EXHIBITION INFORMATION - UBMeems.ubmasia.com/eEMS/ShowFiles/139/1356.pdf · 26- 29 May 2011 SUNTEC Singapore 1 EXHIBITION INFORMATION A1 The Exhibition A2 Venue & Date A3 Exhibition

26- 29 May 2011 � SUNTEC Singapore

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EXHIBITION INFORMATION

A1 The Exhibition

A2 Venue & Date

A3 Exhibition Opening Hours

A4 Admission for Related Trade Visitors

A5 Admission for Public Visitors

A6 Special Events

A7 Exhibitor Badges & Registration

A8 Temporary Contractor Badges & Registration

A9 Organiser’s Contact & Bank Details

A10 Official Stand Contractor’s Contact & Bank Details

A11 Official Freight Forwarder’s Contact & Bank Details

A12 Official Travel Agent

A13 Exhibition Area Technical Specifications

A14 Car Parking Facilities

A15 Side Orders

A16 General Cleaning


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A1 The Exhibition AQUARAMA 2011

The 12th International Ornamental Fish and Accessories Exhibition, Incorporating – PET ASIA 2011

A2 Venue & Date Venue: Hall 601 - 603 Suntec Singapore 1 Raffles Boulevard, Suntec City Singapore 039593 www.suntecsingapore.com Date: 26 – 29 May 2011 (Thursday - Sunday)

A3 Exhibition Opening Hours 26 May 2011 (Thursday): 10.00 a.m. – 6.00 p.m. Trade Visitors Only 27 May 2011 (Friday): 10.00 a.m. – 6.00 p.m. Trade Visitors Only 28 May 2011 (Saturday): 10.00 a.m. – 1.00 p.m. Trade Visitors Only 1.00 p.m. – 8.00 p.m. Public Visitors 29 May 2011 (Sunday): 10.00 a.m. – 7.00 p.m. Public Visitors During the exhibition period, exhibitors will have access to the hall one hour before the opening and

half-an-hour after the closing hours to service their stands or exhibits.

A4 Admission for Related Trade Visitors

Opening Hours for Trade Registration 26 May 2011 (Thursday): 10.00 a.m. – 5.30 p.m. 27 May 2011 (Friday): 10.00 a.m. – 5.30 p.m. 28 May 2011 (Saturday): 10.00 a.m. – 12.00 noon Trade Visitors who have already registered must wear their visitor badges to gain free admission on 28 & 29 May 2011 (during public visitors days) Free of charge for trade and business visitors, by invitation and registration only. All trade visitors will be required to complete a registration form before admitted to the exhibition. Only those related to the industry will be allowed entry. Trade Visitors must adhere to the dress code (NO shorts, singlets, slippers) Please note that trade invitation card is not valid for children. Minors under the age of 16 will not be admitted during the build-up, tra de days and tear-down of the event.


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A5 Admission for Public Visitors

Opening Hours to Public Visitors 28 May 2011 (Saturday): 1.00 p.m. – 8.00 p.m. Public Visitors

29 May 2011 (Sunday): 10.00 a.m. – 7.00 p.m. Public Visitors

All public visitors will be required to purchase entry tickets at the following rate before being admitted to the exhibition: Adult: S$8.00 per entry Child (below 12 years old): Free Admission

A6 Special Events

1. Opening Ceremony Date: 26 May 2011 (Thursday) Time: 9.00 a.m. – 10.00 a.m. Venue: Meeting Room 301 & 302 (Level 3) Suntec Singapore Admission: Exhibitors & Invited Guests All exhibitors are invited to attend the Opening Ceremony. Your invitation card will be given to you during exhibitor registration.

2. Cocktail Reception Date: 26 May 2011 (Thursday) Time: 6.00 p.m. to 8.00 p.m. Venue: Meeting Room 301 & 302 (Level 3) Suntec Singapore Admission: Exhibitors & Invited Guests

3. Exhibitors Products Seminars Seminar Platform is available for product demonstration or presentation, which is located in the exhibition hall. Date: 26 – 29 May 2011 (Thursday - Sunday) Time: Show Hours Venue: Meeting Room (Level 3) Please contact Ms Cecilia Hoo [email protected] for more information.

4. New Products Showcase

Exhibitors who wish to display their latest range of products at the New Products Showcase located in the exhibition hall may refer to Form 5 for booking details.

5. Fish Competition Prize Presentation Date: 28 May 2011 (Saturday) Time: 2.00 p.m. – 4.00 p.m.

Venue: Hall 601 – 603 (Inside Exhibition Hall)


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6. Trade/Public Seminar Date/Time: Trade Seminar 26 May 2011 (Thursday) 2.00 p.m. – 6.00 p.m. 27 May 2011 (Friday) 10.30 a.m. – 6.00 p.m. Public Seminar 28 May 2011 (Saturday) 1.00 p.m. – 8.00 p.m. 29 May 2011 (Sunday) 10.00 a.m. – 6.00 p.m. Venue: Hall 601 – 603 (Inside Exhibition Hall) Suntec Singapore

A7 Exhibitor Badges & Registration Exhibitor Badges

Exhibitor will be issued one (1) badge for every 3 sqm of exhibit space contracted. Badges allowing Exhibitors and bona fide members of their staff to enter the exhibition hall throughout the build-up, exhibition opening and dismantling periods will be issued free of charge within their entitlement. Additional badges required will be charged at S$20.00 per badge. Badges will be prepared according to the list of names provided on Form 7 and can be collected as per the below schedule (see Exhibitors Registration). Exhibitors are reminded to wear their badges at all time during the exhibition. During the show hours, any company member of an Exhibitor without badges will be required to purchase additional Exhibitor Badge for admission. Exhibitor badges are strictly for staff manning the stand only. No other personnel should be wearing the Exhibitor badges. Replacement of lost badges will be treated as additional badges and charged at S$20.00.

Exhibitors Registration Date: 24 May 2011 (Tuesday) 9.00 a.m. – 7.00 p.m.

25 May 2011 (Wednesday) 9.00 a.m. – 7.00 p.m. Venue: Organiser Office (inside Exhibition Hall) Hall 601 - 603 Suntec Singapore


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A8 Temporary Contractor Badges & Registration

Temporary Contractor Badges For the purpose of stand construction and the moving of exhibits, badges will be issued by the

Organiser permitting those approved contractors and their workmen to enter the exhibition hall during the build-up and dismantling periods only. Please complete and submit Form 14 before the stipulated deadline.

Where a contractor has a valid reason to be present during the exhibition period (e.g. maintenance or remedial purposes), a limited number of standby badges will be issued at Organiser’s discretion.

Contractors Registration

Date: 23 May 2011 (Monday) 2.00 p.m. – 7.00 p.m. 24 – 25 May 2011 (Tuesday & Wednesday) 9.00 a.m. – 7.00 p.m.

