Exhibit Hall Open Tuesday - Thursday JUNE 11-13, 2019solutions.cmsa.org/acton/attachment/10442/f-069a/1... · Exhibit Hall Open Tuesday - Thursday JUNE 11-13, 2019 CMSA 29th Annual

Exhibit Hall Open Tuesday - Thursday

JUNE 11-13, 2019

CMSA 29th Annual

Conference & Expo

2019 EXHIBITOR AND SPONSOR PROSPECTUS

LAS VEGAS, NEVADA

MIRAGE EVENTS CENTER

EXHIBITOR AND SPONSOR PROSPECTUS • CMSA 29TH ANNUAL CONFERENCE & EXPO[2]

NAVIGATING THE FULL SPECTRUM OF CASE MANAGEMENT

WHY JOIN US IN LAS VEGAS? INTERACT WITH KEY DECISION MAKERS AND INFLUENCERS IN A HIGHLY TARGETED ENVIRONMENT

REPRESENTING CASE MANAGERS, DIRECTORS AND EXECUTIVES ACROSS THE HEALTH CARE SPECTRUM.

Eight exhibit hours across three days provide generous opportunity to create new and strengthen existing relationships with clients. Ask how you can receive a DISCOUNT on your booth!

SECURE BOOTH SPACE NOW TO GUARANTEE A PRIME LOCATION AND LOCK IN 2019 PRICES

Ambassador SectionPriority A Corner 10’ x 10’ $2,925

Priority A Inline 10’ x 10’ $2,865

Priority D Corner 10’ x 20’ $5,850

Island A 20’ x 20’ $11,650

Island B 20’ x 30’ $17,465

General Hall SectionPriority A Corner 10’ x 10’ $2,645

Priority A Inline 10’ x 10’ $2,625

Priority B 10’ x 10’ $2,185

Priority C 10’ x 10’ $1,875

Priority D Corner 10’ x 20’ $5,290

Island 20’ x 20’ $10,200

Non Profit Organizations* Non Profit 10’ x 10’ $1,750

*Non-profit booth assignments will be made in May 2019.

Note: Prices subject to change

January 1, 2019.

EXHIBITOR FRIENDLY SERVICES AT MIRAGE CONVENTION CENTERTHINGS TO KNOW IF YOU ARE AN EXHIBITOR AT THE MIRAGE EVENT CENTER:


EXHIBITOR SAVINGS!Each exhibitor will receive: • One skirted table• One small trashcan • Show color pipe/

drape ID signExpo Hall is carpeted. Carpet in any other color other than the existing carpet is allowed and at the exhibitor’s expense by ordering through Show Decorator (Freeman). Please contact Donna LoPorto at (501) 673-1116 or [email protected] for more information.

- Privately owned vehicle will be allowed limited time to load and unload in designated areas as long as there is someone with the vehicle at all times. Oversized vehicles can park on property in the Oversized Vehicle lot on the west side of the building. Addition parking fees are required and cannot be charged to a hotel guest room

- Exhibitors can had carry items to/from their POV’s using a hand truck or dolly

- High Speed Internet is available property wide through the resort

fee that is paid and accessible through the guest rooms. This service accommodates normal internet access including checking email and internet access. If you need higher bandwidth, stream a video, or need a hard line in the exhibit hall, there is a fee for those services and must be ordered through The Mirage Exhibitor Services link: https://www.mirageexhibitorservices.com. You can also reach them by phone at (866) 950.7117.

- Get complete details at The Mirage website: https://www.mirage.com/en/meetings-groups/exhibitor-services.html

NETWORK through new opportunities to connect.

PROMOTE your organization, products and services to a new audience.

VALUE for every booth with complimentary, FULL Conference passes and access to educational materials.

REACH case managers across the entire healthcare continuum.

SHARE in a unique conference, complete with more events.

LEARN by taking advantage of educational sessions and CE’s available to exhibitors.



EXHIBITOR BENEFITS• Generous exhibit time.

• A complimentary pre-conference attendee mailing list*.

• Complimentary exhibitor lunch. Opportunity to visit and network with fellow exhibitors!

• Booth identification sign with company name and booth number.

• AMBASSADOR BOOTH = Four FULL Conference passes.

• GENERAL HALL BOOTH = Three FULL Conference passes.

• NON-PROFIT BOOTH = Two FULL Conference passes.

• Each booth package includes: pipe & drape, ID sign, one draped table and existing carpet.

• Catered events scheduled in the Expo Hall.

• Company listing in Conference Guide and Mobile App.

• Exclusive access to the Exhibitor Lounge to network and secure space for the 2020 Expo.

• Recognition for Corporate Partners and Conference Sponsors.

• Expo hours designed to maximize attendance and provide additional networking opportunities.

• Crowd-drawing activities.

• Company listing in the conference issue of CMSA Today™, the official magazine of CMSA.

*lists exclude phone, fax and e-mail address.

Types of Companies Exhibiting with CMSA• Air Transport• Case Management Services• Computer Software• Disability Management• Disease Management• Health Care Product

Manufacturers• Health Care Providers• Home Care Products & Services• Hospitals & Health Care Facilities• Internet & Web-Based Services• Managed Care Services• Medical Equipment Suppliers• Pharmaceutical

Manufacturers & Services• Publishers• Recruiters & Staffing• Rehab Facilities & Services• Related Professional &

Govt. Organizations• Sub-acute Facilities• Transport• Universities & Colleges• Wellness• Workers’ Compensation• Wound Management

“GREAT

CONFERENCE!!

