1) Garbage shall be sorted out according to the instructions, carried to the garbage
collection site, and disposed of.
(2) Rooms, including the bathroom, shall be kept clean.
(3) Animals shall not be allowed in the residence hall.
(4) Residence hall students may decorate their rooms as they like. However, posters and
ornaments shall be put up on the walls using the kind of glue or tape which does not
damage the walls, doors or any other parts of the rooms.
(5) As for the hallways, only the doors may be decorated. All other decorations shall be put
up on the bulletin boards.
(6) Tape shall not be used to fix a carpet on the floor. When a carpet is no longer needed, it
shall be properly disposed of.
(7) Furniture, such as beds, shall not be taken apart, nor shall the chairs or tables in the
lobby be carried into any of the rooms.
Paragraph 3: In case of an Emergency such as a Fire
(In case of an emergency such as a fire)
Article 15: Residence hall students shall exercise the utmost caution not to cause a fire in the
residence hall.
2. Any emergency shall be reported to the residence hall office. The residence hall staff then
will report it to the administration office.
3. In case a fire alarm is activated, all residence hall students shall exit the building through
the safest route.
4. Residence hall students shall cooperate with the University’s instructions on fire and
disaster prevention, following all other instructions necessary for the management of the
university.
Article 16: In order to deal with an emergency, such as a fire, residence hall students shall
observe the following:
(1) Fire extinguishers, fire alarms, and other pertinent equipment installed for the protection
of residence hall students shall not be tampered with.
(2) Personal equipment shall not be placed where emergency ladders are installed and
evacuation routes are designated in the hallways and balconies.
Paragraph 4: Prohibited Acts
(Prohibited acts)
Article 17: Residence hall students shall be prohibited from
(1) smoking in their rooms or in any other part of the residence hall (including the premises
outside), other than the designated smoking area.
(2) drinking alcohol in their rooms or in any other part of the residence hall (including the
premises outside).
(3) using and bringing in dangerous items and drugs, such as marijuana, hallucinogens and
stimulants.
(4) using fireworks, crackers, model guns, incense, barbecue equipment, charcoal, candles,
and any other kind of fire equipment in the rooms or in any other parts of the premises.
(5) using an electrical cooking appliance in the rooms or in the common facilities (except the
shared kitchen).
(6) subletting their rooms to another person and duplicating and lending their room keys to
32
another person.
(7) opening other students’ mail boxes or engaging in other acts that infringe on privacy.
(8) staying in a room of the opposite sex from 10 pm to 7 am the next day or having someone
of the opposite sex stay in their rooms during the same period.
(9) women entering the first floor of the Annex and the Main Building (except the shared area
of the lobby) from 10 pm to 7 am the next day and men (except administrative staff, RAs
and residence hall office staff) entering the second to fourth floors of the Main Building.
(10) engaging in acts prohibited by other rules in addition to the above.
2. In case a student or students needs any of the items mentioned in (4) and (5) for an event
or a student activity, they shall gain permission beforehand.
3. In case a student or students are found to possess any of the items prohibited by law or to
be engaged in an illegal act, the University shall report it to the police.
(Restrictions)
Article 18: Residence hall students shall be subject to the following restrictions.
(1) Audio equipment, such as stereos, radios, and TVs, may be used in the rooms, as long as
they do not cause trouble to other occupants. If the sound of any of these appliances
should be a cause of disturbance, the appliance shall be confiscated. A speaker shall not
be set up in such a way that its sound leaves the room, nor shall one be installed on any of
the balconies.
(2) No sales activities or requests for donations shall be allowed in the dormitory.
2. In case a student group needs to conduct the kind of activities referred to in (2) for the
sake of the student government inside the residence hall, the group shall gain permission
from the University beforehand.
Paragraph 5: Life Management
(Visitors)
Article 19: Visitors (residence hall students’ friends, acquaintances, and family members)
may stay in the residence hall from 7 am to 10 pm. A resident who accepts a visitor shall write
down the visitor’s name and other information in Visitors’ Notebook kept at the residence
hall office. The visitor shall stay with the student during his or her stay and wear a permit.
2. In case a visitor wishes to stay temporarily in the residence hall, he or she may do so for up
to 3 days after making an application and obtaining the permission of the roommate or the
suitemate.
3. Under special circumstances such as when a student has fallen ill, his or her family
member may stay for a night or longer regardless of the preceding regulation.
4. Visitors referred to in (2) shall be of the same sex.
(Staying away from campus overnight or longer)
Article 20: In case a residence hall student needs to stay away from campus overnight or
longer, he or she shall submit the application from to the residence hall office by the day he
or she leaves.
(Quiet hours)
Article 21: Quiet Hours shall be from 10 pm to 7 am the next day, regardless of the day.
During this period, no noise, music playing, and meeting shall be allowed.
(Internet use)
Article 22: In order to use the Internet in a residence hall room, the Student Internet Use
Application Form shall be submitted for permission.
2. All computers shall be installed with anti-virus software.
3. Accessing Internet sites, confirming the safety of downloading files, and using pay sites
shall be done on the responsibility of the user.
4. Using file-exchange software such as “Winny” shall not be allowed since it may infringe on
a copyright or place a burden on the residence hall’s Internet network system, preventing
other residence hall students from using the system properly.
Paragraph 6: Other Necessary Items
33
(When checking in)
Article 23: When checking in, residence hall students shall write down in the Damage Check
List the damage and equipment condition of their rooms and submit the List to the residence
hall office.
Article 24: Residence Hall rooms shall be assigned by the University, with each floor used
only by males or females. In case anyone wishes to move into a different room, he or she shall
inform the University, citing a legitimate reason. The University shall grant permission if it
deems the reason acceptable and if it is possible to do in the assignment situation at that
point.
(When leaving the residence hall)
Article 25: When vacating his or her room, a residence hall student shall take all his or her
personal belongings out of the room and clean it.
2. In conducting a damage check, the leaving student shall check if there is any damage to
the room and if any of the equipment in the room is missing, he or she shall write it down on
the Damage Check List. In case there is any damage or any of the equipment is missing, the
student shall pay for it.
Article 26: Residence hall students have the right to protect their privacy by not accepting an
illegal entry into their rooms, an investigation, or a seizure. However, administrative staff,
dormitory office staff or Resident Assistant (RA) may enter a room in case:
(1) the occupant of a room has requested repair work on some part of the room.
(2) a check needs to be conducted at the end of a semester or during a long vacation for the
sake of hygiene and security.
(3) there is an imminent danger to the security, health and possessions of residence hall
students or to the property of the University.
(4) a check needs to be conducted concerning a visitor who is staying in the residence hall
without his or her name listed in Visitors’ Notebook or concerning an item which must not
be brought into the room.
(5) there is a suspicion of drinking alcohol, smoking, making noise or other acts that violate
the Regulations of AIU Residence Hall.
(6) an entry about which the occupant is informed in advance is made.
2. An entry by the police, an investigation, or a seizure shall be made according to the law.
(Parking)
Article 27: Dorm students who own a car and need to park it on the premises of the University
shall obtain permission from the University.
(Reward and Punishment)
Article 28: On the basis of the deliberations of the Student Life Committee, the University
shall award permission to residence hall students who set a good example for other
residence hall students.
2. Residence hall students shall obey the Guidelines for AIU Residence Hall Management,
Regulations of AIU Residence Hall, as well as other pertinent regulations. Those who act in
violation of any of these regulations may be subjected to disciplinary action.
(Approval of Regulations)
Article 29: These regulations shall be effected upon the agreement of the majority of
residence hall students and the approval of the President.
Article 30: In case these Regulations need to be revised or abolished, it shall be put to a vote
at a General Assembly meeting and approved by the President following the deliberations of
the Student Life Committee.
Supplementary Provision
These regulations shall be enforced beginning on April 1, 2007.
Supplementary Provision
These regulations shall be enforced beginning on November 1, 2009.
34
Supplementary Provision
These regulations shall be enforced beginning on December 1, 2011.
Supplementary Provision
These regulations shall be enforced beginning on January 1, 2013.
9. Guidelines for AIU Student Housing
(Purpose)
Article 1: The purpose of these guidelines is to stipulate regulations concerning the
management of University Village apartments (hereinafter called ‘UV apartments’), Global
Village apartments (hereinafter called ‘GV apartments’), Sakura Village apartments
(hereinafter called ‘SV apartments’), and Graduate House on the basis of Article 55 of AIU
Institutional Policies and Regulations.
