EXHIBITOR GUIDE FEBRUARY 2020 - northwestbuyers.com

EXHIBITOR GUIDE FEBRUARY 2020

February 29 - March 2, 2020

Minneapolis, MN

DoubleTree Hilton Bloomington South

7800 Normandale Blvd

Bloomington, MN 55439

Please take time to carefully review these materials, as they can save you time and money

and help you make your experience at our Market more profitable and enjoyable

Pre-Market Information Booth Contract

Visual Merchandising

New Deadlines

Shipping

New Members!

Update Directory Information

Hotel Reservations & Info

After the Market Tear Down

Shipping Out Items

At The Market Where Do I Unload

Set-up Hotel Information

Badges Member Pre-Registration

Events at the Show

Other Information Rules & Regulations

If you have questions or need additional information, please contact the office at [email protected]

2020 Affiliated Resource Dates

January 17 Booth Payments & Contracts Due February 7 Hotel Reservations due to office or made directly with hotel February 28 Set-up begins in all areas 1pm - 8pm Registration Desk Opens 9am - 7pm Pick Up Registration packet by 7pm (Market Updates, Badges and Membership List) February 29 Market Opens 8am - 7pm Reception 5:30pm - 7pm Browser Hour 7pm - 8pm March 1 Market Hours 8am - 5:30pm NW Buyers Bar Opens 5:30pm Drinks, Dinner, Awards & Presentations 5:30pm - 7:30pm Casino Night Celebration 7:30 pm - 10:00pm Prize Drawing 10:00pm - 10:30pm March 2 Market Hours 8am - 3pm ALL BOOTHS MUST REMAIN OPEN UNTIL THE MARKET CLOSES May 15 Contracts emailed out no later than May 15th for August Market

ATTENTION!!!! DEADLINES HAVE CHANGED!

Exhibitor Space & Booth Contracts : All exhibitor spaces will be located on the 2nd floor of the hotel (Ballroom, Bloomington Room, Edina Room,

Foyer). Booth contracts are custom made for each resource including; size, tables, racks, risers and chairs. Each

booth will be supplied with electrical access free of charge. Please review your contract and indicate any changes

that need to be made and adjust the cost as needed. Any increase in booth size needs to be approved by the

Executive Director.

Starting in 2019 all booths are required to have a minimum of TWO (2) LED flood lights per FIVE (5) feet of

exhibit space. Additional flood lights are available for purchase once this requirement is made. Please refer to

your contract for pricing.

Visual Merchandising: We are happy to report that Visual Merchandising Services will again be offered for our upcoming market.

Tom Smith, a local visual merchandising professional will again offer his services. Please contact him as

soon as possible with your market display needs. It would be helpful to indicate suggested themes for your booth

(Spring/Fall, Outdoors, Rugged, etc.) along with necessary forms or props required. His contact information is:

Tom Smith (612) 867-5794 Email: [email protected]

The decision was made to move up the deadline of the show contract and payment.

NEW DEADLINE IS FRIDAY, JANUARY 17TH, 2020 Prior to the due date you need to have submitted your

Completed Contract (including your list of market attendees) and submitted payment

Shipping Information: When shipping materials to the hotel please make sure your shipment does not arrive prior to the Thursday

before the show on February 27th. Label all packages to the attention of NW BUYERS MARKET, your rep name

and your Company Name. The hotel will deliver your packages directly to your booth on Friday at no additional

charge. An example is listed below:

EXAMPLE: DoubleTree by Hilton - Bloomington South

Attn: NW Buyers Market Joe Smith (ABC Company)

7800 Normandale Blvd Bloomington, MN 55439

NOTE: FOR ALL OVERSIZED AND OVERWEIGHT SHIPMENTS PLEASE CONTACT THE

DOUBLETREE HOTEL DIRECTLY AT 952-835-7800 AS THERE MAY BE ADDITIONAL CHARGES.

Hotel Reservations & Information: Room Reservations– To make hotel room reservations you can submit your reservation using the form included

OR go to http://tinyurl.com/Nwbuyers-feb2020 OR login to the NW Buyers website www.nwbuyers.com and

click the hotel link to make your reservation directly.

Hotel Business and Internet Services – Complimentary wireless internet will be available in the exhibit area

during our market. Access information will be available at the NW Buyers registration desk. The hotel registration

desk offers copy and fax service at very competitive rates along with complimentary computers, printers, and

work stations. Level one internet is also complimentary in all guest sleeping rooms to our attendees.

Update Directory Information: Please fill out and submit the Updated Affiliated Resource Form included to make sure our directory is up-to-date

BEFORE it goes to the printer. Members pick up a copy of the Affiliated Resource Directory and use it throughout

the year to find potential new resources. Please help us keep your information updated.

