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EXECUTIVE COMMITTEE
Agenda Administration Conference Room
Friday, September 6, 2019 10:00 a.m.
1. Call to Order/Pledge of Allegiance
2. Roll Call/Notice of Quorum
3. Chairs Announcements
a. Introduction of Guests and StaffRandy Ankeny, Executive DirectorLeAnn Dillman, Interim Human Resources DirectorBarbara Shuler, Finance ManagerDeanna Bennett, Recording Secretary
b. Rules of Order
c. Chairs Report
4. Shareholder/Member Comments (Limited to 3 minutes per person)
5. Approval of Minutes
a. Minutes of August 9, 2019 (pp. 1-5)
6. Correspondence (n/a)
7. Staff Reports
a. Interim Human Resources Director (pp. 6-14)b. Finance Managerc. Executive Director
8. Subcommittee Reports (n/a)
9. President’s Comments (n/a)
10. Unfinished Business
a. Member Code of Conduct Document, Legal Review – Update (Handout)
b. Approve Fleet Supervisor Position Description (pp. 15-20)
c. Amend Employee Handbook re: Mutual Director & GRF Employment
d. Senior Management Annual Review Form
Revised 09.04.19
11. New Business
a. Community Manager/Mutual Administration Manager Position Description
(pp. 21-28)
b. GRF Roundtable Meeting
12. Governing Documents
a. Amend 30-5110-3, Executive Committee Charter (pp. 29-31)
13. Future agenda items
14. Next Meeting
a. October 11, 2019, Administration Conference Room
15. Adjournment
Page 1 of 5
EXECUTIVE COMMITTEE MINUTES Friday, August 9, 2019
The meeting of the Executive Committee was held on Friday, August 9, 2019. The meeting was called to order at 1:08 p.m. by Chair Hopewell in the Administration Conference Room and the Pledge of Allegiance was recited.
ROLL CALL
Present: Ms. S. Hopewell, Chair Ms. K. Rapp Ms. S. Fekjar Ms. R. Winkler Ms. M. Gerber Ms. L. Stone, President Mrs. L. Perrotti
Staff and Mr. R. Ankeny, Executive Director Guests: Ms. L. Dillman, Interim Human Resources Director
Ms. B. Schuler, Finance Manager Mrs. D. Bennett, Recording Secretary Ms. J. St. Aubin, GRF Representative, Mutual One Ms. P. Snowden, GRF Representative, Mutual Two Mr. W. Thompson, GRF Representative, Mutual Five Ms. I. Heinrichs, GRF Representative, Mutual Eleven Ms. L. Findlay, GRF Representative, Mutual Twelve Mr. B. Lukoff, GRF Representative, Mutual Fourteen Mr. P. Friedman, GRF Representative, Mutual Fifteen Ms. J. Isom, GRF Representative, Mutual Sixteen Mr. N. Massetti, GRF Representative, Mutual Seventeen Eight Foundation Members
CHAIR’S ANNOUNCEMENTS
The Chair welcomed and introduced Foundations members, guests and staff.
By unanimous consent, the Chair declared the reading of the quorum notification be dispensed with. In accordance with California Civil Code Section 4090, please be advised that a quorum of the Golden Rain Foundation Board of Directors (GRF BOD) is present at today’s posted meeting. The business of the Executive Committee will be conducted in accordance with the agenda. As a quorum of the Board is present, this meeting will be conducted as a committee meeting and a Board meeting. The agenda actions of the committee will be limited only to the members of the committee and will only constitute such actions in accordance with stated committee policy and/or provide recommendations to the GRF BOD at its regular Board meeting on the 4th Tuesday of the month. GRF Board members who are not committee members will be allowed to comment when recognized by the Chair and only during the
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proscribed Foundation member/shareholder comment period, not to exceed three minutes, as set forth in Policy 5610, Participation by Foundation Members/Shareholders. The minutes of today’s Board meeting will be presented to the Board for approval following the approval of the committee meeting minutes at the meeting in September. CHAIR’S ANNOUNCEMENTS The Chair introduced Executive Director Randy Ankeny, Interim Human Resources Director LeAnn Dillman, Finance Manager Barbara Shuler, and Recording Secretary Deanna Bennett. CHAIR’S REPORT The Chair did not present a report. SHAREHOLDER/MEMBER COMMENTS (AGENDA ITEMS ONLY) Five shareholder/members spoke on agenda topics. APPROVAL OF COMMITTEE MINUTES The minutes of the July 12, 2019 meeting were approved, as amended. CORRESPONDENCE One item of correspondence was received and reviewed. STAFF REPORTS Human Resources Director The Interim Human Resources Director presented the Human Resources report. Finance Manager The Finance Manager report was presented, as attached, in the agenda packet. Executive Director The Executive commented on various items throughout the meeting.
SUBCOMMITTEE REPORTS (n/a)
PRESIDENT’S COMMENTS (n/a)
UNFINISHED BUSINESS Review Wage/Salary Grade for Human Resources Generalist Ms. Rapp MOVED, seconded by Ms. Fekjar and carried unanimously-
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Page 3 of 5
TO amend the wage/salary grade for the Human Resources Generalist, as amended.
Amend GRF Directors’ Handbook Mrs. Perrotti MOVED, seconded by Ms. Rapp and carried unanimously by the Committee members-
TO recommend the proposed presented amendments to the GRF Directors’ Handbook be accepted by the GRF Board and assign a document number.
Document Updates: Adopt 30-1010-1, External Communication, Authorized Spokesperson; 30-1022-1, Petitions; and 30-5093-1, Member Code of Conduct The Chair advised that at the Special meeting held on August 6, 2019, the Executive Committee recommended the GRF Board amend 30-1010-1, External Communication, Authorized Spokesperson and 30-1022-1, Petitions. 30-5093-1, Member Code of Conduct will be referred to corporate counsel for feedback, particularly regarding Senate Bill 323. Employee Recognition Plaque Update The Interim Human Resources Manager presented the requested amendments to the Employee Recognition Nomination procedure. Committee Review of Departmental Reports Ms. Rapp MOVED, seconded by Ms. Winkler and carried unanimously by the Committee members-
TO continue to receive the departmental reports, as currently presented.
2020 Budget, Cost Centers 320, 322, 330, 629, 655 Mrs. Perrotti MOVED, seconded by Ms. Gerber and carried unanimously by the Committee members-
TO forward to the Finance Committee, as drafted, cost center 320 proposed 2020 Operating budget.
Ms. Rapp MOVED, seconded by Ms. Stone and carried unanimously by the Committee members-
TO forward to the Finance Committee, as drafted, cost center 322 proposed 2020 Operating budget.