(Addresses, names, and fixed numbers of occupants)
Article 2: The addresses, names, and fixed numbers of occupants of UV apartments, GV
apartments, SV apartments, and Graduate House are as follows:
(1) University Village:
Address: 193-8 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture
Capacity: 158 (79 rooms)
(2) Global Village:
Address: 193-4 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture
Capacity: 100 in single rooms (100 rooms), 184 in double rooms (92 rooms), 4 in barrier-free
rooms (4 rooms).
(3) Graduate House:
Address: 194-6 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture
Capacity: 24 in triple rooms (8 rooms).
(4) Sakura Village:
Address: 193-17 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture
Capacity: 105 in triple rooms (35 rooms), 2 in barrier-free rooms (2 rooms).
(Number of occupants)
Article 3: The purpose of AIU Student Housing is to provide students with a comfortable living
environment where they can devote themselves to their studies on campus.
(Intended occupants)
Article 4: Those eligible to live in UV-GV-SV apartments shall be of the same gender
(double-occupancy rooms only), and in any of the following positions:
(1) a regular student admitted to the University in or after his/her second year.
(2) a graduate school student of the University
(3) a non-degree seeking international student taking a certain number of courses
(4) a person approved by the President under special circumstances
Article 5: Those eligible to live in Graduate House shall be of the same gender
(triple-occupancy rooms only), and in any of the following positions:
(1) a graduate school student of the University
(2) a pre-graduate student
(3) a person approved by the President under special circumstances
(Period of occupancy)
Article 6: In principle, continuous occupancy of AIU Student Housing is one year or less. The
period, however, can be extended to two years or shorter upon application.
(Students’ right and duties)
35
Article 7: In order to maintain an orderly life in AIU Student Housing, those who reside in
either (hereinafter called ‘occupants’) shall have the following rights and duties:
(1) Occupants shall not discriminate against other occupants and shall not be discriminated
against on the basis of race, gender, age, religion or nationality.
(2) Occupants shall be responsible for their actions and the consequences there of.
(3) Occupants shall not infringe upon the rights of other occupants or do anything that
obstructs the management of AIU Student Housing.
(4) Occupants shall have the right to live in a safe, sanitary, and favorable living
environment as well as the duty to maintain that environment.
(Management of UV-GV-SV apartments)
Article 8: With the purpose to support occupants and maintain UV-GV-SV apartments,
resident assistants (RA), whom live in the apartments will be assigned.
1. Occupants shall have the right to contribute to the management of AIU Student
Housing when requested.
(Entry into AIU Student Housing)
Article 9: The President shall have the authority to have University staff enter any of the
rooms in AIU Student Housing if an emergency so requires.
(Moving in/Moving out)
Article 10: Those who wish to move into AIU Student Housing shall gain the President’s
approval by submitting the Application for Moving into AIU Student Housing (Form).
2. Occupants shall submit the Notification of Moving into AIU Student Housing to the
President as soon as they move in.
3. Those who move out shall submit the Leaving Notification for AIU Student Housing to the
President two weeks before they do so.
(Payment)
Article 11: Occupants shall pay their rents for AIU Student Housing and the expenses for
management, as well as those not covered by the University.
2. Details of the rents for AIU Student Housing and the expenses to be covered by occupants
shall be stipulated in another document.
(Duties concerning the maintenance of facilities)
Article 12: Occupants shall have a duty to keep their rooms and the common facilities
(hallways, stairs, laundry rooms, etc.) in normal condition at all times and shall not do any of
the following:
(1) use their rooms for purpose other than living
(2) tamper with or damage any of the facilities or equipment
(3) sublet their rooms to another person
(4) let a person or persons other than themselves reside in their rooms
(5) smoke in non-designated areas
(6) bring in or use dangerous articles and/or drugs such as marijuana, hallucinogens, or
stimulants
(7) duplicate their room key
(8) keep a pet in their room
(9) use fireworks, crackers, fake guns, barbecues, incense, charcoal, candles, and fire
equipment in or around AIU Student Housing.
(10) use of any gas range/stove except for the one pre-installed in the room
(11) cause trouble to other occupants by making noise, giving off an unpleasant smell or
engaging in any other annoying activity
(12) spoil the appearance of AIU Student Housing.
(13) engage in other activities forbidden by the President
2. Occupants must cooperate with fire and disaster prevention, as well as instructions given
36
by the University for the sake of the management of AIU Student Housing.
3. In case an occupant is deemed responsible for damaging any of the facilities or equipment
at AIU Student Housing, he or she shall pay for the damage.
(Disciplinary action)
4. Occupants must obey silent time, which shall begin at midnight every night.
Article 13: The President shall mete out disciplinary action, such as eviction (including
temporary eviction), to those who
(1) cause significant trouble to other occupants through disorderly conduct or any other
disturbing behavior.
(2) are three months or longer in arrears with the payment of the expenses stipulated in
Article 11.
(3) engage in any of the acts covered in Article 12 Paragraph 1.
(4) violate any of the rules governing the application of the law or AIU Institutional Policies
and Regulations, in addition to the regulations covered in the preceding items.
(Moving out)
Article 14: An occupant who falls under any of the following categories shall move out as
soon as possible in case he or she
(1) is no longer a student at the University due to graduation, withdrawal, removal from the
University’s register, transfer to another university and other reasons.
(2) takes a leave of absence.
(3) submits the Leaving Notification for AIU Student Housing covered in Article 10 Paragraph
3.
(4) overstays period of occupancy specified in Article 6.
(5) exceeds the period of occupancy stipulated in Article 13.
2. The President shall have the authority to evict an occupant deemed unfit to reside in
Student Apartments due to illness or other reasons.
3. When an occupant moves out, he or she shall have his or her room checked for damage.
In case he or she is found to have caused damage to the room, he or she shall pay for the
damage.
(Protection of personal information)
Article 15: Personal information obtained for the purpose of the management of AIU Student
Housing shall be used exclusively for that purpose.
(Other)
Article 16: Items necessary for the implementation of these guidelines shall be stipulated in
another document.
Supplementary Provision
These guidelines shall be enforced beginning on March 31, 2006.
Supplementary Provision
These guidelines shall be enforced beginning on March 26, 2007.
Supplementary Provision
These guidelines shall be enforced beginning on March 21, 2009.
Supplementary Provision
These guidelines shall be enforced beginning on December 1, 2009.
Supplementary Provision
These guidelines shall be enforced beginning on April 1, 2010.
37
Supplementary Provision
These guidelines shall be enforced beginning on April 1, 2011.
Supplementary Provision
These guidelines shall be enforced beginning on March 1, 2013.
CAFETERIA AND MEAL PLAN
1. Cafeteria
The Cafeteria has a “Meal Plan Menu,” a “Restaurant Menu” and a “Menu of the
Day” for Komachi residents, current students, faculty and staff members.
Microwaves and toasters are available at the Cafeteria for students to use when
needed.
Hours
Breakfast Lunch Dinner
Mon–Fri 7:00 a.m. – 8:30 a.m. 11:00 a.m. – 1:30 p.m. 5:00 p.m. – 8:00 p.m.
Last Call: 7:45 p.m.
Sat, Sun
& Holidays 7:30 a.m. – 9:00 a.m. 11:30 a.m. – 1:30 p.m.
5:30 p.m. – 8:00 p.m.
Last Call: 7:45 p.m.
2. Meal Plan
The meal plan is specially arranged for meal plan students. A nutritionist creates
well-balanced menus and selections of foods. Lunch can be chosen from 4 main
dishes and dinner can be chosen from 3 main dishes.
Please apply by filling out the application form, and paying in cash or by credit
card (designated credit cards only) at the AIU Shop in the Student Hall. These fees are
subject to change.
Period of Meal Plan Application/
Payment
Deadlines Semester Type First Meal Last Meal
Fall 2013
10-Meal Plan Lunch on
September 8th
, 2013
Dinner on
December 20th
, 2013
September 3rd
,
2013 21-Meal Plan
Spring 2014
2-Week
Meal Plan
Lunch on
April 1st
, 2014
Breakfast on
April 15th
, 2014 TBA
10-Meal Plan Lunch on Dinner on April 10th
,
Type Number of Meals Price
2-Week
Meal Plan
3 Meals/Day, 21 Meals/Week
TBA Everyday
Breakfast, Lunch, and Dinner
10-Meal Plan
2 Meals/Day, 10 Meals/Week
TBA Mon through Fri exc. Holidays
Lunch and Dinner (No Breakfast)
21-Meal Plan
3 Meals/Day, 21 Meals/Week
¥115,200 Everyday
Breakfast, Lunch, and Dinner
38
21-Meal Plan April 15th
, 2014 July 31st
, 2014 2014
Fall 2014
2-Week
Meal Plan
Lunch on
August 25th
, 2014
Breakfast on
September 8th
, 2014 TBA
10-Meal Plan Lunch on
September 8th
, 2014
Dinner on
December 22nd
, 2014
September 3rd
,
2014 21-Meal Plan
(1) Meal Plan Requirement
All exchange/study abroad students are required to sign the 2-week meal plan
contract for their first semester of enrollment. If you cannot be on the meal plan for a
particular reason, you should consult the Office of Student Affairs (OSA) within 3 days
of move-in.
