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Exhibition & Sponsorship
Opportunities
In cooperation with Organized by Corporate Sponsor
See your
logo here!
The World Customs Organization and the Customs Administration of Japan are pleased to
be jointly organizing the 6th WCO Technology & Innovation Forum, which will take place in
Tokyo, Japan, from 31 October to 2 November 2017.
Are you interested in innovative technology solutions designed for the optimal flow, safety
and security of global supply chains? Would you like to know more about the future of
Customs enforcement? Are you curious to learn how supply chain visibility can be enhanced,
and how Customs and businesses can benefit from improved transparency? Then, this is the
place to be!
High-level representatives from different governmental agencies, technology providers,
research institutes, international organizations and businesses dealing regulation,
compliance and enforcement of cross-border movement of goods and passengers will
participate in the 6th Technology & Innovation Forum. During this Forum, the newest
insights, latest developments and most recent trends will be demonstrated and discussed by
the leading experts.
The 2017 WCO Technology & Innovation Forum will bring together the representatives of the border and enforcement agencies, Directors General, Heads of Procurement, Senior Operational Officers and field experts from Customs Authorities, technology sector, international organizations and others involved in the international trade arena. It is anticipated that representatives from various governmental agencies, technology providers, research institutes, international organizations, consulting companies and other businesses who are interested in exchanging ideas and sharing insights on the latest developments, trends and technology innovations in border management and Customs enforcement will attend the Tokyo Forum. Attendees will have an opportunity to participate in this dialogue and share their experiences both on a personal level and with a wider audience. And there is more. Forum visitors can also learn more during the tech-talks or live demonstrations of the newest technologies and other innovations, as suppliers will proudly show what they have to offer at the exhibition. All in all, it promises to be an event not to be missed by all those who take the international movement of goods and people, as well as border safety and security seriously.
Give a comprehensive overview of available technological solutions to assist daily border
inspection activities;
Provide a platform for dialogue between the public and private sector to discuss
technology developments as well as specific needs;
Promote best practices on the use of technologies and innovations;
Monitor disruptive technologies and their potential impact on border management and
Customs enforcement.
Establish and reinforce your company’s position in the Customs technology sector
by taking a presence at this premier meeting.
Benefit from face-to-face contact with a very specific target market and interact with usually difficult-to-access high level decision makers on a cost effective and informal basis.
Position yourself as a leading and insightful expert. Reach the WCO universe through your presence on meeting materials such as Forum
announcements and its website etc.
Build market share and new customer relationships during challenging economic times.
Update your market knowledge and learn about new developments in your sector from
your fellow trade participants.
The Sponsorship & Exhibition opportunities available at the 2017 WCO Technology &
Innovation Forum are outlined in this document. Please be advised that early booking is
strongly advised in order to secure your preferred option and avoid disappointment.
The venue for the 2017 WCO
Technology & Innovation Forum is
Hilton Tokyo Odaiba hotel. Located on
the waterfront area of Tokyo Bay, the
hotel enjoys spectacular 180-degree
ocean views, with each guest room
overlooking stunning views from its
private balcony. The hotel is also
strategically situated only minutes away
from a popular entertainment and
shopping area as well as a key
business and commercial district. With
a wide selection of dining options and
two levels of flexible meeting facilities,
Hilton Tokyo Odaiba offers both
business and leisure travelers a memorable stay like no other.
The Hotel is situated at 20-25 minutes away from Haneda International Airport, same
distance from Tokyo Disney and offers a 24 hour free Gym access for in house guests. The
primary hotel for accommodation will be Hilton Tokyo Odaiba at preferential rates for the
Forum delegates. Details of other surrounding hotels will be provided on the Forum’s
website.
The exhibition corner and the conference room are situated on the 1st floor of Hilton Tokyo
Odaiba, in the adjoining Pegasus rooms (one and two), with a combined floor area of 1200
square metres and a foyer of 400 square metres. All coffee & networking breaks and lunches
will take place in and around the exhibition area. The breakout sessions on 1st November
2017 will take place in Pegasus room and Syrius room.
The Exhibition gives attendees an opportunity to meet suppliers that will demonstrate their
latest technological breakthroughs and innovations. Suppliers of diverse solutions, from
analytical software
Exhibition Set Up
13:00 – 18:00, Monday, 30 October 2017
Exhibition Open
09:30 – 18:00, Tuesday 31 October 2017
09:30 – 18:00, Wednesday 1st November 2017
08:30 – 14:00, Thursday 2nd November 2017
Exhibition Dismantle
14:00 – 18:00, Thursday 2nd November 2017
Forum Secretariat WCO Event’s team is the organizer of this Forum and has a dedicated Exhibition & Sponsorship Management team to work with you to maximize your Return on Investment (ROI). For enquiries and bookings, please contact the Event Manager (above).
