PROSPECTUS

2021EXHIBITOR

Hyatt RegencyAtlanta, Georgia

Optimist International’s103rd Annual Convention

YOU’RE INVITEDTo exhibit at Optimist International’s 103rd Annual Convention, June 29-July 2, 2021 in Atlanta, Georgia.

This convention provides YOU with the opportunity to connect with Optimist Clubs who have fundraisers multiple times a year.'

We are people who care about our communities and make a difference in the lives of young people. Optimist Clubs conduct positive service programs for children in communities throughout the world. Optimist Clubs have been “Bringing Out the Best in Children, in Their Communities, and in Themselves” since 1919. Optimist Clubs conduct positive service projects aimed at providing a helping hand to youth. There are over 58,000 individual Members who belong to more than 2,200 autonomous Clubs. Optimists conduct 60,000 service projects each year, serving millions of young people and adults.

OUR ATTENDEES ARE:

Motivated and Community Oriented

2019 Attendee breakdown19190936

First time OI conference attendeesAttendees that have previously attended a conference

Total exhibiting company representatives

Connect with

Attendees1000+

www.optimist.org receives over 34,000 unique visitors monthly There are currently 58,000 Optimist Members serving in 2,200 Clubs

Approximately 1,000+ attendees will be present at the Convention

For over 100 years, Members of the Optimist Clubs have committed themselves to making a difference in the lives of youth, their communities, and themselves through hands-on service work.

Note: The 2020 Convention was virtual and we had over 500 people who had never attended an international convention before and 1,600 total attendees participated.

EXHIBITOR BENEFITS

DISCOUNTED MEALSExhibitors have the opportunity to purchase various dining opportunities to enjoy while networking with the attendees you will meet in the exhibit hall.

Discounted Conference

Pass

Meal Plans as low as

$80

Builders

Two Exhibitor Badges

Guidebook and App Listing

RECOGNITION• Your company name, logo and website link will be

used in OI’s event promotions to attendees, giving you valuable exposure before, during and after the conference.

• Your company name and a link to your website will be available on our conference web page until August 1, 2021.

• Your company name, description, and website will be listed in the conference program book, along with your booth/table location. The program book

is distributed to all 1,000+ attendees.

• Your company logo and name will be included in exhibit hall game cards. Attendees will come to your booth to meet you and win prizes!

EXHIBITOR BADGESEach exhibit space includes two (2) badges for booth representatives. These badges provide entry into the exhibit hall during operational hours.

DISCOUNTED CONFERENCE PASSESWant to attend conference workshops? Exhibitors get discounted registration rates! Exhibitor conference admission passes also include admission to all other events.Conference Pass: $225

ADVERTISING AT THE EVENT reach our attendees before, during, and after the event

GET YOUR BROCHURES IN THE HANDS OF ATTENDEESCAN’T EXHIBIT WITH US?Have your company’s brochure distributed directly into the hands of the attendees.

Size: Must be no larger than 8.5” x 11”Quantity: 1,000Deadline for sending in your brochures: June 1Ship brochures: Exhibitor, Optimist International, 4494 Lindell Blvd., St. Louis, MO 63108Cost: $450.00

ADVERTISE IN THE OFFICIAL CONVENTION PROGRAMThe Optimist International Program contains an agenda of the convention and details of all planned activities. All attendees, speakers and exhibitors receive a program at registration. Format: 8” x 4” black and white, off-set press. Artwork must be electronically in .tif or .pdf format at 300 dpi resolution or higher.

Full Page 8” x 4” $500.00Half Page 4” x 4” $300.00Quarter Page 2 1/8” x 2” $200.00

Deadline for advertising insertion and artwork order is April 4.

EXTEND YOUR REACH TO ALL OPTIMISTSThe Optimist magazine is a quarterly publication distributed to more than 58,000 members of Optimist International.

Exhibitors in the Community Involvement Expo who take out display advertisements in any issue of The Optimist from summer through spring will be given a 50 percent discount* off the cost of a regular one-time ad in The Optimist magazine.

MAGAZINE DEADLINES:

2021 Summer – May 15, 2021

2021 Winter – December 15, 20202021 Fall – September 1, 2021 2021 Spring – March 1, 2021**

For information and ad rates, call (800) 500-8130, ext. 229, or e-mail graphics@optimist.org.

* Agency commissions and discounts do not apply** Exhibitors must pay their exhibit space fee in full before being eligible for the advertising discount.

Contact OI for more

advertising opportunities

EXHIBIT PRICING

Save 20%! Pay in full by Sunday, January 31, 2021!

