EXECUTIVE COMMITTEE MEETING Report Out to Advancement Council

AGENDA

I. ACTION ITEMS AND REPORTS A. Athletics Dr. Lewallen Page 1

B. Committee Updates 1. Ag Steering Andrew Fernandez Pages 2-3 2. The Western Stage Linda Gin Pages 4-5 3. Planned Giving Linda Gin Page 6 4. Allied Health & Health Sciences Alfred Diaz-Infante Pages 7-9 C. Staff Report 1. Approval- Boronda Program Steve Ettinger Pages 10-11 2. Grants Report Loyanne Flinn Pages 11-16 3. Fundraising Report Jackie Cruz Pages 17-18 4. Communication Initiatives Esmeralda Montenegro Pages 19-20 5. Holiday Reception Jackie Cruz

II. FUTURE AGENDA ITEMS AND NEW BUSINESS

III. ADJOURNMENT

Next Meetings: A. Wednesday, February 19, 2014, Noon - Executive Meeting,

Bldg. B, Room 208 B. Wednesday, December 11, 2013, 4:00pm - Foundation Board Meeting,

Alisal Campus, Aerospace Education Laboratory (AEL)

Hartnell College Athletics Fall Semester Sports

Fall Sports Highlights

Hartnell Football defeats San Jose College 34-7 and Cabrillo College 33-21

Men’s and Women’s Cross Country Teams win the Coast Conference Cross Country Championship at Toro Park

Men’s Soccer Team continues with amazing scores: Hartnell 5-0 Ohlone College Hartnell 7-0Skyline College Hartnell 1-0 Evergreen College

Women’s Soccer defeats Skyline College 4-2

Women’s Volleyball defeats Monterey Peninsula College 3-0 and San Francisco City College 3-1

Next Games and Tournaments

Football: Hartnell vs. Gavilan -11/9/13

Men’s Cross Country: - Northern California Championship at Folsom Lake - 11/9/13 State Championship - 11/23/13

Women’s Basketball: Hartnell vs. San Mateo College - 11/12/13 Consumnes River Tournament - 11/14/13

Men’s Basketball: Hartnell vs. West Hills College - 11/13/13 Cosumnes River Tournament - 11/14/13

Women’s Soccer: Hartnell vs. Cabrillo College - 11/12/13

Men’s Soccer: Hartnell vs. MPC - 11/12/13 Hartnell vs. Foothill College -11/15/13

Women’s Volleyball: Hartnell vs. MPC - 11/13/13

Hall of Fame November 16, 2013

Hartnell College, Student Center

10:30 am - Campus Tour 11:00 am- Reception 11:45 am - Luncheon and Induction Ceremony

6:00 - Hartnell Panthers vs. Monterey Lobos at Rabobank Stadium Tickets $60 Purchase your tickets at https://give.hartnell.edu/hallof fame 1

1752 East Alisal Street | Salinas

Get ready now for March 7: The Ag Careers/Internships Fair

Thursday, November 14

6:00-8:00 pm

AC-A114

Announcing...

Career Academy Workshops at the Alisal Campus

Workshop #1:

Moving from

School to Career

Future workshops include

Creating a resume that

tells your story

Presenting yourself for

maximum impact

Interviewing

2

TOUR our state-of-the-art

classrooms and shops

TALK with faculty

DISCOVER program options

for great-paying careers in

Ag Business

Ag Production

Ag Fabrication

Ag Mechanics

Ag Science and Food Safety

Green Construction/Design

Computer Science

Diesel and Auto

Welding

1752 East Alisal Street | Salinas

GROW YOUR FUTURE HERE

Friday, November 15, 2013

11:00-1:00

Welcome to Hartnell’s Alisal Campus

OPEN HOUSE for VETS

Bring a friend!

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Hartnell College Foundation Silicon Valley Planned Giving Incubator

Action Plan 2013- 2014

Hartnell College Foundation will build a robust, well recognized planned giving program that supports the future of this community.