CMSA does a

GREAT job getting

attendees in the hall with

food and prizes!

Much appreciated!!”



TUESDAY, JUNE 118:00a – 4:00p Exhibit Hall Set Up & Exhibitor Staff Registration ExhibitsMUSTbefinalizedby4:00p

12:00p – 1:00p Exhibitor Meeting & Complimentary Lunch Learn more about the CMSA Conference attendee, case/ care managers and how to connect with your audience 4:30p – 8:00p GrandOpening!Food,Drinks,DessertsandPrizes!

WEDNESDAY, JUNE 1211:15a Early Expo Hall access

12:30p - 3:30p Expo Hall open Lunch served 12:00p - 2:00p

THURSDAY, JUNE 139:00a Early Expo Hall access

10:00a - 12:30p Expo Hall open Breakfast for exhibitors only, served in designated area from 9:00a - 9:45a; snacks provided 10:00a - 11:30a

12:30p - 3:00p Exhibits dismantle

EARLY BREAKDOWN OF YOUR BOOTHS IS NOT ALLOWED. Exhibitors are not to dismantle or remove any part of their exhibit prior to the Expo

Hall closing on Thursday, June 13th at 12:30p.

2019 EXHIBIT HALL HOURS

OFFICIAL SHOW DECORATOR:A service desk will be open during installation, show hours and at dismantling. All electrical work and wiring must be approved and installed in accordance with local regulations.

IfanyorganizationotherthanFreemanorMiragecontacts you regarding booth supplies, electricity, internet, etc. please contact us immediately. Any organizationotherthanFreemanisnotaffiliatedwith the CMSA Conference.

FOOD & BEVERAGE COMPLIMENTS OF CMSACMSA is pleased to provide complimentary food and drinks to all of our exhibitors on each exhibit day. Exhibitors may enter the ExpoHallonehourbeforeitofficiallyopenstoattendees, providing time to enjoy meals before connecting with attendees.

EXHIBITORS MAY USE THE

COMPLIMENTARY PASSES THAT

COME WITH EACH BOOTH TO IMMERSE

THEMSELVES IN THE CONFERENCE

EXPERIENCE, EARN CES AND DEVELOP

RELATIONSHIPS WITH ATTENDEES.

For more information on services, please contact Freeman Exhibitor Services at (702) 579-1700 or email [email protected]



DEMOGRAPHICS

CMSA’s Annual Conference & Expo hosts 2,000+/- attendees every year! It is the only venue where national and local industry leaders meet to learn and contribute their collective experiences toward advancing healthcare and case management.

Case managers are nurses, nurse practitioners, vocational, social workers, and other healthcare professionals who work in all areas of healthcare from hos-pital to hospice and everywhere in between. Case managers are the number one influencers; they collaborate through all aspects of care and provide the options for the most appropriate services required to meet an individual’s health needs to promote quality and cost-efficient outcomes.

The annual conference draws professional case managers from work settings and backgrounds across the care continuum.

CMSA 2018: Attendee Work Settings Represented

• Accountable Care Organizations (ACO) • Behavioral/Mental Health Organizations • Community Based Agency/Organizations • Disease Management Companies • Government/Military Entities• Health Plans (HMO/PPO/IAP/Insurer) • Home Care Agency/Organizations • Hospice/Palliative Care Systems• Hospital/Acute Care Organizations• Independent/Private Practices • Integrated Care Delivery Systems • Long-Term Care / Assisted Living Facilities• Managed Care Organizations• Occupational Health, Disability Management, Workers Compensation Groups • Other• Patient-Centered Medical Homes • Pharmaceutical Companies • Physician/Medical Group Practices • Rehabilitation Organizations

Attendee Number of Years in Case Management in a Decision Making Role

• Over 20 24%• Over 10 35%• 7-10 years 15%• 4-6 years 12%• 0-3 years 14%

CMSA 2018 boasted attendees from over 20 areas of exper-tise, including over 500 attendees with an administrative or management back-

ground.



2019 SPONSORSHIP OPPORTUNITIES

Title Sponsorship: Be the premiere sponsor for the CMSA conference where your brand and presence are part of the whole conference!

Collateral Sponsorship Opportunities: • Tote bag Sponsorship - SOLD

• Water Bottle Sponsorship - SOLD

• Name Badge Holder Sponsorship - SOLD

• Conference Guide

• Attendee Brochure

• $500 CASH Giveaways (6): 4 SOLD – 2 still available! (fee includes cash given to winner)

Conference Take Home Sponsorship Opportunities:If you are looking to sponsor a take home opportunity with your brand on it, here are great options!

• USB Flash Drive

• Conference Pens

• Silicone Phone Wallets

Technology Sponsorship Opportunities: Here’s your opportunity to support all attendees by sponsoring the conference’s technology.

Recharge Station - (4 available)• Sponsor loop run continuously on monitor at recharge station• Signage recognition of recharge station sponsorship

WiFi• Sponsor logo recognition on dedicated signage in key

locations during the conference

Audiovisual• Your sponsorship logo on screen as attendees enter

concurrent session rooms!