Mrs. Perrotti MOVED, seconded by Ms. Fekjar and carried unanimously by the Committee members-
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Page 4 of 5
TO forward to the Finance Committee, as drafted, cost center 330 proposed 2020 Operating budget.
Ms. Stone MOVED, seconded by Mrs. Perrotti and carried unanimously by the Committee members-
TO approve forward to the Finance Committee, as drafted, cost center 629 proposed 2020 Operating budget.
Ms. Rapp MOVED, seconded by Ms. Fekjar and carried unanimously by the Committee members-
TO approve forward to the Finance Committee, as drafted, cost center 655 proposed 2020 Operating budget.
NEW BUSINESS Review Mutual Administration Organization Chart Ms. Stone MOVED, seconded by Ms. Rapp and carried unanimously by the Committee members-
TO recommend that the Copy & Supply Center move out of the Mutual Administration organizational chart to the Finance Department organizational chart.
The Committee will review the Mutual Administration, Finance and Fleet organization charts at the September meeting. Wage and Salary Survey Discussion The Committee concurred to continue discussion of this topic at the September meeting. GRF Committee Project Timeline Discussion The Committee discussed the topic; no action was taken. Executive Session of the Executive Committee Discussion
The Committee discussed various strategies to ensure adequate time is allotted for the Executive Sessions of the Executive Committee meetings. Structure of Roundtable Meeting The Committee discussed the topic; no action was taken. Approve Fleet Supervisor Position Description The Committee concurred to discuss the position description at the September meeting.
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Page 5 of 5
Chair called for a 15 minute break at 2:35 p.m. The meeting was reconvened at 2:50 p.m. Amend Employee Handbook re: Mutual Director and GRF Employment The Committee concurred to discuss the item at the September Committee meeting. Amend 30-5110-3, Executive Committee Charter Ms. Rapp MOVED, seconded by Ms. Stone –
TO recommend the GRF Board amend 30-5110-3, Executive Committee Charter, as amended.
The motion was carried with one abstention (Fekjar). The Committee concurred to go into Executive Session at 3:10 p.m. ADJOURNMENT The meeting was adjourned at 4:14 p.m.
__________________________________ Susan Hopewell, Chair 08.09.19
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Page 1 of 9
Golden Rain Foundation Executive Committee
Human Resources Report – September 6, 2019
Below are the budget variances as of July 31, 2019.
1) GRF – Budget Variance Information – GRF has a year-to-date favorable variance of $382,811 in Salaries and Employee Benefits:
2) Cost Center 320 – Human Resources Budget Variance Information - The Human Resources Department has a year-to-date unfavorable variance of $10,550 excluding the vacation expense.
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3) Safety a. 1 incident/injury reported in August.
Workers’ Compensation – On the Job Incident Information by Month
Month Current
Year 2019
2018 2017 2016
January 3 1 0 2
February 0 0 0 0
March 0 2 1 1
April 3 2 0 1
May 5 1 3 0
June 3 0 0 0
July 0 0 0 0
August 1 0 2 1
September 1 1 1
October 0 0 2
November 0 0 1
December 1 0 3
Total 15 8 7 12
Of the total incidents reported for 2019…
…no lost time …10 waived treatments …5 first aid treatments
…modified duty for 3 reports accommodated (i.e. no grasping, no gripping, no pulling) …no open claims or ongoing treatment(s)
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Source Name #of Apps
Basic Form 1
GlassDoor.com 2
Indeed 326
Internal GRF Board 0
Monster.com 1
Public Career Site 33
Referral by One Stop 1
Resume Upload 3
ZipRecruiter Apply 87
Staff Member Information Data as of August 29, 2019 unless noted otherwise
4) Recruitment
Position # of Openings Status Department
Bus Driver 4 Part Time Ongoing Open Position interviews scheduled 1 candidate withdrawn
838 – Transportation
Security Officer 4 Part Time
Ongoing Open Position 15 interviews 7 candidates contacted 5 offers 3 pending start dates
837 – Security
Mutual Administration Manager 1 Full Time Accepting Applications 545 – Mutual Administration
Recording Secretary 1 Full Time Temp In Place 545 – Mutual Administration
General Maintenance 1 Full Time Accepting Applications 574 – Service Maintenance
Purchasing Coordinator 1 Full Time Temp in Place 432 – Purchasing
Stock Transfer Assistant 1 Full Time Temp in Place 533 – Stock Transfer
Total Openings 13
5) Job Board Postings – Clear Company ATS
Position Date Opened Department Total Applications
Completed Applications
Incomplete Applications
Completion Percent
Mutual Administration Manager
8/21/2019 MAC 16 8 8 50
General Maintenance
7/5/2019 Service Maintenance
90 37 53 41.1
Bus Driver 7/5/2019 Transportation 34 13 21 38.2
Security Officer 7/5/2019 Security 45 7 38 15.6
Completed candidates have been collected and submitted to managers for further consideration and interview scheduling.