Venue: Organiser Office (inside Exhibition Hall) Hall 601 – 603 (Level 6) Suntec Singapore

A9 Organiser’s Contact & Bank Details

UBM ASIA TRADE FAIRS PTE LTD No. 3, Pickering Street, #02-48 China Square Central, Singapore 048660

Tel: (65) 6592 0895 Fax: (65) 6438 6090

Mr. Wein Ng DID: (65) 65920 897 Project Manager Email: [email protected] Ms. Doris Woo DID: (65) 65920 887 Sales Manager Email: [email protected] Ms. Adeline Chang DID: (65) 65920 889 Project Executive Email: [email protected] UBM CHINA (GUANGZHOU) CO LTD Room 1159 – 1164 China Hotel Office Tower, Liu Hua Road, Guangzhou 510015, China Tel: 86 20 8666 0158 Fax: 86 20 8667 7120 Ms Lauren Cheung Email: [email protected] UMB ASIA LTD – TAIWAN BRANCH Room 803, 8th Floor, No. 51, Keelung Road, Section 2, Taipei 110, Taiwan Tel: 886 2 2738 3898/2738 5598 Fax: 886 2 2738 4886 Ms Rita Huang / Ms Flora Chen Email: [email protected]


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Any queries regarding move-in/out schedule, admission tickets, exhibitor/contractor badges, site-operations, please contact: -

Operations (Stand & Site Operations) Ms. Cecilia Hoo DID: (65) 65920 894 Operations Manager E-mail: [email protected]

BANK DETAILS: UBM ASIA TRADE FAIRS PTE LTD Account No.: 152-000501-001 (S$) 252-001367-178 (US$) Swift Code: HSBCSGSG HSBC Collyer Quay Branch 21 Collyer Quay #01-01 HSBC Building Singapore 049320

A10 Official Contractor’s Contact & Bank Details

PICO ART INTERNATIONAL PTE LTD Level 4, Pico Creative Centre 20 Kallang Avenue Singapore 339411 Tel: (65) 6294 0100 Fax: (65) 6290 5902 Ctc: Mr Sebastian Ng DID: (65) 6290 5809 or Mobile: 9748 5252 Senior Project Manager Email: [email protected] Ms. Nina Xiao DID: (65) 6290 5795 Project Assistant Email: [email protected]

BANK DETAILS: PICO ART INTERNATIONAL PTE LTD Account No.: 048-014598-1 (S$) DBS Bank Raffles Place Branch 22 Malacca Street, #01-00 DBS Securities Building Singapore 048980


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A11 Official Freight Forwarder’s Contact & Bank Details

AGILITY FAIRS & EVENTS ROGERS EXPO SERVICES LOGISTICS PTE LTD (SINGAPORE) PTE LTD 5 Changi North Way, 3rd Floor 6, Harper Road, #05-03, Singapore 498771 Leong Huat Building, Singapore 369674 Tel: (65) 6463 9769 Tel: (65) 6846 0055 Fax: (65) 6214 9592/ 6214 9593 Fax: (65) 6846 1376 Ctc: Mr Michael Ng Ctc: Kui Siang CHEN Sales Manager Senior Manager

Email: [email protected] Email: [email protected]

BANK DETAILS: BANK DETAILS: AGILITY FAIRS & EVENTS ROGERS EXPO SERVICES LOGISTICS PTE LTD (SINGAPORE) PTE LTD Account No.: 141-271379-001 (S$) Account No.: 141-101212-001 (S$) Swift Code: HSBCSGSG Swift Code: HSBCSGSG The Hong Kong & Shanghai Banking The Hong Kong & Shanghai Banking Corporation Ltd Corporation Ltd

21, Collyer Quay, #01-01, HSBC Building Robinson Road, P.O. Box 896 Singapore 049320 Singapore 901746

A12 Official Travel Agent BURNABY SOLUTIONS PTE LTD will provide support to trade visitors and exhibitors by

facilitating reservations of hotel accommodation, car rental and all ground arrangements. Please contact:

Singapore Office China Office Ms Lim Chee Yi Ms Amanda Zhou BURNABY SOLUTIONS PTE LTD BURNABY SOLUTIONS (BEIJING)CHINA 52 Ubi Avenue 3, Room 318, No. 2, Zuojiazhuang Beili #05-45, Frontier Chaoyang District, Beijing 100028 Singapore 408867 P.R.C. China Tel: (65) 6848 1345 Tel: (86) 10 5126 1926 Fax: (65) 6848 1357 Fax: (86) 10 8460 2480 Email: [email protected] Email: [email protected]


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Bangkok Office Ms Joe Pornpimol BURNABY SOLUTIONS (THAILAND) 19/76 Soi Kubon 28, Kubon Road, Kannayao, Bangkok 10230, Thailand Tel: (66) 2 949 4863 - 5 Fax: (66) 2 949 4863 Mobile: (66) 81 432 2014 Email: [email protected] For hotel accommodation form, kindly visit our website at www.aquarama.com.sg

A13 Exhibition Area Technical Specifications

A14 Car Parking Facilities

The parking charges at SUNTEC Singapore are as follows:-

Mondays to Fridays (except Public Holidays)

7.00 am - 5.00 pm $2.20 for the first one hour; $1.10 per ½ hour or part thereof

5.00 pm - 12.00 midnight $2.20 flat per entry 12.00 midnight - 7.00 am the next day $1.10 per hour or part thereof

Saturdays, Sundays and Public Holidays

7.00 am - 12.00 midnight $1.10 per hour or part thereof 12.00 midnight - 7.00 am the next day $1.10 per hour or part thereof (All charges are inclusive of GST, subject to changes without prior notice.)

Season Parking permits are available for sale. Please refer to Form 10 for more details.

Hall 601 - 603

Floor Capacity Concrete sealed material

Loading: 17.5 KN / sq m

Ceiling Height Acoustic metal between Purlins and exposed level

structure, Height: 8.5m

Suspension Points Loading: 1,000kg & 5,000kg

Freight Entrance Size: 4.5m x 4.5m

Ventilation Air-condition provided during show hours supply only -

Central Air Conditioning

Storage space To be arranged through the Official Freight Forwarder


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A15 Side Orders Furniture rental (Form 16) , electrical supply & fittings rental (Form 17) , water connections (Form

18), fish tank rental (Form 19) and audio visual and computer rental (Form 20) can be hired from the Official Contractor. Please place your order by completing the respective form and returning it by the stipulated deadline.

A16 General Cleaning General cleaning of the exhibition hall will be provided by the Organiser who will also arrange for all

stands to be cleaned PRIOR TO THE OPENING OF THE EXHIBITION and daily thereafter, but it is the responsibility of the Exhibitor to maintain his stand in a clean condition at all times.


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PUBLICITY SERVICES

B1 Show Directory Listing

B2 Advertisements

B3 Trade Visitor Invitation Tickets

B4 Press Lounge

B5 Exhibiting For The First Time?

B6 How to assemble A Press Kit


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B1 Show Directory Listing Prior to the exhibition, an official Show Directory will be published. This directory will be made

available to all visitors and delegates to the exhibition and conference. It is also used as an important buyers' reference guide after the exhibition. Listing in the directory is provided free to Exhibitors. To benefit from this service, please complete Form 1 and submit to the Organiser by the stipulated deadline.