(2) Dietary Needs
If you wish to be on the meal plan, but you have dietary restrictions, please
consult the Cafeteria directly. The Cafeteria will try to arrange a well-suited menu for
you. If you need any assistance, please see the RAs or visit the OSA.
(3) When Feeling Sick
When feeling sick, the Cafeteria provides easily digestible food such as udon
(wheat flour noodles) or okayu (rice porridge). Please request these meals from the
Cafeteria in advance. If you need assistance to request or bring the meals to you from
the Cafeteria, please ask an RA or the Komachi Hall Office.
(4) Missed Meals
There are no refunds or rollovers for missed meals. If you know in advance that
you cannot have a meal due to a class conflict, you can make a special arrangement in
advance for a late meal. Please request it to the Cafeteria.
(5) During Semester Breaks
No meal plan meals will be available during Golden Week, Winter Program and
year-end/new year holidays. On October 13th
and 14th
, 2013 and October 12th
and 13th
,
2014, no lunch for all meal plan students is available due to the AIU Festival. However,
meals can be purchased on a cash-basis.
(6) Meal Plan Rules
The following rules apply to all meal plan students:
No more than one side dish and one dessert should be taken.
If meal plan students give their dishes to other students, they should do it at the
table.
Meal plan students should not take extra free-refilled rice and soup to serve to
other students.
No dishes or food should be taken out of the Cafeteria for personal use.
(7) Meal Plan Card
Every time you have a meal at the Cafeteria, you must scan the bar code on your
39
meal plan card right after you take all dishes on a tray. If you apply for the meal plan
for an entire semester, the official meal plan card with your ID photo will be given to
you at the Cafeteria.
In the event of a lost or misplaced meal plan card, you may receive a replacement
from the Cafeteria for a replacement fee of ¥100.
40
(8) Meal Plan Calendar
AUGUST 2013 SEPTEMBER 2013 OCTOBER 2013
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Mo
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Tue
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Th
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Fri Sat Sun
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Fri Sat Sun
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n
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Fri Sat
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 9
1
0
8 9
1
0
11
1
2
1
3
1
4
6 7 8 9
1
0
1
1
1
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1
1
12
1
3
14
1
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1
6
1
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1
7
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1
9
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0
2
1
1
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14
1
5
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1
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1
9
1
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0
21
2
2
2
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2
4
2
2
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25
2
6
2
7
2
8
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0
21
2
2
23
2
4
2
5
2
6
2
5
26
2
7
28
2
9
3
0
3
1
2
9
30
2
7
28
2
9
30
3
1
NOVEMBER 2013 DECEMBER 2013 JANUARY 2014
Sun
Mo
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Tue
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Th
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Fri Sat Sun
Mo
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Tue
We
d
Th
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Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat
1 2 1 2 3 4 5 6 7 1 2 3 4
3 4 5 6 7 8 9 8 9
1
0
11
1
2
1
3
1
4
5 6 7 8 9
1
0
1
1
1
0
11
1
2
13
1
4
1
5
1
6
1
5
16
1
7
18
1
9
2
0
2
1
1
2
13
1
4
15
1
6
1
7
1
8
1
7
18
1
9
20
2
1
2
2
2
3
2
2
23
2
4
25
2
6
2
7
2
8
1
9
20
2
1
22
2
3
2
4
2
5
2
4
25
2
6
27
2
8
2
9
3
0
2
9
30
3
1
2
6
27
2
8
29
3
0
3
1
FEBRUARY 2014 MARCH 2014 APRIL 2014
Sun
Mo
n
Tue
We
d
Th
u
Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat
1 1 1 2 3 4 5
2 3 4 5 6 7 8 2 3 4 5 6 7 8 6 7 8 9
1
0
1
1
1
2
9 10
1
1
12
1
3
1
4
1
5
9 10
1
1
12
1
3
1
4
1
5
1
3
14
1
5
16
1
7
1
8
1
9
1
6
17
1
8
19
2
0
2
1
2
2
1
6
17
1
8
19
2
0
2
1
2
2
2
0
21
2
2
23
2
4
2
5
2
6
2
3
24
2
5
26
2
7
2
8
2
3
24
2
5
26
2
7
2
8
2
9
2
7
28
2
9
30
3
0
31
MAY 2014 JUNE 2014 JULY 2014
41
Sun
Mo
n
Tue
We
d
Th
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Fri Sat Sun
Mo
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Tue
We
d
Th
u
Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 9
1
0
8 9
1
0
11
1
2
1
3
1
4
6 7 8 9
1
0
1
1
1
2
1
1
12
1
3
14
1
5
1
6
1
7
1
5
16
1
7
18
1
9
2
0
2
1
1
3
14
1
5
16
1
7
1
8
1
9
1
8
19
2
0
21
2
2
2
3
2
4
2
2
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2
4
25
2
6
2
7
2
8
2
0
21
2
2
23
2
4
2
5
2
6
2
5
26
2
7
28
2
9
3
0
3
1
2
9
30
2
7
28
2
9
30
3
1
AUGUST 2014 SEPTEMBER 2014 OCTOBER 2014
Sun
Mo
n
Tue
We
d
Th
u
Fri Sat Sun
Mo
n
Tue
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d
Th
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Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat
1 2 1 2 3 4 5 6 1 2 3 4
3 4 5 6 7 8 9 7 8 9 10
1
1
1
2
1
3
5 6 7 8 9
1
0
1
1
1
0
11
1
2
13
1
4
1
5
1
6
1
4
15
1
6
17
1
8
1
9
2
0
1
2
13
1
4
15
1
6
1
7
1
8
1
7
18
1
9
20
2
1
2
2
2
3
2
1
22
2
3
24
2
5
2
6
2
7
1
9
20
2
1
22
2
3
2
4
2
5
2
4
25
2
6
27
2
8
2
9
3
0
2
8
29
3
0
2
6
27
2
8
29
3
0
3
1
3
1
NOVEMBER 2014 DECEMBER 2014 JANUARY 2015
Sun
Mo
n
Tue
We
d
Th
u
Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat
1 1 2 3 4 5 6 1 2 3
2 3 4 5 6 7 8 7 8 9 10
1
1
1
2
1
3
4 5 6 7 8 9
1
0
9 10
1
1
12
1
3
1
4
1
5
1
4
15
1
6
17
1
8
1
9
2
0
1
1
12
1
3
14
1
5
1
6
1
7
1
6
17
1
8
19
2
0
2
1
2
2
2
1
22
2
3
24
2
5
2
6
2
7
1
8
19
2
0
21
2
2
2
3
2
4
2
3
24
2
5
26
2
7
2
8
2
9
2
8
29
3
0
31
2
5
26
2
7
28
2
9
3
0
3
1
3
0
42
FEBRUARY 2015 MARCH 2015
Sun
Mo
n
Tue
We
d
Th
u
Fri Sat Sun
Mo
n
Tue
We
d
Th
u
Fri Sat
1 2 3 4 5 6 7 1 2 3 4 5 6 7
8 9
1
0
11
1
2
1
3
1
4
8 9
1
0
11
1
2
1
3
1
4
1
5
16
1
7
18
1
9
2
0
2
1
1
5
16
1
7
18
1
9
2
0
2
1
2
2
23
2
4
25
2
6
2
7
2
8
2
2
23
2
4
25
2
6
2
7
2
8
2
9
30
3
1
: Meal Plan Days
: Cash-Only Days
: Cafeteria/Restaurant Closed
: No lunch for all meal plan students. Cash purchase only.
: No meal plan meals for 10-Meal Plan students. Cash purchase only.
*Meal Plan Days are subject to change. Please confirm at the Cafeteria.
3. Prepaid Meal Cards
There are 2 types of prepaid meal cards. These cards can be purchased at the
Cafeteria. The balance on the card cannot be redeemed for cash. The card should be
handled like cash. AIU is not responsible for lost or stolen cards. The card can be used
by anyone in possession of the card, and AIU is not obliged to check the identity of a
person using the card.