Candidates by Source:
6) Staff Counts
Current Staff Count – 221 Hires Separations Promotions
August 2019 5 2 0
YTD 2019 31 38 8
2018 36 41 11
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7) Turnover as of August 29, 2019 (Includes preceding 12 months):
Total Turnover FT Turnover PT Turnover
2019 To Date 22.1% 17.1% 29.9%
2018 15.8% 9.8% 22.6%
8) Hire and Termination Comparison Current Year-to-Date vs. Prior Year
NEW HIRES SEPARATIONS
Department 2019 To Date 2018 Actual 2019 To Date 2018 Actual
320 – Human Resources 0 0 1 0
322 – Emergency Preparedness 0 0 0 0
330 – Administration 0 2 3 0
431 – Finance 2 1 2 1
432 – Purchasing 1 1 1 1
533 – Stock Transfer 0 0 2 0
934 – Information Technology 1 0 0 1
735 – Library 3 1 3 3
236 – News 3 0 1 2
837 – Security 5 13 12 13
838 – Transportation 1 1 1 3
740 – Recreation 0 0 0 0
544 – Copy & Supply 0 1 1 1
746 – Golf Course 2 1 2 1
748 – Swimming Pool 3 2 1 2
656 – Exercise Room 1 1 1 1
670 – Physical Properties 0 2 1 3
574/575 – Service Maintenance 6 9 4 6
545 – Mutual Administration 3 1 2 3
GRAND TOTAL 31 36 38 41
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9) Employee Counts by Department
Department Full-Time
Part-Time
Per Diem TOTAL
Exempt Non-Exempt Non-Exempt Non-Exempt
320 – Human Resources 1 0 0 0 1 322 – Emergency Preparedness 0 1 0 0 1 330 – Administration 2 2 0 0 4 431 – Finance 4 6 0 0 10 432 – Purchasing 1 2 0 0 3 533 – Stock Transfer 1 2 0 1 4 934 – Information Technology 1 1 0 0 2 735 – Library 2 2 4 0 8 236 – News 1 8 0 0 9 837 – Security 2 14 44 7 67 838 – Transportation 1 3 19 0 23 740 – Recreation 3 3 2 0 8 544 – Copy & Supply 0 2 0 0 2 746 – Golf Course 0 0 6 0 6 748 – Swimming Pool 0 0 4 2 6 756 – Exercise Room 0 0 5 0 5 670 – Physical Properties 2 13 1 0 16 574/575 – Service Maintenance 2 36 2 0 40 545 – Mutual Administration 2 4 0 0 6 Total - 2019 25 99 87 10 221
2018 24 96 98 10 228
2017 24 90 107 8 229
2016 21 84 120 5 230
2015 22 80 130 5 237
2014 22 77 139 0 238
Summary
Employee Type Count % of Total
Full-time 124 56%
Part-time 87 39%
Per Diem 10 5%
Total: 221
Full Time56%
Part Time40%
Per Diem4%
Full Time
Part Time
Per Diem
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10) Demographics
Employee Department Years of Service
Robledo, Juan J Service Maintenance 46.4
Gonzalez, Ruben Service Maintenance 45.9
Lopez, Jesus G Service Maintenance 40.3
Weaver, Mark H Physical Property 38.9
Winford, Grant E Transportation 38.4
Merz, Catherine L News 36.2
De Leon, Terry L Recreation 35.1
Santamaria, Edgar M Service Maintenance 33.0
Osborn, Ruth A News 31.2
Stolarz, Richard D Physical Property 30.9
Van Sauter, Eila M Transportation 30.7
Van Horn, David D Physical Property 27.9
Antisdel, Gerald L Physical Property 27.6
Rac, Felix P Service Maintenance 27.1
Black, Kevin J Physical Property 26.6
Marquardt, William L Security 25.6
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CC 8/25 8/18 8/11 8/4 7/28 7/21 7/14 7/7
735 30.00 30.00 29.75 29.75
740 30.00
748 30.00
748 33.00
837 36.50 32.50 37.25 28.25 28.25 32.50 30.25
837 33.00 42.50 38.50 31.00 47.75 36.00 39.75 36.00
837
837 32.00 32.00 32.00
837 29.50
837 32.00 32.00 38.00 32.00 32.00 32.50
837 30.25
837 28.50 32.00 32.00
837 29.00 37.00 29.00 29.00
837 36.00
837 28.50 32.00 32.00 32.00
837 32.00 34.75 44.50
837 31.75 32.00 32.00 32.50
837 44.00 36.50 30.75 39.50 34.75 31.50 35.75
837 32.00
837 32.00
837 32.00
837 31.00
837 34.00 42.00 28.50 31.75 31.75
837 32.00
837 32.00
837 32.00
837 32.00
837 36.00 32.00 32.00
837 29.50 29.75
838 30.00 30.00 34.00 36.00
838 34.25 33.00 28.25 30.25
838 29.00 32.75
838 32.25
838 29.50 28.25
11) Employees Working Greater Than 28 Hours in a Week Updated 8/28/2019 by MWKerr –
Hours listed by week ending date
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Page 8 of 9
12) Overtime - There is a favorable variance of $1,221.88 for August and an unfavorable variance of$7,543.20 for 2019 to date.
Overtime Detail for August - Prepared by MWKerr
HOURS EXPENSE
Fav/(Unfav) Fav/(Unfav)
Cost Center Actual Budget Variance Actual Budget Variance
320 Human Resources 1.60 1.67 0.07 $77.76 $76.58 ($1.18)
322 Emergency Preparedness 0.40 0.00 (0.40) $19.44 $0.00 ($19.44)
330 Administration 33.75 32.08 (1.67) $1,163.87 $967.92 ($195.95)
431 Finance 0.00 0.00 0.00 $0.00 $0.00 $0.00
432 Purchasing 0.00 0.00 0.00 $0.00 $0.00 $0.00
533 Stock Transfer 0.00 5.00 5.00 $0.00 $148.17 $148.17
934 Information Technology Services 0.00 6.67 6.67 $0.00 $322.33 $322.33
735 Library 10.00 0.83 (9.17) $308.85 $25.75 ($283.10)
236 News 16.75 20.83 4.08 $589.38 $707.67 $118.29
837 Security 154.25 39.67 (114.58) $3,619.05 $866.00 ($2,753.05)
838 Transportation 37.25 2.25 (35.00) $760.55 $50.67 ($709.88)
740 Recreation 1.25 23.17 21.92 $33.47 $641.08 $607.61
544 Copy & Supply 0.00 0.00 0.00 $0.00 $0.00 $0.00
746 Golf Course 0.50 0.00 (0.50) $9.94 $0.00 ($9.94)
748 Swimming Pool 0.50 0.00 (0.50) $9.94 $0.00 ($9.94)
656 Clubhouse Six 0.50 0.00 (0.50) $9.94 $0.00 ($9.94)
670 Physical Properties 6.00 17.33 11.33 $239.45 $721.08 $481.63
574 Service Maintenance - Mutual Work 153.75 0.00 (153.75) $5,913.58 $0.00 ($5,913.58)
(Less) Billable to mutuals (149.75) ($9,434.25) Approx.
575 Service Maintenance - Trust Property 1.75 0.00 (1.75) $64.63 $0.00 ($64.63)
545 Mutual Administration 2.50 5.33 2.83 $74.10 $154.33 $80.23
Totals 271.00 154.83 (116.17) $3,459.70 $4,681.58 $1,221.88
CURRENT MONTH
Overtime by Month
Total OT Worked
2019 OT Billable Hrs to
Mutuals
2019 OT Billable $ to Mutuals @
$58.50
2019 Overtime Hours –
Less Billable to Mutuals
2019 Overtime Dollars –
Less Billable to Mutuals
2018 Overtime Hours –
Less Billable to Mutuals
2018 Overtime Dollars –
Less Billable to Mutuals
January 321.25 72.25 $4,551.75 249.00 $5,214.46 185.75 $5,178.03
February 355.75 115.25 $7,260.75 240.50 $4,031.09 60.00 $1,055.45
March 364.50 53.75 $3,386.25 310.75 $8,246.74 181.00 $3,816.33
April 285.00 28.75 $1,811.25 256.25 $7,682.02 160.25 $4,650.01
May 190.25 50.75 $3,197.25 154.83 $4,701.87 126.75 $2,874.80
June 251.00 15.75 $ 992.25 235.25 $6,315.01 105.00 $2,416.07
July 235.75 73.00 $4,599.00 308.75 $7,111.37 201.00 $5,536.58
August 121.25 149.75 $9,434.25 271.00 $3,459.70 299.25 $3,797.47
September 287.75 $7,690.27
October 236.00 $5,468.92
November 298.50 $6,847.54
December 144.75 $532.93
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13) Retirement – Employee 401(k) Plan
For 2019, the amount employees may contribute to their 401(k) plan is $19,000 per year plusthe additional “catch-up” provision for employees over 50 is $6,000.