Action Items: Completion Date

1. Host President’s Circle event, invite advisory group 10/2013

2. Develop vision statement for planned giving 10/2013

3. Develop collateral for planned giving 11/2013

4. Finalize prospect list with assigned follow up 11/2013

5. Launch Planned Giving Advisory Council 12/2013

6. Develop plan for each prospect. 1/2014

7. Further build planned giving committee and recruit an Ag champion Quarterly

8. Identify champion of Advisory Group. Hold bi-annual group event Bi-annual

9. Hold internal meeting with planned giving chairs and staff Monthly

10. Hold faculty emeritus event with focus on planned giving opportunities

March

11. Follow up and build relationships with identified prospects Ongoing

Through the Silicon Valley Planned Giving Incubator program, Hartnell Foundation is identifying potential planned gift prospects and creating cultivation plans for those individuals. We have successfully identified over 30 individuals.

6

Building Healthy Communities – East Salinas (Alisal) BHC Site K-16 Health Workforce Pathway Assessment

Hartnell College 411 Central Ave., Salinas CA Student Services - Building B - Room 208 (2nd Floor)

November 8, 2013 – 9:00AM – 1:00PM Goals To assessment as learning opportunity for local ESBHC and AHPWPP partners to deepen

collaboration and help inform capacity building and responsiveness To conduct a baseline assessment of existing BHC Site/Regional K-16 health workforce pathways

facilitated by OXS Consulting & BHC To develop a shared understanding of needs to strengthen current programming and achieve

sustainability

PRELIMINARY AGENDA 8:30-9:00AM Sign-In & Coffee

9:00-9:10AM Welcome & Introductions

9:20 – 9:30AM Purpose & Overview of Day 9:30 - 11:15am Educational & Economic Indicators: A Rationale for a Health Pathway - 10 min

Beth Altshuler, Raimi & Associates (10 min) – By Phone & AV Q & A - 15 min

2009 Regional Allied Health Workforce Report, Joyce Aldrich, MCWIB (5 min)

K-6 Alisal Union School District 9-12 Salinas Union High School District HS Bridge to College Hartnell College

The Summer Math, Science & Leadership Session

Alternative Ed. Monterey County Office of Education, ACE Higher Ed. 2-Year & 4-Year Partnerships 15 min

Cal State Monterey Bay UC Santa Cruz Q and A - 15 min

Employers Natividad, SVMH, Clinica De Salud partnerships 11:15am Break

7

11:30am - 12:30PM Lunch & Group Conversation, Jeff Oxendine, OXS Consulting

Leading Questions Given what we heard (see) of our map of our health pathway, are we clear about a shared vision? What is our shared vision for what we hope to achieve (long-term goal)? Strengths/challenges & How to strengthen & Develop Institutional Capacity

12:30 – 1:00PM Conclude & Next Steps Evaluation

Individual phone meetings? 1:00 – 1:30PM Youth Focus Group 1:30PM Adjourn

Attachments

8

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9

   

JAPAN 2014 BORONDA  INTERNATIONAL  STUDY  TRAVEL  PROGRAM    For  two  weeks  in  the  early  summer  of  2014,  The  Boronda  Program  will  travel  to  Japan  for  an  intensive  study  program.    Students  with  evidence  of  a  strong  commitment  to  one  of  the  arts  (painting,  sculpture,  music,  theater,  literature,  architecture,  photography,  dance  or  graphic  design)  through  previous  participation  and  study  are  eligible  and  encouraged  to  apply.  All  costs  of  travel  including  housing,  meals  and  admissions,  are  covered  by  the  Sylvano  and  Maria  Boronda  Scholarship  established  by  Lester  Boronda  in  memory  of  his  parents.    Additionally,  candidates  must  be  residents  of  Monterey  County,  18  years  of  age  by  May  1st,  2014,  and  eligible  to  receive  a  passport  valid  for  international  travel.    Application  forms  will  be  available  September  2nd  and  may  be  obtained  from  the  Hartnell  College  Foundation  Office  or  most  Hartnell  instructors  in  the  arts  mentioned  above.  Please  see  an  instructor  for  more  information  on  this  exciting  and  unique  opportunity  to  visit  Japan,  a  culture  rich  in  artistic  offerings  both  ancient  and  contemporary.  