Price Value Purchasable Menu Exp. Date
1 ¥3,000 ¥3,200 Meal Plan Menu (BK/L/D)
Menu of the Day (L/D)
Restaurant Menu (L/D)
None
2 ¥5,000 ¥5,500
43
EMERGENCIES
1. Earthquakes and Fires
In case of emergencies, please identify the exact location of escape ladders, fire
extinguishers, fire hydrants and fire doors in your accommodation, and be familiar with
the escape routes from your housing.
In order to keep evacuation routes clear, do not leave any items in the hallways or
balcony. Items left in the hallways or balcony will be disposed of.
The “Earthquake Emergency Procedures” is available in English at:
http://www.bousaihaku.com/cgi-bin/hp/index2.cgi?ac1=B934&ac2=&ac3=3907&Page=
hpd2_view
2. Sudden Illness, Injury or Psychological Matters
Please consult the Health and Medical Care Room for illness and injury, and the
Counseling Room for psychological matters, when needed.
In emergency circumstances or outside of regular office hours, ask the Komachi Hall
Office staff, RAs or members of the Residence Life Committee for assistance. They will
assist you with emergency responses such as making a call to an ambulance to receive
immediate hospital treatment, if needed. You should always carry your health insurance
card, medical and transportation expenses for possible sudden accidents.
3. Emergency Contact Numbers
MON-FRI 9AM-5PM
STUDENT AFFAIRS
018-886-5934
018-886-5935
KOMACHI HALL OFFICE (JPN only)
701 (Ext.from Komachi Hall rooms)
018-881-0357
080-1803-5322
FIRE/AMBULANCE
119 (Toll Free)
POLICE
110 (Toll Free)
018-835-1111
MON-FRI 5PM-9AM
SAT, SUN & HOLIDAYS 24 HOURS
ADMINISTRATION OFFICE (JPN only)
018-886-5900
SECURITY GUARD (JPN only)
090-5839-6867
KOMACHI HALL OFFICE (JPN only)
701 (Ext. from Komachi Hall rooms)
018-881-0357
080-1803-5322
Komachi Hall RAs
090-5836-0466
Sakura/Global/University Village RAs
080-2800-8971
080-2800-8972
STUDENT AFFAIRS
090-5236-3911
080-1811-5389
44
HEALTH CARE
1. Health and Medical Care Room
The school nurse provides first aid for illnesses and injury, and makes referrals to
hospitals and clinics as needed. If you feel sick or get injured, please feel free to visit.
You are requested to visit hospitals and clinics independently. However, for the first
2 weeks of the semester of your enrollment, the school nurse or the staff of the Office of
Student Affairs may assist you in case you need a translation or emergency support at a
hospital or clinic.
Location 2nd
floor of A building
Office Hours Mon–Fri: 9:00 a.m.–12:00 p.m., 1:00 p.m.–5:00 p.m.
Sat, Sun & Holidays: Closed
Tel 018-886-5926 E-mail [email protected]
2. Counseling Room
Counselors are available to meet you with a wide range of concerns, such as cultural
adjustment, academic, interpersonal and mental health problems. Counseling is
provided both in Japanese and English. The Counseling Room also makes referrals to
mental health clinics. Personal information is treated with confidentiality.
You can also utilize off-campus resources “Tokyo English Life Line (TELL)”. For more
information on the TELL, please visit the TELL website at: http://www.telljp.com
Location 3rd
floor of A building
Office Hours Mon–Fri: 9:00 a.m.–12:00 p.m., 1:00 p.m.–5:00 p.m.
Sat, Sun & Holidays: Closed
Tel 018-886-5957 E-mail [email protected]
(1) How to Receive Counseling
Counseling is provided on an appointment basis. You must make an appointment
and receive a confirmation e-mail of your appointment time. Counselors respond to your
appointment request only during the office hours. Please understand that during busy
times, counseling may not be available immediately.
(2) How to Make an Appointment
① By e-mail with several of your convenient date/time slots
② By phone with several of your convenient date/time slots
③ By direct visit
*If you visit during a session, please use the appointment sheet on the door of the Counseling Room.
CULTURE SHOCK
Culture shock is the normal reaction of anyone who encounters a new culture.
Please prepare yourself to experience it. There are 3 stages in cultural adjustment:
honeymoon stage, crisis stage, and adjustment stage. The second stage, crisis, is the
one also called culture shock stage, when the fatigue from honeymoon stage will
accumulate and you may feel isolated, depressed, unmotivated and frustrated. You
may develop negative feelings toward Japanese people or Japan and become
homesick. During this period, try to relax and express your feelings through talking to
people. Be assured that these symptoms are usually temporary and you will eventually
move to the adjustment stage. However, if these symptoms last a long time, please
feel free to come visit the Counseling Room for advice.
45
HEALTHY ROOMMATE RELATIONSHIP
AIU has a roommate matching system, asking simple questions about your
lifestyles, that is used to pair Japanese and exchange/study abroad students with
similar lifestyles. However, you might not hit it off with your roommate right away. If
you are unwilling to take the necessary steps to communicate, conflict will arise when
stress levels spike. Keep the following tips in mind, at the very least, and you will set
the foundation for a healthy relationship with your roommate which leads to a
pleasant study abroad experience.
Set Rules and Boundaries – Compromise
It is crucial to set some rules and boundaries early such as overnight guests,
noise levels, alcohol and smoking. The longer you wait, the more you risk a possible
conflict due to clashing lifestyles. Ask him/her what his/her needs are and what
he/she is accustomed to in a living environment, then share your requirements. Make
sure you calmly and politely explain your ideal living arrangements while also
listening to his/her needs.
Compromise is essential to determine the rules for your new healthy living
arrangement. You probably will not get everything you want and neither will your
roommate. However, compromise does not have to mean sacrifice. It means working
together to come up with workable compromises that both you and your roommate
are comfortable with.
Don’t Let Problems Pile Up – Open Communication
The primary way to get along with your roommate is by practicing good
communication. This is a two-way street. Don’t be afraid to voice your feelings even if
you are worried that the relationship might get awkward. This doesn’t mean
complaining about every little thing, or that you have to be best friends who share
everything. However, if you don’t open up to your roommate regularly, it could build
up until you explode. If you let your feelings or problems pile up inside causing you to
feel bitterness without addressing them, the relationship will start to sour. Address
issues as they come up, and you will be able to defuse them more easily. It is a lot
healthier for both of you to be direct and honest in your interactions. Create a mutual
respect and an open discussion policy early. It will do wonders for your living
situation.
Be Respectful – Be Courteous
Don’t snoop around in your roommate’s space or in his/her belongings when
he/she is not around. Consider how you would feel if someone were to do that to your
possessions. It is important to allow your roommate to have some privacy, as you
would like some privacy in return.
Your roommate might be an entirely different person than you. So, there is a
good chance of not having similar living habits. Establish an understanding for
his/her preferences and be courteous.
46
Clean Up After Yourself
Keep your common spaces neat and tidy, such as the kitchen and bathroom.
Even if you are okay with clutter and a big mess, that doesn’t necessarily mean that
your roommate is. Be respectful of your roommate and pick up your belongings. Put
food away, use the trashcan and keep the communal areas organized. If you take care
of the little things, you will be surprised at how clean you can actually keep a place.
Discuss Utilities and Bill Payments
It is vital to have an organized system with regard to paying for the utilities.
Discuss bills way before they are due, so it will not be a stressful last minute issue.
Determine exactly how much each person owes, usually splitting everything in half,
and when payment should be paid and by whom. Also, be sure to determine your
course of action in the event that one person is unable to make their share of the
monthly payment in an exceptional situation.
Find Solutions to Roommate Conflict
Even in the worst roommate situations, there is always a way to resolve the
conflict. Sometimes this could mean peer mediation to work through the problems, or
it may mean switching roommates.
Whatever the end result, it is important to remember that there is always help. If
you have tried everything and cannot get through to your roommate, try consulting
with your RA. If your RA cannot help, consult with the Office of Student Affairs.
Burnsed, B. (13th
August 2010), “5 Tips to Getting Along With Your Roommate,” U.S. News Education,
http://www.usnews.com/education/articles/2010/08/13/5-tips-to-getting-along-with-your-roommat
e [Accessed 1st
August 2013]
Tramilton, L. (31st
March 2011), “Ways to Have a Good Relationship with Your Roommate,” eHOW.com,
http://www.ehow.com/info_8129002_ways-good-relationship-roommate [Accessed 1st
August 2013]
Miller, M. (13th
October 2011), “Tips for Living with a Roommate,” CampusExplorer.com,
http://blog.campusexplorer.com/2011/10/13/top-5-tips-for-roommate [Accessed 1st
August 2013]
“How to Get Along with Your College Roommate,” CampusExplorer.com,
http://www.campusexplorer.com/college-advice-tips/A49634B4/How-to-Get-Along-With-Your-Colleg
e-Roommate [Accessed 1st
August 2013]
You don't have to be best friends but please
DO compromise and communicate.
