EXECUTIVE COMMITTEE AGENDA · (dpss) agreement for roy’s desert resource center – aurora wilson it was moved by mayor ramos watson and seconded by mayor pougnet to approve amendment

EXECUTIVE COMMITTEE AGENDA

Monday, April 25, 2011 6:00 p.m.

CVAG Offices 73-710 Fred Waring Drive, Suite 119

Palm Desert, CA 92260 (760) 346-1127

THIS MEETING IS HANDICAPPED ACCESSIBLE.

ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA.

1. CALL TO ORDER (Chairman Yvonne Parks, Mayor, City of Desert Hot Springs) 2. ROLL CALL A. Member Roster P4

3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS

This is the time and place for any person wishing to address the Executive Committee to do so. 5. EXECUTIVE COMMITTEE/DIRECTOR COMMENTS

6. CONSENT CALENDAR A. Approve the March 28, 2011 Executive Committee Minutes P5

B. Approve Allowing Employees to Borrow Against their Deferred Compensation P10

Account

C. Approve Amendment to the Funding Agreement with Jewish Family Services for P18 Roy’s DRC, Increasing the FY 2010/11 Contract by $77,398, and Bringing the Maximum Reimbursable Amount to $1,752,748

D. Confirm Authority of Executive Director to Amend Urban Crossroads Contract P20

for the Proportionate Share Report for the Bob Hope Drive/Ramon Road and the Indian Avenue interchange projects on I-10 in the amount of $5,524.70

E. Authorize Release of Request for Proposal for the Used Oil Recycling Program P24

F. Receive and File

1) Status of Five I-10 Interchange Projects P25

2) CVAG Regional Arterial Program – Project Status Report P27

3) CVAG Contribution to 2011 Coachella Valley Energy Summit P29

4) Executive Committee and Technical Advisory Committee Attendance Roster P30 5) CVAG Investment Report for March 31, 2011 P31

7. DISCUSSION/ACTION A. Approval of Location and Price of the 2010 General Assembly Meeting – P32

Aurora Wilson/Joanna Stueckle Recommendation: That the Executive Committee approve holding the 2011 CVAG General Assembly meeting at the Mission Lakes Country Club in Desert Hot Springs and that the price be set at $50.00 per person.

B. Homelessness Committee’s Strategic Plan - Aurora Wilson P33

Recommendation: Approve the CVAG Homelessness Committee’s Strategic Plan with the exception of hiring staff.

C. Support for Pilot Feed-in Tariff program to Incentivize Solar Energy and Promote P46 Job Creation – Katie Barrows

Recommendation: Support Pilot Coachella Valley Feed-in Tariff Program and Request Support Letters from CVAG Member Agencies.

D. Amendment of the Urban Crossroads Contract for a Not-to-Exceed Amount of P51

$6,000 to Develop the Proportionate Share Report for the Date Palm Drive/ I-10 Interchange – Allyn Waggle

Recommendation: Approve Amendment of the Urban Crossroads Contract for a Not-to-Exceed amount of $6,000 to Develop the Proportionate Share Report for the Date Palm Drive/I-10 Interchange.

E. Authorize Interim Contract for Energy Efficiency Green Government Initiative – P55 Jacob Alvarez

Recommendation: Authorize Executive Director to Approve Interim Contract with Selected Consultant for an amount not to exceed $7,500.

9. ANNOUNCEMENTS

Executive Committee – Monday, June 6, 2011, 6:00 p.m. at 73-710 Fred Waring Drive, Suite 119, Palm Desert. General Assembly – Monday, June 27, 2011, 6:00 p.m. at a location to be announced.

Jurisdiction Members Non-Voting Members

City of Blythe Joseph De Coninck Mayor

David Lane City Manager

City of Cathedral City Kathleen De Rosa

Mayor

Donald Bradley

City Manager

City of Coachella Eduardo Garcia

Mayor

David Garcia

City Manager

City of Desert Hot Springs Yvonne Parks, Chair Mayor

Rick Daniels, TAC Chair City Manager

City of Indian Wells Patrick Mullany

Mayor

Greg Johnson

City Manager

City of Indio Lupe Ramos Watson Mayor

Dan Martinez City Manager

City of La Quinta Don Adolph

Mayor

Tom Genovese

City Manager

City of Palm Desert Jean Benson

Mayor

John Wohlmuth

City Manager

City of Palm Springs Stephen Pougnet Mayor

David Ready City Manager

City of Rancho Mirage Richard W. Kite

Mayor

Patrick Pratt

City Manager

County of Riverside

Bob Buster, 1st District Supervisor John Tavaglione, 2nd District Supervisor

Jeff Stone, 3rd District Supervisor John J. Benoit, 4th District Supervisor

Vice Chair

Marion Ashley, 5th District Supervisor

Alex Gann, TAC Vice Chair Principal Management Analyst

Agua Caliente Band of Cahuilla

Indians

Richard Milanovich

Tribal Chair

Tom Davis

Chief Planning & Development Officer

Cabazon Band of Mission Indians David Roosevelt Tribal Chair

Paul Slama Tribal Field Representative

ITEM 2A

EXECUTIVE COMMITTEE MINUTES OF MARCH 28, 2011 PAGE 1

The audio file for this committee meeting can be found at: http://www.cvag.org/minutes.htm.

1. CALL TO ORDER

The March 28, 2011 Executive Committee meeting was called to order at 6:00 p.m. by Chairwoman Yvonne Parks, City of Desert Hot Springs, in the CVAG Conference Room #119, Palm Desert.

2. ROLL CALL A roll call was taken and it was determined that a quorum was present. Those in attendance

were as follows: MEMBERS PRESENT AGENCY Mayor Joseph DeConinck City of Blythe Mayor Kathleen DeRosa City of Cathedral City Councilmember Emmanuel Martinez City of Coachella Mayor Yvonne Parks City of Desert Hot Springs Mayor Patrick Mullany City of Indian Wells Mayor Lupe Ramos Watson City of Indio Mayor Don Adolph City of La Quinta Mayor Jean Benson City of Palm Desert Mayor Stephen Pougnet City of Palm Springs Mayor Richard W. Kite City of Rancho Mirage Supervisor Jeff Stone County of Riverside 3rd District Supervisor John Benoit County of Riverside 4th District Supervisor Marion Ashley County of Riverside 5th District Tribal Chair Richard Milanovich Agua Caliente Band of Cahuilla Indians MEMBERS NOT PRESENT AGENCY Tribal Chairman David Roosevelt Cabazon Band of Mission Indians NON-VOTING MEMBERS PRESENT AGENCY Don Bradley City of Cathedral City

Noelia Chapa City of Coachella Rick Daniels City of Desert Hot Springs Greg Johnson City of Indian Wells Dan Martinez City of Indio Tom Genovese City of La Quinta John Wohlmuth City of Palm Desert David Ready City of Palm Springs Patrick Pratt City of Rancho Mirage Alex Gann County of Riverside

ITEM 6A


OTHERS PRESENT AGENCY Alexandria Galardi Sun City Palm Desert Jaime Hurtado County of Riverside Rosanna Bayon Moor SCAG John Peña Coachella Valley Recreation and Park District Dave Willmon League of California Cities Chief Pat Williams City of Desert Hot Springs STAFF PRESENT Tom Kirk Allyn Waggle Gary Leong Aurora Wilson Katie Barrows Jim Sullivan Mike Shoberg Jacob Alvarez Joanna Stueckle Aaron Espinosa

3. PLEDGE OF ALLEGIANCE

Mayor Mullany led in the Pledge of Allegiance. There was a moment of silence in honor of fallen Cathedral City Police Officer Jermaine Gibson.

4. PUBLIC COMMENTS

John Peña, Coachella Valley Recreation and Park District, invited Executive Committee members to attend a reception that evening at Jackalope Restaurant in Indio to benefit the District. Rosanna Bayon Moor, SCAG announced the SCAG General Assembly as May 5th and 6th in La Quinta.

5. EXECUTIVE COMMITTEE/DIRECTOR COMMENTS

Mayor DeRosa thanked her colleagues for their generous support of Cathedral City during the difficult time of losing Officer Gibson. Tom Kirk reported that CVAG received a notice to proceed on the Coachella Valley Green Government initiative on March 10th. Mr. Kirk indicated that CVAG secured a $5 million grant for this project. Mr. Kirk announced the groundbreaking celebration of the Date Palm Interchange project would be on May 13th at 9:00 a.m. and that the project was awarded to Sema Construction; the Airport Boulevard/Highway 86 project will begin work on Monday, April 4th; and the demolition of the Palm Drive Interchange would begin that evening on one side of the freeway.


6. CONSENT CALENDAR

Chairwoman Parks pulled item 6E from the Consent Calendar for discussion purposes. IT WAS MOVED BY MAYOR ADOLPH AND SECONDED BY MAYOR BENSON TO:

A. APPROVE THE FEBRUARY 28, 2011 EXECUTIVE COMMITTEE MINUTES B. AUTHORIZE LETTER OPPOSING TRANSFER OF ENERGY EFFICIENCY FUNDS FROM

SOUTHERN CALIFORNIA GAS COMPANY TO THE STATE GENERAL FUND

C. SUPPORT INCLUSION OF COACHELLA VALLEY MOUNTAINS CONSERVANCY IN ANY FUTURE STATE WATER BOND; AUTHORIZE CHAIR OR EXECUTIVE DIRECTOR TO CONTACT LOCAL LEGISLATORS REQUESTING SUPPORT; AND SIGN LETTER OF SUPPORT IF NECESSARY

D. DISCONTINUE THE ENERGY AND WATER CONSERVATION SUBCOMMITTEE F. RATIFY REVISED RESOLUTION AUTHORIZING A LOCAL GOVERNMENT WASTE TIRE

AMNESTY EVENT GRANT PROGRAM APPLICATION

G. APPROVE COUNCILMEMBER SAM TOLES FROM THE CITY OF CATHEDRAL CITY TO

SERVE AS CVAG’S REPRESENTATIVE TO SCAG’S ENERGY AND ENVIRONMENT COMMITTEE

H. APPROVE A RESOLUTION AUTHORIZING CVAG TO APPLY TO STATE HOUSING AND

COMMUNITY DEVELOPMENT FOR EMERGENCY HOUSING AND ASSISTANCE PROGRAM (EHAP) FUNDS

I. APPROVE THE CONTRACT WITH NEWPORT TRAFFIC STUDIES FOR THE 2011 WINTER TRAFFIC COUNT PROGRAM THE MOTION CARRIED.

J. Receive and File 1) Status of Five I-10 Interchange Projects 2) CVAG Regional Arterial Program – Project Status Report 3) CVAG Regional Arterial Program – Contract Status Report 4) Executive Committee and Technical Advisory Committee Attendance Roster

These items were received and filed.

E. Adopt a Resolution Opposing Governor Brown’s Realignment Proposal to Shift Adult

Parole Programs, Services and Supervision from the State to Local Governments


Chairwoman Parks asked Desert Hot Springs Police Chief Pat Williams to address the Executive Committee on behalf of the Public Safety Committee. Chief Williams spoke in support of the Resolution. IT WAS MOVED BY CHAIRWOMAN PARKS AND SECONDED BY SUPERVISOR STONE TO ADOPT THE RESOLUTION OPPOSING GOVERNOR BROWN’S REALIGNMENT PROPOSAL TO SHIFT ADULT PAROLE PROGRAMS, SERVICES AND SUPERVISION FROM THE STATE TO LOCAL GOVERNMENTS. THE MOTION CARRIED WITH SUPERVISOR BENOIT AND SUPERVISOR ASHLEY ABSTAINING FROM THE VOTE.