10

Boronda International Study Program

2014 Budget – Steve Ettinger

Estimate Actual

AIRFARE for 12 18,000 GROUND TRANSPORTATION 5,000 ACCOMMODATIONS ($80/night x 12 people x 10 nights) 9, 600 MEALS ($70/day X 12 people X 10 days) 8,400 ADMISSIONS 3,000 PROGRAM FUND 2,680 INSURANCE for 12 1,320 MISCELLANEOUS FEES 2,000 TOTAL $ 50,000

11

Hartnell College Foundation Office of Advancement and Development Public Grants Report NNNooovvveeemmmbbbeeerrr 222000111333 UUUPPPDDDAAATTTEEESSS

STEM / Ag Sustainable

Design In progress

National Science Foundation – Advanced Technological Education proposal to support agricultural energy and water optimization through educational pathways with UC Santa Cruz. Three years. $900,000.

Student Success

Not Funded

CCCCO Education Planning Initiative –Hartnell College will lead a partnership to adapt/develop, integrate, test, and deploy effective and proven technology-based services required to fully implement the California Community Colleges (CCC) Education Planning Initiative. $6 million annually; possible renewals up to 4 yrs/7mths

Student Success

ECE AWARDED

2013-14 $77k

First 5 Monterey County – 4-year grant through the Workforce Development Incentive Program (WDIP) to support a variety of early education students to move up the Permit Matrix 1 and/or achieve a Child Development degree through the provision of specialized counseling and access to resources. Total grant amount $319,948.

Student Access CDC AWARDED $468,868

US Department of Education Child Care Access Means Parents in School (CCAMPIS) will support the success of parents and children through no-cost preschool; enrolling parents in postsecondary education and training programs; coordinating and delivering comprehensive support services; expanding child care delivery times; and linking to Hartnell’s High School Equivalency Program (HEP). 2013-14 $117,217; college leveraged funds $131,988. Total grant period 4 years $468,868.

Information Communication Technology Digital Media AWARDED

$1.5 M

CCCCO Deputy Sector Navigator Information Communication Technology (ICT) and Digital Media to fund a position at Hartnell College to coordinate pipelines and training for careers in the ICT and Digital Media sector. Hartnell College’s region includes 8 community college districts reaching into the Bay Area. Funding is $300k for first year and requires a $200k match. The grant is renewable for 4 years if outcomes are successfully met for a total of $1.5 million.

Health Care and Allied

Health AWARDED

$125k

CA Health and Human Services Agency – Office of Statewide Health Planning and Development (OSHPD) Song-Brown to create an inter-professional educational environment that allows RN, VN, RCP and ECT students to learn together. $125k over 2 years. No match.

Health Care and Allied

Health AWARDED $89,687

CCCCO Enrollment Growth for Associate Degree Nursing (RN) Programs Five strategies include joint enrollment with CSU Monterey Bay; placement opportunities for vocational-to-registered nursing students; academic counseling to improve retention; standardized screening and progress assessment tools; and support program completion and NCLEX passing rate. $89,687 for 2012-13 year. No match.

Center for Advanced

Technology - Diesel

AWARDED $14,000

Monterey Bay Air Pollution Control District (MBUAPCD) Five applications were submitted; four to support the diesel program and one to support the sustainable design program. The diesel “clean air” proposals include equipment related to emission control inspection and diagnostic procedures; multiple pieces of equipment have been requested to support student learning. The sustainable design proposal is to improve and test “clean energy” concepts that contribute to clean air.

New Media & Entertainment

AWARDED $205,000

California Community College Economic and Workforce Development (EWD) renewal for 2012-13 $205,000 request for 2012-13. Match $205,900 from vendors, Regional Occupational Program, Monterey County Office of Education, El Pajaro Community Development Corporation, and Cabrillo and Hartnell Colleges.

12

Center For Advanced

Technology - Ag

AWARDED $250,000

Hartnell College’s Agricultural Workforce Development Hispanic-Serving Institutions (HSI) Education Grants Program US Department of Agriculture, National Institute of Food and Agriculture grant to support training programs in two occupational areas for which there is high, long-term agriculture industry demand: pest management advisor and horticulture technician. The project will help a large population of underrepresented Hispanic students access high wage, career track training in agriculture. And, it will help the regional $4 billion agriculture industry meet a need for qualified high skill workers. Outcomes/Impacts include a 25% increase in the number of agricultural sciences graduates; improved agriculture industry performance through reduced recruitment and training costs; a 90% industry satisfaction rating; and increased representation by Hispanics in high skill agricultural jobs. $250,000 for two years. ($158,023/$91,977)

Partnership Grants with Other Applicants STEM / Ag In progress

National Science Foundation – Advanced Technological Education Foothill and Hartnell Colleges partnered on a proposal, Gateway to Residential Energy-Efficient Construction (GREEC), to prepare qualified technicians in the emerging field of energy efficiency in residential construction. Total grant $897,936 for 36 months.