B2 Advertisements Advertising during the show (as well as prior to) has proven to be an excellent avenue to enhance

your corporate identity and presence during the event. Specifically suited for this purpose is the Show Directory. This is a good way to attract the visitors to your stand as they read up on your company, the latest developments and other activities taking place that day. Please refer to Form 4 for further details.

B3 Trade Visitor Invitation Tickets Each exhibitor will be given 100 Trade Visitor Invitation Tickets for distribution to your business

associates/clients to visit your stand at the exhibition. Please refer to Form 6 for further details. When used correctly, invitation tickets are one of the best promotional tools available to you. They will not only attract your clients and prospects to the show, but will specifically encourage them to visit your stand. Here are some guidelines to follow when using invitation tickets:

Personal letter When sending the invitation ticket, always include a personal letter inviting your customer or

prospects to the show. We advise you to print or stamp your company name and stand number in blank space provided on this invitation ticket.

B4 Press Lounge

The Press Lounge is the first stop for editors and reporters. They review press kits, examine information on Exhibitors' products and services, and decide which Exhibitors to visit. It is important that your company be represented in the Press Lounge through your company/product press kits. A specially designated area of the Press Lounge will be set aside solely for press kit distribution. Press kits should include product news releases, photos and other pertinent information and to be given to the Organiser onsite.


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B5 Exhibiting for the First Time ?

If your answer is “Yes”, then please pay especially close attention to this manual. Should you feel that you have nothing specifically new to launch or to mention to the press then you could consider one of the following activities to attract media coverage:

� Organise a competition and offer gimmicks to attract interest � Arrange a press conference for any company news to announce. � Invite a recognised VIP/government official to visit your stand. � Consider a prize for the “1000” visitor to your stand.

B6 How To Assemble A Press Kit A press kit should include all materials that can essentially answer any questions that an editor

could ask for your company. Your folders should include the following items:

� Most recently distributed press release (s)

� Company profile, fact sheet and NOT sales literature

� Captioned photograph (or bromide) of CEO, products etc.

� Logo sheet and instructions for its usage

� Business card of your company’s media spokesperson


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RULES & REGULATIONS

C1 Time-Table for Site Operations

C2 Demonstration of Heavy / Large or Perishable /

Frozen Exhibits

C3 Live / Animal or Sand/Soil/ Similar Exhibits

C4 Upgrading of Standard Shell Scheme Stand Fittings

Regulations

C5 "Special Designed" Stand Fitting Regulations

C6 Operation of Stand

C7 Electrical Contractor and Installations

C8 Delivery of Exhibits

C9 Removal of Exhibits

C10 Onsite Freight Handling

C11 Security and Insurance

C12 Film/Audio-Visual Demonstration

C13 Fire Precaution

C14 Storage & Waste Materials

C15 Damages

C16 Force Majeure


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C1 Time-Table for Site Operations Exhibition Hours 26 May 2011 (Thursday) 0900 – 1000 Opening Ceremony 26 May 2011 (Thursday) 1000 – 1800 Exhibition 26 May 2011(Thursday) 1800 – 2000 Cocktail Reception 27 May 2011 (Friday) 1000 – 1800 Exhibition 28 May 2011 (Saturday) 1000 – 2000 Exhibition 29 May 2011 (Sunday) 1000 – 1900 Exhibition

BUILD-UP PERIOD DATE TIME Moving-in of Official Contractor - floor marking & constructing of Shell Scheme stands

23- 25 May 2011 (Monday - Wednesday)

9.00 a.m. – 9.00 p.m.

Moving-in of Special Design/

Interior Decoration & Other

Contractors

23 May 2011 (Monday)

24 & 25 May 2011 (Tuesday - Wednesday)

2.00 p.m. – 9.00 p.m.

9.00 a.m. – 9.00 p.m.

Exhibitors Registration 24 & 25 May 2011 (Tuesday - Wednesday)

9.00 a.m. – 7.00 p.m.

Delivery of Exhibits / Testing of

equipment

24 & 25 May 2011 (Tuesday - Wednesday) 9.00 a.m. – 9.00 p.m.

* Special Design Exhibitors are advised to check with their appointed stand contractors on the date and time that their stands will be ready for moving-in of exhibits.

SHOW DAYS DATE TIME Exhibitor Access to Exhibition

Halls

26 May 2011 (Thursday)

27 May 2011 (Friday)

28 May 2011 (Saturday)

29 May 2011 (Sunday)

8.00 a.m. – 6.30p.m.

9.00 a.m. – 6.30 p.m.

9.00 a.m. – 8.30 p.m.

9.00 a.m. – 10.00 p.m.

TEAR-DOWN PERIOD DATE TIME

Removal of light / hand-carried exhibits and personal property

29 May 2011 (Sunday)

7.15 p.m. – 8.00 p.m.

Removal of heavy exhibits (requiring mechanical handling equipment)

29 May 2011 (Sunday) 30 May 2011 (Monday)

8.00 p.m. – 10.00 p.m. 9.00 a.m. – 12.00 nn

Dismantling of stand fittings and electrical installations

29 May 2011 (Sunday) 30 May 2011 (Monday)

8.00 p.m. – 10.00 p.m. 9.00 a.m. – 5.00 p.m.

Halls closed for cleaning 30 May 2011 (Monday) 5.00 p.m. onwards

Note : No late work is permitted. Individual standfitting contractors must complete their work according to schedule listed. Overtime work may not be permitted, and if permission is sought from the Organiser, the contractor has to pay to the hall owner the required overtime charges.


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C2 Demonstration of Heavy / Large Exhibits An Exhibitor intending to demonstrate equipment on his stand: a. Must provide the Organiser with full details (type of machinery - dimensions and weight

requirements) by completing Form 13 and submit to us before the stipulated deadline. b. Must give proper consideration to the conditions under which the equipment will be demonstrated.

Precautions must be taken for protection of the public, and legible signs displaying "DO NOT TOUCH" must be placed on any working exhibit to warn the visitor to stay a safe distance.

c. Must cause no annoyance to visitors or other Exhibitors. Where a high level of noise or other

objectionable factors are involved, demonstrations may only take place at timings stipulated by the Organiser, who reserves the right to disallow a demonstration at any time.

d. Must not bring in or use at the Exhibition site dangerous and hazardous goods and equipment such

as poisonous gas, fuel, kerosene, noxious materials, inflammables, and equipment using such inflammable materials as gas stoves, kerosene stoves and electric stoves without the prior written consent of the Organiser. Even if consent is given, it will be subject to adequate precautionary measures being taken.

e. Must not carry out any fire hazardous operation work. f. Must keep their stands clean. Precautionary meas ures must be taken to prevent leakage of

cutting fluid lubricant and oil or any staining. T he Organiser reserves the right to charge the cost of cleaning the stains to the Exhibitor.

g. Must lay plywood or steel plates with old/used carpet underneath as base at exhibitors own cost to

protect the floor surface.