7. DISCUSSION/ACTION A. Request for Proposal for Regional PM-10 Street Sweeping Program – Aurora Wilson

IT WAS MOVED BY SUPERVISOR STONE AND SECONDED BY SUPERVISOR ASHLEY TO AUTHORIZE STAFF TO PREPARE AND ISSUE A REQUEST FOR PROPOSAL (RFP) FOR OPERATIONS OF THE REGIONAL PM10 STREET SWEEPING PROGRAM; AND AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO NEGOTIATIONS WITH THE RECOMMENDED OPERATOR. THE MOTION CARRIED.

B. Approval of Amendment 5 of Riverside County Department of Public Social Services

(DPSS) Agreement for Roy’s Desert Resource Center – Aurora Wilson IT WAS MOVED BY MAYOR RAMOS WATSON AND SECONDED BY MAYOR POUGNET TO APPROVE AMENDMENT NUMBER 5 TO THE FUNDING AGREEMENT WITH COUNTY DPSS FOR ROY’S DESERT RESOURCE CENTER WHICH INCREASES THE FY 2010-11 CONTRACT BY $77,398 FOR A TOTAL REIMBURSABLE AMOUNT OF $ 1,056,043. THE MOTION CARRIED.

C. Resolution in Support of Daily Sunset Limited Passenger Rail Service – Allyn Waggle

IT WAS MOVED BY SUPERVISOR BENOIT AND SECONDED BY SUPERVISOR STONE TO ADOPT THE RESOLUTION; FORWARD A COPY OF THE RESOLUTION TO CONGRESSIONAL LEGISLATORS; AND PROVIDE EACH MEMBER WITH INFORMATION ON HOW TO MOVE THIS ITEM FORWARD. THE MOTION CARRIED.

8. LEGISLATIVE UPDATE Dave Willmon, League of California Cities, provided a legislative update focusing on

Redevelopment Agencies (RDA) and the Governor’s budget for the Executive Committee members.

9. ANNOUNCEMENTS

Executive Committee – Monday, April 25, 2011, 6:00 p.m. at 73-710 Fred Waring Drive, Suite 119, Palm Desert.


9. ADJOURNMENT

There being no further business, Chairwoman Parks adjourned the meeting at 6:33 p.m.

Respectfully submitted,

Joanna Stueckle

Joanna Stueckle Executive Assistant

ITEM 6B

Staff Report Subject: Employee Loans against their Deferred Compensation Account Contact: Gary Leong, Director of Administrative Services ([email protected]) Recommendation: Approve allowing employees to borrow against their Deferred Compensation Account. Technical Advisory Committee: CONCURS (Meeting of March 11th) Background: One of the benefits that CVAG has in place for its employees is the Section 457 Deferred Compensation Account. Occasionally, employees have approached management inquiring if there was a possibility for an employee to obtain a loan against their Deferred Compensation Account. Our Administrator, Nationwide Retirement Solutions, Inc., informed us that it was possible, however, a Plan Amendment is required. There are certain boundaries concerning the loan against the Deferred Compensation Account, namely:

1) Maximum term of loan is 5 years (15 years for purchase of principal residence) with monthly repayments;

2) Each participant may have only 1 loan outstanding at any given time; 3) A participant will be granted a loan no more frequently than 2 times in any 12 month

period; and, 4) Maximum permitted loan amount is the lesser of (i) 50% of the Participant’s vested

account balance less any outstanding loan balances under the Plan or (ii) $50,000 less the highest outstanding loan balance during the preceding one-year period. The minimum loan amount permitted is $1,000.

Due to the current economic climate, having this option in place will provide another avenue to obtain funds for those who need it. Fiscal Analysis: There will be no financial impact on CVAG as the Deferred Compensation program is administered by a third party administrator, Nationwide Retirement Solutions, Inc., including the loan program. Also, the loan will be derived from the employee’s own Deferred Compensation account funds.

mailto:[email protected]

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THE UNITED STATES CONFERENCE OF MAYORS

DEFERRED COMPENSATION PROGRAM

THE DEFERRED COMPENSATION PLAN FOR PUBLIC EMPLOYEES

LOANS TO PARTICIPANTS AMENDMENT TO PLAN DOCUMENT

WHEREAS, PLAN SPONSOR executed the above referenced Plan Document, as

amended: and

WHEREAS, effective APRIL 25TH, 2011, PLAN SPONSOR now desires to further

amend the plan document.

The following Section 8.06 is hereby added:

8.06 Loans to PARTICIPANTS

(a) PLAN SPONSOR has elected to make loans available to PARTICIPANTS and

has delegated certain administrative duties regarding loans from the PLAN to the

ADMINISTRATOR.

(b) Any loan by the PLAN to a PARTICIPANT under this Section shall be subject to

the loan administrative procedures established by the ADMINISTRATOR as well

as the following requirements:

(i) Loan Eligibility. Any PARTICIPANT may apply for a loan from the

PLAN. A PARTICIPANT who has defaulted on a previous loan from

the PLAN shall not be eligible for another loan from the PLAN until

all defaulted loans are repaid in full, including accrued interest and

fees.

(ii) Loan Application and Loan Agreement. A PARTICIPANT must

complete and return to ADMINISTRATOR a loan application. A non-

refundable application fee established by ADMINISTRATOR will be

deducted from the PARTICIPANT’S ACCOUNT(s) at the time of

loan origination. Before a loan is issued, the PARTICIPANT must

enter into a legally enforceable loan agreement as provided for by the

ADMINISTRATOR.

(iii) Loan Repayment. The PARTICIPANT receiving a loan shall be

required to furnish to ADMINISTRATOR any information and

authorization necessary to effectuate repayment of the loan prior to the

commencement of a loan. In the event that a payment cannot be

processed because of lack of sufficient funds, the ADMINISTRATOR

shall assess an insufficient funds charge, which will be deducted from

the PARTICIPANT’S ACCOUNT(s).

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(iv) Loan Term and Interest Rate. The maximum term over which a loan

may be repaid is five (5) years (fifteen (15) years if the PLAN

SPONSOR permits loans for the purchase of a PARTICIPANT'S

principal residence). Each loan shall be amortized in substantially

equal payments consisting of principal and interest during the term of

the loan, except that the amount of the final payment may be higher or

lower. The ADMINISTRATOR shall establish the interest rate for any

loan.

(v) Loan Frequency. Each Participant may have only one (1) PLAN loan

outstanding at any given time. A PLAN loan which is in default, even

if the defaulted loan was treated as a "deemed distribution" under

federal regulations, shall be treated as an outstanding loan until such

PARTICIPANT'S account balance is offset by the amount of principal

and accrued interest under the loan. A PARTICIPANT will be granted

a loan no more frequently than two (2) times in any twelve (12) month

period.

(vi) Default. The PARTICIPANT must pay the full amount of each loan

payment (principal and interest) on the date that it is due. Failure to

make such a payment by the due date, or within any cure period

established by the ADMINISTRATOR, shall cause the

PARTICIPANT to be in default for the entire amount of the loan,

including any accrued interest. A loan will also be in default if the

PARTICIPANT either refuses to execute, revoke, or rescind any

agreement necessary to comply with the provisions of this Section or

the loan administrative procedures established by the

ADMINISTRATOR , commences or has commenced against

PARTICIPANT a bankruptcy case, or upon the death of the

PARTICIPANT.

(vii) Loan Security. By accepting a loan, the PARTICIPANT is giving a

security interest in their vested PLAN balance as of the loan process

date, together with all additions thereof, to the PLAN that shall at all

times be equal to 100% of the unpaid principal balance of the loan

together with accrued interest.

(viii) Loan Amount. The maximum amount of any loan permitted under the

PLAN is the lesser of (i) 50% of the PARTICIPANT’S vested account

balance less any outstanding loan balances under the PLAN or (ii)

$50,000 less the highest outstanding loan balance during the

preceding one-year period. The ADMINISTRATOR shall establish the

minimum loan amount. The PARTICIPANT and not the

ADMINISTRATOR shall at all times remain responsible for ensuring

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that any loan received under the PLAN is in accordance with these

limits with regard to any other loans received by the PARTICIPANT

under any other plans of the PARTICIPANT’s employer.

(ix) Loan Maintenance Fee. Until a loan is repaid in full, an annual loan

maintenance fee established by ADMINISTRATOR will be deducted

from the PARTICIPANT’S ACCOUNT(s).

(x) Loan Default Fee. At the time when a default occurs, a loan default

fee established by ADMINISTATOR will be deducted from the

PARTICIPANT’S ACCOUNT(s).

(c) The ADMINISTRATOR shall fix such other terms and conditions necessary to

the administrative maintenance of the provisions of this Section and as necessary

to comply with the IRC and regulations there under.

IN WITNESS WHEREOF, the undersigned has executed this Amendment this 25TH

day of APRIL, 2011.

COACHELLA VALLEY

ASSOCIATION OF GOVERNMENTS _______________________________

(Name of PLAN SPONSOR) By: GARY LEONG, CPA

PLAN ADMINISTRATOR

*These fees, rates, and minimums are subject to change by NRS upon reasonable notice to Plan Sponsor. Loan fees will appear

as administrative charges on Participant Statements.

THE UNITED STATES CONFERENCE OF MAYORS DEFERRED COMPENSATION PROGRAM

PARTICIPANT LOAN ADMINISTRATIVE PROCEDURES

Nationwide Retirement Solutions, Inc. (“NRS”), as Third Party Administrator of the United States Conference of Mayors Deferred Compensation Program, administers your Deferred Compensation Plan for Public Employees (“Plan”). Recently issued proposed regulations under Internal Revenue Code Section 457 provide that eligible governmental 457(b) plans may permit loans to Participants. NRS recommends that you, as Plan Sponsor and/or Employer (hereinafter collectively referred to as “Plan Sponsor”), consult with your own legal advisor in determining whether you wish to add this optional feature to your Plan. In the event that you decide to offer loans from your Plan to Participants, you will need to return to NRS at Nationwide Retirement Solutions, PO Box 182797, Columbus, OH 43272-8450 Attn: Loans Administrator a fully executed original of this document and a fully executed original of the enclosed Plan Document Amendment. NRS cannot begin processing Participant loans from your Plan until it receives fully executed originals of both of these documents. NRS may need from time-to-time to make changes to the administrative procedures set forth herein and in the Plan Document Amendment. In such a case, NRS will provide you with timely notice of such changes as they become necessary. The following administrative procedures shall govern the making of loans from your Plan: 1. Loan Administration. Plan Sponsor delegates to NRS certain administrative duties regarding the administration of loans from the Plan, which are set forth herein and which may be modified by NRS upon timely notice to Plan Sponsor. 2. Loan Eligibility. Any Participant in the Plan is eligible to receive a loan from the Plan. Each Participant is entitled to one (1) loan at any time. In addition, a Participant who has defaulted on a previous loan shall not be eligible for another loan from the Plan until all defaulted loans are repaid in full, including accrued interest and fees. 3. Loan Application and Loan Agreement. In order to receive a loan from the Plan, an eligible Participant must complete a loan application and return it to NRS. A loan application fee of $50.00* will be deducted from the Participant’s account(s). Before a loan is issued, the Participant must enter into a legally enforceable loan agreement as provided by NRS. If the Plan Sponsor permits loans for the purchase of the Participant’s principal residence, the Participant will be required to sign a Primary Residence Certificate form and provide NRS with a copy of the contract or other documents relating to the acquisition of the dwelling unit. If the source for a single loan includes both the Participant’s Deferred Compensation and Eligible Rollover Accounts, the Participant will be required to complete a loan application and loan agreement for each account which will be treated as separate and distinct for all purposes herein except that they will be considered a single loan for purposes of Sections 2, 6 and 10 herein. 4. Loan Repayment/Maximum Loan Term. Repayment of any loan made to a Participant shall be made in a manner and pursuant to the terms set forth in the loan agreement. The Participant receiving a loan shall be required to furnish the information and authorization necessary to effectuate the foregoing payments prior to the commencement of a loan. The maximum term over which a loan may be repaid is five (5) years (fifteen (15) years if the Plan Sponsor permits loans for the purchase of the Participant's principal residence).