Computer Science

Information – Digital Media

Not Funded $2 M

US Department of Labor, Trade Adjustment Assistance Community College Career Technical (TAACCCT) Gateway to Silicon Valley: On Demand Training for In-Demand Jobs (G2SV) – was submitted by Cañada College on behalf of 7 colleges for a total of $24,957,476. The project will train Information & Communication Technologies/Digital Media (ICT/DM) professionals in the greater Silicon Valley region. Hartnell subaward totals $1,979,566 over 4 years. $322,517 Year 1 (Oct ’13-Sep ’14)

Center for Advanced

Technology

AWARDED $75,000

US Department of Agriculture, Higher Education Challenge Hartnell College will collaborate with multiple regional partners and be a sub recipient in this proposal by UC Santa Cruz. The proposal, Institutional Partnership Model for Sustainable Agriculture Curriculum Development and Recruitment of Underrepresented Students in California, will build the education-career pipeline in Agriculture. The subaward is for $75,000 over three years (2013-14 $23k). Hartnell college is providing approximately $20k in-kind match.

Student Access

Broadband Adoption “anywhere

any student” AWARDED

$77k

California Emerging Technology Fund “Learn, Equip and Connect” Hartnell College will partner with CSU Monterey Bay, Loaves Fishes and Computers, The Central Coast Broadband Consortium, Monterey County Office of Education and its Media Center for Art, Education and Technology (MCAET) to extend the reach of education, digital literacy, access to technology and opportunity to the entire Salinas Valley and Monterey Peninsula. The proposal is for $156k over two years and requires a 3-1 match. Hartnell’s subaward is $77k.

Science, Technology, Engineering and Math (STEM)

AWARDED $433k

National Science Foundation STEP in support of the CSIT-In-3 is a collaborative proposal with CSUMB. This proposal will support non-instructional personnel to support the project, tutoring, and operational costs. Outcomes for the three-year baccalaureate degree in computer science information technology include student success, collaborative model between 2 and 4-year institution, an evaluation report and symposium, and a project website. This 5-year grant proposal is for $1.4M with a subgrant to Hartnell for $433k.

13

Hartnell College Foundation Office of Advancement and Development Private Grants Report NNNooovvveeemmmbbbeeerrr 222000111333 UUUPPPDDDAAATTTEEESSS

Arts The Western

Stage proposed $90,000

William and Flora Hewlett Foundation – Performing Arts Program – Continuity and Engagement proposal to support The Western Stage Capital Campaign. Letter of Interest accepted. $90k over 24 months.

STEM proposed $250,000

Monterey Peninsula Foundation – Expansion of science programs, specifically the new 54,000 square foot building will house the science department, including labs and a one stop student STEM support center.

Various Campus Areas

proposed $50,000

Monterey Peninsula Foundation – Youth Fund to support sustainable design, CSIT-in-3, ACE, Career Advancement Network, College Outreach and Preparation, Math Tutoring, Mathmorphosis, Physics Club, Technovation, WELI, planetarium, Artists in Residence, and Homestead Review/Poetic Voices. Grant term Nov 2013-Sep 2014

Center for Advanced

Tech proposed $600,000

Harden Foundation proposal in support of the capital campaign for the new Technical Training Building at the Alisal campus. Overall project is $8million with $5.4million secured (bond funding) and$2.6million to be raised from private businesses and individuals.

Child Development

Center AWARDED

$55k

Claire Giannini Fund – to support a full-time teacher at the Main Campus Child Development Center Lab that serves 120 families per school year. Funding would help our students and their children by retaining our highly qualified staff to keep a strong connection to our families and the community.

STEM SMI & South AWARDED $30,000

Chevron USA Inc. – support for Science and Math Institute (SMI), our support and outreach center, and for student success scholarships; as well as, outreach and transportation support for King City, San Lucas and San Ardo elementary schools to visit the NASA SEMAA lab and south county scholarships.