• 10x20 booth in exhibit hall or discount on island booth

• Booth package

• 8 complimentary conference registrations

• Recognition as the title sponsor of the Wed. night event

• Recognition as the Title sponsor of the Expo Hall Grand Opening dedicated sponsorship slide on screen in the main sessions sponsorship loop for 10 seconds

• Complimentary Full-page Color Ad on inside cover of conference guide

• Highlighted logo on exhibit hall entrance unit

• Tote bag insert (Sponsor can choose a flyer or promo item)

• Sponsor Recognition in Electronic Conference Guide & on Conference website

• Enhanced exhibitor listing on mobile app

• Highlighted booth on floor plan

• Title sponsor sign recognition at booth

• Company ad with link on the CMSA National website in the spotlight section for one year

• Your own customer testimonial placed in one of the CMSA national quarterly e-newsletters

HAVE QUESTIONS? REACH OUT TO OUR TEAM BELOW! Donna LoPorto (501) 673-1116 or [email protected]

“The exhibit hours are great – especial-

ly since they don’t conflict with

concurrent sessions. The attention you

provided exhibitors was refreshing!”

— Medline Industries



Expo Hall And Catering Sponsorship Opportunities:EXPO Hall Grand Opening Sponsorship: June 11th 5-8p

The EXPO Hall is THE place to be! This is your opportunity to be recognized as a sponsor of the Expo hall catering!

• Event Sponsorship for event open to all conference attendees• Sponsorship recognition in conjunction with this event• Refreshments and desserts (food and beverage)• Tote bag insert (sponsor to provide)• Enhanced Mobile App Exhibitor Profile (attach your logo, PDFs

and more)• Main Session Sponsor Loop recognition• Entrance unit & Booth Sponsor recognition Signage• Sponsorship Recognition on CMSA’s Conference

website and in Conference Guide• EXPO Hall Grand Opening sponsor recognition flag at booth• Water bubbler sponsor

Expo Hall Grand Opening Drink Sponsor: (Drink tickets for attendees) • Tote bag insert (sponsor to provide)• Table and chair (for your materials)• Half-Page B/W Ad in the Conference Guide• Main session sponsor loop recognition• Sponsorship Recognition on CMSA’s Conference website

& Conference Guide• Expo Hall Grand Opening Soda sponsor flag recognition

at their booth

Expo Hall Breakfast or Lunch Sponsorship: • Logo recognition on signage in conjunction with CM Expo

Lunch (day TBD)• Exclusive signage at each food station recognizing sponsor

(three stations)• Announcements made in the Expo Hall recognizing sponsor• Complimentary Literature Kiosk Insert • Complimentary Full-Page B/W Ad in the Conference Guide• Entrance Unit & Booth recognition Sponsor Signage• Sponsor Recognition in Conference Guide & on Conference

website• Enhanced exhibitor listing on mobile app• Highlighted booth on floor plan• Expo Hall Breakfast or Lunch sponsor flag recognition

sign at booth

Refreshment/Coffee Break: Provided during breaks in the conference schedule.• Draped table near coffee station to place your materials

& network with attendees

• Exclusive signage recognizing sponsor

• Complimentary Half-Page B/W Ad in the Conference Guide

• Entrance Unit & Booth recognition Sponsor Signage

• Sponsorship Recognition on Conference website & in Conference Guide

Boston Sponsorship: Help get the attendees excited about CMSA 2020 by sponsoring this wrap up event! This event will follow the closing main session.• Sponsorship

recognition in conjunction with this networking opportunity.

• Welcome audience and address the group (3-5 minutes).

• Refreshments (beverages and appetizers)

• Table and chair (for your materials)

• Half-Page B/W Ad in the Conference Guide (time permitting)

• Entrance Unit & Booth recognition Sponsor Signage

• Main session sponsor loop recognition

• Sponsorship Recognition on CMSA’s Conference website & Conference Guide

• Enhanced Mobile App Exhibitor Profile (attach your logo, PDFs and more)

• Closing Reception Sponsor




Speaking Sponsorship Opportunities:Be one of 2-3 sessions for lunch or Breakfast! For 1.5 hours you can present to an audience that splits all the conference attendees!

• Lunch Symposia (1.5 hours)• Breakfast Symposia (1.5 hours)• Room, Catering and AV included• Sponsor recognition during Conference week• Post conference attendee list provided

(mailing addresses only, no email addresses included)• Content of sponsor choosing with pre-approval by CMSA• Enhanced Mobile App Exhibitor Profile (attach your logo, PDFs and more)• Main sessions Sponsor Loop recognition• Continuing education offered for this session

Chapter Leader Sponsorship Opportunities:Chapter Leader Mixer • Network with Chapter Presidents in this fun and relaxing

environment – audience size; 150-200• Exclusive sponsorship recognition in conjunction with this

networking opportunity• Welcome audience and address the group (3-5 minutes)• Refreshments (beverages and appetizers)• Table and chair (for your materials)• Half-Page B/W Ad in the Conference Guide• Entrance Unit & Booth recognition Sponsor Signage• Main session sponsor loop recognition• Sponsorship Recognition on CMSA’s Conference

website & Conference Guide • Entrance Unit & Booth Recognition Sponsor Signage• Sponsor Recognition in Conference Guide & on Conference

website• Enhanced exhibitor listing on mobile app• Highlighted booth on floor plan• Chapter Leader Mixer sponsor flag recognition sign

at booth

Chapter Splash (Drinks for Chapter Leader Mixer)• Tote bag insert (sponsor to provide)• Table and chair (for your materials)• Sponsor logo on drink ticket• Half-Page B/W Ad in the Conference Guide• Main session sponsor loop recognition• Sponsorship Recognition on CMSA’s Conference website