In the event that a Participant elects to receive a distribution from the Plan (other than a distribution due to an unforeseeable emergency or other in-service withdrawal) at a time when such person has a Plan loan outstanding, the principal and any accrued interest with respect to such loan shall be taxable. 5. Loan Amortization. Each loan shall be amortized in substantially equal payments consisting of principal and interest during the term of the loan. Payments of principal and interest shall be made in a manner and pursuant to the terms set forth in the loan agreement on a monthly basis in equal amounts, except that the amount of the final payment may be higher or lower. Before the loan is made, the Participant will be notified of the date on which the first payment will be deducted and the dates on which subsequent payments are due. 6. Loan Frequency/Renegotiations. Each Participant may have only one (1) Plan loan outstanding at any given time. A Plan loan which is in default, even if the defaulted loan was treated as a "deemed distribution" under federal regulations, shall be treated as an outstanding loan until such Participant's account balance is offset by the amount of principal and accrued interest under the loan. A Participant will be granted a loan no more frequently than two (2) times in any twelve (12) month period. Under no circumstances may loan terms be renegotiated. A new loan shall not be granted prior to the repayment of an outstanding loan.

7. 7. Default. The Participant must pay the full amount of each payment (principal and interest) on the date that it is due by having sufficient funds in the account designated for loan payments through the ACH process. If NRS is unable to process a payment on the date due because the Participant fails to have sufficient funds in the account on that date, NRS will assess a fee of $25.00 that will be deducted from Participant account(s) and will send written notification to the Participant. The Participant shall be in default for the entire amount of the loan UNLESS the Participant does each of the following: 1) contacts NRS at the Deferred Compensation Service Center, 2) mutually agrees with NRS on a date, which is within 30 days of the missed payment on which funds sufficient to cover the missed payment will be in the account and; 3) actually pays the missed payments. Failure to make such a payment through mutually agreeable terms shall cause the Participant to be in default for the entire amount of the loan. The loan also shall be defaulted upon the death of the Participant or if the Participant commences or has commenced against Participant a bankruptcy case. No additional loans shall be made to a Participant who has defaulted on a Plan loan and who has not repaid all defaulted loans in full, including accrued interest and fees. 8. Loan Prepayment. The entire amount of a loan, including outstanding principal and any accrued interest, may be paid without penalty prior to the end of the term of the loan in the manner prescribed by NRS. However, payments made that are less than the remaining principal amount of the loan and any accrued interest with respect to the loan, or which are not paid in the form prescribed by NRS, are not permitted. 9. Loan Security. By accepting a loan, the Participant is giving a security interest in his or her vested Plan balance as of the date of the Loan Process Date, together with all additions thereof, to the Plan that shall at all times be equal to 100% of the unpaid principal balance of the loan together with accrued interest. 10. Maximum/Minimum Loan Amount. The maximum amount of any loan permitted under the Plan is the lesser of (i) 50% of the Participant's vested account balance (not including any value attributable to applicable life insurance or deemed IRA account) less any outstanding loan balances under the Plan or (ii) $50,000 less the highest outstanding loan balance during the preceding one-year period. The minimum loan amount permitted is $1,000.00*. Loans shall be made in accordance with these limits and those limits imposed under federal regulations without regard to any other loans received by the Participant from any other investment provider under the Plan or any other plans of the employer. The Participant and not NRS shall remain at all times responsible for ensuring that any loan received under the Plan is in accordance with these limits with regard to any other loans received by the Participant under any other plans of the



Participant’s employer. Any tax reporting required as a result of the receipt by a Participant of a loan that exceeds the limits imposed by federal regulations shall not be the responsibility of NRS, unless it is determined that such limits were exceeded solely as a result of a loan made through NRS as service provider. Consequently, NRS shall not be required to account for loans made pursuant to a plan other than this Plan or loans made under this Plan that are made by an investment provider other than Nationwide Life Insurance Company. 11. Suspension of Loan Payments. NRS may suspend a Participant’s obligation to repay any loan under the Plan during the period in which the Participant is performing service in the uniformed services as may be required by law. At the expiration of any suspension of loan payments period, the outstanding loan balance, including any accrued interest and fees, will be re-amortized and the Participant will be required to execute an amended Loan Agreement. 12. Loan Interest Rate. The interest rate for any loan shall be established by NRS. These interest rates shall commensurate with interest rates being charged by entities in the business of lending money under similar circumstances. Generally, the rate assumed will be Prime Rate + 1.00%*. The Prime Rate shall be the prime rate published by the Wall Street Journal two weeks prior to the end of the most recent calendar-year quarter. NRS may adjust the loan interest rate for loans to Participants entering active duty in the military services as may be required by law. 13. Annual Loan Maintenance and Asset Fees. An annual loan maintenance fee of $50.00* will also be deducted from the Participant’s account until the loan is repaid in full. The amount of the outstanding loan balance will be subject to the maximum Variable Account Annual Expense Fee applicable under the Plan at the time the loan is issued. 14. Loan Default Fee. At the time when a default occurs, a $50.00* loan default fee will be deducted from the Participant’s account. This charge will only affect Participants who fail to make a required loan payment. 15. Loans for the Purchase of a Principal Residence. All loans issued by the Plan will be general loans to be repaid in five (5) years unless the Plan Sponsor affirmatively elects to offer loans for the purchase of the Participant’s principal residence, which may be repaid in fifteen (15) years. Such loans shall be solely secured by the Participant’s vested account balance. All administrative procedures set forth herein shall apply to such loans. If the Plan Sponsor elects to permit loans for the purchase of the Participant’s principal residence,

please check this box. The undersigned Plan Sponsor hereby adopts these Participant Loan Administrative Procedures, effective for loans issued on or after the effective date set forth in the Loans to Participants Amendment to Plan Document, and instructs NRS to administer loans made to Plan Participants in accordance with these terms. The Plan Sponsor acknowledges the following: (i) that the Plan Sponsor has decided to offer loans under the Plan and is instructing NRS to administers loans under the Plan; (ii) that it understands that, as a result of offering loans under the Plan, the Plan Sponsor, its Participants, and/or the Plan could be subject to adverse tax consequences; (iii) that the Plan Sponsor has independently weighed this risk and has determined that offering loans under the Plan is in the best interest of the Plan Sponsor, its Participants, and the Plan; and (iv) NRS shall not be liable for any adverse tax consequences described in (ii), except as specifically stated under paragraph 10 herein, resulting from the Plan Sponsor's decision to offer loans under the Plan.



Plan Sponsor or Employer: __COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS__________ Street Address: __73-710 FRED WARING DRIVE, SUITE 200_______________________ City, State, Zip Code: __PALM DESERT, CA 92260 ______ _____________________ Plan Name: _COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS SECTION 457 DEFERRED COMPENSATION PLAN____________ ___________________ Entity No.: __0028395001_____________________________ __________________________________________________ By: _GARY LEONG, CPA – PLAN ADMINISTRATOR______ Date: _APRIL 25TH, 2011_____________________________

ITEM 6C

Staff Report Subject: Approval of Amendment 4 to Agreement with Jewish Family Services of

San Diego dba Desert SOS for Roy’s Desert Resource Center - consent Contact: Aurora Wilson, Director, Community Resources ([email protected]) Recommendation: Approve Amendment Number 4 to the funding agreement with Jewish Family Services of San Diego dba Desert SOS for Roy’s Desert Resource Center which increases the FY 2010-11 contract by $77,398 bringing the maximum reimbursable amount to $1,752,748. Homelessness Committee: Concurs (3/16/11) Technical Advisory Committee: Concurs (4/11/11) Background: CVAG’s agreement with Jewish Family Services of San Diego, dba Desert SOS funds the operations at Roy’s Desert Resource Center. As you recall, Martha’s Village and Kitchen recently closed their emergency shelter due to budget constraints. Father Joe’s Villages in San Diego, which has oversight of Martha’s Village, provided a majority of the funds to augment their average 70 bed capacity shelter operations and County DPSS provided a smaller contribution. In order to make-up for the loss in bed capacity, Roy’s increased their 90 beds adding 30 more. Coachella Valley Rescue Mission (CVRM) has added 10 beds to their 25 bed emergency shelter component. In order to assist the two shelters with their expansions, the balance of County DPSS contributions to Martha’s Village will be re-directed to the two remaining emergency shelters. Roy’s will receive the bulk of that balance: $ 77,398. For next fiscal year 2011-12, County DPSS has also agreed to redirect its funds that were set aside for Martha’s Village shelter to the two remaining shelters. Next fiscal year, Roy’s will receive $295,898 over and above its current contract with DPSS. Fiscal Analysis: The $77,398 will be added to this fiscal year’s contract with Desert SOS with an effective retroactive date of March 1st through June 30, 2011. This will bring the maximum reimbursable amount from the County to $1,752,748. There are no available funds from CVAG contributions to augment the addition of the 30 beds. This change will impact staff to client ratios and case management services. Desert SOS will also perform separate billing for these beds. Contract Finalization: Minor changes/revisions may be made for clarification purposes by CVAG Executive Director and Legal Counsel prior to execution. :attachment


COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS

SERVICES CONTRACT

AMENDMENT #4

with

JEWISH FAMILY SERVICE OF SAN DIEGO

dba Desert SOS

The Services Contract (the “Contract”) by and between the Coachella Valley Association of

Governments (CVAG) and Jewish Family Service of San Diego dba Desert SOS (Contractor), as

previously amended, is further amended as follows:

1) The “Maximum Reimbursable Amount” for the period July 1, 2010 through June 30,

2011, shall be $1,752,748; an increase of $77,398.

2) That the above increase represents funds redirected from the County’s contract with

Martha’s Village which closed its Emergency Shelter on February 28, 2011 which shall be

used to address the addition of thirty (30) beds to the current 90 beds at Roy’s Desert

Resource Center.

3) Given there are no CVAG contributions to address the addition of 30 beds, the Per Diem

Rate for March 2011 through June 30, 2011 is $21.15 and shall be solely funded by the

County’s fund and billed separately from the per diem rate for the current 90 beds.

4) All other terms and conditions shall remain the same as stated in the original Contract

and Amendments #1, #2, and #3.