Event Manager
Mr. Ludovic Thanay Executive Officer Communications, Events
Management, Strategic Planning
World Customs Organization 30 Rue du Marché, B-1210,
Brussels, Belgium T : +32 (0) 2209 9420 F : +32 (0) 2209 9292
Sponsorship Opportunities Corporate Sponsor € 70000
Diamond Sponsor € 60000
Platinum Sponsor € 45000
Gold Sponsor € 35000
Silver Sponsor € 20000
Bronze Sponsor € 10000
1 Special Recognition as Corporate Event Sponsor throughout the Forum
Included ---- ---- ---- ---- ----
2 Welcome Cocktail ---- Included ---- ---- ---- ----
3 Sponsor of VIP Lunch on Day 1 Included ---- ---- ---- ---- ----
4 Sponsor of Dinner on Day 1 ---- Included ---- ---- ---- ----
5 Sponsor of Dinner on Day 2 ---- ---- Included ---- ---- ----
6 Sponsor of Lunch Day 2 ---- ---- ---- Included ---- ----
7 Sponsor of Grab-and-go lunch on Day 3
---- ---- ---- Included Included ----
8 Sponsor of Refreshment & Contact breaks (Gold / Silver / Bronze). Only 5 opportunities available
---- ---- ---- Day 1 Day 2 Day 3
9 Foyer booths Included Included ---- ---- ---- ----
Speaking Opportunities
10 Keynote Address on Day 1 Included ---- ---- ---- ---- ----
11 Keynote Addresses on Day 2 and 3 ---- Included Included ---- ---- ----
12 Plenary Speaking Opportunity ---- ---- Included Included ---- ----
13 Moderator ---- ---- ---- ---- Included Included
14 Breakout sessions - 30 minutes slots Included Included Included 50%
discount 25% discount 10% discount
Branding / Advertisements
14 Interview in Teaser Video Included ---- ---- ---- ---- ----
15 Interview in Conference video Included Included Included Included ---- ----
16 Advertisement on Event's website Included Included ---- ---- ---- ----
17 Conference badges Included ---- ---- ---- ---- ----
18 Conference bags Included ---- ---- ---- ---- ----
19 Company logo on holding slides Included Included Included Included Included Included
20 Choice of exhibition space in Sponsors zone
Included Included Included Included Included Included
21 Company logo / blurb on website / Forum programme
Included Included Included Included Included Included
22 Advertisement in Forum programme (Artwork to be supplied by sponsor)
Included Included Included Included 50% discount 50% discount
23 Company insert in Delegate bag (A4 printout or giveaway item -limited amount)
Included Included Included 250 € per
item 350 € per
item 400 € per
item
24 Lanyards (Early birds will get priority) Included Included Included Included Included Included
25 Complimentary conference registration (Maximum)
8 6 4 3 2 2
STANDALONE OPTIONS Price (€)
1 Company breakout session (limited number) 3500
2 Relax and recharge corner 5000
3 Insert in delegate bag (Items to be provided by sponsors) 750
4 Advertising in Forum Programme - Artwork to be provided by company 750
EXHIBITION OPPORTUNITIES (includes logo and blurb on Website, Programme and a delegate bag per company)
5 Standard booth -3x2m =6sqm + 2 complimentary registrations 5000
6 Standard booth plus breakout session 7500
7 Double booth (Depending on availability) 10000
Please complete in BLOCK CAPITALS and return this form to:
Mr. Ludovic Thanay Executive Officer World Customs Organization 30 Rue du Marché, B-1210 Brussels, Belgium T: +32 (0)2 2099 420 F: +32 (0)2 2099 292 E: [email protected]
Company Name: Contact Person:
Tel/Fax: Email:
Postal Address:
Sponsorship/Exhibition requested (include amount to be paid) –
Example: Diamond Sponsor €60,000
(include 3 choices for booth selection, if appropriate; exhibition floor plan is included on
previous page)
TERMS & CONDITIONS - 50% of amount is due immediately with the balance due within 30 days of the date of the invoice. Invoices must be paid within 30 days of the invoice date. Payment can be made by bank wire transfer, and instructions will be included in the invoice.
All bank charges are the responsibility of the sender. Wire transfers must be in euro. If the Client fails to submit full payment 1 month prior to the event, WCO can cancel the Client’s participation in the Conference & Exhibition. Upon receipt of the booking form, participation will be confirmed in writing by the Exhibition & Sponsorship Team together with the issuing of an invoice for the amount owing. Refunds of sponsorship costs will be based on the following schedule:
• Before 15 September 2017 – 50% of the total due will be refunded.
• On or after 15 September 2017 – no refund available.
In the event of a cancellation of an exhibition space a service fee of €500 applies for each space cancelled before 15 September 2017. After this no refunds will be made unless the space is resold.
Cancellations for both sponsorship and exhibition must be submitted in writing to the WCO.
In the event that the conference is postponed for any given reason, the exhibitor/sponsor will not be entitled to cancel the exhibition space /sponsorship or to obtain monetary compensation, but the benefits that have been agreed will remain in place for the rescheduled event.
In the event that the conference is cancelled for any given reason, the WCO will refund the exhibition/sponsorship money to the relevant company, minus any benefits that have been received by the company prior to the cancellation and any expenses incurred by WCO with respect to the provision of the agreed benefits.
Booking form