& Conference Guide• Splash of Las Vegas sponsor flag recognition at their booth

Chapter Presidents Council Breakfast: Opportunity to welcome audience and address group (2-3 minutes)• Table & Chairs provided at back of room (for your materials)• Complimentary half-page B/W ad in the Conference Guide • Sponsor signage during event recognizing sponsor• Main Session Sponsor Loop recognition• Entrance unit & Booth recognition Sponsor Signage• Sponsorship Recognition on Conference website and in Conference

Guide• Chapter President Breakfast sponsor recognition flag at booth

Military/VA/DoD Day (MVD) Sponsorship Opportunity: Exclusive Day Sponsor

Be a sponsor for the CMSA Military/VA/DoD Day - Monday, June 10th

Coffee Talk - “Meet Your Neighbor”: Here is your opportunity to sponsor this event and network with the attendees! • Sponsor recognition on signage during session• Sponsor logo placed on coffee sleeve of coffee

cups• Sponsor can have a table and materials during

coffee talk session• Sponsor can welcome attendees

(5 minutes) and network with attendees• Entrance Unit & Booth recognition Sponsor

Signage• Sponsorship Recognition on Conference

website & in Conference Guide• Coffee Talk sponsor recognition flag at booth


• General Day Sponsor• Audiovisual Sponsor• Breakfast or Lunch MVD

Symposia

• Coffee Breaks• Keynote Speaker • Mini Tote Badge• Name Badge/Lanyard

• Program Booklet• Program Booklet Ads• Display Tables



More Sponsorship Opportunities:Evaluation Center Manager: • Opportunity to have your materials in the room with attendees.

• Your logo appears each time computer is launched

• Entrance Unit & Booth Recognition Sponsor Signage

• Main Session Sponsor Loop Recognition

• Sponsor Recognition in Conference Guide & on Conference website

• Dedicated signage outside the room

• Your brand (logo) added to structural backdrop and kick panels

Literature Kiosk/Publication Bin: • Logo recognition on the Literature Kiosk located in the

Registration Area

• Complimentary Literature Kiosk Insert

• Complimentary Half-Page B/W Ad in the Conference Guide

• Main Session Sponsor Loop Recognition

• Entrance Unit & Booth Recognition Sponsor Signage

• Sponsorship Recognition on Conference website & in Conference Guide

Confessions of a Case Manager Wall:• Sponsor recognition on wall for case managers to have a fun

opportunity to share their thoughts on their profession

• The wall will be available throughout the conference. Quotes will be used in various ways throughout the conference and in the future on the CMSA website.

• Sponsorship Recognition on Conference website & in the conference guide

• Signage recognition

• Sponsor can provide promo materials near the wall

Winners Circle: • Be THE sponsor for this designated area for the attendees to

enter into cash drawings!

• Dedicated signage in circle

• Designated area for attendees to drop their cash drawing tickets each day of the conference

• Entrance unit recognition

• Reach thousands of unique web visitors

• Include sponsor logo and link to sponsor website

• Enhanced exhibitor listing

Digital Sponsor: LCD Lobby Wall

Main Lobby Desk LCD Screens

Registration Desk LCD Screens

In-Room Digital Branding

In-Room TV Channel Takeover

Includes:

• Full page B/W ad in the Conference Guide• Literature Kiosk insert• Tote Bag Item in tote bag (flyer or promo item, to be provided

by sponsor)• Push notification (message “pushed” to each attendees device

through the mobile app)• Main Session Sponsor Loop recognition• Entrance unit & booth recognition sponsor signage• Sponsor recognition in Conference Guide & on conference

website

Conference website button ad: • Reach thousands of unique web visitors

• Include sponsor logo and ink to sponsor website

Mobile App Sponsorship Opportunities:• Banner ad (3 available)

• Enhanced Exhibitor listing Unlimited

• Highlighted booth on map Unlimited

• Push Notifications (available to 9 companies)

• Splash Page Exclusive your logo seen EVERY time app is opened

• Splash Page Non-exclusive your logo rotates with other sponsors




THE MIRAGE3400 S. Las Vegas Blvd., Las Vegas, NV 89109Book Reservations Online at: https://aws.passkey.com/go/CMSA2019 Call Reservations Center at: 1-800-374-9000, Group Code: SCMS0619

Standard Rates: - Saturday, June 8 & Sunday, June 9: $108- Monday, June 10 - Wednesday, June 12: $125 - Thursday, June 13 - Saturday, June 15: $108 Per Diem Rate: $102 Daily Resort fee: $32

HOTEL INFORMATIONTo make the most out of conference week, book your accommodations through CMSA’s Hotel Room Block. Doing so is the only way to ensure that you receive all conference-related benefits, notifications and welcome information from CMSA upon check-in.

In addition, reserving your accommodations through the CMSA block will enable you to build camaraderie with fellow exhibitors beyond the convention center walls while continuing to network and grow relationships with attendees.