___________________________

Signature

Jill Borg Spitzer

Chief Executive Officer

Jewish Family Service of San Diego

____________________________

Signature

Yvonne Parks

Chairman, Executive Committee

Coachella Valley Association of Governments

ITEM 6D

Staff Report

Subject: Amendment of the Urban Crossroads Contract for the Proportionate Share

Report for the Bob Hope Drive/ Ramon Road and the Indian Avenue interchange projects on Interstate 10 in the amount of $5,524.70 to address questions raised about the report

Contact: Allyn S. Waggle, Deputy Executive Director ([email protected]) Recommendation: Confirm the authority of the Executive Director to amend the Urban Crossroads Contract for the Proportionate Share Report for the Bob Hope Drive/ Ramon Road and the Indian Avenue interchange projects on Interstate 10 in the amount of $5,524.70 to address questions raised about the report. This item has not been presented to other Committees for review. Background: Over the last two months the Transportation Committee and the Technical Advisory Committee have received a staff report recommending approval of the Proportionate Share Report prepared by Urban Crossroads, Inc., to establish the proportionate shares of the local portion of costs for the Bob Hope Drive/ Ramon Road and the Indian Avenue interchange projects on Interstate 10. This report was the result of an earlier action by the Executive Committee authorizing this analysis be undertaken closer to the award of a construction contract for these projects, such that land uses and accurate city boundaries would be clearly determined and the proportionate share of responsibility for the local share of costs would better reflect the current situation. While both the Transportation Committee and the Technical Advisory Committee have approved the Proportionate Share Report, both committees continue to have questions about the process. Staff requested that Urban Crossroads submit a proposal to address the questions raised by the Committees. The attached proposal amendment to the original agreement, in the amount of $5,524.70, identifies the issues of concern to the Committees. The Executive Director has authority, within specified limitations, to approve this measure of agreement, and has authorized Urban Crossroads to proceed on the amendment work. The intention is to gather this information for a presentation during the May cycle of Committee meetings. Fiscal Analysis: The current contract with Urban Crossroads is in the amount of $17,165.12. Approval of this amendment will not materially affect the progress of any presently approved transportation related project. Elsewhere in this agenda is a recommendation to approve an amendment to the existing contract with Urban Crossroads to conduct a proportionate share analysis for the Date Palm Drive interchange project, in the amount Not-to-Exceed $6,000. The Date Palm Drive project is scheduled to break ground in early May. This recommendation was also approved by both Committees. Contract Finalization: Minor changes/revisions may be made for clarification purposes by the CVAG Executive Director and/ or CVAG Legal Counsel prior to execution.


ITEM 6E

Staff Report

Subject: Consider Authorization to Release Request for Proposal for the Used Oil

Recycling Program Contract for Fiscal Year 2011/2012 Contact: Katie Barrows, Director of Environmental Resources ([email protected]) RECOMMENDATION: Consider Authorization to Release Request for Proposal for the Used Oil Recycling Program Contract for Fiscal Year 2011/2012

TECHNICAL ADVISORY COMMITTEE: Concurs (4/11/2011) ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE: Concurs (4/14/2011)

BACKGROUND: The Used Oil Recycling program has been successfully implemented through the use of consultants to provide program coordination and staff services. In October 2006 CVAG initiated an Agreement for Professional Services with HF&H Consultants, LLC to provide for the coordination and implementation of the Used Oil Recycling Program and support for the Solid Waste (AB 939) Technical Working Group. This agreement was extended in July 2007, as the consultant agreed to hold the contract at the same amount as for 2006/2007, $58,000. In 2008, CVAG released an RFP, selected HF&H, and entered into a contract for 3 years at $58,000 per year. That contract expires on July 31, 2011. Staff is requesting authorization to prepare and circulate a Request for Proposals for a consultant for the Used Oil Recycling program. The RFP will be distributed to a list of qualified entities, including the current consultant. It will be posted on the CVAG website. Once proposals are received, a selection committee, including members of the Solid Waste Management Technical Working Group, will be formed. A recommended consultant and contract will be brought back to this committee following the selection process. This item will be discussed at the next Technical Working Group meeting on May 9, 2011. The RFP for the Used Oil Recycling Program will request proposals for the 2011/2012 fiscal year, including the following program objectives:

Plan and staff used oil filter exchange events in member cities

Gather statistical data for one year of used oil collection for all of the cities that contract with CVAG to manage their used oil grant funds. These data are used as the baseline to assess progress toward the program goal of increasing used oil recycling by 5% over previous year

Conduct certified center inspections in the Coachella Valley

Prepare status reports on the Used Oil Recycling Program for CVAG use

Assist CVAG with preparation of the annual report to the California Integrated Waste Management Board.

Develop and implement a marketing program to promote used oil events, used oil recycling and related tasks in support of CVAG member jurisdictions

Coordinate and staff the Used Oil Recycling Program under direction from CVAG FISCAL ANALYSIS: The Used Oil Recycling Program is fully funded by a grant from the California Integrated Waste Management Board and the contract amount will not exceed the funds available for this purpose.


ITEM 6F.1

Staff Report Subject: Status of I-10 Interchange Projects Contact: Michael Shoberg, Transportation Program Manager ([email protected]) Recommendation: Receive and File Background: Attached is the latest status report for the five interchange projects as of April 13, 2011. A. Indian Canyon The eastbound and westbound off ramps have been opened to traffic. The eastbound and westbound on ramps are scheduled for mid-May. Once the ramps are open the new bridge can accommodate traffic. Future activity includes the following:

One or two westbound lanes on I-10 will be closed to allow for work on the underside of the new bridge. A date has not been established.

East bound and westbound on ramps are scheduled to be open mid-May.

Traffic may be on the new bridge by mid to late May.

The existing bridge over the freeway will be taken down which will require freeway closure. No schedule as of yet.

B. Gene Autry Trail/Palm Drive

Recent activity included the removal of the old bridge over the freeway. Traffic was switched to the new bridge over the freeway. All new ramps except for the east and westbound loop ramps have been opened. Work continues on the bridge supports over the railroad. The new signal at Varner Road and Palm Drive is operational. Work on the abutments for the other half of the bridge over the freeway has started.

Future activity includes the following:

Freeway closures will be needed for the falsework erection and removal.

It is estimated that falsework erection for the new bridge will occur early to mid-June.


C. Date Palm Drive The Board of Supervisors awarded the contract to SEMA construction at their regular meeting on February 15, 2011. After the final paperwork is done the notice to proceed will be issued and construction will start. The contract was awarded to SEMA Construction who had a low bid of $14,832,124 which was $4,643,770, or about 24%, below the engineer’s estimate. Work should start by late April to early May. A preconstruction meeting has been set in early May. The groundbreaking is currently scheduled for May 13. D. Bob Hope/Ramon Road Freeway lanes may be closed to allow for work. Work over the railroad continues and falsework and girders placement has started. Stop signs at Varner and Rio Del Sol have been placed. There is now a three-way stop which will remain until the signals are energized. Future activity includes the following:

It is expected that the Bob Hope section between Ramon Road and Varner Road will be open for traffic this summer. The ramps will not be open until fall.

The completion of the project is scheduled for the end of 2011. E. Jefferson Street The project lead has officially been changed from the City of Indio to the County. Work continues on the Project Approval and Environmental Document (PA&ED) phase of the project. The new Varner Road connection to Jefferson Street on the west side of Jefferson Street caused a change in the project description. A new environmental report with updated traffic, air quality, noise, biological and other studies needs to be updated because of the new project description. A number of environmental focus meetings have occurred to sort out the details. The schedule for completion of the environmental document is estimated to be April, 2012 but an effort is being made to shorten that timeframe if possible. No other work can be approved until the PA&ED is approved. Construction is anticipated to start in late 2014 or early 2015. F. SR86S/Airport Boulevard

The contractor started work on the project on Monday, April 11, 2010. Preliminary work, such as ESA fencing, electrical line relocation, etc., has started. Future activity includes the following:

Closure of Airport Boulevard for six months to facilitate construction of the interchange. FISCAL ANALYSIS: Funding for all of the interchange projects except for Jefferson Street has been budgeted for and secured through various funding sources so there is no additional fiscal impact.

Lead Programmed ProgrammedProject Description Agency Start Finish Status

InterchangesIndian Cyn/I-10 PS Oct. 2009 May, 2012 Deck on new bridge poured, work continues

Palm Dr-Gene Autry TR/I-10 COR Nov. 2009 May, 2012 New bridge complete, traffic transferred late March

Date Palm/I-10 Various Oct. 2010 Nov. 2012 Contract award on February 15, work should start by end of April

Bob Hope-Ramon/I-10 COR Sept. 2009 Oct. 2011 Project well under way. Girders over railroad being built

Monterey Ramp Improvements PD March 2011 March 2012 In design & environmental, construction Fall 2011

Jefferson/I-10 COR Nov. 2014 Dec. 2016 Draft environmental document being prepared

Arterial LinksMonterey Ave. Corridor (fr. Country Club to Dinah Shore) RM July 2009 Dec. 2009 Project complete, final invoices processed, project closed out

Monterey Ave. (fr. I-10 to Ramon) COR Sept. 2008 June 2009 Project complete, final invoices received, project closed out

Ave. 42 (fr. Golf Ctr. Pkwy. To Clinton St.) Indio Jan. 2008 May 2011 Project complete, waiting for final invoices

Jackson St. (fr. I-10 to Ave. 42) Indio April 2008 Dec. 2008 Project complete, project closed out

Jefferson (fr. Hwy. 111 to Indio Blvd.) COR June 2009 Project is complete, final bill received, project closed out

Varner Rd. (fr. Adams to Jefferson) Indio Feb. 2003 Dec. 2013 Project complete except for near Jefferson intersection. Under construction

Fred Waring (thru Palm Desert & Indian Wells) IW Sept. 2007 Feb. 2008 Project complete, final bills and close-out received and processed

Fred Waring (Washington to Adams) LQ Project complete, final bills and close-out received and processed

Fred Waring (Adams to Port Maria) COR No schedulte Final signatures received, ready to start design phase

Cook Street Widening (fr. Fred Waring to Frank Sinatra) PD Feb. 2011 Aug. 2011 Project scheduled by City Spring/Summer 2011

Monroe (fr. Ave. 52 to I-10) Indio May 2011 August 2011 Done from I-10 to Ave. 49. Project completion Fall/Winter of 2012/2013.