At the end of August, total plan assets are $ 10,322,502
2019 YTD Employee Contributions $ 277,303 * Average Per Month $34,662.88
2019 YTD GRF Matching Contributions $ 93,038 * Average Per Month $11,629.75*Through check date 8/16/2019
The 401(k) audit is currently being conducted with Clifton Larson with an estimated completion date by September
14) Anti-Fraud Compliance Hotline ReportsProgram started in May, 2014
Program Summary # of Reports
Reports Since Start of Program 3
Closed Reports 3
Open Reports 0
New Reports this Month 0
15) Gift Log - Available upon request
Executive Committee Report compiled by: LeAnn Dillman, Interim HR Director
September 6, 2019
14
Executive Committee 30-5093-1
MEMBER CODE OF CONDUCT ADOPT
(xxx 19) GOLDEN RAIN FOUNDATION Seal Beach, California
Page 1 of 4
1
1. PURPOSE2
3
These Rules of Conduct are implemented with the purpose of protecting and advancing the 4
mutual interests of all the Shareholder/Members of Golden Rain Foundation, Seal Beach 5
(“GRF”). To the extent allowed by law, they are mandatory for and binding upon all 6
Shareholder/Members, Residents, Tenants (Mutual Seventeen) and visitors/guests of 7
Shareholder/Members. Further, these Rules of Conduct shall apply to all property held in trust by 8
GRF including, but not limited to, the GRF clubhouses; the administration building; the pool area 9
and associated restrooms; the Library; the Golf Course; the shuffleboard courts; wood working 10
shops; the amphitheater; the news offices; and all other trust property (“Trust Property”). 11
12
In the event of the commission of any of the following prohibited activities, GRF or any 13
Shareholder/Member, residents, their guests, Board Shareholder/Member (GRF or Mutual), 14
committee Shareholder/Member, GRF employee, or agent may summon civil authorities and file 15
a civil complaint for harassment, defamation, assault, battery, or the like. In addition, the GRF 16
Board of Directors may impose discipline against the offending person pursuant to the enclosed 17
Schedule of Fines. 18
19
2. CODE OF CONDUCT – SHAREHOLDERS/MEMBERS, RESIDENTS AND GUESTS20
21
2.1. Use of the Trust Property is a privilege, available for Shareholder/Members, 22
residents, and their guests to enjoy, subject to the right of other 23
Shareholders/Members, residents, and guests of Shareholders/Members to the 24
same right; 25
26
2.2. All Shareholder/Members, residents, and their guests must interact with each 27
other in a respectful fashion and treat each other, Staff of GRF and Service 28
Providers with dignity and respect. Addressing any fellow Shareholder/Member or 29
guest or GRF Staff and Service Providers to imply violence, or with abusive or 30
derogatory remarks, personal insults, threats, epithets, vulgarity or any form of 31
discrimination or unwelcome conduct is prohibited; 32
33
2.3. Likewise, unwanted or offensive touching, filming, photography, throwing objects 34
at, or in the direction of another, making threatening movements toward another, 35
or striking another with their body or an object is strictly prohibited, and may be 36
reported to law enforcement; 37
38
2.4. All Shareholder/Members, residents, and their guests must maintain a high level 39
of personal cleanliness and hygiene, at all times, when using and enjoying the 40
Trust Property; 41
42
3. CODE OF CONDUCT – BOARD OF DIRECTORS AND GRF EMPLOYEES43
10.a. handout
Executive Committee 30-5093-1 MEMBER CODE OF CONDUCT ADOPT
(xxx 19) GOLDEN RAIN FOUNDATION Seal Beach, California
Page 2 of 4
44
3.1. All Shareholder/Members, residents, and their guests must interact with the GRF 45
Board of Directors, committee Shareholder/Members, GRF employees and 46
Service Providers, and other agents in a professional, respectful and dignified 47
fashion. Addressing any Board Shareholder/Member, committee 48
Shareholder/Member, GRF employee and Service Provider, or other agent to 49
imply violence, or with abusive or derogatory remarks, personal insults, threats, 50
epithets, vulgarity or any form of discrimination or unwelcome conduct is also 51
strictly prohibited; 52
53
4. CODE OF CONDUCT – BOARD AND SHAREHOLDER/MEMBERSHIP MEETINGS 54
55
4.1. Only Shareholder/Members are permitted to attend Board and/or 56
Shareholder/Membership meetings, unless invited by the Board; 57
58
4.2. Shareholder/Members must be respectful to one another and to the Board, 59
Officers, Directors, Manager, staff and other attendees at any Board or 60
Shareholder/Membership meeting, to ensure that business is carried out in an 61
orderly and expeditious fashion during meetings. Shareholder/Member comments 62
may be limited in time, must be in clear and simple terms, and must avoid 63
repetition, disruptive behavior, profanity, personal attacks, rhetorical concerns 64
discussed by the same person, or harassment. Shareholder/Member comments 65
or questions may be briefly responded to by a Board Shareholder/Member, GRF 66
employee, or other agent/staff Shareholder/Member, in his or her sole discretion, 67
or may be deferred to private or future response; 68
69
4.3. Noncompliance with the above will result in the Board proceeding, in its discretion, 70
with asking the Shareholder/Member to leave the meeting, in order to restore 71
order. If the Shareholder/Member refuses to leave, the Board will take a recess in 72
order to restore order. If order is not restored after the recess, the Board will 73
adjourn the meeting. Shareholder/Members found to have violated these rules, by 74
a majority of the Board, are subject to discipline. 75
76
5. CODE OF CONDUCT – PETS 77
78
5.1. All Shareholder/Members, residents, and their guests must abide by applicable 79
GRF policy on pets. The Board of Directors may impose discipline against the 80
offending person, for violation of the Pet policy pursuant to the enclosed Schedule 81
of Fines; 82
83
5.2. Pursuant to the Pet policy, the Board reserves the right to exclude all animals from 84
the Trust Property buildings, absent the Board’s acceptance of a reasonable 85
accommodation request; 86
87
Executive Committee 30-5093-1
MEMBER CODE OF CONDUCT ADOPT
(xxx 19) GOLDEN RAIN FOUNDATION Seal Beach, California
Page 3 of 4
6. SCHEDULE OF TIME88
89
6.1. The GRF Board of Directors has a standing obligation and duty to operate and 90
manage the Trust Property (i.e., shared areas), and to enforce its governing 91
documents. The dollar amount following the violations/infractions of the Rules of 92
Conduct represents the penalty Shareholder/Members are subject to, following a 93
hearing by the Board; 94
95
6.2. As shown, the penalty for violations and subsequent violations may be increased 96
in an amount to be determined by the Board, in its discretion, based on various 97
factors, including, but not limited to: the frequency of the violation; the disruption 98
to the community; the threat to the health and safety of residents and staff; the 99
threat to property; the impact on property values; etc. If no compliance is gained, 100
and the Board has determined, in its discretion, that it is in the best interest of GRF 101
to proceed with legal action, the Shareholder/Member against whom legal action 102
is pursued will be responsible for GRF’s legal fees and related costs. 103
104
Violation Minimum Penalty
Maximum Penalty
1 1st Violation Warning
Fine up to $200; Suspension of Trust
Property Access/Privileges
2 2nd Violation
Fine up to $500; Suspension of Trust Property Access/Privileges
Fine up to $1,000; Suspension of Trust
Property Access/Privileges
3 Additional/Uncured Violations
Fine up to $1,000 (recurring on a daily, weekly or monthly basis, if
left uncured); Suspension of Trust Property Access/Privileges
Fine up to $5,000 (recurring on a daily,
weekly or monthly basis, if left uncured) ; Suspension or
Termination of Trust Property
Access/Privilèges (Corp. Counsel?)