47
AKITA BANK ACCOUNT
1. Opening a Bank Account
If you wish to open an Akita Bank account by yourself, please go to the bank in
person with your residence card and hanko. It does not cost anything to open a bank
account and there is no monthly maintenance fee or minimum daily balance
requirement. Your bank account will be open and the passbook will be issued to you
on the day of the application. The ATM card will be mailed directly to you in about 5
business days.
2. Closing a Bank Account
In order to close your bank account, you must go to any branch of Akita Bank in
person with your hanko, passbook, ATM card, and residence card.
Your account can be activated without a monthly service fee for 10 years from
the last activity. In other words, your account will be automatically suspended by
Akita Bank if there is no activity in account for a period of 10 years. You can reactivate
your account with your passbook, hanko and ID only at Kawabe Branch where your
account was open. At the same time as reactivating, you will be able to receive any
money left in your account. If you are not planning on coming back to Akita within 10
years, you are advised to close your account before you leave Akita.
3. ATMs
(1) Akita Bank ATMs
You can deposit, withdraw, make a transfer, check your balance, update your
passbook, and change your PIN at any Akita Bank ATM. Akita Bank ATMs are not open
24/7 and ATM hours differ by ATM. Also, ATM service fees will be charged for certain
transactions.
ATM Service Fees
Hours Fees
Mon–Fri
Withdraw
8:00 a.m. – 8:45 a.m. ¥105
8:45 a.m. – 6:00 p.m. Free
6:00 p.m. – 9:00 p.m. ¥105
Deposit 8:00 a.m. – 9:00 p.m. Free
Check Balance, Update Passbook 8:00 a.m. – 9:00 p.m. Free
Sat, Sun &
Holidays
Withdraw 9:00 a.m. – 7:00 p.m. ¥105
Deposit 9:00 a.m. – 7:00 p.m. Free
Check Balance, Update Passbook 9:00 a.m. – 7:00 p.m. Free
(2) ATMs other than Akita Bank ATMs
With an ATM service fee of ¥105–¥210 for each activity, you can deposit,
withdraw, make transfers, or check balances at the ATMs at some other banks and
also at convenience stores. The ATM hours and service fees differ by bank and
convenience store.
48
4. Receiving a Wire Transfer
To receive an international wire transfer, you need to notify a remitter of the
following information of where the funds are being sent. Akita Bank generally receives
the funds in 1-2 business days after the funds are sent. Every time Akita Bank receives
the funds, you will be asked to explain the relationship between you and the remitter,
and the purpose of the remittance, under the Foreign Exchange and Foreign Trade Act.
The OSA will inform you of your incoming wire transfer via e-mail on behalf of Akita
Bank since your personal phone number is not registered to Akita Bank. Call Akita
Bank at 018-882-2011, or inform the OSA if you need assistance with Japanese. As
soon as Akita Bank confirms the aforementioned matters, the funds will be credited to
your account immediately. Akita Bank service fee is approximately ¥2,500.
Beneficiary Name Your Name
Beneficiary Phone Number +81-18-886-5934
Beneficiary Account Number
Your Savings Account Number (7 digits)
*See the front of your passbook
*口座番号: Savings account number
Beneficiary Address
AIU, Name of Your Housing, Room Number
Building Number, Aza-Okutsubakidai, Tsubakikawa,
Yuwa, Akita City, Akita 010-1211 Japan
Build
ing N
um
ber
Komachi Hall 193-3
Sakura Village 193-17
Global Village 193-4
University Village 193-8
Beneficiary Bank ABA SWIFT Bank Identification Code (BIC): AKITJPJT
Beneficiary Bank Name The Akita Bank, LTD. Kawabe Branch
Bank Code 0119
Branch Code/Routing Number 261
Beneficiary Bank Address
12-4 Aza-Hojogasaki, Wada, Kawabe,
Akita City, Akita 019-2601 Japan
Notes
If possible, please write the relationship between
you and the remitter, and the purpose of the
remittance in the designated area for remarks when
making a transfer, so that the funds can be credited
to your account as smoothly as possible.
49
The Closest Akita Bank from AIU
Kawabe Branch 河辺支店
Hours
[Lobby Hours]
Mon–Fri: 9:00 a.m.–3:00 p.m.
Sat, Sun & Holidays: Closed
[ATM Hours]
Mon–Fri: 8:30 a.m.–7:00 p.m.
Sat, Sun & Holidays: 9:00 a.m.–5:00 p.m.
Address 12-4 Aza-Hojogasaki, Wada, Kawabe, Akita City
秋田市河辺和田字北條ヶ崎 12-4 Tel 018-882-2011
Directions
Take the Wada line bus to Wada Station and get off at ‘Tajika Iin Mae.’
From Tajika Iin Mae, walk toward MaxValu for 200 meters (0.1 miles).
Akita Bank will be on your left.
Map
Goshono New Town Branch 御所野ニュータウン支店
Hours
[Lobby Hours]
Mon–Fri: 9:00 a.m.–3:00 p.m.
Sat & Sun: 10:00 a.m.–4:00 p.m.
(No cash service is available)
Holidays: Closed
[ATM Hours]
Mon–Fri: 8:00 a.m.–9:00 p.m.
Sat, Sun & Holidays: 9:00 a.m.–7:00 p.m.
Address 2-1-50 Jizoden, Goshono, Akita City
秋田市御所野地蔵田 2-1-50 Tel 018-826-1771
Directions
Take the AEON line bus to AEON Mall (last stop). From AEON Mall, walk
through the Mall, past Mister Donut and exit. Turn left and cross the
street. The bank is located on the corner.
Map
和田駅
Wada Station
●
● 石塚歯科医
● 総合食品ささせい
●
MaxValu ●
田近医院
Tajika Iin
Akita Bank
★ ● 郵便局
Post Office
●
河辺市民サービスセンター
Citizen Service Center
ＪＡ
新あきた ●
Childcare
Center
保育所
●
あきぎん
●
AEON MALL
Post Office ●
郵便局
●
TOHO
CINEMAS
LAWSON ●
● Frespo御所野
あきぎん
Akita Bank ★
50
USE OF UNIVERSITY FACILITIES
1. Student Hall
The Student Hall is a hub for student activities, with the exception of sports. The
Event Committee and International Affairs Committee (IAC) under the Student
Government and Clubs/Circles often use this facility to hold various events for
students.
Hours
Mon–Thu, Sun & Holidays: 8:30 a.m.–11:00 p.m.
Fri, Sat & Days Preceding Holidays: 8:30 a.m.–2:00 a.m.
*Alcohol is allowed from 4:00 p.m. to 2:00 a.m.
Reservations/Inquiries The Office of Student Affairs
Room Cap. Note Reservation
Student Center 45 Alcohol
allowed
Make a reservation on the computer
at the Student Services counter.
*For events involving alcohol, submit a
“Request for Approval of Event Involving
Alcohol” form and a participant list to the
OSA.
Recreation Space 100
Meeting Rooms 10 No alcohol
allowed Lounge 15
Tatami Rooms 15 No food or
drinks
allowed Music Studios
Contact Club Circle Affairs at:
2. Student Cabin
Students may be granted permission to use the Student Cabin for activities, such
as meetings and parties involving reasonable use of alcoholic beverages.
Hours
8:30 a.m.–0:00 a.m.
*Alcohol is allowed from 4:00 p.m. to 0:00 a.m.
Location Next to the Club House, behind A building
Reservations/Inquiries
The Office of Student Affairs
*Make a reservation on the computer at the Student Services counter
and submit a “Application for Usage of the Student Cabin” form and a
participant list to the OSA.
Notes for Use of Student Hall and Student Cabin
Advance reservations are required.
Receive an advanced approval for specific events or events involving alcohol.
After use, facilities and equipment must be in their original condition. In the event
that students do not follow facility policies or cause damage to facilities and/or
equipment, violators will be charged for the full cost of repairs. Such offenses will
lead to suspension from using facilities in accordance with AIU Policy.
51
3. Multi-Purpose Hall
When events or performances are not scheduled, students can use the facilities
in the Multi-Purpose Hall.
Hours 8:30 a.m.–10:00 p.m.