Hotel deadline to receive CMSA room rate is Thursday, May 2, 2019.

Tax: 13.38% (subject to change). Deposit: One night’s room and tax required upon booking Cancellation: Deposit returned, if reservation is cancelled at least 72 hours/3 days prior to the day of arrival

RESERVING MULTIPLE ROOMSWe realize that there will be organizations that are bringing multiple staff members to the conference. We are grateful to those organizations that do bring these groups to our conference. We do ask that when you are reserving your hotel rooms, that you reserve rooms that will actually be needed to accommodate those staff members. We kindly ask that you not reserve rooms in excess of your needs, so that we can accommodate all of those that will be utilizing the rooms in our hotel room blocks to attend the conference. Reserving rooms in numbers exceeding your actual needs, can impact the hotel room block and the conference negatively when they are cancelled within a week to 10 days of the conference. As soon as you reserve these rooms, they are held out of the hotel room inventory held for the CMSA room block and prevent others to book them. If you reserve them in anticipation of multiple staff members attending, we ask that you adjust your room block as soon as possible. CMSA will obtain an audit of all rooms booked in our conference hotels. If it is determined that an organization has held and ultimately cancelled a reservation that included 3 or more rooms within 14 days prior to the start of the conference, May 27, 2019, a fee will be assessed against the organization. CMSA reserves the right to assess the fee at a rate of 1 ½ times the amount of the hotel room rate reserved multiplied by the number of rooms cancelled with the reservation.

PER DIEM ROOM BLOCKA limited number of per diem rooms are available for government, military, VA and DoD registrants. To obtain the Government rate you must book under the CMSA Government room block. An appropriate government issued ID will be required at hotel check-in.

The per diem rate will be honored based on the availability allotted in our room block. Hotel rates are subject to applicable state and local taxes in effect at the time of check-in. Please reserve your room by our cut off date of May 2, 2019.

Very good experience! Everything was orga-nized and ready for

us! Thank you for the delicious food and

dedicated exhibit hours!

WARNING:Neither CMSA nor our

contracted Las Vegas, Nevadahotels will ever contact you to

offer any “special rates or deals.” If entities claiming to represent either contact you prior to the 2019 Conference

& Expo, please report it to CMSA immediately

by calling Crystal Amos at 501-673-1126.

If you have questions or need assistance with booking your room, please contact Crystal

Amos at 501-673-1126 or camos@

fraserimagineers.com.

BOOTH PRICING Save on 2019 Exhibit Space when you join as a

CMSA Corporate Partner!

Ambassador Section

❏ Priority A Corner 10’ x 10’ $ 2,925

❏ Priority A Inline 10’ x 10’ $ 2,865 ❏ Priority D Corner 10’ x 20’ $ 5,850 ❏ Priority D Inline 10’ x 20’ $ 5,730 ❏ Island A 20’ x 20’ $11,650 ❏ Island B 20’ x 30’ $17,465

General Hall Section ❏ Priority A Corner 10’ x 10’ $ 2,645

❏ Priority A Inline 10’ x 10’ $ 2,625 ❏ Priority B 10’ x 10’ $ 2,185 ❏ Priority C 10’ x 10’ $ 1,875 ❏ Priority D Corner 10’ x 20’ $ 5,290 ❏ Priority D Inline 10’ x 20’ $ 5,245 ❏ Island A 20’ x 20’ $10,200

Non-Profit Organizations*

10’ x 10’ $ 1,750 *Non-Profit booth assignments will be made in May 2019.

Other Information:

❏ A $1,000 deposit (per (10’ x 10’) and a completed

Contract are required to hold space. Space will be cancelled if

deposit is not received within 60 days of submission of signed

Contract. Final payment due 1/25/19.

❏ Booth priorities are indicated by a letter above each number on the

floor plan (A, B, C).

❏ Booths are assigned on a first-come, first-served basis

after signed Contract and deposit have been received and

accepted. ❏ Cancellation & Exhibit benefits are listed in the “Rules

Governing CMSA’S 29th Annual 2019 Conference & Expo.”

❏ Past Exhibitor: (Years)

❏ Internet: (Site)

❏ Publication:

❏ Other:

Booth Selection:

1:

2:

3:

List a maximum of (3) organizations you prefer not to exhibit beside. Event Management will try, but cannot guarantee, to accommodate these requests.

1:

2:

After June 1, Applications will only be accepted containing full payment via credit card.

Las Vegas 2019 Exhibitor Application & Contract

June 10 - 14, 2019 - The Mirage Convention Center, Las Vegas, NV

Mail or fax this form with payment to: CMSA • 6301 Ranch Drive • Little Rock, AR 72223 • Email: [email protected] • Phone: 501-673-1116 • Fax: 501-421-2135

PUBLISHED EXHIBITING CO.: Website:

Print information EXACTLY as it should appear in all pub lished materials.

Published Contact Name: Title: The person listed above will be identified in the Conference Guide as the Company Contact.