(Time line, Notice of Violation, Request 105
Executive Committee 30-5093-1
MEMBER CODE OF CONDUCT ADOPT
(xxx 19) GOLDEN RAIN FOUNDATION Seal Beach, California
Page 4 of 4
For Hearing, Written Notice of Decision 106
107
108
Document History
Adopted: Day Month Year
Adopted: Keywords:
109
GRFGolden Rain Foundation
Fleet Supervisor 3591.3
Department: Transportation Wage/SalaryGrade:
A37
PositionType:
Full Time Shift: Monday-Friday8:00am-4:30pm
Reports To: Fleet Manager |,1=LSA:'iif^'.p'ff'•-••'
{•:•7.1'•
Exempt
1. Overall Function
1.1. Reporting to the Fleet Manager and Physical Properties Director, supervisesTransportation Department staff and facilitates administrative duties in themanagement of a fleet operation within the Leisure World Community SealBeach.
2. Duties & Responsibilities2.1. Essential Functions
2.1.1. Supervises department staff; manages department schedule, conductsinterviews and advises Fleet Manager on personnel matters.
2.1.2. Manages maintenance and repair records; supervises preventativemaintenance on all department vehicles; manages scheduling andordering of repairs.
2.1.3. Enforces safety practices and procedures and ensures employeesreceive appropriate safety training; Keeps Fleet Manager informed ofany additional training necessary and schedules accordingly; managesthe training and certification of department staff and maintains trainingrecords.
2.1.4. Oversees maintenance schedules of department's machines arefollowed to manufacturer's specifications within budget; managesscheduling and coordination of preventative and scheduledmaintenance of GRF vehicles and related equipment; maintainsrecordkeeping.
2.1.5. Supports Fleet Manager with oversight of inventory, inventory tracking,and recordkeeping of maintenance equipment.
2.1.6. Works directly with Fleet Manager and Physical Property Director onmatters relating to department budget.
2.1.7. Serves as liaison between Transportation and other Foundationdepartments.
2.1.8. Attend committee meetings on behalf of the Fleet Manager.2.1.9. Drive bus up to 20 hours each week.2.1.10. Supervises the disposal of waste in accordance with laws. Maintains
Hazmat records.
15
2.2. Other Duties may be assigned
3. Knowledge, Skills & Abilities3.1. Knowledge of methods, techniques and procedures involved in maintenance
repairs and replacement.3.2. Knowledge of Fleet Management Information System or like database.3.3. Considerable knowledge of safety practices and techniques in mechanics;
considerable knowledge of diesel and gas engine mechanics; considerableknowledge of vehicle make-up.
3.4. Ability to handle matters of confidentiality relating to department personnel.3.5. Ability to plan, organize and direct the work of skilled, semi-skilled, and
unskilled employees engaged in repair and maintenance of vehicles andequipment.
3.6. Ability to troubleshoot, diagnose and repair equipment with accuracy andspeed; ability to create effective working relationships with employees.
3.7. Ability to coordinate programs, prepare reports and maintain accurate records.3.8. Ability to communicate both orally and in writing.
4. Physical Abilities4.1. Frequent standing, walking, climbing, balancing, stooping, kneeling,
crouching, reaching and handling.4.2. Ability to pull, lift and carry up to 100 pounds.4.3. Ability to push up to 3,000 pounds with mechanical assistance.4.4. Close vision and color vision necessary.
5. Mental Abilities5.1. Ability to read, write and communicate effectively.5.2. Ability to organize and prioritize work to meet deadlines.5.3. Ability to analyze and solve problems related to automotive repair.5.4. Ability to work effectively with co-workers, Department Managers and vendors.5.5. Ability to act in a supervisory role for department staff.5.6. Ability to understand Golden Rain Foundation policies.
6. Education & Experience6.1. 5 years' of increasing experience in mechanical and automotive industry6.2. Proven supervisory experience and personnel management.6.3. Knowledge of automotive parts, supplies and recordkeeping.6.4. Knowledgeof federal and state occupational hazards and safety procedures.6.5. Knowledge of automotive repair methods and procedures.6.6. Ability to use proper diagnostic tools.6.7. Ability to read and understand technical repair manuals.6.8. Knowledge of vehicles codes for State of California.6.9. Ability to operate all company vehicles.6.10. Knowledge of minibus system.6.11. Knowledge of safe shop practices.
7. License & Certificates7.1. hligh School graduate required.7.2. Advanced mechanical certification(s) preferred.
16
7.3. Valid California driver's license and a satisfactory driving record are conditionsof initial and continued employment.
8. Personal Protective Equipment8.1. Face shield
8.2. Goggles8.3. Respirator8.4. Rubber gloves8.5. Leather boots.
9. Work Environment9.1. Exposure to dust, exhaust and gas fumes, paint thinner, cleaning solutions,
welding gases, and cleaning compounds.
10. Tools & Equipment Used10.1. Knowledge of equipment used in department, i.e. hand tools, jacks, lifts,
stands, fork lift, diagnostic equipment, and measuring specificationsequipment.