Necessity
Indoor shoes
*Indoor shoes are a pair of shoes for exclusive use indoors, which has
never been worn outdoors, thus with clean soles.
Main Use Ceremonies, music concerts, various performances, etc.
Available Facilities Arena, Running Track, and Weight Room
Available Sports Basketball, volleyball, ping-pong, badminton, etc.
Unavailable Sports Soccer/futsal games, etc.
Reservations/Inquiries The Office of General Affairs
How to Make a Reservation
Arena Reservation Basis Make a reservation at the Office of General
Affairs.
Running Track No Reservation
Necessary
Available anytime except when events or
class activities are being held.
Weight Room No Reservation
Necessary
Before use, get a weight room pass at the
Komachi Hall Office.
*Must attend weight room use lectures before first
use. Lecture schedules will be announced via e-mail.
NOTES:
No food or open drinks are allowed on the stage.
Drinks brought inside must be covered with a cap or lid.
Food is allowed in the entrance lobby only.
Weight room use is limited to one hour per person.
Area use is limited to an hour per person/group, but it is extendible when arena
has not been reserved.
After use, facilities and equipment must be in their original condition. In the event
that students do not follow facility policies or cause damage to facilities and/or
equipment, violators will be charged for the full cost of repairs. Such offenses will
lead to suspension from using facilities in accordance with AIU Policy.
4. Sports Complex
Students can use the facilities of the Sports Complex in the Akita Chuo Park
located across from AIU. Students must book in advance and pay fees and/or
electricity charges for private use (Student discounts are available).
For more information, please visit the Akita Chuo Park website at:
http://www.akisouko.com/chuo/index.html.
*Available in Japanese only
Facilities
Track Fields, Throwing Ground, Sky Dome, Artificial Surface Tennis
Court, Hard Tennis Court, Baseball Field, Baseball Square, Archery
Field, Ball Fields, Sports Square, Arena, Training Room, etc.
Necessity Indoor shoes for area use
Reservations
/Inquiries
The Office of Training Center
018-886-4141 (8:30 a.m.–5:15 p.m., Japanese only)
52
IMMIGRATION
1. Residence Card
A residence card will be issued to all foreign nationals residing legally in Japan
for longer than 4 months with resident status under the Immigration Control Act. All
or part of the information printed on the resident card will be recorded in an IC chip
embedded for the purpose of preventing residence cards from being forged or altered.
You must carry your residence card at all times even when you have your
passport on you.
For more information, please visit the Immigration Bureau of Japan website at:
http://www.immi-moj.go.jp/newimmiact_1/en/index.html
*Available in English, 簡体中文, 繁體中文, 한국어, Español and Português
2. Period of Stay (Overstaying)
After you finish your study abroad in Japan, be sure to depart from Japan within
your authorized period of stay indicated on your residence card as a date of
expiration, as well as the seal of landing verification as a landing permission. If you
overstay this period by as little as a single day, this will be considered an illegal stay
(overstaying). An overstayer may face a maximum of 3 years imprisonment, a fine of
up to ¥3,000,000, and/or 1, 5 or 10 years of barred period of entry to Japan
depending on circumstances. Moreover, he/she is forbidden to leave Japan and is
subject to imprisonment until his/her case has been adjudicated by the Ministry of
Justice.
3. Extension of Period of Stay
If you intend to continue studying at AIU or any other schools in Japan beyond
your authorized period of stay, you must apply for an extension to your period of stay.
The application must be approved before the expiration date of your period of stay.
The Immigration Bureau accepts applications 3 months prior to the expiration date.
Approval for extensions takes about 2 weeks and requires an application fee of
¥4,000. Anyone who remains in Japan beyond his/her authorized period is subjected
to criminal punishment and deportation under the Immigration Control Act.
For more information on the extension of period of stay, please visit the
Immigration Bureau of Japan website at:
http://www.immi-moj.go.jp/english/tetuduki/index.html
*Available in English
Front of Residence Card Back of Residence Card Seal of
Landing Verification
SAMPLE
SAMPLE
53
4. Special Re-Entry Permit
If you have a valid passport and residence card, and will be re-entering Japan
within one year of your departure in order to continue your studies at school in Japan,
you must depart from Japan on the special re-entry permit. If you have done so, you
will not be able to extend that permit while abroad. In case your period of stay expires
within one year after your departure, you must re-enter Japan before the expiration of
your period of stay. Otherwise you will lose your resident status.
In case you will re-enter Japan more than one year after your departure in order to
continue your studies at school in Japan, you are required to obtain a re-entry permit
at the Immigration Bureau prior to your departure. You must extend your period of
stay if it expires before re-entering Japan.
For more information on the special re-entry permit, please visit the Immigration
Bureau of Japan websites at:
http://www.immi-moj.go.jp/newimmiact_1/en/point_3-4.html
*Available in English, 簡体中文, 繁體中文, 한국어, Español and Português
http://www.immi-moj.go.jp/english/tetuduki/index.html
*Available in English
(1) How to Depart from Japan on the Special Re-Entry Permit
If you temporarily depart from Japan, be sure to present your residence card with
an “Embarkation/Disembarkation Card for Reentrant” (called ‘ED Card,’ see next
page) making sure to mark the box indicating ‘Departure with Special Re-entry
Permission’ on an ED Card to an immigration inspector at the international airport.
You should notify an immigration inspector of your intention of departure by the
special re-entry permit system. Upon submission of an ED Card, an approval stamp
will be placed in your passport.
You can get an ED Card at the tables located by the immigration (passport
control counter) after going through the security check.
(2) If You Do Not Depart from Japan on the Special Re-Entry Permit
If you do not depart from Japan on the special re-entry permit, you will no longer
be a resident of Akita, and your national health insurance and pension plan will be
cancelled automatically. You can take your residence card with you but your residence
card will have a hole punched in it by an immigration inspector which means your
residence card is no longer valid.
If you have a single-entry student visa, you will lose your resident status and will
have to obtain a student visa all over again. If you have a valid multiple-entry student
visa, you can still re-enter Japan under the student visa but you will have to register
your place of residence again in order to obtain a valid residence card and to join the
national health insurance and pension plan.
54
5. Work Permit
Permitted Working Hours
Foreign nationals residing legally in Japan with resident status under ‘Student’
are not permitted to get a full-time job. It is possible, however, for them to have a
part-time job for up to 28 hours a week during a semester, and up to 8 hours a day
during a semester break. Such work permission may be granted if the student obtains
the ‘Permission to Engage in Activity other than that Permitted under the Status of
Residence Previously Granted’ before engaging in work activities. If they work without
the work permit, they may face a maximum of one-year imprisonment and/or a fine of
up to ¥2,000,000.
How to Obtain the Work Permit
In order to obtain a work permit, you must go to the immigration bureau in
person. For more information, please visit the Immigration Bureau in Japan website at:
http://www.immi-moj.go.jp/english/tetuduki/index.html
*Available in English
OLD Form of Embarkation/Disembarkation Card
SAMPLE
NEW Form of Embarkation/Disembarkation Card
SAMPLE
55
6. Immigration Bureau
Sendai Regional Immigration Bureau – Akita Branch
Address
Akita Daiichi Chiho Godo Chosha 5th
Floor
7-1-3 Sanno, Akita City
秋田市山王 7-1-3 秋田第一地方合同庁舎 5階
Tel 018-895-5221
Hours
Mon–Fri: 9:00 a.m.–12:00 p.m., 1:00 p.m.–4:00 p.m.
Sat, Sun & Holidays: Closed
Directions
Take the Kencho line bus* at the bus terminal 1 of the west exit of Akita
Station. Get off at ‘Kencho Shiyakusho Mae’ and walk toward Keyaki-dori.
From Keyaki-dori, turn left and walk for a few minutes. The Immigration
Bureau will be on your right.
*Kencho Line: 県庁中央交通線, 15-minute ride, ¥200/one way
Map
●
Yabase Sports Park
Yabase Undo Koen
八橋運動公園
Key
aki-
dori け
や
き
通
り
Sanno-odori (Kanto-odori) 山王大通り（竿燈大通り）
●
Police Headquarters
Kenkei-honbu 秋田県警察本部
●
Prefectural Government
Kencho
秋田県庁
●
Municipal Office
Shiyakusho
秋田市役所
●
Courthouse
Saibansho
仙台高等裁判所支部
●
Senshu Park
千秋公園
Fire Headquarters
Shobo-honbu
秋田市消防本部
●
★ Immigration Bureau
★ Immigration Bureau
Nyukokukanrikyoku
仙台入国管理局秋田出張所
●
Govt. Office Complex
Daini-godochosha
秋田第２合同庁舎
県庁前
Kencho Mae
As
ahi
Riv
er 旭
川 Sanno-odori (Kanto-odori)
山王大通り（竿燈大通り） ●
Akita Station
秋田駅
56
AIU RULES FOR STUDENT DISCIPLINARY MEASURES
Article 1. Purpose
1-1 The present Rules set forth the procedures and other necessary matters regarding the
disciplinary measures provided in Article 57 of the Code of Akita International University
(hereinafter referred to as “the Code of the University”) and in Article 41 of the Code of Akita
International University Graduate School (hereinafter referred to as “the Code of the Graduate
School”).