Madison St. (fr. Ave. 52 to Indio Blvd.) Indio Sept. 2013 Under design and construction section from Miles to Fred Waring on hold

Varner Rd. (fr. Ramon to Monterey) Multi Jan. 2008 July 2010 Project complete, subject to future agreement in 2013

Ave. 50 (fr. Jefferson to Jackson) Indio April 2008 Dec. 2008 Project complete

Miles (fr. WWR to Clinton) COR March 2009 Nov. 2010 Project Complete. Waiting for Final Invoices

SR-111 (fr. Cathedral Cyn. To Date Palm) RCTC Oct. 1997 July 1998 Project is on hold

SR 111 - Phase 2 (Indian Wells) IW May 2011 Sept. 2011 Construction scheduled for summer/fall 2011

SR 111 - Phase 3 (Indian Wells) IW May 2012 Sept. 2012 Construction scheduled for summer/fall 2012

Portola Ave. North of Gerald Ford Drive PD 2012 Project complete, subject to future reimbursement agreement

BridgesPortola Ave. (at Whitewater Channel) PD Dec. 2006 Project complete, project closed out

Indian Canyon (fr. Garnet to & Incl. RR Crossing) PS May 2011 June 2012 In design

Dillon Road Grade Separation Various Summer 2009 Project complete, waiting for final invoices

Gene Autry (fr. I-10 to Vista Chino incl. WWR & RR crossing) PS Dec. 2011 Bridge over RR under construction in conjunction with interchange work

Indian Canyon (across WWR) PS Nov. 2011 In design, construction Spring/Summer 2011

Miles Ave. at WWR COR May. 2009 Bridge complete waiting for final invoices

Adams Street Bridge LQ Sept. 2010 Aug. 2012 Design complete expect award of contract for construction Spring 2011

Cathedral Canyon Bridge CC PA&ED to start in November, 2010

PSR Projects

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTSRegionial Arterial Program - Project Status Report

4/15/2011ITEM 6F.2

Da Vall Interchange CC June 2010 July 2011 Under development by TyLin, PSR on hold because of State budget

Portola Interchange PA & ED PD Feb. 2006 March 2011 Completion expected winter/spring of 2011

Monroe Interchange Indio Under development by AECom, PSR on hold because of State budget

Jackson Interchange Indio May 2007 Sept. 2008 Under development by AGA, PSR on hold because of State budget

Golf Center Parkway Interchange Indio May 2007 Dec. 2007 Under development by AECom, PSR on hold because of State budget

Dillon Road/I-10 Interchange COA Sept. 2007 July 2010 PSR Approved

Dillon Road/SR 86S Interchange COA Sept. 2007 Sept. 2010 PSR Approved

COR-County of Riverside; RM-Rancho Mirage; IW-Indian Wells; PD-Palm Desert, PS-Palm Springs; CC-Cathedral City; COA-Coachella LQ-La Quinta;

ITEM 6F.3

Staff Report Subject: CVAG Contribution to 2011 Coachella Valley Energy Summit – May 12 and

May 13, 2011 Contact: Katie Barrows, Director of Environmental Resources ([email protected]) RECOMMENDATION: Receive and File – Consent TECHNICAL ADVISORY COMMITTEE: Concurs (4/11/2011) ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE: Concurs (4/14/2011)

BACKGROUND: Planning for the 2011 Coachella Valley Energy Summit on Thursday, May 12, and Friday, May 13, 2011 is in progress with CVAG and the Coachella Valley Economic Partnership (CVEP) as co-leads. The May 12 Energy Summit at the Palm Springs Convention Center will bring together local, regional, and national leaders in government, energy, and the private sector to explore and discuss how our region can advance energy efficiency, renewable energy, greenhouse gas reduction, and green job growth in the Coachella Valley and beyond. Friday, May 13 will feature a Renewable Energy tour to highlight renewable energy and other clean technology opportunities in the Coachella Valley region. Actor and environmentalist Ed Begley, Jr. and Gene Rodrigues, Director of Energy Efficiency for Southern California Edison have been confirmed as keynote speakers. Sponsorships have been confirmed from Southern California Edison (SCE) and Southern California Gas Company for $10,000 each, Imperial Irrigation District and the City of Palm Springs for $5,000, Coachella Valley Economic Partnership for $5,000, and City of Indian Wells and Supervisor Benoit for $1,000. CVAG has funds remaining from the 2009 Energy Summit that could be used to support this year’s event. Executive Director Tom Kirk has authorized a contribution of $5,000 from CVAG. Other funds from 2009 will be used to support CVAG staff time and development of materials for the Summit. BurkeRix Communications is serving as event manager and is handling registration, logistics, contracts with the convention center and all event coordination. During the Thursday May 12 Summit, we are inviting all Coachella Valley mayors to participate in a panel to highlight the progress made by our local jurisdictions since the Sustainability Pledge was signed by valley leaders in 2009. We would like to have the mayor or other representative of each jurisdiction present to briefly highlight your energy, green jobs and sustainability accomplishments. CVAG staff is coordinating with your staff to confirm your mayor or City Council member’s availability and participation as well as the information we would like them to present. FISCAL ANALYSIS: The 2011 Energy Summit will be funded through sponsorships and ticket sales for the two-day event. CVAG will provide a $5,000 sponsorship to the 2011 Energy Summit, using funds remaining from the 2009 Energy Summit.


Item 6F.4

CVAG JURISDICTION JAN FEB MAR APR MAY(JUN7) JUN JUL SEP OCT DEC

Blythe - Cathedral City - Coachella - Desert Hot Springs - Indian Wells - Indio - La Quinta - Palm Desert - Palm Springs - Rancho Mirage - Riverside County - Agua Caliente Band of Cahuilla Indians - Cabazon Band of Mission Indians -

Torres Martinez Desert Cahuilla Indians -

CVAG JURISDICTION JAN FEB MAR APR MAY JUN JUL SEP OCT NOV

Blythe - Cathedral City - Coachella - Desert Hot Springs - Indian Wells - Indio - La Quinta - Palm Desert - Palm Springs - Rancho Mirage - Riverside County - Agua Caliente Band of Cahuilla Indians -

Cabazon Band of Mission Indians -

Absent

2011 EXECUTIVE COMMITTEE ATTENDANCE ROSTER

2011 TECHNICAL ADVISORY COMMITTEE ATTENDANCE ROSTER

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ITEM 6F.5

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ITEM 7A

Staff Report Subject: Approval of Location and Price of the 2010 General Assembly Meeting Contact: Aurora Wilson, Director of Human and Community Resources ([email protected])

Joanna Stueckle, Executive Assistant ([email protected]) Recommendation: Approve holding the 2011 CVAG General Assembly meeting at the Mission Lakes Country Club in Desert Hot Springs and that the price be set at $50.00 per person. Background: The 2011 CVAG General Assembly will be held on Monday, June 27, 2011. At the request of Chairwoman Yvonne Parks and City Manager Rick Daniels, the Mission Lakes Country Club was contacted regarding their availability and pricing in order to hold the General Assembly at this location. The Executive Committee meeting would also be held at this location prior to the General Assembly meeting. Mission Lakes Country Club is available on that evening. After price negotiation, CVAG staff is requesting the Executive Committee consider holding both the Executive Committee meeting and the General Assembly meeting/dinner at Mission Lakes Country Club. CVAG staff is further requesting the Executive Committee approve the charge of $50.00 per person in order to cover the expenses of the evening. As part of this year’s event, CVAG’s Homelessness Committee invites all attendees to stop by Roy’s Desert Resource Center prior to the General Assembly. The Center will be open for tours and will showcase its First Photo Exhibition done by homeless clients. This is an excellent opportunity for the member jurisdictions to see how their contributions are being utilized. Appetizers will be served. Fiscal Analysis: Staff will seek limited sponsorships in order to pay for the event at Roy’s Desert Resource Center as well as other incidentals that may arise related to the General Assembly meeting.



ITEM 7B

Staff Report Subject: Homelessness Committee’s Strategic Plan Contact: Aurora Wilson, Director, Community Resources ([email protected]) Recommendation: Approve the CVAG Homelessness Committee’s Strategic Plan with the exception of hiring staff. Homelessness Committee: (3/23/11) Concurs Technical Advisory Committee: (4/11/11) Concurs Background: Each year the Homelessness Committee reviews its Strategic Plan to determine progress, identify challenges and updates the Plan accordingly. This year, the Strategic Plan effort was facilitated by Greg Johnson, City Manager of Indian Wells. Using a different planning approach, the Committee met over a span of three days and identified the following:

A practical vision of what the Committee wanted to see in place in 3-5 years as a result of their actions;

Identified the major underlying contradictions blocking their vision;

Formulized strategic directions which would mobilize action for next 2-3 years;

Developed a one year implementation plan that includes success indicators and a one year measurable accomplishments for each strategic direction and a quarterly calendar of accomplishments for that first year.

Mr. Johnson will be present to discuss the process of the Strategic Plan. Staff will review components of the Plan which also includes one year accomplishments by quarter. Items identified “to be accomplishments” in the first two quarters were assigned by the Committee at their March meeting so implementation has already begun. The CVAG Homelessness Committee expresses its deep appreciation to Mr. Johnson for his assistance in facilitating this effort. Fiscal Analysis: It should be noted that one component of the Plan calls for the hiring of a Director to oversee regional homeless issues. Given CVAG’s structural deficit, the executive director could not support this item. :attachment


CVAG Homelessness Committee

STRATEGIC PLAN

February 16, 18, & March 7, 2011

Roy’s Desert Resource Center

Greg Johnson, Facilitator ● Deborah Allen, Assistant

44950 Eldorado Drive, Indian Wells, CA 92210

Phone: (760) 776-0222 ● E-mail: [email protected]


Strategic Planning Workshop


Participants

Mayor Pro Tem Chuck Vasquez

Councilmember Jan Pye

Mayor Pro Tem Doug Hanson

Mayor Lupe Ramos Watson

Councilmember Kristy Franklin

Mayor Jean Benson

Councilmember Ginny Foat

Councilmember Scott Hines

Tom Kirk, Exec. Dir., CVAG

Aurora Wilson, Dir. of Community Svs., CVAG

Leticia De Lara, County of Riverside

Dale Cook, City of Palm Springs

Captain Saul M. Doria, The Salvation Army

Darla Burkett, Coachella Valley Rescue Mission

Jim Hicks , Columbia Study Ad Hoc

Rick Gonzales, Social Security Administration

John Brown, Family Services of the Desert

John Wolohan, Martha’s Village and Kitchen

David Leahy, ABC Recovery

Michael Shepard, The Shepard Group

Table of Contents

Focus Question, & Overview of Process

SWOT Analysis

Practical Vision

Underlying Contradictions

Strategic Directions

Brainstorm of Year One Accomplishments

Quarterly Calendar of Year One Accom-

plishments

Implementation Plan Format

Quarterly Evaluation & Planning Schedule




Focus Question What can we, as the Homelessness Committee, do over the next 3-5 years to reduce homelessness by creating

and maintaining a strong supportive community committed to investing in the lives of others?

Strategic Planning Process

Articulation of a practical vision for the next three to five years.

Identification of the major underlying contradictions currently blocking the vision.

Formulation of strategic directions around which to mobilize action for the next two to three years.

Development of a one-year implementation plan that includes a brainstorm of current reality, success indi-

cators, and one-year measurable accomplishments for each strategic direction; and a quarterly calendar of

accomplishments for the first year.


February 16,18, & March 7, 2011

SWOT ANALYSIS

Internal Strengths Not Starting from scratch because

- Committee (Large & Small)

- Service Providers – FIND, The Well,

Food Now, FISH, Catholic Charities,

Salvation Army, Red Cross

Buy-in from cities

Philanthropic community

CVAG support

WRCOG attention

Roy’s Desert Resource Center – 90 beds,

32 transitional beds

Desert SOS – 42 permanent beds

Coachella Valley Rescue Mission – 150

beds

Martha’s Village – 120 transitional beds

ABC – 40 transitional beds

Other non HUD beds – 100

The Path – 25 beds, mentally challenged

homeless

Support from elected officials

County support

Volunteer base

Grantor support

Desert Healthcare support

Legislative support (minimal)

Jewish Family Services as operator of

facility

Affordable housing w/RDA

Internal Weaknesses Not enough buy-in from government and

general population

Inefficient resources

Inefficient number of beds

Limited services – mental health

Limited staff

Limited transportation

Case Management

Not explored affordable housing

Limited volunteers

Limited medical services for indigents

(have to go to Moreno Valley)

JFK emergency used as medical

Desert Regional used as medical

Lack of public relations and communica-

tions

Lack of trained social service talent to hire

Unable to kick-off Foundation

Size of Coachella Valley

Fundraising/competition

SWOT ANALYSIS cont’d

External Threats Economy

Economy decreasing contributions

Nimbyism

Competing for limited donation dollars

Financial condition of cities and counties

unable to support homeless

Negative mindset toward homeless

Decrease in mental health services due to

County financial strain

Potential decrease in existing County con-

tributions

Lack of funding for First Five

Loss of CDBG funds

External Opportunities Apply for First Five Funding (Children

from 0-5 yrs.)

