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Exercise Y
our Mind @
your Library®
RefWorks: Advanced
November 21, 2006
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Exercise Y
our Mind @
your Library®
What We’ll Cover Today
• Managing Your Personal Database• Searching Your Personal Database• Linking to the Full Text of Articles• Using “My List”• Editing a bibliographic format• Sharing Your References• Using Write-N-Cite (format your paper and
generate the bibliography in WORD)• Anything else??
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database
• Your personal database consists of ALL your folders– You can have multiple folders– You can have the same reference in multiple
folders
• Clear, Rename, and Delete Folders• Move articles from one folder to another• Remove and Delete articles (there IS a
difference!)
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database Organizing Folders
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database Organizing Folders
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database Moving References
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database Moving References
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Exercise Y
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your Library®
Managing Your Personal Database Deleting References
• From a specific folder – Use Remove
• From the database – Use Delete
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database Deleting References
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Exercise Y
our Mind @
your Library®
Managing Your Personal Database Deleting References
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Exercise Y
our Mind @
your Library®
Questions??
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Exercise Y
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your Library®
Your Turn!
• Create a dummy folder
• Move two or three references into the dummy folder
• Remove one reference in the dummy folder
• Delete the dummy folder
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Exercise Y
our Mind @
your Library®
Searching Your Personal Database
• Search Author, Periodical, or Descriptor
• Searches entire personal database, not just a particular folder
• Especially useful as your database grows larger
• Two methods:– From within a reference (view mode)– From the menu bar
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Exercise Y
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your Library®
Searching Your Personal Database From View Mode
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Exercise Y
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your Library®
Searching Your Personal Database From View Mode
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Exercise Y
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your Library®
Searching Your Personal Database From View Mode
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Exercise Y
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your Library®
Searching Your Personal Database From the Menu Bar
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Exercise Y
our Mind @
your Library®
Searching Your Personal Database From the Menu Bar
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Exercise Y
our Mind @
your Library®
Searching Your Personal Database From the Menu Bar
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Exercise Y
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your Library®
Searching Your Personal Database Adding a Descriptor
• To a single record– Use Edit mode for the record
• To multiple records – Use Global Edit
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Exercise Y
our Mind @
your Library®
Searching Your Personal Database Adding a Descriptor
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Exercise Y
our Mind @
your Library®
Searching Your Personal DatabaseAdding a Descriptor
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Exercise Y
our Mind @
your Library®
Questions??
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Exercise Y
our Mind @
your Library®
Linking to the Full Text of Articles
• Some databases will put a URL into the reference automatically– Check Availability and Links fields
• Get it @ Waterloo available for each reference– Caution: this does NOT mean that the full text
is definitely available – if UW does not subscribe to the publication, it won’t be there!
• You can always manually enter a URL
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Exercise Y
our Mind @
your Library®
Linking to the Full Text of Articles
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Exercise Y
our Mind @
your Library®
Linking to the Full Text of Articles
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Exercise Y
our Mind @
your Library®
Using “My List”
• Allows the selection of references from multiple folders for TEMPORARY use– References added to the My List folder
are available ONLY during the current session; the folder is cleared when you log off from RefWorks
• A bibliography can be printed from the My List folder
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Exercise Y
our Mind @
your Library®
Using “My List”
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Exercise Y
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your Library®
Using “My List”
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Exercise Y
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your Library®
Using “My List”
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Exercise Y
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your Library®
Questions??
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Exercise Y
our Mind @
your Library®
Editing a Bibliographic Format
• Bibliographic format = output style
• Personal output styles will be in red and in your database only – they are not available to anyone else
• You can also edit intext citations and notes – just choose the appropriate option
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Exercise Y
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your Library®
Editing a Bibliographic Format
• Steps: – Select Bibliography or Citation type– Choose a style closest to what you want– Name it in the box BELOW– Click on the Save As button– Make your changes– Click on the Save button
• NB: Your new output style may not appear until you exit and reenter the Bibliography page
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Exercise Y
our Mind @
your Library®
Editing a Bibliographic Format
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Exercise Y
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your Library®
Editing a Bibliographic Format
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Exercise Y
our Mind @
your Library®
Editing a Bibliographic Format
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Exercise Y
our Mind @
your Library®
Editing a Bibliographic Format
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Exercise Y
our Mind @
your Library®
Editing a Bibliographic Format
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Exercise Y
our Mind @
your Library®
Questions??
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Exercise Y
our Mind @
your Library®
Sharing Your References
• Allow other RefWorks users at UW view your references (e.g., course instruction)– Read-only password
• Allow other RefWorks users at UW view and modify your references (e.g., working with a group of people on a project)– Share your user name and password– NB: you may want to create a separate account
for the project
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Exercise Y
our Mind @
your Library®
Sharing Your References – View Only
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Exercise Y
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your Library®
Sharing Your References – View Only
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Exercise Y
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your Library®
Questions??
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Exercise Y
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your Library®
Using Write-N-Cite
• Insert references from RefWorks directly into your Word document
• Format your paper in the chosen output style
• Generate your bibliography in the chosen output style
• Two methods: – with the Write-N-Cite plug-in – without the Write-N-Cite plug-in
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Exercise Y
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your Library®
Using Write-N-Cite – with the plug-in
• Download the Write-N-Cite plug-in (under Tools) and follow the directions to install it on your computer
• Open Microsoft Word• Click on the Write-N-Cite icon• RefWorks is automatically launched• Log in to RefWorks• Check the “Always on top” box (optional)• NB: Save your document before generating
the bibliography• NB: Always work in the ORIGINAL
document
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – with the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – with the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – with the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – with the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – with the plug-in
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Exercise Y
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your Library®
Using Write-N-Cite – without the plug-in
• Open RefWorks– Switch to One line/Cite View
• Open a Word document
• NB: Save your document before generating the bibliography
• NB: Always work in the ORIGINAL document• NB: To generate your final document in Word
format, SAVE the document when prompted; OPENing the document defaults to html format
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
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your Library®
Using Write-N-Cite – without the plug-in
Copy
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Exercise Y
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your Library®
Using Write-N-Cite – without the plug-in
Paste
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
our Mind @
your Library®
Using Write-N-Cite – without the plug-in
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Exercise Y
our Mind @
your Library®
Questions??
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Exercise Y
our Mind @
your Library®
Anything Else??
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Exercise Y
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your Library®
For More Information…
• Consult the RefWorks Help or Tutorial
• Contact your Liaison Librarian
• Contact me– [email protected]
Thank You!