Article 2. Definition
2-1 “Students” herein referred to shall include undergraduates, graduate students, research
students, non-degree-seeking students (including special non-degree-seeking students),
auditors, special auditors, and international students.
Article 3. Principle of Disciplinary Measures
3-1 Discipline of students shall be determined by the President subsequent to judgments made
by the Student Disciplinary Measures Judicial Committee (hereinafter referred to as “the
Committee”).
3-2 Matters necessary for establishing the Committee shall be separately set forth.
Article 4. Subject of Disciplinary Measures
4-1 Acts that fall under the subject of disciplinary measures shall be as follows:
(1) Criminal acts
(2) Acts which violate human rights
(3) Acts in violation of information ethics
(4) Acts in violation of the Rules and Regulations of the University
(5) Acts, which by exercising improper means such as violence, intimidation or fraud, obstruct
the teaching and/or business activities of faculty and staff members of the University and/or
the study, research and proper activities of students.
(6) Acts that damage the honor of the University
(7) Harassment (Inappropriate actions by a person or persons which cause disadvantages
and/or damage, including psychological damage, to an individual or individuals, and/or
deteriorate the environment for study and work.)
(8) Academic Misconduct (Any acts such as cheating and plagiarism which violate the academic
code of ethics.)
(9) Acts amounting to the possession, use, cultivation or distribution of any drug or stimulant
in any form which, though not strictly illegal, may lead to a similar state of mind as that caused
by the use of illegal drugs or stimulants. The University reserves the right to determine which
drugs or stimulants fall into this category.
(10) Acts/behavior that threaten safety and order on campus
Article 5. Types of Disciplinary Measures
5-1 The contents of admonitory warning, suspension from the University and dismissal from
the University set forth in Item 2 of Article 57 of the Code of the University and Item 2 of Article
41 of the Code of the Graduate School shall be as follows:
(1) Dismissal from the University: A student who is dismissed will be forced to leave the
University. In principle, readmission shall not be allowed.
(2) Suspension from the University: A student may be suspended from the University for a
period of up to one year, during which time neither class registration nor participation of
University activities shall be allowed.
(3) Admonitory warning: This represents the University’s intent to engage in disciplinary
measures. Warning shall be given to the student by written notice.
5-2 Determination of disciplinary measures shall be made pursuant to the disciplinary measure
standards separately set forth by the Committee.
57
Article 6. Commencement of Procedures
6-1 If an act that falls under Paragraphs 1 to 6 of Article 4 arises or is deemed likely to arise, the
President shall, based on the report from the Dean of Students, refer judgment to the
Committee without delay.
6-2 If an act that falls under Paragraph 7 of Article 4 arises or is deemed likely to arise, the
President shall, based on the report from the Harassment Prevention / Measures Committee,
refer judgment to the Committee without delay.
6-3 If an act that falls under Paragraph 8 of Article 4 arises, the Vice President / Academic
Affairs shall take action in accordance with Dean of Students under Article 16 “Academic
Dishonesty” of the Chapter 7 “Credits and Grading System” in AIU Academic Standards and
Regulations for Registration. In the case the acts are more serious, the President shall, based
on the report from the Vice President / Academic Affairs, refer judgment to the committee
without delay.
Article 7. Notice of Exculpatory Opportunity
7-1 The Committee shall provide to the student, as the subject of judgment, a document
specifying the following matters, and provide the student with an opportunity for appeal to be
exploited either verbally or in writing.
(1) Name of the student as the subject of judgment
(2) Report of the act for which disciplinary action is advised
(3) Content of the proposed disciplinary measures
(4) Date / time and place of the verbal appeal or the submission deadline of the written appeal
7-2 If the document referred to in the preceding Item cannot be provided to the student
directly, the written notice shall be sent to the registered address of the student in question,
and the same shall be deemed to have been delivered on the second day following the date of
dispatch.
Article 8. Exculpation of the Student as the Subject of Judgment
8-1 The student as the subject of judgment may appeal either verbally or in writing on the date
and/or at the place notified in preceding Article.
8-2 When no appeal is made, it shall be deemed that there is no objection to the proposed
disciplinary measures and the judgment procedures shall be concluded.
8-3 If the student in question has made an appeal and information exists which calls into
question the facts of the case, or if the student objects to the disciplinary measures, the
student and parties concerned shall be questioned without delay, and submission of relevant
materials shall be requested.
8-4 When considered necessary as a result of questioning, as specified in the preceding Item,
the Committee shall conduct a reexamination.
8-5 When the student in question, although given an opportunity for appeal, neither attends
the Committee meeting without due reasons, nor submits the requested materials, the student
shall be deemed to have abandoned the right to appeal.
Article 9. Notice of Disciplinary Measures
9-1 The President shall, taking into consideration the committee’s proposed disciplinary
measures under Articles 6 to 8, make a final determination.
9-2 Disciplinary measures shall be enforced once the notice of disciplinary measures
specifying the content of the disciplinary measures (hereinafter referred to as “the Notice”) has
been delivered to the student in question.
9-3 In case the Notice of the preceding Item cannot be delivered in person, the Notice shall be
sent by registered mail to the registered address of the student in question, and the same shall
be deemed to have been delivered on the second day following the date of dispatch.
9-4 When the Notice of the preceding Item has been sent, a copy of the Notice shall be, in
principle, sent to the guarantor (In the case of a non-degree-seeking international student, the
Notice shall be sent to his/her home institution.)
58
9-5 The President shall be required to report all disciplinary measures at the Faculty Forum and
to the University Management Committee.
Article 10. Measures to be Taken Prior to the Determination of Disciplinary Measures
10-1 Prior to the determination of the disciplinary measures in Item 1 of the preceding Article,
when it is deemed inappropriate for the student, as the subject of judgment, to engage in
activities on campus, the Committee may ask the student to leave campus for a period of time.
Article 11. Public Notice of Disciplinary Measures
11-1 If disciplinary action results in suspension or dismissal from the University, a report of the
act, without reference to the student’s name, and the content of the disciplinary measures
shall be, in principle, displayed publicly on campus for two weeks from the date in which
disciplinary measures were determined.
Article 12. Exception to the Procedures
12-1 Only when it is objectively obvious that a student’s act is subject to any of the items under
Article 4 and it is necessary to implement disciplinary measures urgently, the President may
implement disciplinary measures without following the Committee’s judgment procedures.
12-2 When having implemented disciplinary measures pursuant to the provisions of the
preceding Item, the President shall be required to report all decisions on disciplinary action to
the Committee without delay.
Article 13. Shortening of the Period of Suspension from the University
13-1 Once a student has served half of the required suspension period, the Dean of Students
may recommend that the President shorten the period of suspension if the student is
considered to have fully reflected on his/her actions.
13-2 The President, once receiving the recommendation referred to in the preceding Item, shall
refer the judgment thereof to the Committee without delay and, based on the Committee’s
judgment, may shorten the student’s suspension period.
13-3 The change in disciplinary measures of the preceding Item shall be enforced once the
notice of change in suspension from the University specifying the content of the change
(hereinafter referred to as “the Notice of Change”) has been delivered to the student in
question.
13-4 If the Notice of Change cannot be delivered to the student directly, the Notice shall be
sent by registered mail to the registered address of the student in question, and the same shall
be deemed to have been delivered on the second day following the date of dispatch.
13-5 The President shall be required to report the changes in disciplinary measures at the
Faculty Forum and to the University Management Committee without delay.
Article 14. Miscellaneous Provision
14-1 In addition to those defined in the present Rules, matters necessary for the procedures of
disciplinary measures shall be separately set forth by the President.
Supplementary Provision
The present Rules shall take effect from April 1, 2008.
Supplementary Provision
The present Rules shall take effect from February 1, 2013.
Supplementary Provision
The present Rules shall take effect from October 1, 2013.