STEM NASA SEMAA

AWARDED $30,000

Community Foundation Monterey County – support for innovative, national project that increases participation and retention of underrepresented youth in the fields of science, technology, engineering and mathematics, and features the Aerospace Educational Laboratory (AEL) at the Alisal Campus.

Athletics AWARDED

$7,500

Pebble Beach Foundation – to support Phase III of the Athletics Master Plan including state of the art equipment and smart technologies that will be used in two classrooms for lectures and team preparation in the soon to be completed field house.

Planned Giving

SELECTED

Silicon Valley Planned Giving Council Incubator Program 2013-2015 Foundation board members and advancement staff will participate to establish a successful planned giving and endowment-building program for the college.

Allied Health and Health

Sciences AWARDED

$350k

Salinas Valley Memorial Healthcare System $175k Natividad Medical Center - $175k To support faculty industry differentials that will help retain our excellent staff; program equipment to provide students with hands-on experience on current equipment; and graduate nursing residency scholarship/stipends.

STEM NASA SEMAA

AWARDED

Nancy Buck Ransom – NASA SEMAA Youth Program focuses on the underserved, low income, minority Latino students from Kindergarten through 12th grade in Monterey County, specifically students below grade eight and in the Alisal community located in East Salinas where the SEMAA site is located. $50k request will support the site

14

$20k director, classroom instruction, supplies and equipment. Allied Health

& Health Sciences

AWARDED $588,255

The California Endowment proposal submitted for year 3 of the Alisal Health Professions Workforce Pathway Partnershipn (AHPWPP) creating pathways of students that are interested in pursuing a profession in allied health and the health professions. The total amount requested was $610k. The pathway includes: o K-16 Bridge college recruitment/retention program in partnership with local schools. o Summer Bridge program which is an intense Math, Science and Health Science

program working with the high schools. o Respiratory therapy program, the only one in the region, launching this fall, which

will increase the number of students able to enter a health professions career. Student Success

ECE AWARDED 2013-14 $167k

First 5 Monterey County – 4-year grant through the Workforce Development Incentive Program (WDIP) for scholarships to support a variety of early education students to move up the Permit Matrix 1 and/or achieve a Child Development degree through the provision of specialized counseling and access to resources. Total grant amount over 5 years $835k.

Student Access - CDC AWARDED

$50k

First 5 Monterey County – grant to conduct feasibility study for provision of child development services, as well as continuing the operation of the Laboratory School beyond 2013. Results of the feasibility study were presented to the Hartnell College Board of Trustees on March 15, 2013. $50,000 total.

Women’s Education and Leadership & Scholarships

proposed $74k

AWARDED $40k

pending $10k not funded $7k

WELI is a powerful combination of life skills, leadership training, mentoring and financial support designed to increase the academic success of low-income students. 2013 will include additional outreach at Alisal and King City campuses; expanded training; and building $1M endowment to ensure the program will be available for generations to come. AWARDED $25,000 Peggy and Jack Baskin Foundation (renewal) AWARDED $2,500 PG&E AWARDED $4,875 Monterey Peninsula Foundation – Youth Fund not funded $10,000 Rabobank not funded $7,000 American Association of University Women AWARDED $8,000 Community Foundation Monterey County

Center for Advanced

Tech AWARDED

$100k

Monterey Peninsula Foundation $100,000 for the Capital Campaign: Agriculture Business and Technology Institute support our vital, relevant agricultural education program and equipment costs for the Technical Training Building to ensure that we have cutting edge equipment and technology for our students to learn and succeed.

Center for Advanced Tech – Ag AWARDED

$75K

Driscoll’s Philanthropy for continuation of Ag Institute Leader position; farm/lab for hand-on-experience; development and enrollment for Industrial Tech Program, Pest Management and Horticultural/lab technician; implementation of contract education for industry; completion of Technical Training Building; expanding industry advisory committees; continued relationships with K-12, families and the community.

The Western Stage

AWARDED $150,000

Packard Foundation for sustainability of theatre arts program partnership between the Alisal Center for Fine Arts (ACFA) and The Western Stage (TWS) to: 1) build on the work over the past three years; 2) increase ACFA’s theatre program’s independence; and 3) realize an after-school theatre program for youth under the direction of ACFA Executive Director and instruction of ACFA theatre teachers. $50k for three years.