Create 501 c3 Foundation for Roy’s

To better engage the community and

create greater awareness

Work with Coachella Valley Housing

Trust for homelessness prevention

Identify more corporate support

Expanding beds

End cycle of homelessness through case

management

Expand services – full service center

Create marketing plan

Incorporate and act on Columbia Study

Expand external revenue streams

Create internet forum to combat home-

lessness

Increase medical care

Recuperative care

Spokesperson

Housing supply & affordability

CVAG Homelessness Committee Strategic Plan February 16, 18, & March 7, 2011

Practical Vision What do we want to see in place in 3-5 years as a result of our actions?

COMPREHENSIVE AND

COMMUNITY BASED

CONTINUUM IN PLACE

TO PROVIDE CARE AND

PREVENT HOMELESS-

NESS

A FULL SPECTRUM

OF ADEQUATE

HOUSING AVAILA-

BILITY

A COORDINATED

TRANSPORTATION

PROGRAM IN

PLACE TO SUPPORT

HOMELESSNESS

ROY’S FOUNDA-

TION IN PLACE

WITH CLEAR MIS-

SION STATEMENT

AND SUCCESSFUL

FUNDING

INCREASE UNDER-

STANDING AND

AWARENESS OF

HOMELESSNESS

AND THOSE AT

RISK THROUGH

OUTREACH &

EDUCATION

DEDICATED AND

SUSTAINABLE

FUNDING

SOURCES IN

PLACE

A FORMAL

QUANTITATIVE

PROCESS IN

PLACE TO

EVALUATE

PROGRESS AND

FACILITATE

FUNDS

COLLABORA-

TIVE PARTNER-

SHIP DEVEL-

OPED TO BUILD

THE RESOURCES

TO END HOME-

LESSNESS

Volunteers (skilled, pro-

fessional)

Expand network of care

for homeless & mentally

ill

Valley-wide child care

availability

Buy in by medical com-

munity

Home prevention – Pre-

eviction/foreclosure ser-

vices

In field client interven-

tion

Work force development

and placement program

Identify and provide

needed wrap-around ser-

vices

Safety network preven-

tion

Adequate mental health

& substance abuse ser-

vices

Increase transitional

housing

Increase permanent

housing

Develop/expand

work training oppor-

tunities for clients

More substance

abuse services &

beds

Balance in type of

beds to meet home-

less population

(emerg., support,

trans. & perm.)

Housing-RDA set-

aside tenant prefe-

rence for homeless

Adequate affordable

supportive housing &

emergency shelter

Complete resources,

housing, jobs (conti-

nuum program)

Comprehensive

transportation

access (increase)

Efficient system &

efficient available

additional transpor-

tation

Coordinated trans-

portation

Transportation –

Better cooperation

with SunLine bus

route to Roy’s

Get SunLine to

Roy’s

All envisioned ser-

vices at Roy’s

funded

- Childcare

- Job training

- Open all day

Embrace Columbia

Study

Strong foundation to

mission statement

that supports effort

501 (c) 3 in place

50% of Roy’s sup-

port coming from

private sources

Greater public

awareness and pos-

itive financial im-

pact of eliminating

homeless

Robust community

awareness cam-

paign

Educate the com-

munity about

homelessness

Greater awareness

program

- Spokesperson

-Perception

- Education

- Outreach

Funding dedi-

cated to new CV

Housing Trust

Fully funded

foundation

Other initiatives

Develop a relia-

ble dedicated

funding program

for CVAG

Homelessness

Broad spectrum

of fund devel-

opment (Plan)

Get committee

focused on ma-

cro and away

from micro

managing of

Roy’s

Reduce number

of homeless

(outcome

measures)

More collabora-

tion/partnerships

-Community

-Employers

-Service provid-

ers

-Health comm.

Full buy-in from

cities, etc.


Underlying Contradictions What is blocking us from reaching our vision?

NO ORCHESTRATED

EFFORT FOR EDUCA-

TION AND AWARE-

NESS WHICH HAS

RESULTED IN A LACK

OF SUPPORT AND

MISUNDERSTANDING

OF HOMELESSNESS

ISSUES

DON’T FULLY

KNOW OUR

NEED OR HAVE A

PLAN FOR

TRANSPORTA-

TION

NO CONSISTENT,

SUSTAINABLE

REVENUE RE-

SOURCES OR

STAFFING TO

SUPPORT HOME-

LESSNESS

LACK OF IM-

PLEMENTA-

TION TEAM

DIFFERING

PRIORITIES

FROM STAKE-

HOLDERS HAS

NOT ALLOWED

HOMELESSNESS

TO BE PRIORITY

LACK OF UP-

DATED STRA-

TEGIC PLAN

HAS RESULTED

IN LACK OF

FOCUS

INSUFFICIENT

CAPACITY TO

HANDLE DI-

VERSITY OF

HOMELESS-

NESS NEEDS

NO CENTRA-

LIZED RESOURCE

CENTER FOR

COLLECTION

AND REPORTING

OF DATA TO

SUBSTANTIATE

NEED FOR FUND-

ING & SERVICES

LEGAL & PROCE-

DURAL CHAL-

LENGES AND UN-

CLEAR OBJECTIVES

HAVE PREVENTED

THE FOUNDATION

FROM BEING

FORMED

No marketing

plan/strategy

Develop market-

ing plan & spo-

kesperson

(awareness)

Uncoordinated

marketing cam-

paigns (aware-

ness)

Poor communica-

tion of needs

with community

(funding)

Under educated

on resources

available (central

information cen-

ter point of refer-

ence) 211?

Too focused on

traditional me-

thods

Comprehensive

valley-wide

evaluation of

transportation

needs of home-

less

Identify special

needs popula-

tion within

homeless popu-

lation

Transportation

program - Sun-

Line administra-

tion

Distance be-

tween services

Create system

solution for

transportation

Knowledge of

available re-

sources

Administrative

structure not in

place to secure

funds

Not clearly

identified the

resource(s) for

dedicated &

sustainable

funding

Increase in-

volvement in

capacity/fund-

raising

Staff dedicated

to the all volun-

teer homeless-

ness committee

Use of Coachel-

la Valley and

county housing

authority

Partnership &

conflicting

needs

Political will

stonewall

(funding)

CVAG needs

with conti-

nuum for

NOFA needs

Community

Services –

missing

stakehold-

ers/provider

at the table

Partner with

outside agen-

cies (house

providers)

understand-

ing of where

needs are

Fractured

community re-

lationships

(providers, ci-

ties, public)

Fractured Re-

lationships

Haven’t all

been on same

page (East vs.

West)

Concept of turf

& limited

leader partner-

ship

Missing pri-

oritization

Purpose is not

shared/not

clear (Roy’s

Foundation)

Goal is inti-

midating and

undefined

(Foundation)

Under edu-

cated on our

mission

(partnerships)

Do not have

inventory of

available

housing for

all homeless

population

Centralized

capacity

(services)

Housing

nimby

Utilize the

HMIS Track-

ing System

Science un-

developed

(measurable)

Confusion on

what data to

use (no sys-

tem in place)

We elected to

make this a

non-CVAG ef-

fort and no

community

leader(s) have

risen to take

charge

Develop con-

sensus on mis-

sion (Founda-

tion)


Strategic Directions What practical actions can we take to deal with the contradictions and move toward our vision?

Form Roy’s Foundation by June 2011:

Hire attorney to finish off paperwork and get Foundation established

Finalize 501(c3)

Work with RAPF to form Foundation

Commitment by cities & CVAG members to recruit at least one Foundation

prospect/member

Clear structure and independent agency

Roy’s Foundation will be instrument for homelessness

Dedicated head of fundraising

Private donors developed through foundation direct mail, etc.

Implementation needs to be coordinated via fundraising staff person

A valley-wide signature event on homelessness

Collaborate with Coachella Valley

Housing Trust to Expand Capacity of

Housing Option Based on Mutual Goals:

Expand role and fund Coachella Valley

Housing Trust

Use the housing trust model to fund

projects

Real estate transfer fee (commer-

cial/residential)

Hire a Homelessness Director to Implement

Strategic Plan:

Hire a Director for Office of Homelessness

to implement

ID duties and funding for position TBD and

create major fundraising events

Dedicated, full-time CVAG staff person

Prioritize list of “doable” tactics for CVAG

Manage the Progress of the Strategic Plan:

Create Strategic Plan

Tools for the Strategic Plan

Implementation & evaluation

Revisit on every homelessness agenda

Re-tool CVAG Homelessness Committee to

be action oriented to resolve challenges

Create sub-committee primarily composed of

service providers for implementation plan

Create Transition Plan to Privatize

Homelessness Operations by 2020:

Achieve Comprehensive Transportation

Access for Homeless Ask service providers to provide transportation

needs study & research way to implement

Induce Sunline to collaborate on transit

Perform needs analysis w/CBO’s and Sunline

Meet w/RCTC to see what we can do with Sun-

line

Sunline – passes, route and agency volunteers

Map pockets of known homelessness and coor-

dinate with existing transportation systems

SCAG transportation planning grant

Understand, Gather, Consolidate

Data on Homelessness to Substan-

tiate Mission & Fundraising Efforts

Need to centralize data collection

Need to develop housing database

Coordinate data collection at intake

from provider

Put all providers on central database

Agree on HMIS as tracking tool

Use CVAG staff to extract/use

HMIS data system

Enlist Count y & all service provid-

ers using evaluation & quantity tool

Utilize County resources

Improve Regional Support

by Creating Events & Op-

portunities for Engagement

Commit to regional Strateg-

ic Plan

Stress regionalism

Create buy-in

Remarket to cities and

business community &

commit to forming a Foun-

dation

Marketing + Foundation +

coordinator = success/unity

League dinner host CC

regional meetings at Roy’s

Develop & Implement

Marketing Plan to Raise

Public Awareness of Home-

lessness

Develop marketing plan &

speaker bureau

Develop marketing plan

using community volun-

teers with marketing ex-

pertise

Integrated marketing cam-

paign (between all service

providers)

Multiple PSA’s

Monthly client success

stories in Desert Sun

CREATING SYNERGY

BETWEEN ORGANIZA-

TIONS TO ADVANCE

SHARED GOALS

PLANNING FOR

MEASURABLE

PROGRESS

IMPLEMENTING

CORE STRATEGIES


Brainstorm of One-Year Accomplishments

Current Reality Year-One Accomplishments Success Indicators

No synergy

No orchestration

Foundation doesn’t exist

Commitment is fragmented

The committee has not helped to form

Foundation

Limited funding

No leadership for Foundation

Confusion over Housing Trust mission &

committees role with trust

No membership on Homelessness Commit-

tee for trust

RAP Funding not being utilized

1. Form functional Foundation

2. Identify seed money for Foundation

3. Recruit board members from each city

4. Invite Trust members to Homelessness

Committee (create ex-officio)

5. Identify one shared significant funding op-

portunity with Housing Trust

6. Hold one event together

Head of fundraising

Fully functioning Foundation for Roy’s

Money in the bank

Housing Trust working hand in hand with

housing community

A signature event

Robust Board of Directors

Data base of donors

Committed base of volunteers and Founda-

tion staffing

Greater community visibility

Fully functioning services at Roy’s

Collaborative fundraising opportunities

More housing/beds

No agendized meeting relative to the plan

No measuring tools

No Director

No transition plan

1. Establish performance measures (job de-

scription)

2. Hire Director

3. Monthly action items at Committee

4. Draft & adopt transition plan

5. Create evaluation instrument to measure

success

Updated Strategic Plan

Talented Director in place

Achieved the outcome of Strategic Plan

Benchmarks in place

Lack of funding

Don’t have HR to fulfill plan

Limited/disjointed transportation

No full buy-in from regional stakeholders

Limited programs at Roy’s

Limited programs

Roy’s operating under capacity (services

etc.)