Do you need a current membership list, member store mailing labels, the latest market details, and any other

news related to NW Buyers? Please visit our website at: www.nwbuyers.com and register by clicking on the MAN-

UFACTURER LOGIN button at the top right corner of our home page. Fill out the new user registration portion and

you will be granted access to the information in the private portion of our site.

Thaku’s Menswear

Scottsdale, AZ

(480) 947-7070

Neil Vaswani/Bob Vaswani and

Kash Vaswani

New Members: The following store became members since our August, 2019 market:

Show Special Book: Currently we are in the process of re-evaluating the Market Show Special Book. Because of this we are not

printing a Show Special book this year. We suggest you look into one of the many sponsorship opportunities

available for our upcoming market.

http://tinyurl.com/Nwbuyers-feb2020

http://www.nwbuyers.com


Directory:

Put your company’s advertisement on the most

requested item at the market! Did you know

retailers retain the directory year round in their

stores? This sponsorship is a great way to retain

your visibility year round.

Inside Front Cover Full Page Ad: $500

Inside Back Cover Full Page Ad: $500

Back Cover Full Page Ad: $750

Sponsorship Opportunities:

Becoming a market event sponsor maximizes your brand visibility and

puts your company in front of the decision-makers of our membership

while supporting our efforts to be the premier buying group for the

independent menswear retailer. NW Buyers now offers a variety of

sponsorship opportunities from which to choose that will match

everyone’s budget. Opportunities are limited so be sure to confirm

your sponsorship now!

Sunday Breakfast:

Be a breakfast sponsor and offer attendees a

delicious hot breakfast to include Scrambled

Eggs, Bacon, Fruit, Danishes, Coffee, and Tea.

Sponsorship includes signage, the ability to

distribute materials to the membership, and

featured on all pre-market correspondence to

our members.

Sunday Breakfast: $2500

Opening Night Reception:

Sponsor the Welcome Reception, where people

come together to network over light-bites and

drinks. Your company’s recognition will include

event signage and will be featured on all pre-

market correspondence to our members.

Wine Only : $1000

Dessert Only: $1250

Other Sponsorships:

Be a sponsor of the ever popular “Beyond The

Shine” booth offering our attendees tip top

professional service shoe shine while at the NW

Buyers Market. Your company’s recognition will

include event signage and will be featured on all

pre-market correspondence to our members.

Shoe Shine Booth: $750

SPONSORSHIP OPPORTUNITES

TO RESERVE SPONSORSHIP CONTACT [email protected] | 763-450-2000

Blackjack Table

9 Sponsorships: $250

Texas Hold’Em Table

4 Sponsorships: $250

More Table Sponsorships

8 Sponsorship: $250

Prize Sponsorship

Sponsorship: $100

Bar Sponsorship

1 Sponsorship: $500

Photo Booth Sponsorship

1 Sponsorship: $500

Logo at Gaming Table

Logo on Market Newsletter

Logo on Photo Booth Banner

Name on Main Entry Sign

Prize Sponsorship

Company Announcement

during Dinner and Casino

Event





Prize Sponsorship



Event





Prize Sponsorship



Event

Company Name on Prize at

the winner circle



during Casino Event

Logo on Beverage Napkins




Prize Sponsorship



Event

Logo at Photo Booth




Prize Sponsorship



Event

Please join us for the

NW Buyers’ 100th Anniversary

Awards Dinner and Casino

Night Celebration

*************

Sunday, March 1, 2020

Drinks, Dinner & Awards: 5:30 PM

(Garden Court)

Casino Celebration: 7:30 PM

(Plaza Area)

Formal attire encouraged

RSVP by February 14th, 2020

Using the link below:

https://tinyurl.com/nwbuyers-100thdinner

https://tinyurl.com/nwbuyers-100thdinner

3525 Plymouth Blvd, Suite 108 Plymouth, MN 55447-1395

Ph: (763) 450-2000 • Fax: (763) 450-2003 Email: [email protected] • www.nwbuyers.com

Affiliated Resource Update

Please submit the following information so it is accurate in the Market Directory

Company Directory Information

Resource Name: _____________________________________________________________________________

Address: ___________________________________________________________________________________

City: ___________________________________ State: __________ Zip Code: _________________

Phone Number: _______________________________ Fax Number: __________________________________

Toll Free Number: _____________________________ Web-Site: ____________________________________

Main Contact Person: ___________________________ Email: _______________________________________

Customer Service/Order Department Contact Information (If different from above):

Contact Name: _______________________________________ Email: ________________________________

Phone Number: ______________________________________ Fax Number: ___________________________

Please Circle Merchandise Categories Associated with your line:

Big & Tall, Accessories, Activewear/Fleece, Dress shirts, Footwear, Formal Wear, Gloves, Headwear, Hosiery, Jeans,

Kids Wear, Knitwear, Neckwear, Outerwear, Packaging, Pajamas/Robes, Printed/Licensed Apparel, Retail Services,

Slacks, Sport Shirts, Sweaters, Swimwear, Tailored Clothing, Underwear, Walk Shorts, Work Wear.