Published Mailing Address

City: State: Zip:

Published Phone: Published Fax:

CONFERENCE COORDINATOR: Company Name:

Contact Name: Title

Mailing Address:

City: State: Zip:

Phone: Fax: E-Mail:

www.cmsa.org

REQUIRED

CATEGORY LISTING: Please select no more than 3 categories below that describe your core business. ❏ Accreditation Programs/

Certification

❏ Home Care Products/Svcs

❏ Hospitals/Facilities

❏ Physical Therapy

❏ Publishing/Printing

❏ Therapy Program Mgmt

❏ Translation/Language Svcs

❏ Associations/Foundations ❏ Managed Care/Insurance Co ❏ Recruiting/Staffing ❏ Transport Co

❏ CM Education ❏ Med Equipment/Med Device ❏ Rehab Svcs ❏ Web-based Co

❏ Consulting Svcs ❏ Orthotic/Prosthetic ❏ Software ❏ Wellness Svcs

❏ Disability Mgmt ❏ Pharmaceutical/ ❏ Spiritual Care ❏ Worker Compensation

❏ Disease Mgmt Medication Management/ ❏ Subacute ❏ Wound Mgmt Other

❏ Guidelines Specialty Pharmacies ❏ Technology ❏ Other

PAYMENT SCHEDULE:

❏ Enclosed is my deposit of $1,000 per 10’ x 10’ space. (Full payment is required for all contracts received after 1/25/19).

❏ Please invoice my company for deposit. I understand that the space will be cancelled if deposit is not received by CMSA within

60 days of receipt of this Exhibitor Application and Contract. (Full payment is required for all contracts received after 1/25/19).

❏ Enclosed is my full booth payment.

o Check o Visa o MasterCard o AmEx o Discover (print card number below) Total Amou nt D ue:$

(Based on Hall Section & Booth Priority Pricing)

Card Number Exp. Date

Print Name on Card: Signature:

The undersigned do hereby apply for the reservation of space at CMSA’s 29th Annual Conference & Expo. We understand this application becomes a binding agreement between CMSA and the undersigned exhibitor when accepted by CMSA. We agree to abide by the “Rules Governing CMSA’s 29th Annual Conference & Expo”, and such additional rules and regulations as may be adopted by CMSA. We understand that exhibit space allocation shall be at the discretion of CMSA. Cancellations, in whole or in part, must be made in writing,

and are subject to cancellation fess outlined in the “Rules Governing CMSA’s 29th Annual Conference & Expo.” Consent to Use of Photographic Images: Registration and attendance or

at or participation in CMSA meetings and other activities constitutes an agreement by the registrant to CMSA’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, or audiotapes of such events and activities. (Refer to #13 reverse side.) Signature of this contract via

electronic means shall be binding in the same manner as a signature on a paper copy of this contract.

X AUTHORIZED SIGNATURE DATE:

3:

mailto:[email protected]

http://www.cmsa.org/

Las Vegas 2019 Rules Governing CMSA’s 29th Annual Conference & Expo

June 10 - 14, 2019 - The Mirage Convention Center, Las Vegas, NV

1. WHO MAY EXHIBIT – The exhibition is only for those companies offering products, equipment and services that are related to the case

management profession and which have no outstanding payments due CMSA for other goods or services. CMSA reserves the right to determine eligibility of any applicant as an Exhibitor up to and including the dates of the show.

2. ASSIGNMENT OF EXHIBIT SPACE – Assignment of space will be made on a first-come, first-served basis. CMSA reserves the final decision and right, in the best interest of the Exhibit, to amend the floor plan, assign, or relocate selected space in areas other than that selected by Exhibitor.

3. COST OF EXHIBIT SPACE – The cost of the exhibit spaces is noted in the application. Each exhibitor’s booth package includes pipe & drape, one ID sign, 1 – 6’ draped table, 1 waste receptacle and carpet in show colors (charges will apply for any change in carpet color). For example each 10x20 would receive 2 tables, 2 waste receptacles and carpet, and 2 conference passes; with a 10x30 3 of each and so on. (CMSA reserves the right to abbreviate any company names which are over 50 characters long); Each 10x10 booth comes with one (1) FULL conference pass with CEs: (see Section 8 for additional details); and one pre-show attendee mailing list for a one-time mailing to attendees (does NOT include e-mails). Only one company name per booth will be listed on the booth sign or in onsite materials. Payment & application must be received within 10 days of verbal agreement, or space will be cancelled. Final payment due January 25, 2019. Booth pricing subject to change January 25, 2019.

4. CANCELLATION – An Exhibitor may cancel or withdraw from the exhibit program subject to the following conditions: a. The Exhibitor shall file a written notice of intention to cancel or withdraw by March 22, 2019. b.If written notice is received by CMSA on or before March 22,2019, CMSA shall return the fees paid but shall retain a service fee of $600.00 for

each 10x10 space (e.g. we will retain $1,200 fee for 10x20 and so on.) If payment has not been received, CMSA will invoice the Exhibitor and the Exhibitor agrees to pay $600 for each 10’x10’ reserved space.

c. If written notice of cancellation is received on or after March 23, 2019, no refunds will be made for cancellation regardless of reason. d. If all or part of the Exhibitor’s payment represents funds CMSA credited from that Exhibitor’s cancellation of a previous year’s conference,

the Exhibitor shall not be entitled to a refund on such amounts.

5. HOLD HARMLESS CLAUSE – The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to Exhibitor’s displays, equipment, and other property brought upon the exhibition premises and shall indemnify, defend and hold harmless The Mirage Convention Center, CMSA, Fraser Imagineers, LLC, (CMSA’s conference management company), their respective officers, directors, employees, or agents from any and all such possible losses, damages and claims. (See also section 13). The terms of this provision shall survive the termination or expiration of this Agreement.