Lack of measurable data

Changing face of homelessness

Awareness

1. Apply for SCAG grant

2. Identify and analyze models on services

3. Recruit Marketing Committee

4. CVAG dinner for homelessness

5. One signature fundraising event

6. Create reporting model

Continuum of services throughout valley

Comprehensive transportation throughout

valley

Fully integrated marketing campaign

Heightened awareness on homelessness

Strong regional relationships between agen-

cies

Fully functional data base

Sustainable funding

CREATING SYNER-

GY BETWEEN OR-

GANIZATIONS TO

ADVANCE SHARED

GOALS

PLANNING FOR

MEASURABLE

PROGRESS

IMPLEMENTING

CORE STRATEGIES


One-Year Accomplishments by Quarter

STRATEGIC DIRECTIONS

Qtr I

April – June 2011

Qtr II

July - September

Qtr III

October - December

Qtr. IV

January – March 2012

Identify seed money for

Foundation

Create ex-officio seat on

Homelessness Committee

from Housing Trust

Form Foundation

Recruit Foundation Board

Members from each city

Hold one event together

with Housing Trust

Identify one shared signif-

icant funding opportunity

with Housing Trust

Hire Director (start in quarter

II, finish in quarter IV)

Establish performance meas-

ures (job description)

Monthly action items at

Committee meetings

Create evaluation in-

strument

Draft transition plan

Apply for SCAG Grant

Recruit Marketing Com-

mittee

CVAG Dinner for home-

lessness

One signature fundrais-

ing event

Identify and analyze suc-

cessful model on services

Create reporting model

CREATING SYNERGY

BETWEEN ORGANIZA-

TIONS TO ADVANCE

SHARED GOALS

PLANNING FOR

MEASURABLE

PROGRESS

IMPLEMENTING

CORE STRATE-

GIES


IMPLEMENTATION PLAN

Strategic Direction:

Accomplishment (What):

Intent (Why):

Implementation Steps (How) Who By When

Team Members:

Team Coordinator:

Collaborators:

Resources Needed:

Strategic Plan

Quarterly Evaluation and Refinement

Participants Those involved in the planning

and implementation.

Rational Objective Assess accomplishments and

plan for the next period

Experiential Objective Affirm and re-energize individu-

als and teams

Product/Outcome Clear tasks and roles for the

next period

Qtr I Quarterly Planning Event

Qtr II Quarterly Planning Event

Qtr III Quarterly Planning Event

Qtr IV Annual Planning Event

Review of Vision, Un-derlying Contradictions, and Strategic Directions

Evaluation of past quarter: Brainstorm of ac-complishments, what didn’t get done, obstacles, learn-ings, and implications

Review and refinement of plan for next quarter; 90-day action plan for each ac-complishment









Development of mea-surable accomplishments for next 12 months for each strategic direction

Accomplishments on quarterly timeline, assign-ments, 90-day action plan for each accomplishment

2hours 2 hours 2 hours 4 hours

Greg Johnson, Facilitator ● Deborah Allen, Assistant ● Phone: (760) 776-0222 ● E-mail: [email protected]

44950 Eldorado Dr, Indian Wells, CA 92210

ITEM 7C

Staff Report

Subject: Support for Pilot Feed-in Tariff program to Incentivize Solar Energy and Promote Job Creation

Contact: Katie Barrows, Director of Environmental Resources ([email protected])

Recommendation: Support Pilot Coachella Valley Feed-in Tariff Program and Request Support Letters from CVAG Member Agencies.

TECHNICAL ADVISORY COMMITTEE: Concurs (4/11/2011) ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE: Concurs (4/14/2011)

Background: At the July 26, 2010 meeting, the Executive Committee authorized the attached letter to the President of the California Public Utilities Commission requesting consideration of pilot programs to incentivize solar energy and promote job creation in the CVAG region, including a Feed in Tariff program for the Coachella and Palo Verde Valleys. Palm Desert City Council members Cindy Finerty and Jim Ferguson followed up by delivering the CVAG letter to President Peevey at a meeting they had with him in August 2010. In a Desert Sun interview on Sunday, March 13, 2011 (see attached), CPUC President Peevey was asked about the potential for a pilot feed in tariff program for the Coachella Valley. He commented, "I'm very open to looking at a feed-in tariff here as a pilot for the valley if there's enough interest from local government . . . For the Public Utilities Commission to take this seriously, we need a real push from local communities." To indicate our interest in and willingness to participate in a pilot Coachella Valley program to incentivize solar energy and the related job creation, we are requesting a letter of support from each CVAG member agency, addressed to the California Public Utilities Commission. A sample letter is attached. With our 354 days of sunshine, the Coachella Valley is the ideal location for intensive use of solar energy to power our homes and businesses. Opportunities and incentives for installing solar energy on rooftops, in parking lots, and on big-box stores will contribute to our valley-wide effort to promote renewable energy. Through a feed-in tariff program, homeowners, farmers, businesses, churches, schools, or other institutions can install a solar system and receive payments for the excess electricity they generate; people can sell it back to their local utility. A recent study by UCLA‘s Luskin Center for Public Policy describes the benefits of a feed-in tariff program, which include: 1) a significant number of high-wage jobs are produced; 2) unused solar generation capacity of homes, businesses and parking lots is tapped; 3) utility transmission costs and peaking costs for utilities are reduced; 4) clean energy to meet renewal energy goals is generated. The UCLA study is available at: http://www.ioe.ucla.edu/media/files/Designing-an-Effective-Feed-in-Tariff-for-Greater-Los-Angeles-040110.pdf

A letter from CVAG Executive Director Tom Kirk will be sent to CPUC President Peevey regarding this pilot program. Staff requests that each jurisdiction send the attached model letter to the California Public Utilities Commission in support of a pilot Feed-in Tariff program.

Fiscal Analysis: Information only. Attachments: Desert Sun 3/13/11; Model Letter: Coachella Valley Feed-In Tariff Pilot Program


http://www.ioe.ucla.edu/media/files/Designing-an-Effective-Feed-in-Tariff-for-Greater-Los-Angeles-040110.pdf

http://www.ioe.ucla.edu/media/files/Designing-an-Effective-Feed-in-Tariff-for-Greater-Los-Angeles-040110.pdf

California Public Utilities Commission president gives view on green energy

Written by K Kaufmann

The Desert Sun Sunday, March 13, 2011

Michael Peevey may have spent years as a public utility executive — including three as CEO of Edison International and Southern California Edison — but the president of the California Public Utilities Commission also is a graduate of UC Berkeley and, one suspects, a bit of a rabble-rouser at heart. At least that's the impression he left on participants the ―PACE Solutions‖ conference earlier this month in Palm Desert. Taking the stage for a keynote, Peevey quoted Great Depression folk singer Woody Guthrie and lashed out at the Federal Housing Finance Agency for its opposition to clean energy-financing programs such as Palm Desert's. The agency's opposition to the energy-financing programs has shut down programs across the country, although Palm Desert's is still open. ―The stakes are extremely high as literally billions of dollars of potential investment (has been) effectively sidelined by the FHFA's stand,‖ he said. ―Woody Guthrie sang, ‗Some people rob you with a six-gun, others with a fountain pen.' I honestly feel that the FHFA is robbing the people of America and local governments of America with the single stroke of a pen.‖

Peevey is in fact passionate about energy- efficiency, although his support of smart meters, the smart grid and new transmission lines have at times put him at odds with environmental and ratepayers groups. In an interview with The Desert Sun, Peevey discussed the pros and cons of smart meters, the prospects for a feed-in tariff pilot program in the Coachella Valley and the best ways to get utilities to push for energy efficiency. The Desert Sun: Let's talk smart meters. They've been a hard sell in the Coachella Valley and elsewhere because people don't see the immediate benefits; some have seen their bills go up. Michael Peevey: That cannot be true. We spent $1.5 million with a firm in Houston who looked into the accuracy of the smart meters because that was the first claim that people made. We found them to be 99.9995 percent accurate, much more accurate than the current meters that can be off by 2 percent. Frankly, the problem has been that old meters — existing meters that are being replaced throughout the system — when they ran slow, nobody complained. The bill was less than it would have been otherwise if (a meter) were accurately reporting. What about time of use rates and dynamic pricing — the new rate structures that are part of the smart meter program. Pacific Gas & Electric has already had problems introducing the new rates to commercial customers, and ratepayer advocates are calling for more education and a gradual introduction process. Given the challenges PG&E is facing at this moment, a one-year deferral may make a lot of sense to seriously consider. But do you feel more education needs to be done on this issue? I think that's absolutely true. Yes, I do think that. The most successful use of smart meters so far today has been in the

http://ezurl.co/561351

Sacramento Municipal Utility District, where they installed hundreds of thousands without any (problem). They did a very aggressive campaign to educate people about what was coming, and therefore they got a lot of support. Time of use rates also are a difficult sell in the desert because of our hot summers when people have to run their air conditioning all day. How does introduction of those rates need to be handled for residential customers to avoid big spikes in their electric bills? That has to be handled by the implementers, which are the utilities and the Public Utilities Commission. We have many different climate zones in the state and (we need) to take the climate zones into account in setting time of use rates. Obviously no one wants to see (high bills) be the outcome. Feed-in tariffs — can we get a pilot program here in the Coachella Valley? What's holding things up? I know the Coachella Valley Association of Governments has expressed an interest in this. I'm very open to looking at a feed-in tariff here as a pilot for the valley if there's enough interest from local government. The utilities do not seem particularly interested in going forward with such a program. For the Public Utilities Commission to take this seriously, we need a real push from local communities. In terms of ramping up solar and wind energy in the desert, transmission is a big issue. The permitting process is very long and some independent energy companies say the big utilities have elbowed them out of the market. What needs to happen? The Public Utilities Commission has approved every major transmission project in the past five years that has come before it, the most notable in this area being the (Devers-Palo Verdes 2) line.

The big challenge now is a lot of impediments in the utility planning process on the local level on distributed generation and upgrading substations. Gov. (Jerry) Brown has a very strong interest in distributed generation, and his staff has already talked to me and others on the Public Utilities Commission on ways to speed up the siting of interconnections from solar here and all over. Another recent hot-button issue for the commission was your vote at the end of 2010 to give Edison and other utilities millions of dollars in energy-efficiency bonuses that ratepayer advocates claim they did not earn. They were not bonuses; they were simply part of the program that we established a couple of years earlier that if they achieved certain goals, they got a financial return on their investments. They achieved their goals so they got a reward for energy efficiency. It's all based on the premise that a carrot is preferable to a stick. You want them to have the same attitude on energy efficiency that they do on new transmission or power plants. They want an economic return on their investment; we want them to have an economic return on energy efficiency if they meet the goals that they set.