10.2. Ability to operate fax machine, copier, telephone, computer.
Our organization serves a commynity of residentsaged^55 and older, and mostpositions with GRF involve interaction and communication with these residents. Someresidents suffer from cognitive impairment or other medical conditions. Theseconditions can cause unexpected behavior, such a^agjtation towards others andconfusion, and GRF cannot predict the behavior of residents.
Employees must be able to relate to and work positively and professionally with elderlyresidents (including those who volunteer on various^Qmmittees and boards}, whichsometimesjacludes commynjcations or interactions that can be difficult or involveharsh words or raised voices.
Some positions reauire entry into residences some will be performed of communityshareholders. Exposure to some unpleasant sights or smells, unsanitary conditions,or unknown medical conditions is possible.
Created: 28 Aug 19
I have read and understand the information contained in this position description.
Employee Name (print):
Employee Signature: _ Date:
17
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20
GRFGolden Rain Foundation
Community Manager —— Mutual Administration Manager 3190 4
Department: Mutual AdministrationWage/SalaryGrade:
A5237
Position
Type:Full TimePart Time D_ Shift: Monday-Friday
8am-4:30pm
Reports To: Mutual Administration Director FLSA: Exempt
1. Overall Function1.1. Working under the direction of the Mutual Administration Director, the Community
Mutual Administration Manager is responsible for the day-to-day management ofmultiple (approximately 16) Mutual Corporations (hlOAs of 60 units to 860 unitseach) according to the individual MutualCorporation's policies, procedures, rulesand regulations and in accordance with the governing documents and policies ofthe Golden Rain Foundation.
2. Duties and Responsibilities2.1. Essential Functions
2.1.1. Responsible for managing the day-to-day operations of assigned MutualCorporations.
2.1.2. Advises theMutual Corporations' Boards of Directors regarding by-lawsand rules and regulations; and offers solutions to various Mutual problems,including rules compliance enforcement as related to Mutual shareholdersand/or members.
2.1.3. Attends monthly and annual Mutual meetings; coordinates the transcriptionof minutes; follows through on all action items; files approved and signedMutual Board meeting minutes. Track and report on key action items anddeliverable's.
2.1.4. Interfaces with shareholders regarding their concerns on behalf of MutualPresidents and Boards.
2.1.5. Maintain the highest degree of professionalism in all aspects wheninterfacing with board members and shareholders and through materialscreated for each mutual corporation. Display integrity, loyalty,confidentiality, and professionalism at all times with co-workers and clientsas well as adhere to the Golden Rain Foundation of Seal Beach higheststandards of ethics and professional appearance.
2.1.6. Works with Member Resources Liaison.
21
2.1.7. Provides Mutual Corporation Board Members with information on new lawsand court case precedents that may impact the Mutual Corporations asdirected by the Mutual Administration Director.
2.1.8. Works with the Accounting Department to understand projected annualbudget. Reviews financial statements and assists in presenting to eachMutual's Board of Directors.
2.1.9. Maintains an annual calendar related to annual meeting, budget, auditreserve analysis, contract renewal, vendor contract renewals, insurancerenewals, etc.
2.1.10. Ensures that policies, procedures, rules and regulations are properlycommunicated to shareholders, and assist Mutual Directors inenforcement.
2.1.11. Advises the Mutual Administration Director regarding matters that concernthe Mutual Corporations.
2.1.12. Develops written communications to shareholders on non-complianceissues, meetings, and annual calendar events.
2.1.13. Meets contractual obligations for each mutual corporation.2.1.14. Responsible for departmental budget responsibility.2.1.15. Relegate Service Request Orders (SRO) as assigned by the Board to
assure that the SRO's are correctly routed.2.1.16. Reviews invoices for each Mutual Corporation.2.1.17. Conducts regular property inspections, dictates reports, and carries out all
appropriate actions.2.1.18. Guides, mentors, and assists the respective Mutual Board of Directors to
make sound, prudent, and lawful business decisions.2.1.19. Prepares a Management and Directors' Report for each Board meeting.2.1.20. Interacts with all Mutual contractors and colleagues on behalf of the Board.2.1.21. Tracks and follows through on all issues of non-compliance.2.1.22. Ensures the continuation of all contracted services, insurance, etc.2.1.23. Ensures compliance with all applicable Civil Codes and Corporation
Codes.2.1.24. Develops standards for Recording Secretaries. Trains and evaluates
Recording Secretaries adherence to those standards. Works with staff tocorrect deficiencies.
2.1.25. Supervises, trains, mentors, and evaluates assigned staff.2.1.26. Reviews and approves, in coordination with the Mutual Administration
Director and the Human Resources Director, disciplinary action involvingassigned staff.
2.1.27. Participates in after-hours On-Call when necessary.2.2. Other Duties may be assigned
3. Knowledge, Skills & Abilities3.1. Proficient knowledge of Microsoft Office including Word, Excel and Outlook.3.2. Ability to gather, analyze, evaluate facts, to prepare/present concise verbal and
written reports.3.3. Ability to communicate effectively with others, both verbally and in writing.3.4. Professional manner and appearance.3.5. Dependable, punctual and reliable.3.6. Self-starter with good organizational skills and the ability to prioritize.3.7. Ability to multi-task and excellent time management skills.
22
3.8. Skilled at note-taking and composing meeting minutes.3.9. Ability to understand financial statements, audits, reserve studies, and
Association governing documents. Knowledge of budgets and the budgetingprocess.
3.10. Experience in mediation, arbitration and/or conflict resolution.
4. Physical Abilities4.1. Close vision necessary.4.2. Ability to lift up to 25 pounds.4.3. Occasional stooping and kneeling.
5. Mental Abilities5.1. Ability to supervise, guide and counsel two (2) or more employees.5.2. Ability to coach and counsel Mutual Boards of Directors in compliance with
California Civil and Corporation Codes and Roberts's Rules of Order in conductingtheir Mutual business meetings.
5.3. Ability to deal harmoniously with co-workers, Board of Directors, shareholdersand/or members, family members, attorneys and vendors.
5.4. Ability to listen attentively and comprehend participant's requests in meetings,attending as many as two (2) sessions daily for durations of two (2) to three (3)hours each. Ability to tactfully communicate questions, ideas, and concerns toothers.
5.5. Ability to coach and counsel staff.5.6. Ability to use diplomacy, sound judgment and tact.5.7. Ability to comprehend and adhere to Golden Rain Foundation and Mutual policies
and By-Laws.
6. Education & Experience6.1. A minimum of 2 years Property management and/or HOA management
experience in a similar position required.6.2. Bachelor's degree in Business Administration from an accredited college or
university or equivalent combination of education and experience.6.3. Two (2) years in a supervisory role.
7. License & Certificates7.1. CMCA—Certified Manager of Community Associations or other CAI designation
preferred.7.2. Valid California driver's license and a satisfactory driving record are conditions of
initial and continued employment.