6. ARRANGEMENT OF EXHIBITS – Exhibit(s) shall be arranged so as to avoid obstructing the general view of the other exhibits in the Exhibition area. Exhibits must be self-contained within the booth area assigned, and chairs, furniture, or exhibit materials are NOT to be placed outside the booth area. Demonstrations are permitted only within the confines of the individual exhibitor’s booth. No interference with normal traffic flow and infringement of neighboring exhibits will be permitted. Exhibits shall be fully assembled and boxes marked for storage 3 hours prior to hall opening event. Violations of this provision may result in additional costs to the exhibitor. Maximum height of booth permitted is eight feet. The full height of the back walls may extend from the back of the booth to three feet forward. Maximum height for the front seven feet of the exhibit booth shall not be higher than three feet. Peninsula booth maximum height is three feet. The layout of an Island booth will need to be approved by CMSA. Maximum island booth height is 16 feet unless otherwise approved by CMSA. Display material exposing an unfinished surface to neighboring booths is strictly prohibited. Nothing shall be posted, tacked, screwed, or otherwise attached to columns, walls, floors, or other

13. LIABILITY, INSURANCE AND WAIVER OF SUBROGATION – CMSA, Fraser Imagineers, LLC, and The Mirage Convention Center shall not be held responsible for the safety of exhibits against fire, theft, or property damage, or for accidents to Exhibitors or their Employees, Agents, Volunteers and Attendees from any cause prior to, during or subsequent to the period covered by the exhibit contract. Exhibitors shall obtain, at their own expense, adequate insurance against any such injury, loss or damage. The Exhibitor waives the right of subrogation by its insurance carrier(s) to recover losses sustained under Exhibitor’s insurance contracts for real and personal property. Exhibitor shall list CMSA and Fraser Imagineers, LLC, as additional insureds on its liability policies for the period beginning with installation of the booth through completion of move out. Further, Exhibitor shall indemnify, defend and hold harmless CMSA, Fraser Imagineers, LLC, their respective officers, directors, employees, and agents against and from any and all losses, costs, damages, liability, or expenses (including attorney’s fees) arising from or by reason of any accident, bodily injury, property damage, or other claims or occurrences to any person, including Exhibitor, its employees and agents, or any business invitees, arising out of or related to Exhibitor’s occupancy or use of the exhibition premises in The Mirage Convention Center, including storage and parking areas. The terms of this provision shall survive the termination or expiration of this Agreement. CMSA makes no representation or warranty as to the attendance or overall success of the conference and, as such, shall have no liability to Exhibitor for damages relating to low attendance, the overall success of the show, or any other factors beyond the reasonable control of CMSA.

14. FORCE MAJEURE – Should events beyond the reasonable control of CMSA or The Mirage Convention Center, such as acts of God, war, curtailment or interruption of transportation facilities, unavailability of facilities, threats or acts of terrorism or similar acts, disease, epidemic, State Department or other federal, state or local government agency travel advisory, civil disturbance, or any other cause beyond the parties’ control, which, in the party’s reasonable judgment, would tend to make it commercially unreasonable, illegal, or impossible for either party to perform its or their obligations under the Agreement as they relate to the Convention and Exhibition, such party may cancel the Exhibitor Agreement upon written or e-mail notice to the Exhibitor, without liability including return of exhibition fees in whole or part at CMSA’s option.

15. DRESS OF ATTENDANTS – Costumes not regularly associated with the business and professional character of the conference must have the approval of CMSA.

16. SUBLEASING – Exhibitors may not sublet, sub-divide or assign their space, or to otherwise permit non-exhibitors to distribute materials in their space or any part thereof.

17. PHOTOGRAPHS/VIDEOTAPING – Fraser Imagineers, LLC, reserves the right to record video and take photographs for promotional and educational purposes.

18. ALCOHOLIC BEVERAGES – Exhibitors will not be permitted to sell, serve, or give away alcoholic beverages in the exhibit hall.

19. CONSUMABLE ITEMS – All consumable items must be approved through The Mirage Convention Center.

20. COPYRIGHTED WORKS - Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc., which may be required for it to broadcast, perform, or display any copyrighted materials including, but not limited to, music, video, and software. Exhibitor shall indemnify, defend and hold harmless CMSA, Fraser Imagineers, LLC, its directors, officers, employees and agents, and each of them, from and against any and all claims and expenses, including attorney’s fees and costs, arising out of or related to Exhibitor’s breach of this provision. The terms of this provision shall survive the termination or expiration of this Agreement.

21. SMOKING – Smoking will not be allowed in the conference sessions or exhibit hall.

22. UNION RULES – Exhibitors must comply with Union rules as listed in the Exhibitor kit as provided by the official service contractor.

parts of the facility or furniture. Exhibitor shall not do, nor permit to be done, anything which may interfere with the effectiveness or accessibility 23. SERVICE CONTRACTOR – All costs of shipping, cartage and handling are to be borne by the Exhibitor. The service contractor selected by

of utility, heating, ventilation, or air conditioning systems or portions thereof, or to the public areas adjacent thereto, or to the street or sidewalks adjoining. Any changes required to protect the facility in the opinion of CMSA will be at the expense of the Exhibitor.