Letterhead April 25, 2011 President Michael R. Peevey California Public Utilities Commission 505 Van Ness Avenue San Francisco, CA 94102 RE: Coachella Valley Feed-in Tariff Pilot Program Dear President Peevey: On behalf of the City of _____________________, I am writing to encourage your consideration of a pilot Feed-in Tariff program to incentivize solar energy and help bolster our economy. We are a member agency of the Coachella Valley Association of Governments. The CVAG area includes the Coachella Valley and the Palo Verde Valleys, both ideal locations for solar energy with lots of sun and lots of high-cost air conditioning to offset with clean and green electrons. Today the vast majority of our power is provided from conventional power resources that have long-term issues of sustainability. Goals of energy independence remain distant. On July 28, 2010, Mayor Yvonne Parks, Chair of the CVAG Executive Committee, sent you a letter requesting your consideration of a Coachella Valley Feed-in Tariff Pilot Program. We were very pleased to see your comments in the Desert Sun on March 13, 2011 and want to express our strong support for a pilot program here in the Coachella and Palo Verde Valleys. For residents of the CVAG communities, including our City, despite near-perfect solar conditions, tremendous potential ―is left on the table.‖ The roof-top ―real estate‖ on most homes and commercial buildings remains unused for solar production. This lost opportunity is particularly painful during the summer peak period when electricity rates are high. The opportunity for utilities to purchase clean renewable energy to meet state standards could also be explored. The Coachella Valley Association of Governments has united through the CPUC sponsored Palm Desert Energy Partnership and the Desert Cities Energy Partnership to show leadership in energy efficiency and climate action planning. The next step is to expand the use of solar energy and other renewable sources which will bring clean and green jobs to our region. We would like to explore a new model for incentives to solar power production. The Feed In Tariffs (FITs) model used so effectively in Germany and Ontario, Canada, and now being used in Vermont and Florida, is worthy of full examination and deployment. The Coachella Valley Association of Governments (CVAG) realizes that California has a FIT experiment underway and that its subscription level has thus far been low. We propose another experiment, this time in the Coachella Valley and working with its committed cities and eager residents. The CVAG cities wish to join with the California Public Utilities Commission and its serving electric utility – Southern California Edison – to enact a pilot program to promote solar energy and green jobs in the CVAG area of jurisdiction. Although no formal discussions have taken place with SCE, we believe a pilot feed-in tariff program would be one excellent way to determine the most effective strategies. As some of CVAG‘s member agencies are served by Imperial Irrigation District, we would work with IID to identify opportunities for their ratepayers.

We believe the Coachella Valley is an ideal location for a pilot program to incentivize solar energy and promote green jobs. CVAG and our member agencies are working together to increase our energy efficiency and meet climate action and sustainability goals. Our communities include a broad spectrum of socio-economic groups. As one option, we are hopeful that a Coachella Valley/Palo Verde Valley Feed-in Tariff program could be designed by the parties, including the CPUC and SCE, in a collaborative process that could potentially provide sufficient returns to investors while supporting the long-term financial interests of electric ratepayers and meeting the renewable energy goals established for California. Please consider this a request for the CPUC to work with SCE, CVAG, and the City of ________________ to develop a pilot Feed-in Tariff program. I appreciate your consideration of this request. Sincerely, Name Mayor

ITEM 7D

Staff Report Subject: Amendment of the Urban Crossroads Contract for a Not-to-Exceed amount

of $6,000 to Develop the Proportionate Share Report for the Date Palm Drive/I-10 Interchange

Contact: Allyn S. Waggle, Deputy Executive Director ([email protected]) Recommendation: Approve Amendment of the Urban Crossroads Contract for a Not-to-Exceed amount of $6,000 to Develop the Proportionate Share Report for the Date Palm Drive/I-10 Interchange. Transportation Committee: CONCURS (Meeting of April 7th) Technical Advisory Committee: CONCURS (Meeting of March 14th) Background: Over the last two months the Transportation Committee and the Technical Advisory Committee have received a staff report recommending approval of the Proportionate Share Report prepared by Urban Crossroads, Inc., to establish the proportionate shares of the local portion of costs for the Bob Hope Drive/ Ramon Road and the Indian Avenue interchange projects on Interstate 10. This report was the result of an earlier action by the Executive Committee authorizing this analysis be undertaken closer to the award of a construction contract for these projects, such that land uses and accurate city boundaries would be clearly determined and the proportionate share of responsibility for the local share of costs would better reflect the current situation. While both the Transportation Committee and the Technical Advisory Committee have approved the Proportionate Share Report, both committees continue to have questions about the process. Staff is collecting additional information to resolve those questions. In addition to approval of the report, the staff report also recommended approval of an amendment to the existing contract with Urban Crossroads to conduct a proportionate share analysis for the Date Palm Drive interchange project as well. The Date Palm Drive project is scheduled to break ground in early May. This recommendation was also approved by both Committees. Staff is now separating the portion of the earlier staff report to recommend approval of an amendment to the Urban Crossroads contract for a Not-to-Exceed amount of $6,000 to complete a proportionate share analysis for the Date Palm Drive interchange project. Fiscal Analysis: The current contract with Urban Crossroads is in the amount of $17,165.12. Approval of this amendment will not materially affect the progress of any presently approved transportation related project. Elsewhere in this agenda is a recommendation to confirm the


authorization of the Executive Director to further amend the Urban Crossroads agreement for the Proportionate Share Report in the amount of $5,524.70, in order to collect and present the information requested by the Transportation Committee and the Technical Advisory Committee to resolve the questions they raised about that report. Contract Finalization: Minor changes/revisions may be made for clarification purposes by the CVAG Executive Director and/ or CVAG Legal Counsel prior to execution.

07059-09 Contract Amend 2 Date Palm Interchange Analysis

AUTHORIZATION FOR ADDITIONAL WORK April 14, 2011 Mr. Michael Shoberg COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS Department of Transportation 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Subject: Interstate 10 (I-10) Freeway Interchange Proportionate Cost Share Analysis –

Contract Amendment #2: Date Palm Drive Proportionate Share Analysis Request Dear Mr. Shoberg: Per your request, Urban Crossroads, Inc. is providing this amendment request to Coachella Valley Association of Governments (CVAG) (Client) for approval of the additional work necessary to provide a proportionate share analysis for the I-10 Freeway / Date Palm Drive interchange. SCOPE OF ADDITIONAL WORK The following scope of work represents the recommended additional services to complete this project:

1. Run the RIVTAM existing (2008) conditions scenario and extract traffic contribution data for the Date Palm Drive overcrossing of the I-10 Freeway.

2. Run the RIVTAM future (2035) conditions scenario and extract traffic contribution data for the Date Palm Drive overcrossing of the I-10 Freeway.

3. Calculate the traffic growth contribution for Cathedral City, Desert Hot Springs, Palm Springs, Rancho Mirage, and Unincorporated Riverside County (within the previously defined Benefit Area).

4. Summarize the Date Palm Drive interchange proportionate share analysis in a letter report. Coordinate with client and revise letter report (one review cycle) if necessary.

ADDITIONAL PROFESSIONAL FEES In order to complete this additional work, the professional fee is $6,000.00. This increases the previous contract amount (including amendment request 1) of $22,689.82 to a total project amount of $28,689.82. If additional meetings /services are required, these services can be provided on a time and materials basis using the billing rates shown on Exhibit A and included in our original contract. DELIVERABLES/TIMING It is estimated that the additional work and analysis will be completed in 20 working days from the date of Client’s authorization.

Mr. Michael Shoberg COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS April 14, 2011 Page 2

07059-09 Contract Amend 2 Date Palm Interchange Analysis

TERMS If agreeable, this letter serves as our mutual, contractual agreement and authorization to proceed with additional work to the original contract dated and signed by Client on January 5, 2010. By signing this additional work authorization, Client acknowledges that all original contractual details remain intact and unchanged including Deliverables, Liability and Timing issues due to unforeseen circumstances. Please sign one copy of this authorization for additional work and return it to us for our files, or send us the agreements utilized by your organization. We look forward to continuing to serve you on this project. This proposal offer is valid for 60 days. If you have any questions, please contact me directly at (949) 660-1994 ext. 210. Respectfully submitted, URBAN CROSSROADS, INC.

Carleton Waters Principal CW: JN: 07059-09 Contract Amend 2 Date Palm Interchange Analysis Attachment CONTRACT APPROVAL: Approved by:

Title:

Firm:

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS

Date:

ITEM 7E

Staff Report

Subject: Authorize Interim Contract for Energy Efficiency Green Government Initiative Contact: Jacob Alvarez, Management Analyst ([email protected]) Recommendation: Authorize Executive Director to Approve Interim Contract with Selected Consultant for an amount not to exceed $7,500. Background: CVAG, through the Desert Cities Energy Partnership, was awarded $4.91 million in funding from Southern California Edison (SCE) to conduct activities to “lead by example” in energy, climate action and sustainability and address the “Big, Bold” strategies found in the Public Utility Commission (PUC) Long-Term Energy Efficiency Strategic Plan (“CEESP”). The new program, the “Energy Efficiency Green Government Initiative,” provides funding to assist participating jurisdictions served by SCE; however, much of the work that is completed will be shared regionally. We will coordinate with Imperial Irrigation District, Southern California Gas Company, and all of our member jurisdictions throughout the process. The Green Government Initiative will provide: Climate/Energy Action Plans required by AB32 - Region and Local Greenhouse Gas Inventory required by AB32 – For Participating Jurisdictions Cost Effective Green Building Code Policy stronger than Title 24 by 15% - Region and Local Funding for Staff work on the Initiative Education and Workshops; Interns to assist with program Energy Action Plan to reduce municipal energy cost based on Return on Investment Software to manage facility energy use

CVAG staff has met with staff from jurisdictions served by SCE throughout the application and award process for feedback and input. CVAG is setting up individual meetings with city staff to review the Green Government Initiative implementation plan. We will encourage staff from Planning, Building, Public Works and other departments to attend, as available. Their participation will allow for cohesive program implementation especially given the aggressive timeline of this project. Lastly, CVAG staff will work with your staff to arrange to meet at an appropriate time. With the recent finalization of the award along with the “Notice to Proceed” received in early March,

CVAG released a request for proposals (RFP) on March 28. The RFP can be found at www.cvag.org. Proposals are due at 5:00 pm on April 20, 2011. A selection committee including staff from the participating SCE jurisdictions will interview potential consultants and recommend a selection during the week of April 25. Staff anticipates that the final contract will be brought to the Executive Committee at the June 6 meeting. However, due to the long time required to get PUC/SCE approval, the time to implement the scope of work is condensed. One task, preparation of assessment reports for the various program elements, is due in mid-June. To allow consultant support to prepare these reports, staff is requesting authorization for the Executive Director to approve an interim contract in an amount not to exceed $7,500 with the selected consultant for report preparation prior to Executive Committee approval of the full contract on June 6.

Fiscal Analysis: CVAG was awarded $4.91 million dollar in funding from SCE. This funding will cover the interim contract as well as pay for CVAG staff time, consultants, and jurisdiction staff time as long as it conforms to Green Government Initiative Statement of Work and is an allowable expense.


http://www.cvag.org/

Documents

EXECUTIVE COMMITTEE AGENDA · (dpss) agreement for roy’s desert resource center – aurora wilson it was moved by mayor ramos watson and seconded by mayor pougnet to approve amendment