Sales Rep Information (if applicable)

If more than 4 sales reps, please provide a roster of your sales force with territories by state, if applicable.

Contact Name: ______________________________________ Email: _________________________________

Phone Number: ______________________________ Fax Number: ___________________________________

Territories (if applicable): ______________________________________________________________________










mailto:[email protected]

http://www.nwbuyers.com/

Company/Store: _____________________________________________________________ *denotes required information

*Name of Guest: _____________________________________________________________

*Phone: ________________________ *Email (for confirmation): ______________________________________________

*Additional Guest(s):________________________________________________

*Arrival Date: ____/_____/____ *Departure Date: ____/_____/____ Hilton Honors #: ________________________

Credit Card Information MUST be provided in order for reservation to be processed.

*Credit Card Type: Visa MasterCard Discover American Express

*Card Number: _______________________________________________ *Exp. Date: ___________________

Special Requests: __________________________________________________________________________

Room Type: *You may request either the North or South Tower; however reservations are made based on availability.

# of Rooms: 1 Room 2 Rooms 3 Rooms

South Tower (Market Tower)* 1 King ($99 Rate per night +taxes) 2 Doubles ($99 Rate per night +taxes)

North Tower (Atrium Tower) * 1 King ($99 Rate per night +taxes) 2 Doubles ($99 Rate per night +taxes)

Non-Specific 1 King ($99 Rate per night +taxes) 2 Doubles ($99 Rate per night +taxes)

Specialty Room Types:

Specialty room types listed below are limited and MUST be reserved through the NW Buyers Office.

Please call NW Buyers at (763) 450-2000 for pricing.

Cabana Room by Pool Area 2 Bedroom Suites Junior Suite Whirlpool Suite

Office Use Only:

Date Entered: ________________________ Online Phone Call Email Confirmation #_________________________

DoubleTree Hotel by Hilton

Hotel Reservation Form

Market Dates: February 29 - March 2, 2020 Complete this form and fax, mail, or email it to NW Buyers:

NW Buyers 3525 Plymouth Blvd. Suite 108

Plymouth, MN 55447-1395 Phone: 763-450-2000 • Fax: 763-450-2003 • Email: [email protected]

Reservation deadline is Friday, February 7, 2020 Please make your reservations as soon as possible!

To make your own reservations we encourage you to go to the following web site:


DO NOT CONTACT THE HOTEL DIRECTLY! You will not get our rate if you do.


Unloading & Loading Map & Instructions:

Use These Entrances!

The hotel has requested that we use either the EAST OR SOUTH ENTRANCES for both unloading and loading for

the Market. This will help ease the process for both our attendees and the hotel guests. The South Entrance is

located near the freight elevators leading to the 2nd floor exhibit areas. The additional Bell Service at the East

Entrance will help expedite the unloading process.

Set-up Time: Set up time starts at 1pm on Friday, February 28th. Early access to exhibitor space will be restricted to avoid

interruption of the pipe & drape set-up, and distribution of booth equipment. Set up will continue until 8:00pm

on Friday. If you need to set-up after 8:00pm please contact our offices to make arrangements.

Hotel Information: DoubleTree by Hilton Bloomington South is conveniently located just off I-494 and Hwy 100 and is only ten minutes from Minneapolis - St. Paul International Airport (MSP) and the world-famous Mall of America. With plenty of on-site parking, the hotel provides complimentary shuttle service to the airport and local venues.

Check In: 3:00pm Check Out: 12:00pm

Crescent Kitchen: (breakfast, lunch, and dinner) Features regional American fare comprised of familiar comfort foods, updated, refined for the modern diner's palate, focusing on shareable small plates, which encourages groups to socialize in a convivial atmosphere. Crescent Kitchen Bar features 16 craft beers selections on tap along with a selection of small batch bourbons and scotches. Select a signature cocktail or choose a wine from vineyards around the world.

Crescent Kitchen Hours: Monday - Friday: 6:30am - 11:00pm, and Saturday/Sunday 7:00am - 11:00pm.

Crescent Kitchen Bar Hours: Monday - Sunday: 11:00am - 12:00am

Daily Brew: In the morning, don't forget to start your day off right with a cup of hot coffee from Starbucks and a breakfast item at the Daily Brew, serving light fare on the lobby level. Sit down with a snack or grab something to go before the Market opens each day.