All exhibit space includes one(1) standard 6’ skirted table, one (1) wastebasket, two (2) chairs, two (2) exhibitor badges, listing on Optimist International website, and listing in conference program. Some booths include pipe and drape. Exhibit spaces are assigned on a first come, first served basis. Custom furnishings, draping, carpet, electricity, and wifi available at exhibitor’s expense through general contractor beginning in May, 2021.

Exhibit Type Member Non-Member10’x8’ Booth $275 $300 $225

SPONSORSHIP OPPORTUNITIESUNDERWRITE AN OPTIMIST INTERNATIONAL EVENT!*Sponsorships can take your exhibiting experience to the next level of success! You’ll drive traffic to your booth, increase brand awareness and generate more sales! See below for special sponsor benefits. Optimist International welcomes partial and/or joint sponsorship for any of these events. *Your sponsorship may be tax deductible. Consult your tax advisor for deductibility.Title/Lead Sponsorship $10,000 – Benefits• Introduced on stage during our General Session• One (1) complimentary trade show 10’ X 8’ booth in the Community Involvement Expo – preferred booth location in trade show• Entrance to conference events• Full-page Ad recognition in Official Convention Program• Company logo on Packets• Company to furnish banner to be displayed at registration area/Community Involvement Expo• Company brochures distributed directly to attendees.• Acknowledged in conference brochures and conference website with company logo

Corporate $5,000 – Benefits• Introduced on stage during our General Session• Company to furnish banner to be displayed at registration area• One (1) complimentary trade show 10’ X 8’ booth in the Community Involvement Expo – preferred booth location in trade show• Entrance to conference events• 1/2 page ad in Official Convention Program• Company brochures distributed directly to attendees

Co-Sponsor $2,500 – Benefits• Introduced on stage during our General Session• One (1) complimentary trade show 10’ X 8’ booth in the Community Involvement Expo – preferred booth location in trade show• Entrance to conference events• 1/4 page ad in Official Convention Program• Company brochures distributed directly to attendees

Keynote speaker $5,000 – Benefits• Recognition and logo in Conference Program• Introduced on stage during our General Session• Entrance to conference events• Company brochures distributed directly to attendees

Old Timers’ Breakfast $1,000 – Benefits• Recognition and logo in Conference Program• Recognition at breakfast• Allowed to furnish material to be distributed at breakfast• Allowed to furnish sign at entrance to breakfast• Entrance to conference events• Provide gifts to attendees

2021 EXHIBITOR & SPONSOR CONTRACTExhibit Dates: June 29 - July 2, 2021

COMPANY INFO Please print your company name as you want it to appear on all OI conference materials and listings

Company:

Address: City:

State/Province: Zip: Phone:

Contact Person: Title:

Phone: Website:

Email: FEIN#*:

Badge Names: ,

EXHIBIT SPACE & EXHIBIT PACKAGESTables and booths will be assigned on a first come, first served basis upon receipt of $100 non-refundable deposit

BOOTH OPTIONSPricing(Paid in full AFTER January 31, 2021)

Non-Profit $225

Non-Member $300

OI Member $275

FOR OFFICE USE ONLYInvoice # Date received Amount due

Exhibit Space

PAYMENT INFORMATION

Visa/MasterCard Discover American Express

Check (made payable to Optimist International)

Card Number: Exp. Date:

CVV2 Code: Name as it Appears on Card:

Signature: Date:

Billing zip code for card (if different than above):

Mail to: Optimist International, 4494 Lindell Blvd., St. Louis, MO 63108Email to: convention@optimist.orgContact: Ronda Vaughn, 314-881-1305

DISCOUNTED EXHIBITOR ADD-ONSPricing

Conference Passes $225

PROGRAM ADVERTISEMENTPricing

Full Page $500

Half Page $300

Quarter Page $200

Description received

I, the undersigned, as authorized agent of the above-named company, agree to adhere to the terms and conditions of this contract as described in this Prospectus and understand that I am resoponsible for ensuring all other company representatives in my booth to do the same. I acknowledge that Optimist International reserves the right to accept or reject this application. I have read, understood and will abide by the Exhibitor Terms and Conditions

Signature

GRAND TOTAL:

HYATT REGENCY ATLANTA – Exhibit ProceduresHyatt Regency Atlanta’s display rules and regulations are based on a philosophy that all Exhibitors should be given an equal opportunity to present their product to their audience in an effective manner. Following applies to Exhibits:

Adhesives - No pins, tacks or adhesives of any kind are permitted on any wall, door or column. Adhesive backed stickers may not be given out by exhibitors.