C3 Live / Animal or Sand / Soil / Similar Exhibits Live / Animal Exhibits

Exhibitors who intend to display live/animal exhibits (reptiles, fishes etc.) are required to complete Form 11 and submit to us before the stipulated deadline.

The following general conditions, by Centre for Animal Welfare and Control (Agri-food & Veterinary

Authority), must be observed by exhibitors who intend to display animals at the exhibitions:-

1. Only healthy animals are to be exhibited or displayed. Old or infirmed animals must not be exhibited or displayed.

2. Animals that fall ill or become diseased must be promptly checked and treated, if necessary, by

a practising veterinarian.

3. Infant animals that have not been weaned must not be exhibited or displayed. Puppies and kittens should be at least 8 weeks old, and young of small mammals should be at least 4 weeks old. Documentation may be required to prove age. In the absence of documents, the age of the animals will be decided by the AVA.


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4. The animals must not be subjected to undue stress, such as that arising from overcrowding,

conflict with other animals, or excessive public attention. 5. The animals must be properly handled, managed and cared for at all times. 6. Cages, containers, pens or other enclosures for holding the animals must be in good condition,

and must not pose a danger to the animals. 7. Water and adequate shelter must be provided at all times. Where appropriate, food should also

be provided.

8. If an animal is used in a performance or act, it should not be forced to perform acts that are drastically different from what they would be able to do under natural circumstances.

9. All animals must be allowed sufficient rest.

10. The animals must be exhibited or displayed in such a way that the public will not be able to

tease, prod or in any way disturb the animals.

11. The area of the exhibition or display should be properly ventilated so that a comfortable environment can be maintained for the animals, and all offensive odour can be removed.

12. Waste generated by the animals must be properly removed and disposed of, and waste water

from washing must be properly discharged.

13. The animals must be properly confined to prevent escape or accidental release.

14. At no time should the public be exposed to any harm or danger from the animals, and vice versa.

15. An experienced handler should be present at all times to attend to the animals.

16. The exhibitor must ensure that no act of cruelty is committed or allowed to be committed at any

time. The animals’ welfare must be strictly observed at all times.

17. NO ANIMAL IS TO BE SOLD, GIVEN AWAY, TRANSFERRE D, OR USED IN ANY FORM OF BUSINESS TRANSACITON.

Sand / Soil / Similar Exhibits

An Exhibitor intending to display sand, soil or similar exhibits, please abide the following regulations:-

1. Exhibits include sand, top soil, gardens using peat moss or similar material, the floor should be

protected from stain by laying a leak proof covering on the floor at exhibitors own cost. 2. Watering must be controlled to eliminate leakage or seepage.


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C4 Upgrading of Standard Shell Scheme Stand Fitting Re gulations Exhibitor may employ a contractor of his choice to construct and install any additional stand display

or fittings that he may require. However, these fittings must be self-supporting and not attached to the existing shell scheme system, which belongs to the property of the official contractor. The name of the contractor must be given to the Organiser by completing Form 14 and that contractor must abide the following regulations:

a. The permitted stand height is 2.44m (8ft). Any design for a structure exceeding 2.44m in height is

subject to approval by the Organiser. b. The walls have white laminate finish. Hence, no nailing, drilling or painting to these walls are

allowed . Panels can be affixed to these walls with the use of double-sided/velco tapes or with brackets rented from the Official Contractor.

c. The following charges will be imposed on:-

� Usage of airspace for hanging of S$150 per sqm (min. 10 sqm) banners from the ceiling (based on surface area) � Usage of airspace for hanging of frameworks S$200 per sqm (min. 12 sqm)

from the ceiling � Usage of airspace for flying helium balloons S$600 per balloon (max 2m diameter) � Double storey booth structure 50% of the amount base on floor space

Design and size of banners/balloons/frameworks need to be submitted to the Organiser for written approval. For structure suspending from the ceiling, labour c harge of S$400 on banner and S$600 on framework will be imposed if size falls below the m inimum. Hanging of banner or framework must be done by the Official Stand Contractor .

d. Contractors, other than the official appointed contractors, carrying out Shell Scheme Stands interior

decoration or upgrading must deposit a refundable Performance Bond at $60 per sq m (minimum of S$500 and maximum of S$5000) with UBM ASIA TRADE FAIRS PTE LTD before commencing work.

e. All stand contractors are required to pay a non-refundable administrative fee of S$10 per sqm to

UBM ASIA TRADE FAIRS PTE LTD prior to move-in, in addition to the Refundable Performance Bond.

f. Exhibitors who engaged their own contractor for interior decoration or upgrading of their stand must

ensure that the decoration fittings are self-supporting and not attached to the standard stand panels which belongs to the Official Contractor’s property. Should damages be found on the existing panels, cost of making good will be borne by the respective Exhibitor or their appointed contractor.

g. No part of any structure or exhibit may extend beyond the boundaries of the site allocated.


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h. No false ceiling will be approved, unless, the material used will allow water to flow freely (eg. egg box or mesh netting). Approval of the Organiser and the Fire Safety Bureau must be obtained in writing, if a portion of a stand is to be covered for a video presentation.

i. Neon or flashing lights/signs will not be permitted, unless it forms an integral part of an Exhibitor's

product. Sequence-lit displays may be used subject to the Organiser’s approval and the rate of light change.

j. Aisle ways indicated on the floor plan must be kept clear of all exhibition goods or decoration

materials in order to facilitate traffic. k. Exhibitors occupying corner stands have the choice of a wall or an open side on the aisle. The wall

must not obstruct the stands around them. l. Materials for construction or decoration of the stands shall have a minimum flame spread rating of

Class 2. Evidence and proof may be required for on-site inspection by the Fire Safety Bureau. All precautions must be taken by the Contractor or the Exhibitor against fire and to protect the public.

m. Exhibitors and/or Contractors must clear out items not for display purposes (eg. containers, packing

items) the day before the exhibition opens and remove all exhibits and decoration materials immediately after the exhibition period according the schedule listed under C1. The Exhibitors will have to pay the Organiser for the cost of removing such articles from their stand if they fail to do so.

n. Stands are NOT ALLOW to be partially or fully dismantled or exhibits removed from the stand before

the last day of the event. Exhibitors/Contractors found violating the rule are liable to penalty amounting to 50% of the booth rental.

o. Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the

washroom is prohibited. p. No financial credit will be given by the Organiser for package items not utilised. q. No painting or sawing may be done to the exhibition centre fittings . The Exhibitor will be held

responsible for any damage caused to the exhibition centre fittings by their staff or contractor. r. The Organiser is entitled to dismantle and store the stand materials and exhibits at the

Exhibitor’s cost, if the booth is not cleared by en d of the official dismantle timing.