8. Personal Protective Equipment8.1. Protective facemask and latex gloves when entering potentially contaminated
apartment and/or common areas.
9. Work Environment9.1. Normal indoor conditions and in-home visits to shareholders and/or members
apartments to resolve disputes and/or issues.
10. Tools & Equipment UsedComputer, knowledge of various business software, copier, fax, calculator, phone.
23
The above statements are intended to describe the general nature and level of workbeing performed by individuals assigned to this job. They are not intended to be anexhaustive Nst of all responsibilities, duties and skills of personnel so classified. Thisis an age restricted Community as such, employment will expose staff to thedeqenerative effects of agiR^Our organization serves a community of residents aqed 55 and older, and mostpositions with GRF involve interaction and communication with these residents. Someresidents suffer from coanitive impairment or other medical conditions. Theseconditions can cause unexpected behavior, such as aoitation towards others andconfusion, and GRF cannot predict the behavior of residents.
Employees must be able to relate to and work positivelv and professionally with elderlyresidents (includino those who volunteer on various committees and boards), whichsometimes includes communications or interactions that can be difficult or involveharsh words or raised voices.
Some positions require entry into residences some wilt be performed of communityshareholders. Exposure to some unpleasant siahts or smells, unsanitary conditions,or unknown medical conditions is possible.
Approved: 09 Jun 14
Amended: ?????6Sept19
I have read and understand the information contained in this position description.
Employee Name (print):.
Employee Signature: ____ Date:
:;[1::5|:
24
GRFGolden Rah Foundation
Mutual Administration Manager 3190 4
Department:
Position
Type:
Mutual Administration
Full TimePart Time
Wage/SalaryGrade:
^n__ Shift:
A37
Monday-Friday8am-4:30pm
Reports To: Mutual Administration Director FLSA: Exempt
1. Overall Function1.1. Working under the direction of the Mutual Administration Director, the Mutual
Administration Manager is responsible for the day-to-day management of multiple(approximately 16) Mutual Corporations (HOAs of 60 units to 860 units each)according to the individual Mutual Corporation's policies, procedures, rules andregulations and in accordance with the governing documents and policies of theGolden Rain Foundation.
2. Duties and Responsibilities2.1. Essential Functions
2.1.1. Responsible for managing the day-to-day operations of assigned MutualCorporations.
2.1.2. Advises the Mutual Corporations' Boards of Directors regarding by-lawsand rules and regulations; and offers solutions to various Mutual problems,including rules compliance enforcement as related to Mutual shareholdersand/or members.
2.1.3. Attends monthly and annual Mutual meetings; coordinates the transcriptionof minutes; follows through on all action items; files approved and signedMutual Board meeting minutes. Track and report on key action items anddeliverable's.
2.1.4. Interfaces with shareholders regarding their concerns on behalf of MutualPresidents and Boards.
2.1.5. Maintain the highest degree of professionalism in all aspects wheninterfacing with board members and shareholders and through materialscreated for each mutual corporation. Display integrity, loyalty,confidentiality, and professionalism at all times with co-workers and clientsas well as adhere to the Golden Rain Foundation of Seal Beach higheststandards of ethics and professional appearance.
2.1.6. Works with Member Resources Liaison.
25
2.1.7. Provides Mutual Corporation Board Members with information on new lawsand court case precedents that may impact the Mutual Corporations asdirected by the Mutual Administration Director.
2.1.8. Works with the Accounting Department to understand projected annualbudget. Reviews financial statements and assists in presenting to eachMutual's Board of Directors.
2.1.9. Maintains an annual calendar related to annual meeting, budget, auditreserve analysis, contract renewal, vendor contract renewals, insurancerenewals, etc.
2.1.10. Ensures that policies, procedures, rules and regulations are properlycommunicated to shareholders, and assist Mutual Directors inenforcement.
2.1.11. Advises the Mutual Administration Director regarding matters that concernthe Mutual Corporations.
2.1.12. Develops written communications to shareholders on non-complianceissues, meetings, and annual calendar events.
2.1.13. Meets contractual obligations for each mutual corporation.2.1.14. Responsible for depari;mental budget responsibility.2.1.15. Relegate Service Request Orders (SRO) as assigned by the Board to
assure that the SRO's are correctly routed.2.1.16. Reviews invoices for each Mutual Corporation.2.1.17. Conducts regular property inspections, dictates reports, and carries out all
appropriate actions.2.1.18. Guides, mentors, and assists the respective Mutual Board of Directors to
make sound, prudent, and lawful business decisions.2.1.19. Prepares a Management and Directors' Report for each Board meeting.2.1.20. Interacts with all Mutual contractors and colleagues on behalf of the Board.2.1.21. Tracks and follows through on all issues of non-compliance.2.1.22. Ensures the continuation of all contracted sen/ices, insurance, etc.2.1.23. Ensures compliance with all applicable Civil Codes and Corporation
Codes.2.1.24. Develops standards for Recording Secretaries. Trains and evaluates
Recording Secretaries adherence to those standards. Works with staff tocorrect deficiencies.
2.1.25. Supervises, trains, mentors, and evaluates assigned staff.2.1.26. Reviews and approves, in coordination with the Mutual Administration
Director and the Human Resources Director, disciplinary action involvingassigned staff.
2.1.27. Participates in after-hours On-Call when necessary.2.2. Other Duties may be assigned
3. Knowledge, Skills & Abilities3.1. Proficient knowledge of Microsoft Office including Word, Excel and Outlook.3.2. Ability to gather, analyze, evaluate facts, to prepare/present concise verbal and
written reports.3.3. Ability to communicate effectively with others, both verbally and in writing.3.4. Professional manner and appearance.3.5. Dependable, punctual and reliable.3.6. Self-starter with good organizational skills and the ability to prioritize.3.7. Ability to multi-task and excellent time management skills.
26
3.8. Skilled at note-taking and composing meeting minutes.3.9. Ability to understand financial statements, audits, reserve studies, and
Association governing documents. Knowledge of budgets and the budgetingprocess.
3.10. Experience in mediation, arbitration and/or conflict resolution.
4. Physical Abilities4.1. Close vision necessary.4.2. Ability to lift up to 25 pounds.4.3. Occasional stooping and kneeling.
5. Mental Abilities5.1. Ability to supervise, guide and counsel two (2) or more employees.5.2. Ability to coach and counsel Mutual Boards of Directors in compliance with
California Civil and Corporation Codes and Roberts's Rules of Order in conductingtheir Mutual business meetings.
5.3. Ability to deal harmoniously with co-workers, Board of Directors, shareholdersand/or members, family members, attorneys and vendors.