The Western Stage

S.T.A.R. Foundation for 2X4BASH and Young Company. 2X4BASH supports the next generation of theatre artists with opportunities to market, manage and produce a

15

AWARDED

$5,000

season of plays as pre-professionals. 2X4BASH also supports more challenging and modern titles, and utilizing 21st Century technology to draw younger and new audience members through its doors. The Western Stage’s Young Company (YC) provides year-round training through at least three annual rehearsal and performance events, and oversees any minors participating in TWS’ season of plays and musicals. Summer 2013 programs $10k each.

Advanced Technology AWARDED

$10k

PG&E $10,000 to support the collaborative effort between UC Santa Cruz, Hartnell College and Alisal High School on the build-out of the microgrid project at the Hartnell College Alisal Campus.

Scholarships & WELI

AWARDED $5k

PG&E $2,500 to support scholarships and research internships by sponsoring Party in the Library. $2,500 to support WELI program. Total of $5,000.

Allied Health & Health Sciences

Not Awarded $100k

The California Wellness Foundation A proposal is in progress to establish a new Emergency Medical Technical Training (EMT) Center at Hartnell College. This grant will provide operating and equipment costs. It will also help fund K-12 to college articulation and ROP EMT prep courses. It will also provide support for our Academy for College Excellence (ACE) at Hartnell. The request is for $100,000.

Partnership Grants with Other Applicants Community Partnership

Bikes Belong Community Partnership Hartnell College proposes to serve as the fiscal sponsor for Ciclovía Salinas connecting our two Hartnell campuses where students and community members would be able to cycle, skate, run or walk.

16

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18

BOARD OF DIRECTORS MEETING November, 13, 2013

Communication Initiatives Esmeralda Montenegro Owen-Director of Communications

• Communications and Media Relations o Communications on behalf of the President

To campus staff and/or students

o Write/edit communications for Executive Director of Advancement Emails or letters that need to go out to funders, board of directors, etc.

o Media and public relations support for all departments

Distribution of information to the campus, placement of announcements on Plasma TVs and the Marquee, as well as the Calendar of Events on our website – plus emails to the press alerting them of special programs happening

o Media outreach Constant Press Releases and emails to alert media of all that is happening on

campus Set up interviews on campus for the different media outlets with experts in a

variety of issues and topics (depending on the story that day)

o Social Media Facebook and Twitter – increased activity

• Government Relations

o California Legislative Staff Education Institute(CLSEI) November 7, 2013 Facilitated a site visit from this group from Sacramento for an entire day here on

the main campus, ending at the Alisal Campus The CLSEI group, 12, wanted to learn about Hartnell, how it operates, and its

special programs Management, students, board of trustees, and the College President participated

in the conversation

o Strengthening relationship with representative from Congress, Senate, Assembly, and local government Setting up meetings for the President to meet with government representatives,

students, and staff Reaching out to receive certificates and proclamations for the Hall of Fame

inductees 2013 19

o International Government Relations Hosted a Delegation from Guanajuato, Mexico in October Put together a breakfast, meeting, and program Relationships were strengthened with the Governor of Guanajuato and the

President of the University of Guanajuato New study abroad and internship programs may arise

• Special Projects

o Branding Hartnell College To have a consistent look campus-wide

o Report to the Community 2012-2013 An online document being produced with the help of TMD Due to be finalized by the end of November A postcard will be sent out to let community know it is ready for view online

o Fast Facts This will come out of the Report to the Community A two-page (front and back) document with quick information about Hartnell

CCD

o Strategic Plan This project will begin in December upon the adoption of a new mission and

vision statement for the College

o Presidents Weekly Report to the Board of Trustees Available every Sunday on our website It outlines most events happening on campus, features all about sports,

spotlights extraordinary staff, alumni, and students, boasts on special achievements, and you get all the links of stories in the NEWS for that particular week.

To read these weekly reports, visit http://www.hartnell.edu/president/reports_by_month.html

o Proofing and approving of Collateral (Pamphlets, flyers, etc.) For Hartnell College Foundation Nursing, Athletics, Music, Math, Chemistry, and all departments on campus.

20