C5 "Special Designed" Stand Fittings Regulations Exhibitors having "Special Designed" stands are advised to use the services of the Official

Contractor appointed by the Organiser to undertake the job as this will facilitate convenient installation. Otherwise, Exhibitors are required to obtain consent from the Organiser before any of their own contractors are commissioned to work onsite and are subject to the following rules and regulations. The Organiser reserves the right to reject any contractor and design they deem inappropriate.

a. Exhibitors are to submit name, address and contact details of the appointed contractor , as well as

stand layout plan and design (plan, front & perspective view) in duplicate, to the Organiser no later than 11 APRIL 2011 for approval. (Please refer to Form 14 ). A copy of the drawings will be returned, authorising the commencement of construction if the design is approved.


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Failure to obtain written approval can result in c ostly alteration onsite such as when designs or installations contravene fire and safety, stand height and boundary or any space contract rules and regulations.

b. Before permission is granted for a contractor to work at the Exhibition and the necessary passes

issued, the contractor is required to place a refundable Perfor mance Bond of S$60 per sqm (minimum of S$500 and a maximum of S$5,000) with UBM ASIA TRADE FAIRS PTE LTD and sign a written Undertaking to guarantee conduct, proper schedule of production and observance of the Exhibition and Hall Regulations.

Only when this Performance Bond is received and the Undertaking signed, will the contractor be

allowed to bring their materials onto the site or commence work. The contractor will also have to bear any charges levied by the venue owner for damages caused to

their property, flooring, or for debris not cleared away. Provided the stand is completed on time, and no damages are caused, the Bond will be returned to

the Contractor in full after the exhibition. c. All stand contractors are required to pay a non-refundable adminstrative fee of S$10 per sqm to

UBM ASIA TRADE FAIRS PTE LTD prior to move-in in addition to the Refundable Perfomance Bond.

d. Stand structure may go up to 4m high maximum depending on stand design. Written

approval must be obtained from the Organiser on all special design stands. For structure height exceeding 4m, technical drawings must be end orsement by professional engineer to certify the structure is safe.

Please note that certain areas in the hall will no t allowed stand height above 3m due to fire

curtain. e. All partition walls should not be covering more than 50% in length and/or width , unless the

partitions are constructed against the actual walls of the hall, and not obstructing the products on display on the other side of it. The Organiser reserves the right to request the Exhibitor to change, modify, lower or shorten any backwall and sidewall proposed if, in the opinion of the Organiser, such backwall or sidewall obstruct the reasonable exposure of any adjacent exhibition stands.

Backwalls must be provided, except in the case of an island stand. Stands with adjoining

neighbours should also be provided with the necessary sidewalls. f. The following charges will be imposed on:-

� Usage of airspace for hanging of S$150 per sqm (min. 10 sqm) banners from the ceiling (based on surface area) � Usage of airspace for hanging of framework S$200 per sqm (min. 12 sqm)

from the ceiling � Usage of airspace for flying helium balloons S$600 per balloon(max. 2m diameter) � Double storey booth structure 50% of the amount base on floor space

Design and size of banners/balloons/frameworks need to be submitted to the Organisers for written approval.


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For structure suspending from the ceiling, labour c harge of S$400 on banner & S$600 on framework will be imposed if size falls below the m inimum. Hanging of banner or framework must be done by the Official Stand Contractor .

g. The Name and Stand Number of the Exhibitors must be prominently displayed. If this is not

observed, the Organiser reserves the right to affix stand numbers as they consider fit and charge the cost incurred to the Exhibitor.

h. A suitable floor covering, such as carpet, must be provided for all stands. i. Where a 'Special Designed' stand is located adjacent to a 'Shell Scheme' stand, the wall of the

'Shell Scheme' stand is considered rented by that exhibitor and may not be utilised by the 'Special Design' stand.

j. All exposed rear surfaces of designs and structures must be decorated unless it is against the

actual walls of the Exhibition Hall. k. No part of any structure may extend beyond the boundaries of the site allocated. l. Materials for construction or decoration of the stands shall have a minimum flame spread rating of

Class 2. Evidence and proof may be required for on-site inspection by the Fire Safety Bureau. All precautions must be taken by the Contractor or the Exhibitor against fire and to protect the public.

m. Exhibitors and/or Contractors must clear out items not for display purposes (eg. containers, packing

items) the day before the exhibition opens and remove all exhibits and decoration materials immediately after the exhibition period according the schedule listed under C1. The Exhibitors will have to pay the Organiser for the cost of removing such articles from their stand if they fail to do so.

n. Neon or flashing lights/signs will not be permitted, unless it forms an integral part of an Exhibitor's

product. Sequence-lit displays may be used subject to the Organiser’s approval and the rate of light change.

o. No false ceiling will be approved, unless, the material used will allow water to flow freely (eg. egg

box or mesh netting). Approval of the Organiser and the Fire Safety Bureau must be obtained in writing, if a portion of a stand is to be covered for a video presentation.

p. Contractors MUST bring their own generators, which must be placed outside the exhibition halls if

they need electrical power during the build-up or breakdown of the Exhibition. No generator and/or oil drum are to be placed on any surface without a metal drip tray with raised lip to prevent oil leaks or spillage.

q. Exhibitors are reminded that it is the responsibility of their appointed standfitting contractor to clean

and vacuum the stand upon completion of construction, before handing over to the Exhibitor. r. Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the

washroom is prohibited. s. Contractor's admission: Passes enabling temporary contractors to enter the exhibition hall during

the build-up and tear-down periods for construction and dismantling purposes will be issued only upon application to the Organiser’s Office (Please refer to Form 15 ).

The Organiser reserve the right to reject any contractor and design they deem inappropriate. t. In the event of a dispute, the Organiser’s decision will be final.


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u. Stands are NOT ALLOW to be partially or fully dismantled or exhibits removed from the booth before

the last day of the event. Exhibitors/Contractors found violating the rule are liable to penalty amounting to 50% of the booth rental.

v. The Organiser is entitled to dismantle and store the stand materials and exhibits at the

Exhibitor’s cost, if the booth is not cleared by en d of the official dismantle timing.