7. HOSPITALITY FUNCTIONS – Scheduling of private functions that include CMSA Conference attendees, regardless of location, over the course of the scheduled Conference dates MUST BE coordinated directly through CMSA. Additional fees apply. CMSA must approve all invitations and/or promotional materials that are sent to CMSA Conference attendees.

8. REGISTRATION – All visitors to the CMSA Conference and Expo must register in accordance with the rules of the Conference. Each 10x10 booth comes with complimentary passes. See section 3 for details. Additional full passes available for $399.00. Set-Up Only Passes will be provided at no charge. All passes are to be used exclusively by exhibiting company employees (verification of such will be re quired). Children under the age of 16 will NOT be allowed on the floor. All attendees must register in order to enter the Exhibit Hall. No pets will be allowed on the floor unless certified service animals. Any outstanding balances on the Exhibitor Representative’s account will be the responsibility of and billed to the exhibiting company.

9. OBJECTIONABLE C ONDUCT – CMSA reserves the right to reject or terminate exhibit privileges of any Exhibitor including personnel in whole or in part, which because of noise, conduct of personnel, method of operation, selling outside of the booth, materials, or for other causes which CMSA believes is not compatible with the purpose of the Conference and Exhibition, or any other reason in the opinion of CMSA, without liability for any refunds or other expenses incurred.

10. COMPLIANCE WITH LAWS – Exhibitors shall bear responsibility for the compliance with any and all local, city, state and federal safety, fire and health laws, ordinances and regulations, including the Policies, Rules and Regulations of The Mirage Convention Center, regarding the installation, dismantle and operation of the exhibit. The Mirage Convention Center information is included in the Exhibitor kit. Exhibitors choosing to sell items from their booth are required to obtain a Special Events License from both city and state. More information will be available on www.cmsa.org.

11. AMERICANS WITH DISABILITIES ACT – Exhibitor represents and warrants that its exhibit and product/service information shall comply with the Americans with Disabilities Act, its regulations and guidelines (collectively “ADA”). Exhibitors shall indemnify, defend and hold harmless

CMSA will handle the drayage from the drayage warehouse to the Exhibitor’s booth; remove crates and empty cartons; return them at the end of the show; deliver packed goods to the loading dock of The Mirage Convention Center; and load the items onto transport vehicles. All additional services not listed in section 3 of this contract and required by Exhibitors should be ordered direct from the service contractor. Each Exhibitor may download from the service contractor’s website, the appropriate order forms. These additional services are not part of this agreement and must be ordered separately. If an Exhibitor Appointed Contractor (EAC) is used other than the official decorator, the contracted company must furnish a certificate of insurance to CMSA and to the service contractor no later than March 29, 2019, or the Exhibitor will be required to use the official decorator of the show. The exhibiting company accepts all responsibility for EAC’s actions or omissions that causes damage or injury, and shall hold CMSA harmless from any liability. To facilitate movement in and out of the Exhibit hall and to ensure proper delivery, it is essential that all shipments by the Exhibitor be consigned to arrive no later than the date designated by the service contractor. The Mirage Convention Center has no facilities for receiving or storing advanced shipments. Therefore, all shipments which must arrive earlier than move-in day should be consigned to the warehouse address of the exhibit contractor. In the receipt, handling, care of, custody of, property of, and any kind shipped or otherwise delivered to the Exhibition, either prior to, during or subsequent to the use of the exhibit space by Exhibitor, CMSA, Fraser Imagineers, LLC, and its officers, agents, and employees shall not be liable for any loss, damage or injury to such property.

24. CHANGES – CMSA reserves the right to make any changes in the rules necessary to ensure the health and safety of those in attendance, the significance of the exhibition and harmony of operation. Exhibitors will be advised of any such changes by bulletin or e-mail.

25. COMMUNICATION – All conference correspondence will be made through e-mail or cell phone, text, or recorded messaging. A valid e-mail address or cell phone number is required. This information will be requested from each person during online Exhibitor Registration. Your information will only be used by CMSA and its agents as needed to communicate conference-related information and notifications. Data and text charges may apply.

26. VIOLATIONS – Violations of any of these Rules and Regulations on the part of Exhibitor, its employees, or agents shall, at the option of CMSA, constitute cause for CMSA to terminate this Agreement, expel Exhibitor from the show, and Exhibitor shall forfeit all fees paid to CMSA. All decisions of CMSA and Fraser Imagineers, LLC are final.

CMSA, Fraser Imagineers, LLC, their respective directors, officers, employees and agents, and each of them, from and against any and all claims and expenses, including attorney’s fees and costs, arising out of or related to Exhibitor’s breach of this provision or noncompliance with any provision of the ADA.

12. EXHIBIT HOURS – In their own best interest, and for security, Exhibitors are encouraged to keep an attendant at their booths during all open hours. It is agreed that no Exhibitor will dismantle or remove any part of their exhibit prior to show closing. If an Exhibitor violates this provision, the Exhibitor will be fined up to $500.

©2018 Fraser Imagineers, LLC.

http://www.cmsa.org/

Documents

Exhibit Hall Open Tuesday - Thursday JUNE 11-13, 2019solutions.cmsa.org/acton/attachment/10442/f-069a/1... · Exhibit Hall Open Tuesday - Thursday JUNE 11-13, 2019 CMSA 29th Annual