Signs/Banners - All hanging signs must be professionally made and conform to show management rules, regulations and ceiling limitations. All pre-assembly of hanging signs and truss must be done by Hyatt Engineering or Shepard Expo Services at Hyatt depending where hung. If hung on pipe and drape, then Shepard. If hung from wall or ceiling, then Hyatt Engineering. No other person or firm will be allowed to access to the Hotel’s ceiling. Hotel reserves the right to refuse to hang any sign, banner or truss it deems unsafe or inappropriate.

Non-Flammable Materials - All materials used in the Grand Hall or any other part of the Hotel must be non-flammable in order to conform to the fire regulations of the City of Atlanta.

Compressed Gases - Compressed gases are not allowed inside the Hotel. Heavier than air gases like propane, butane or liquefied petroleum gas (LPG) are also not allowed.

Motorized Vehicles - All motorized vehicles are to have comprehensive general liability insurance in a minimum amount of $2,000,000 in addition to a signed waiver for indemnification/hold harmless. Both of these documents must be supplied to the hotel prior to arrival/set up date. All cars, trucks or other types of fuel powered engines on display must have the least amount of fuel possible (between 1/8 of a tank and empty). The gas cap must be a locking type or taped to prevent the leakage of fumes from the tank. Battery cables must be disconnected. Vehicles may not be started, run or moved during event hours. Transfer of fuel must be accomplished outside the building.

Liability - The Hotel is not responsible for any injury, loss or damage that may occur to the Exhibitor, the Exhibitor’s Agent, employees or property, or to any other person’s property, prior, during or subsequent to the period covered by the exhibit contract, provided said injury, loss or damage not caused by the willful negligence of an employee of the Hotel. Each Exhibitor hereby expressly releases the Hotel from such liabilities and agrees to indemnify the Hotel against all claims for such injury, loss or damage.

Insurance - Exhibitors who desire to carry insurance on their own exhibits must do so at their own expense.

Shipping - The Hotel has the right to refuse any delivery addressed to Hotel for an exhibition show. In addition, the Hotel has the right to consign any deliveries to Shepard Expo Services and charge an additional handling fee.

Storage - The Hotel has no facilities for the storage of exhibits. All shipments must be directed to Exhibit Company.

Cleaning/Trash – Hall will be clean prior to load-in and must be returned in the same manner. Hall Inspection prior and post to be completed to inspect for any damages. Hall is cleaned as contracted by Exhibit Company obtained and not serviced by the hotel. All trash should be removed with freight. Exhibit Company can secure an open top to be placed in the loading dock for trash removal – Open top will need to be removed when dock access has ended for the day.

Install/Teardown – Any use of pallet jack and or fork lift should be operated on visqueen or similar to protect the carpeted floor.

Security – The exhibit hall is an un-secured location and must be secured by hotel and/or outside security for liability purposes. Hotel security can be obtained at $29/Hour with a 4-Hour minimum.

Food and Beverage - Any food or beverage dispensed or given away at a booth must be supplied and prepared by the Hotel staff. Subject to hotel approval.

Balloons - Helium filled balloons are not permitted in the Grand Hall.

Tape - Exhibitors are responsible for the removal of all tape and residue marks.

Smoking - Due to the Fulton County “Clean Air Ordinance”, smoking is not allowed in the Grand Hall or in any public area of the Hotel. Smoking is allowed only on Smoking Terrace (outside Parasol lounge), outer Pool Deck and in designated areas off front drive.

Right to Inspect - The Hotel’s Security personnel reserves the right to inspect any carton, container, briefcase, luggage or package brought in to or taken out of the Grand Hall.

Exhibitor Equipment - All equipment, decorations, freight, etc. must be removed from the premises at the expiration of the Show. Items left behind will be treated as abandoned equipment.

Access for Deliveries - All articles, exhibits, fixtures, displays and property of any kind shall be brought in to and out of the Grand Hall only at and through such approved loading area as the Hotel may designate.

Trucks at Convention Loading Dock – Any trucks over 24’ at convention loading dock will extend out into oncoming one-way traffic. The City of Atlanta requires group to hire an off duty APD police officer to be present at dock when truck is parked there. Hotel can order this service for group and current fee is $40 per hour and four-hour minimum.

GENERAL INFORMATIONTRANSPORTATION AND PARKINGHyatt Regency Atlanta guests may valet park for $40 per day.