C6 Operation of Stand a. The stand must be staffed and operational at all times during show opening hours. The Exhibitor's

staff must wear Exhibitor's badges issued by the Organiser for identification. The Exhibitor shall be responsible for the good conduct of all his staff, agents or representatives.

b. No business activity shall be conducted by the Exhibitors and/or his staff nor exhibits display outside

their stand boundaries.

c. No activity, which in the opinion of the Organiser, is tantamount to inconvenience or annoyance to the public or other Exhibitors, shall be caused by Exhibitors within the vicinity of the Exhibition. Examples include the noise level of equipment demonstration and audio-visual presentations.

d. No Exhibitor may use air compressors or pressurised containers without prior approval of the

Organiser. e. The weight of all exhibit items shall not exceed the floor loading limit. f. All precautions must be taken by the Exhibitor against fire and to protect the public. Exhibitors who,

because of the nature of their exhibits, require specific fire protection, must make arrangements, at their own cost, for the provision of such equipment.

g. Without the special permission of the Organiser, no exhibits can be taken into the stand once the

Exhibition has been officially opened, nor removed from the stand before the close of the Exhibition. h. No stage shows will be permitted. i. Unauthorised photo/video shooting in the venue is not allowed. j. Exhibitors are not allowed to distribute promotional materials outside their stands. This is to observe

fairness to other Exhibitors and to prevent inconvenience to visitors. k. Fire & Safety regulations require that no goods nor packing materials may be stored in access areas

behind or between stands. Exhibitors should design proper storage areas with adequate access within their own stand or approach the Official Freight Forwarder for storage.

l. Each Exhibitor is responsible for indemnifying the Organiser and their agents against liability to the

owners of the exhibition premises, and public authority or department of Singapore Government and each and every other Exhibitors in respect of any action, cost, claim and demand of whatever nature consequential to any act or omission of the Exhibitor, his staff or agents.

m. The Exhibitor shall be responsible for any damages to the structure, floor, walls, pillars and any part

of the Exhibition Hall, the Property of the Organiser, and any other Exhibitors caused by his staff in transportation, removal of exhibits, refuse and/or decoration works.


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C7 Electrical Contractor and Installations Electricity will be supplied through the Organiser only. The Official Contractor has been appointed to

carry out all electrical work (wiring and connections, lighting, etc) on all stands (Shell Scheme/Package and Special Design) at the exhibition and all charges thereof shall be paid by the exhibitor. For safety reasons, no other electrical contractor will be permitted to carry out electrical work onsite.

a. The number and type of additional electrical fittings and installations required must be indicated by

the Exhibitor on Electrical Supplies Form 17 . A quotation will be submitted on receipt of this form for unscheduled fittings or installations.

b. No electrical installation may be suspended from the roof of the exhibition hall or affixed to any part

of the building structure. No fitting may project beyond the boundaries of the installations and must be adequately protected against excess current.

c. Any design or plan of electrical installation must be submitted to the official appointed contractor

before the deadlines indicated. No installation work shall be carried out without the written permission of the Organiser. The Organiser reserves the right to disconnect electricity supply to any Exhibitor whose installations either violate the Organiser’s regulations or is deemed dangerous or is likely to cause annoyance to visitors or other Exhibitors.

d. NO MULTI-PLUGS ARE ALLOWED . All sockets are for machine operation only and not for

lighting. For safety reasons, please use one socket for one machine only.

C8 Delivery of Exhibits a. Before Show Commences

Goods should arrive at the Exhibition Hall from 24 – 25 May 2011, not earlier or later. Make sure you are at the booth to receive your goods. The Organiser will not take responsibility for any loss or damages to unattended goods. Please refer to the Time-Table for Site Operations (Item C1).

b. During Show Days

Delivery of exhibits and other exhibition stocks will not be permitted during the show opening hours. Delivery of stock replenishment may only be carried out one hour before the show opening hours or immediately after show closes. No delivery will be permitted after 10.00am during show days and half an hour before the Opening Ceremony on the first day, when guests will start to arrive for the Opening Ceremony

c. No transportation of goods is permitted through the public areas, at the front of the centre

including the passenger lift, lobbies and the concourse area.


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C9 Removal of Exhibits a. During Show Days

If exhibitors wish to remove any display item from the Hall, a "Clearance Form" which can be obtained from the Organiser’s Office must be completed and submitted to the security personnel on duty. This shall apply at all times.

b. On Show Closure Exhibitors are strongly urged to remove valuable and portable exhibits from the exhibition hall as

soon as possible after 7.15pm on the final day of the exhibition. In order to reduce the possibility of theft, it is strongly recommended that at least one person

remains in the stand to oversee the process of moving-out of your exhibits. While the Organiser will maintain security surveillance at all times,

Exhibitors are reminded that goods will be most at risk at this time and that stands should not be left unattended until all portable items hav e been removed and hired items and/or equipment collected by the appropriate suppliers.

No work will be permitted after 10.00pm on the last day of the exhibition. The removal of exhibits requiring mechanical assistance as well as the dismantling of standfittings

and electrical installations will commence after 7.15pm on 29 May 2011. Note: Electricity supply to stands will be terminated one hour after the exhibition is closed on the final day

of the exhibition. Exhibitors who need electricity to turn off or lock their machines must arrange it within this period otherwise they will have to pay re-connection charges for electrical supply.

C10 Onsite Freight Handling AGILITY FAIRS & EVENTS LOGISITCS PTE LTD and ROGER EXPO SERVICES (SINGAPORE)

PTE LTD have been appointed the Official Freight Forwarder for this event and are responsible for the movement of all exhibits in the hall. No other freight forwarders will be allowed to work onsite.

Please refer to Section D for shipping tariff. You may wish to contact the Official Freight

Forwarder directly should you require a set of the shipping manual. IMPORTANT: NO MOVING-IN OR REMOVAL OF EXHIBITS TO AND FROM TH E STAND IS ALLOWED

DURING THE OPENING HOURS OF THE EXHIBITION.

C11 Security and Insurance Every reasonable precaution will be taken by the Organiser to ensure the security and safety of the

Exhibition Hall and adjacent areas and the contents thereof. However, the Organiser cannot be held


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responsible for any loss or damage which may befall the person or property of the Exhibitors from any cause whatsoever.

While the Organiser is insured for Public Liability, it is the responsibility of the Exhibitors to take up

insurance cover in respect of: a. Exhibits and contents of stand against lost and damage by theft, fire and any other

naturalcalamities, or any cause whatsoever. b. Expenses incurred due to abandonment or postponement of the exhibition. c. Bodily injury or illness to their representative or agent, or visitors in their stand area.

d. Any other liability due to the negligence, inadvertence or misbehaviour of the Exhibitor and/or

their workmen, staff, representatives or agents.

C12 Film/Audio-Visual Demonstration When in operation, audio-visual equipment must not cause annoyance to visitors or other Exhibitors

through excessive sound or by location. The Organiser reserves the right to require any audio-visual presentation which, in their opinion, is detrimental in such a manner to be discontinued.

C13 Fire Precaution Exhibitors, who because of the nature of their exhibits require specific fire protection, must make

arrangements at their own cost for the provision of such equipment. Any person, on seeing an outbreak of fire, however slight, must make immediate use of the fire

alarm system, and subsequently make every endeavour to extinguish the outbreak or to confine it by the use of extinguishers and/or removal of goods in the vicinity.

C14 Storage & Waste Materials Arrangements for the safe-keeping of storage facilities in the hall for packing cases, surplus

materials or other properties of the Exhibitors must be made with the Official Freight Forwarders. For fire & safety regulations, Exhibitors are not p ermitted to store their empty cartons or packing materials behind or between stands.

During the build-up and tear-down periods, passageways in the exhibition hall must not be

obstructed with packing materials, construction materials or debris. Contractors are responsible for removing their own debris each day of build-up and tear-down.

Exhibitors are requested to place their debris in the aisle, from where it will be removed by the

cleaners at the end of each show day. The Organiser reserves the right to charge Exhibitors for the cost of removal of excessive packing materials and discarded crates or cartons.