5.4. Ability to listen attentively and comprehend participant's requests in meetings,attending as many as two (2) sessions daily for durations of two (2) to three (3)hours each. Ability to tactfully communicate questions, ideas, and concerns toothers.
5.5. Ability to coach and counsel staff.5.6. Ability to use diplomacy, sound judgment and tact.5.7. Ability to comprehend and adhere to Golden Rain Foundation and Mutual policies
and By-Laws.
6. Education & Experience6.1. A minimum of 2 years Property management and/or HOA management
experience in a similar position required.6.2. Bachelor's degree in Business Administration from an accredited college or
university or equivalent combination of education and experience.6.3. Two (2) years in a supervisory role.
7. License & Certificates7.1. CMCA—Certified Manager of Community Associations or other CAI designation
preferred.7.2. Valid California driver's license and a satisfactory driving record are conditions of
initial and continued employment.
8. Personal Protective Equipment8.1. Protective facemask and latex gloves when entering potentially contaminated
apartment and/or common areas.
9. Work Environment9.1. Normal indoor conditions and in-home visits to shareholders and/or members
apartments to resolve disputes and/or issues.
10. Tools & Equipment UsedComputer, knowledge of various business software, copier, fax, calculator, phone.
27
Our oraanization serves a community of residents aaed 55 and older, and mostpositions with GRF involve interaction and communication with these residents. Someresidents suffer from cognitive impairment or other medical conditions. Theseconditions can cause unexpected behavior, such as aaitation towards others andconfusion, and GRF cannot predict the behavior of residents.
Employees must be able to relate to and work positively and professionally with elderlyresidents (inctudina those who volunteer on various committees and boards), whichsometimes includes communications or interactions that can be difficult or involveharsh words or raised voices.
Some positions reouire entry into residences some wilt be performed of communityshareholders. Exposure to some unpleasant sights or smells, unsanitary conditions,or unknown medical conditions is possible.
Approved: 09 Jun 14
Amended: 6 Sept 19
I have read and understand the information contained in this position description.
Employee Name (print):.
Employee Signature: _ Date:
28
Golden Rain Foundation Leisure World, Seal Beach
BOARD ACTION REQUEST
TO: EXECUTIVE COMMITTEE
FROM: RECORDING SECRETARY
SUBJECT: AMEND 30-5110-3, EXECUTIVE COMMITTEE CHARTER
DATE: AUGUST 28, 2019
CC: FILE
At its meeting on August 27, 2019, the GRF Board of Directors recommended that all documents that reference cost center numbers also include the corresponding cost center name, in parenthesis.
I move to implement the revisions (in parenthesis, add the cost center name after the cost
center number wherever it appears in the document), as requested by the action of the GRF
Board of Directors, at its meeting on August 27, 2019.
29
30-5110-3 Executive COMMITTEE CHARTER AMEND
(Aug 19) GOLDEN RAIN FOUNDATION Seal Beach, California
Page 1 of 2
Pursuant to state statute (Corp. Code §7210; Corp. Code §7212(c)) and Article VIII of the Bylaws of the Golden Rain Foundation (GRF), the Board of Directors (BOD) hereby establishes the Executive Committee (EC) and grants to the Committee authority specifically stated within the GRF governing documents. In accordance with Article VII, Section I, of the Bylaws, the committee chair and members shall be appointed by the GRF President and approved by action of the BOD. 1. GOALS:
1.1. Attract and Retain Quality Employees 1.2. Increase Organization Effectiveness and Efficiency 1.3. Protect, Preserve and Improve our Assets
2. COMPOSITION:
The Executive Committee shall consist of the four (4) elected officers of the GRF BOD and the Chairpersons of the Mutual Administration, Physical Property and Recreation Committees. The Vice President shall be Chairperson and preside at all meetings. In the Vice President’s absence, the Secretary or Treasurer, in that order, shall preside (see 30-5020-1, Organization of the Board).
3. PURPOSE:
Oversee the Administration and Human Resources Departments. 4. DUTIES:
4.1. Publish an agenda four (4) days in advance of Committee meeting; 4.2. Meet with the Executive and HR Directors at least monthly or whenever such
meetings are deemed necessary, unless canceled by the Chair; 4.3. Review monthly budget comparison for cost centers 320 (Human Resources),
322 (Emergency Preparedness), 330 (Administration), 629 (Administration Building), and 655 (Building Five);
4.4. Review and approve assignment of department heads; 4.5. Review and approve job descriptions; 4.6. Review and recommend operating schedules, job standards, uniforms and wage
rates to the BOD; 4.7. Review and approve the election materials and oversee the election process; 4.8. Oversee Director training; 4.9. Provide, during its meeting in February, a recommendation to the Board for the
appointment of the election services company as its Inspector(s) of Election;
30
30-5110-3 Executive COMMITTEE CHARTER AMEND
(Aug 19) GOLDEN RAIN FOUNDATION Seal Beach, California
Page 2 of 2
4.10. Preview the Salary Survey or benchmark report at least every three (3) years; 4.11. Hold Executive Sessions solely concerning specific personnel, wage, salary,
benefits and/or disciplinary actions; 4.12. Initial approval and recommendation to the Finance Committee for cost centers
320 (Human Resources), 322 (Emergency Preparedness), 330 (Administration), 629 (Administration Building), and 655 (Building Five), including Capital requests and upcoming Reserve replacements;
4.13. Coordinate bids for all personnel related Insurance, benefits and relevant contracts.
4.14. Review all contracts under this Committee at least quarterly; 4.15. Review policies for cost centers 320 (Human Resources), 322 (Emergency
Preparedness), 330 (Administration), 629 (Administration Building), and 655 (Building Five), beginning no later than January and send recommended changes to the BOD no later than May for approval; and
4.16. Furnish a report at the GRF Annual meeting. 5. LIMITATIONS:
It is to be recognized that the function of the Committee is to act in an advisory and consulting capacity except in personnel matters relating to managers and directors. Regulatory or supervisory activities affecting employed personnel are functions of Management and not to be encroached upon by any Committee Chairperson or member, either individually or collectively. Committee does not have the authority to enter into written contracts or oral agreements with any third parties on behalf of the GRF BOD. Authority to authorize contracts and/or expenses rests solely with the BOD.
Document History
Adopted: 24 Jul 67 Amended: 18 Jul 72 Amended: 20 May 75 Amended: 15 Jul 80 Amended: 14 Jul 81 Amended: 20 Aug 85 Amended: 19 Mar 96 Amended: 15 Jul 97 Amended: 26 May 15 Amended: 21 Jun 16 Amended: 23 May 17 Amended: 13 Oct 17 Amended: 23 Jul 19 Amended: 28 Aug 19 Keywords: Charter Executive
31