Valet rates are subject to change

LODGING & CONFERENCE VENUEHyatt Regency Atlanta

265 Peachtree Street NEAtlanta, GA 30303

For reservations, call (404) 577-1234Optimist International’s Conference Rate:

$129 + taxes & Fees

EXHIBIT HALL SCHEDULE

IMPORTANT NOTICE

Untitled map

https://www.google.com/maps/d/print?mid=1zyKWjzT9BFSxpr6...

9/19/19, 9:25 AM

(Subject to changes)

Tuesday, June 29, 20218:00 AM – 5:00 PM Exhibitor Registration/Set Up

5:55 PM Ribbon Cutting

6:00 PM – 9:30 PM Exhibit Hall Opening Reception

Wednesday, June 30, 20218:00 AM – 7:00 PM Exhibit Hall Open

8:00 AM – 10:00 AM Attendee Free Time

4:30 PM – 7:00 PM Attendee Free Time

Thursday, July 1, 20218:00 AM – 3:00 PM Exhibit Hall Open

8:00 AM – 10:00 AM Attendee Free Time

11:00 AM – 1:00 PM Exhibit Hall Closed for Lunch

1:30 PM – 2:30 PM Attendee Free Time

Friday, July 2, 20218:00 AM – 3:00 PM Exhibit Hall Open

8:00 AM – 9:30 AM Attendee Free Time

11:00 AM - 1:00 PM Attendee Free Time

3:00 PM – 5:00 PM Exhibit Hall Dismantling

Optimist International does not contract room blocks for conferences with any third-party vendors or housing services.

For your own protection, DO NOT make reservations through ANY unknown housing or travel company. All reservations should only be made using the link or phone number listed while dealing with a Hyatt Regency Atlanta representative. If you receive a call or email from any company that is not an official representative of the Hyatt Regency Atlanta, contact us at convention@optimist.org or call Optimist International at (800) 500-8130 ext. 205.

Optimist International does not sell attendee contact information. If you are contacted by any company claiming to have attendee contact information, please let us know at conventions@optimist.org. For your own protection, DO NOT purchase anything through companies claiming to have this information.

AIRPORTAtlanta Hartsfield–Jackson Atlanta International Airport (ATL)6000 North Terminal Parkway, Suite 4000,Atlanta, GA 30320Airport Phone: +1-800-897-1910

The Hyatt Regency Atlanta does not provide shuttle service.Take the local public transportation system, operated by the Metropolitan Atlanta Rapid Transit Authority (MARTA), to the Peachtree Center Station, 216 Peachtree Street NE, on the Red and Gold Lines. The station is located 120 feet below Peachtree Street in Downtown Atlanta. Peachtree Center Station has two entrances at John Portman Blvd & Peachtree Street, and two entrances at Forsyth & Peachtree Streets. There are other ground transportation options listed at atl.com.

Driving directionsHartsfield-Jackson is near Interstates 20, 75, 85 and 285, and is approximately 20 minutes south of downtown Atlanta during normal traffic.

Directions to the Domestic TerminalFrom Downtown Atlanta:Take I-75/85 South to I-85Continue following signs to Domestic.

From the West:Take I-20 East to I-75/85 SouthContinue following signs to Domestic.

Directions to the International TerminalThe international terminal has its own entrance, separate from the domestic terminal. The international terminal entrance is accessible from Interstate 75 at Exit 239. Roadway signage directs motorists to the international terminal via interstates 75, 85 and 285. Surface street signs also have been updated to direct motorists to the facility.

Maynard H. Jackson Jr. International Terminal Address2600 Maynard H. Jackson Jr. Blvd., Atlanta, GA 30354

From Downtown AtlantaTake I-75/85 SouthTake Exit 239Continue following signs to International

From MaconTake I-75 NorthTake Exit 239Continue following signs to International

From AugustaTake I-20 WestTake Exit 67 to I-285 SouthContinue following signs to International

From the East:Take I-20 West to I-285 SouthContinue following signs to Domestic.

From the South:Take I-75 north to I-285 WestContinue following signs to Domestic.

From BirminghamTake I-20 EastExit onto I-285 SouthContinue following signs to International

From MontgomeryTake I-85 NorthTake Exit 68 to I-285 EastContinue following signs to International

20% SAVINGSBEFORE 1/31/21

REACH YOURTARGET AUDIENCE

20% SAVINGSBEFORE 1/31/20

REACH YOURTARGET AUDIENCE

Optimist International4494 Lindell Blvd.St. Louis, MO 63108Optimist.org(314) 881-1305