59
DISCIPLINARY MEASURES STANDARDS SET BY
THE STUDENT DISCIPLINARY MEASURES JUDICIAL COMMITTEE
Negligent and/or intentional bad student behavior has a negative impact on the
general public and may cause material damage to the University. Therefore, it is
necessary to take fair and severe measures so as to fulfill our social and moral
responsibilities. All disciplinary measures shall be determined individually in light of
the content of the act committed by each individual, and any action taken shall be
based on clear standards, rules and policy.
Misconduct and penalties: Acts of misconduct and the penalty for each is listed in the
table below. However, the following penalties shall not necessarily be made, because
the actual determinations are to be made in a comprehensive manner taking into
consideration the daily activities, social situation, responses after committing illegal
and/or immoral acts and so forth, as well as the following:
(ⅰ) Motive, content and result of the act
(ⅱ) Degree of intention or negligence
(ⅲ) Impact on the University
(ⅳ) Impact on the general public
(ⅴ) Past record of misconduct or illegal acts
Supplementary Provision
The present Rules shall take effect from April 1, 2008.
Supplementary Provision
The present Rules shall take effect from February 1, 2013.
Supplementary Provision
The present Rules shall take effect from October 1, 2013
Table
Types of misconduct Type of disciplinary measures
(ⅰ) Criminal acts
Murder / arson Dismissal from the University
Theft / burglary / gambling / threat by words or
conduct / assault / indecent acts
Dismissal, suspension from the
University or admonitory warning
Unauthorized and / or illegal possession, use,
cultivation or distribution of any drug / stimulant in
any form
Dismissal from the University
Rape / Sexual Assault Dismissal from the University
Molestation Dismissal, suspension from the
University or admonitory warning
Stalking Dismissal, suspension from the
University or admonitory warning
Deliberate destruction of property Suspension from the University or
admonitory warning
Violent speech and/or behavior due to intoxication Suspension from the University or
admonitory warning
60
Underage drinking and the provision of
alcohol to minors
Suspension from the University or
admonitory warning
Drunk driving Dismissal from the University
Driving under the influence of alcohol Dismissal and/or suspension from
the University
Accident causing injury or death Suspension from the University or
admonitory warning
Accident causing injury or death (Violation of
obligation to take immediate measures) Dismissal from the University
Violation of traffic regulations (Reckless driving etc.) Suspension from the University or
admonitory warning
Underage smoking and the provision of
smoking to minors
Suspension from the University or
admonitory warning
Acts violating business-transaction-related laws
(Pyramid sales etc.)
Suspension from the University or
admonitory warning
Inappropriate part-time job Suspension from the University or
admonitory warning
Illegal use of a computer or network Dismissal, suspension from the
University or admonitory warning
(ⅱ) Acts violating human rights
Bullying by words or conduct Dismissal, suspension from the
University or admonitory warning
Violent / prejudiced speech and/or Behavior toward a
nation / people / race / gender
Dismissal, suspension from the
University or admonitory warning
(ⅲ) Acts which violate information ethics Suspension from the University
and/or admonitory warning
(ⅳ) Acts in violation of the Rules and Regulations of
the University
Dismissal, suspension from the
University or admonitory warning
(ⅴ) Acts, which by exercising improper means such as
violence, intimidation and fraud, obstruct the teaching
and/or business activities of faculty and staff
members of the University and/or the study, research
and proper activities of students.
Dismissal, suspension from the
University or admonitory warning
(ⅵ) Acts that damage the honor of the University Dismissal, suspension from the
University or admonitory warning
(ⅶ) Harassment Dismissal, suspension from the
University or admonitory warning
(ⅷ) Serious or repetitive academic misconduct –
cheating, plagiarism, fraudulent use, document
falsification, and/or reference use without permission
Dismissal, suspension from the
University or admonitory warning
(ⅸ) Acts amounting to the possession, use, cultivation
or distribution of any drug or stimulant in any form
which, though not strictly illegal, may lead to a similar
state of mind as that caused by the use of illegal drugs
or stimulants. AIU reserves the right to determine
which drugs or stimulants fall into this category.
Dismissal or suspension from the
University
(Ⅹ) Acts/behavior that threaten safety and order on
campus
Dismissal, suspension from the
University or admonitory warning
61
INDEX
A
Accommodation Period-----------------------------------26
Airport Baggage Delivery Service----------------19, 20
AIU Gmail-------------------------------------------------16, 19
AIU Rules for Student Disciplinary Measures-----54
AIU's Bank Account-----------------------------------------25
Akita Bank Account-------------------------------5, 44, 45
Akita Bank Locations---------------------------------------47
ATM Card (Cash Card)---------------------------------------6
ATMs---------------------------------------------------------9, 45
B
Bedding----------------------------------------15, 16, 17, 23
Bedding Damage Check----------------------------------22
Bicycle Parking-------------------------------------------------8
Bus Services-----------------------------------------------------8
C
Cafeteria--------------------------------------------------------37
Certificate------------------------------------------------------12
Club Circle Affairs------------------------------------------48
Counseling Room-------------------------------------------42
Coupon Bus Ticket "Basuken"----------------------------8
Credit/Debit Card---------------------------------------------9
Culture Shock-------------------------------------------------42
D
Disciplinary Measures Standards----------------57, 58
Drinking Permitted Areas----------------------------------7
Driving a Vehicle----------------------------------------------7
E
Embarkation Card-------------------------------15, 16, 52
Emergency Contact Numbers--------------------------41
End of Semester Orientation----------------------------18
Event Involving Alcohol-------------------------------------7
Extension of Your Study Period------------------------17
F
Foreign Currency Exchange-----------------------------11
G
Garbage Collection Site Locations--------------------27
Garbage Disposal Rules----------------------------------27
Grade Summary----------------------------------------------19
H
Hanko--------------------------------------------------------------5
Harassment----------------------------------------------12, 13
Health and Medical Care Room------------------------42
Healthy Roommate Relationship----------------43, 44
Hokuto Bank--------------------------------------------------11
Housing Address--------------------------------------28, 46
Housing Change Request--------------------------14, 26
I
Immigration----------------------------------------50, 51, 52
Immigration Bureau Location--------------------------52
Insurance Program Fee-----------------------------------24
International Shipping Service-------------------------20
K
Komachi Hall Regulations---------29, 30, 31, 32, 33
L
Laundry Locations------------------------------------------27
Leaving Procedures and Deposit Refund-----------21
Lost and Found-----------------------------------------------12
M
Meal Plan---------------------------------25, 37, 38, 39, 40
Mobile (Cell Phone)-------------------------------------------9
Move-In Procedures-----------------------------------14, 17
Move-Out Procedures--------------------------------16, 21
Multi-Purpose Hall------------------------------------------49
Music Studios in Student Hall---------------------------48
N
National Health Insurance----------------6, 18, 22, 24
National Pension----------------------------------------------6
Notification of Place of Residence----------------------4
O
Online Survey--------------------------------------15, 16, 21
Overstaying---------------------------------------------------50
P
Passbook (Bank Book)---------------------------------------5
Payment Methods and Deadlines---------------------25
Period of Stay-------------------------------------------------50
Permitted Working Hours--------------------------------52
Personal Accident Insurance (PAS)--------------18, 24
Post Office Locations--------------------------------------10
Prepaid Meal Card------------------------------------------40
R
Refunds----------------------------------------------18, 21, 22
Rent (Housing Fee)------------------------------------15, 23
Residence Card-------------------------------------4, 22, 50
Room Assignment------------------------------------------17
Room Cleaning Fee------------------------------26, 27, 29
Room Condition Report-----------------------------14, 17
Room Contract-----------------------------------------14, 17
Room Damage Check---------------------14, 16, 21, 22
Room Reservation-------------------------------------48, 49
S
Seishun 18 Kippu------------------------------------------8, 9
Sending Letters, Parcels or Baggage-------------9, 19
Smoking Permitted Areas----------------------------------7
Special Re-Entry Permit------------------------15, 16, 51
Special Room Arrangement Request----------------26
Student Cabin------------------------------------------------48
Student Discount "Gakuwari"-----------------------------8
Student Hall---------------------------------------------------48
Student Housing---------------------------------------26, 28
Student Housing Guidelines-----------------34, 35, 36
Student ID Card----------------------------------------------22
Student Loan--------------------------------------------------11
T
Transcript------------------------------------------------19, 21
Traveler's Checks-------------------------------------------11
Tuition-----------------------------------------------------------23
2-Week Meal Plan --------------------------------25, 37, 38
W
Weight Room in Multi-Purpose Hall------------------49
Wire Transfer-------------------------------------------------46
Work Permit--------------------------------------------4, 5, 52
NOTE
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