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C15 Damages Exhibitors are responsible for the cost of making good or replacing any damages or dilapidations to

the exhibition premises, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors.

Exhibitors occupying Shell Scheme stands are also responsible for the cost of making good,

restoring or renewing any damages or dilapidation to their Shell stand structures, floor covering, light fittings, and/or any part thereof, whether caused by themselves or their agents, contractors or by any persons employed or engaged on their behalf by such agents or contractors.

The cost of making good any damages will be assessed by the Official Contractor and charged to

the Exhibitor. The Organiser, together with the hall owners, will inspect the hall before and after the exhibition.

C16 Force Majeure

In the event the exhibition is postponed, shortened or extended due to any cause whatsoever outside/beyond the control of the Organiser, the Organiser shall not be held responsible for any losses incurred by the Exhibitors, directly or indirectly, attributable to the elements of nature, force majeure or orders and directives imposed by any government authority. Under such circumstances, the money paid by the Exhibitors, or any part thereof, is refundable at the sole discretion of the Organiser.

The Organiser shall be responsible for and be entitled to act as the owners of the premises

throughout the tenancy period. The decision of the Organiser in any problem or dispute will be final.


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FREIGHT FORWARDING SERVICES

D1 Documentation Deadline & Distribution

D2 Shipping Tariff

D3 Consigning Instructions

D4 Case Marking & Packing

D5 Instructions for Importation of Live Fish

D6 Chemicals/ Pharmaceuticals / Food Products

Flowchart for Importation of Live Fishes into Singapore


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We are pleased to advice that AGILITY FAIRS & EVENTS LOGISTICS PTE LTD and ROGERS EXPO SERVICES (SINGAPORE) PTE LTD have been appointed as the Official Freight Forwarders and On-Site Handling Agents for AQUARAMA 2011. They are able to offer a comprehensive package including customs clearance, transportation and on-site handling operations under the supervision of their highly trained staff. AGILITY and ROGERS have been appointed as the exclusive On-Site Handling Agents and as such no other company may supply exhibitors with mechanical lifting equipment (pallet trucks, forklift and crane) within the show hall. We recommend that you engage the services of their overseas offices and agents for a complete ‘door-to-door’ package from your country up to positioning the exhibit on your stand in Singapore.

D1 Documentation Deadlines & Distribution

To enable the Freight Forwarder to prepare customs documentation prior to the arrival of consignments, the following documents must be received at least 7 days before the arrival of the aircraft and/or vessel in Singapore. Seafreight consignments ♦ 2 original and 3 copies Bills of Lading ♦ 3 sets Invoice/Packing Lists ♦ 1 copy Insurance Certificate and 2 copies of product brochures. Airfreight consignments ♦ 2 originals and 3 copies of Airway Bill ♦ 3 sets Invoice/Packing Lists ♦ 1 copy Insurance Certificate and 2 copies of product brochures.


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D2 Shipping Tariff

SHOW INFO Aquarama 2011 26 – 29 May 2011, SUNTEC Singapore

DOCUMENT DEADLINES (No. of days before consignment arrivals)

Seafreight (Doc – Sea): 29 April 2011 7 days before vessel's arrival

Airfreight (Doc – Air): 5 May 2011 7 days before flight's arrival

CONSIGNMENT DEADLINES SEA Between 11 – 16 May 2011

AIR Between 16 – 19 May 2011

VIDEO TAPES: Between 5 – 11 May 2011

Video Tapes - Handling Charge S$12.00 per piece (Minimum S$24.00 per consignment per exhibitor)

Sea - Basic Handling Charge S$83.00 per cbm

Minimum Charge LCL S$170.00 per consignment (HBL) per exhibitor

FCL 20’ S$1,450.00 per 20’ container

FCL 40’ S$2,900.00 per 40’ container

LCL Charge Handling Charge S$35.25 per cbm Minimum 1 cbm per consignment (HBL) per exhibitor

LCL Terminal Handling Charge for China Shipments

S$42.00 per cbm Minimum 1 cbm per consignment (HBL) per exhibitor

FCL Terminal Handling Charge S$182.00/20’ cont S$270.00/40’ cont

Consignment Service Charge S$50.00 per consignment (HBL) per exhibitor

Air – Basic Handling Charge S$0.83 per kg

Minimum Charge S$170.00 per consignment per exhibitor

Airport Terminal Charge S$0.15 per kg Minimum S$25.00 per consignment (HBL) per exhibitor

Consignment Service Charge S$50.00 per consignment (HBL) per exhibitor

Heavy-lift Surcharge From 2001 - 4000kg S$30.00 per 1000kg

From 4001 - 6000kg S$30.00 per 1000kg

From 6001 - 8000kg S$30.00 per 1000kg

8001kg and above, an individual quotation when the dimensions and weights are given

Tariff Exclusions Goods and Services Tax at prevailing rate (GST)

Banker Guarantee/Temp Import Bond Fee @ 0.50% on CIF value (Minimum S$75.00)

A fee of S$50.00 shall be levied for processing of permit from temporary to permanent import status

Removal of unused empty packing cases/materials from the show floor for destruction at the close of show @ S$50.00/cbm (Minimum S$75.00)

NOTE: The same charges will be applied for the outbound movement.


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D3 Consigning Instructions

All cargo forwarded to Singapore by either sea or air must be consigned on a “Freight Prepaid” basis to:-

AGILITY FAIRS & EVENTS ROGERS EXPO SERVICES LOGISTICS PTE LTD (SINGAPORE) PTE LTD 5 Changi North Way, 3rd Floor 6, Harper Road, #05-03, Singapore 498771 Leong Huat Building, Singapore 369674 Tel: (65) 6463 9769 Tel: (65) 6846 0055 Fax: (65) 6214 9592/ 6214 9593 Fax: (65) 6846 1376 Ctc: Mr Michael Ng Ctc: Kui Siang CHEN Sales Manager Senior Manager

Email: [email protected] Email: [email protected]

BANK DETAILS: BANK DETAILS: AGILITY FAIRS & EVENTS ROGERS EXPO SERVICES LOGISTICS PTE LTD (SINGAPORE) PTE LTD Account No.: 141-271379-001 (S$) Account No.: 141-101212-001 (S$) Swift Code: HSBCSGSG Swift Code: HSBCSGSG The Hong Kong & Shanghai Banking The Hong Kong & Shanghai Banking Corporation Ltd Corporation Ltd

21, Collyer Quay, #01-01, HSBC Building Robinson Road, P.O. Box 896 Singapore 049320 Singapore 901746

EXHIBITION: AQUARAMA 2011 “FOR ALL AIRFREIGHT & SEAFREIGHT SHIPMENTS TO SINGAPORE, HOUSE AIRWAYBILLS & HOUSE BILL OF LADING ARE REQUIRED TO BE ISSUED ON A PER CONSIGNMENT PER EXHIBITOR BASIS”. This will reduce customs clearance time and delays especially for consolidation shipments. NOTE: An outlay of 7% will be levied on all “Freig ht Collect” shipments.