Daily Brew Hours: Monday - Sunday: 6:00am - 12:00pm

Member Pre-Registration: Members will be able to pre-register on Friday, February 28th from 3:00pm – 8:00pm. Members may meet with Sales Reps at this time by appointment only. Since it is extremely busy during regular market hours you may want to take advantage of these additional hours to schedule early appointments.

Please Remember: Sales Representatives CANNOT show lines that are not affiliated with NW Buyers on DoubleTree by Hilton- Bloomington South Property. Should this behavior occur, the reps involved will be asked to leave the hotel property immediately and will not be invited to future markets. We value our relationships with our Affiliated Resources and strive to support and protect them from competitive lines not associated with our buying group.

Name Badges: We request that all our exhibitors wear their name badges at all times during market hours. Please return your badges to our registration desk upon your departure from the market.

Please join us for our

Awards and Presentations Dinner and Casino Night

Sunday, March 1st Dinner and Drinks: 5:30pm

Casino Night: 7:30pm

The Million Dollar Club, Sales Rep of the Year Award and Resource “Five Star Awards” will be presented. After dinner join us in the Plaza area for our Casino Night. There will be a cash bar for your enjoyment.

Hope to see you all there!

Browser Hour:

Saturday, February 29th, 2019 from 7:00pm – 8:00pm.

Sales Reps are asked to display specials, hot buys and new merchandise

Opening Day Reception

Complimentary wine and appetizers will be served

Saturday from 5:30pm – 7:00pm

Shipping Information: Please package, tape, and label all your boxes and leave them in your booth. The hotel will pick up the packages

from your booth and take them to the shipping area. All boxes, racks, and cases must be removed. Absolutely

nothing can be left on the show floor after Monday night. DoubleTree by Hilton-Bloomington South will pick up

the boxes from each booth and process outbound shipments for DHL, UPS (Next day, 2nd day and 3rd day select),

and FedEx (Next day, 2nd day or 3rd day) . For FedEx ground please call FedEx directly. Shipping forms will be

available at the NW Buyers registration desk. You will need to prepare, pack and label your own shipments.

PLEASE BRING YOUR SHIPPING SUPPLIES INCLUDING PACKING TAPE.

Loading Information: As stated in the Unloading Section the hotel has requested that we use either the EAST OR SOUTH ENTRANCES

for both loading and unloading for the Market. This will help ease the process for both our attendees and the

hotel guests. The South Entrance is located near the freight elevators leading to the 2nd floor exhibit areas. The

additional Bell Service at the East Entrance will help expedite the unloading process.

Tear Down: No booth, or any part of any booth, may be dismantled, torn down or removed from the both until after 3:00pm

on Monday unless otherwise directed by the Executive Director, or in the event of emergency. Exhibitor shall fully

vacate their booth and remove all exhibitor property and materials by no later than 8:00pm on Monday following

the Market. Anyone breaking down before 3:00pm may be subjected to a $500 penalty.

Rules & Regulations:

Sales Representatives CANNOT show lines that are not affiliated with NW Buyers on DoubleTree by Hilton- Bloomington South Property. Should this behavior occur, the reps involved will be asked to leave the hotel property immediately and will not be invited to future markets. We value our relationships with our Affiliated Resources and strive to support and protect them from competitive lines not associated with our buying group.

BILL TO:

ALL INFORMATION MUST BE COMPLETE IN ORDER TO PROCESS YOUR CARD!

Company Name: ________________________________________________________________________

Contact Name: ________________________________________________________________________

Billing Address: ________________________________________________________________________

City/State/Zip: ________________________________________________________________________

Phone: ________________________________________________________________________

Email (for receipt): ________________________________________________________________________

CREDIT CARD INFORMATION:

ALL INFORMATION MUST BE COMPLETE (INCLUDING YOUR V-CODE) IN ORDER TO PROCESS YOUR CARD!

Name on Card: ________________________________________________________________________

Credit Card Type: MasterCard Discover Visa American Express

Credit Card Number:________________________________________________________________________

Expiration Date: ______________________

Amount to Charge: ______________________(USD)

V-Code (from back): ______________________

3525 Plymouth Blvd., Suite 108 • Plymouth, MN 55447-1395 Ph: (763) 450-2000 • Fax: (763) 450-2003

Email: [email protected] • www.nwbuyers.com

Credit Card Authorization Form Please complete and submit this authorization form to the NW Buyers Office

All information will remain confidential

Note: NW Buyers does not keep a file of credit card numbers.

mailto:[email protected]


Documents

EXHIBITOR GUIDE FEBRUARY 2020 - northwestbuyers.com