D4 Case Marking & Packing

All packages should be clearly marked with the following information:- AQUARAMA 2011

c/o AGILITY FAIRS & EVENTS LOGISTICS PTE LTD OR ROGERS EXPO SERVICES (SINGAPORE) PTE LTD

Exhibitor : (Your Company's Name) Stand No : Case No : Dimension : (In centimetres) Gross weight/Nett weight : (In kilograms)


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Please ensure your equipment is packed in a strong, waterproof packing case, which lends itself to being re-packed after the exhibition. Please bear in mind that your exhibits will be in transit for long periods, both to and from the exhibition, and that cartons are not suitable to withstand the constant handling, which takes place during transshipment. Bolted re-usable cases are recommended.

D5 Instructions for Importation of Live Fish

• General Information: Protected species that are restricted under the CITE convention require special import permission as do other prohibited breeds (such as Piranha and Arowana). International dealers should be aware of the import restrictions of certain fish categories, however if you require clarification of their current status please contact the Freight Forwarder for advice.

• Special Handling: Our official forwarder is able to provide customs and dedicated

handling services to clear live fish arriving at Changi Int’l Airport and deliver them in temperature controlled vehicles to temporary storage. However, they cannot maintain or provide subsequent storage or handling environments thereafter. It is the exhibitors responsibility to advice them of your local partner / breeder so they can make arrangements to hand-over your fish upon completion of customs formalities. Exhibitors must also ensure that there are sufficient oxygen level for the fish from the moment they are being packed till it is being delivered to the booth.

Shipping by Airfreight

If you intend to ship your fish by air carrier please familiarize yourselves with the following: • Import Permit: All fish cleared through the normal import channels require valid

licenses, which can be arranged on your behalf. Application and processing through the Fisheries Division of the Primary Production Department takes time, therefore exhibitors are requested to provide the official forwarder with copies of your invoice declaration at least seven (7) days prior to the arrival of their shipment in Singapore.

• Invoice Forms: You may obtain the sample form from the official freight forwarders as

this will assist in the declaration of species of exhibition / competition purposes.

• Shipping Pre-Advice: Please fax to the official freight forwarders copies of the airwaybill,

invoice and address / contact of your Singapore breeder/s at least 48 hours prior to arrival. They need least two days notice to finalise customs clearance and arrange transport to meet your incoming flight. If insufficient time is provided, the Forwarder may not be able to effect clearance in time which may jeopardise the well being of your fish.

• Goods & Services Tax: GST at prevailing rate of the declared value will be charged by

customs at the time of importation to Singapore.


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• Handling & Customs Please contact the official forwarder with details of your product,

Charges: their quantities and service requirements and will quote you based on your Specifications.

Hand-Carried Fish

• Small Quantities: Low value common live fishes hand-carried in small quantities should

present few problems and we suggest that exhibitors simply declare them to customs on-arrival at Changi, pay GST if applicable and proceed directly to holding tanks. It is advisable to complete official freight forwarders invoice format which will re-affirm to customs that the nature of import is for exhibition/ competition.

• Large Quantities: Please refer to option (1), as the procedure to clear high valued or

large quantities of handcarried fish is very similar. Upon request they are able to provide a handcarried reception service to meet you and clear your fish through customs at Changi Airport. Please furnish the Forwarder with invoices seven (7) days prior to your arrival together with copies of your passport, ticket and flight number etc.

D6 Chemicals / Pharmaceuticals / Food Products

Please note that the official freight forwarders do NOT have the authority to apply for an import licence, or act as importer for any chemical/pharmaceutical/food products on an exhibitors’ behalf, even for exhibition purposes only. Those participants planning to ship product samples must have a registered importer holding valid licences to clear it. Alternatively, exhibitors may consider hand carrying small quantities of their products for display purposes only, although this would have to be arranged at your own risk and neither the Forwarder nor the Organiser would accept responsibility for confiscation should they be located on arrival Singapore by the customs authorities.

Import approval is at the sole discretion of (PCD) Pollution Control Department (Ministry of the

Environment). Some of these products are also classed under ‘hazardous status’. The list is always changing and we cannot list all the items here, therefore in the interests of safety we would urge all participants sending display samples of any nature, to complete Form 12 and submit the details to us no later than 6 weeks before show opening, which will enable them to check with the relevant authorities and revert with the status (or additional documentation requirements) prior to the shipping date. In all instances, the approval of import permits is solely at the discretion of the relevant government authorities and the forwarders cannot be held responsible for their refusal to grant import permission, even if the products have already arrived in Singapore. If in doubt, please check with the Forwarder in advance. All food and food products imported into the exhibition must be accompanied by a copy of “Health Certificate” issued by the relevant Health Authorities in countries of origin. Exhibitors who intend to import food and food products, please contact the Official Freight Forwarders, AGILITY or ROGERS, in advance so that you can be advised on the customs requirements to avoid any unnecessary delay in customs clearance.


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FLOWCHART FOR IMPORTATION OF LIVE FISHES (INTO SINGAPORE FOR AQUARAMA)

Exhibitor submits commercial invoice/packing list to official

freight forwarder prior to shipping arrangements.

Upon receipt of document, the official freight forwarder

checks against list of fishes that are approved for importation into the country.

Official freight forwarder proceeds to prepare

documentations to be submitted to Singapore Customs for

approval before shipment date.

If intended fish exhibit falls under the “Non Approved”

category, Exhibitor would be informed to cease shipping

arrangements.

In the event of suspicion or confirmation of

disease, AVA reserves the right to withdraw or

cancel the permit

NOT APPROVED FOR IMPORTATION

APPROVED FOR IMPORTATION

IF SPECIES IS LISTED IN THE CITES APPENDICES Exhibitor must obtain CITES

permit prior to exportation from country of origin.

2 w

eek

befo

re s

how

op

ens

Water and/or fish stocks to be tested for final approval

AVA* INSPECTION REQUIRED (* Agri-Food & Veterinary Authority)

3 da

ys b

efor

e sh

ow

open

s

No diseases detected

Obtain clearance/ permit from Customs

Fish exhibits sent for disposal

Fish consignment delivered to exhibition site

upon receipt of customs permit

AVA INSPECTION NOT REQUIRED

On-site quarantine inspection

Show Opens

Fish consignment ready for exhibition

Show Closes

IMPORTANT NOTE: 1) All ornamental fish imported/exported must

be healthy and free from any clinical signs of disease at the time of import/export.

2) Import/export of endangered species is strictly prohibited

3) Import of genetically modified fish or transgenic fish requires a written approval from the relevant authority prior to import.

Documents

EXHIBITION INFORMATION - UBMeems.ubmasia.com/eEMS/ShowFiles/139/1356.pdf · 26- 29 May 2011 SUNTEC Singapore 1 EXHIBITION INFORMATION A1 The Exhibition A2 Venue & Date A3 Exhibition