Exhibitor's Manual-35th IPA Annual Convention and Exhibiton 2011 (Version-0) March 2011

35th IPA Annual Convention and Exhibition 2011

Ver. (0) – 2011-03-04

EXHIBITOR’S MANUAL

Version (0)

This Exhibitor’s Manual has been compiled as guidance for Exhibitor. The Organizer reserves the right to edit and modify part(s) of the information contained

therein whenever deemed necessary.


Ver. (0) – 2011-03-04 2

Exhibitor’s Name : ____________________________________

Booth Number : ____________________________________

Total Space : ____________________________________

Person in charge : ____________________________________

Dear Exhibitor, Your support to the 35

th IPA Annual Convention and Exhibition 2011 is greatly appreciated. Your technological

and financial contributions and sponsorships will help ensure the success of the convention. Your Exhibitor name, booth number, and the total space are listed at the top of this letter. Please contact us immediately if the data do not match with your records. Your exhibitor name and booth number are important; it is absolutely helpful if you provide this information when you contact us. This manual is the key to make your arrangements proceed smoothly and cost-effective. You are under contractual obligation to familiarize yourself with it. Please observe it carefully and bring it with you to the JCC! Remember to pass on this critical information to your contractor(s) who will be working on your booth. If you have any further queries, please do not hesitate to contact our Convention Organizer, Quad MICE Management, phone (62-21) 7591-2087 or email at [email protected] or facsimile to (62-21) 7661267. Sincerely, Widiati Wageono Exhibition Chairperson 35

th IPA Annual Convention and Exhibition 2011

mailto:[email protected]


Ver. (0) – 2011-03-04 3

TO ALL IPA 2011 EXHIBITORS

REGISTRATION 1. You have an entitlement for a certain number of free “Barcode ID CARD” as indicated here-below:

9 Sqm booth space for : 2 persons 18 Sqm booth space for : 4 persons 27 Sqm booth space for : 6 persons 36 Sqm booth space for : 8 persons Above 45 Sqm booth space for : 10 persons

Please advise us of your Exhibition Coordinator(s). 2. Free “Barcode ID CARD” entitles the bearer to attend the Opening Ceremony, Cocktail Party, Plenary

Sessions and Technical Sessions. This privilege is not extended to Additional Booth Assistant(s).

3. Additional Booth Assistant(s) must be registered by filling in Form I (attached). ID Card for additional Booth Assistant is valid only in the Exhibition areas.

4. To secure booth contractor’s Working Pass, you or your contractor should inform us the number of workers

required during setting-up and dismantling period at least 2 (two) weeks before the move-in/move-out schedule. Workers without a pass are not allowed to enter the premises. You may contact Quad MICE Management for further information.

5. Barcode ID CARD for Exhibitors, Additional Booth Assistant(s) and Contractors/Workers can be collected on:

11th

- 13th

May 2011 : at Quad MICE Management office at Jl. Bangka Raya No.98 (from 10.00am – 4.00pm) Jakarta Selatan 14

th – 17

th May 2011 : at the Jakarta Convention Center in front the Main Lobby Area

(from 9.00am – 4.00pm) Jl. Gatot Subroto * Please note that there may be some changes to the schedules listed above. BOOTH: 1. Exhibition Booth setup will start from Sunday, 15

th May 2011 at 10.00pm and must be completed by

Tuesday 17th

May 2011 at 6.00pm for security clearance.

2. The height of the booth display shall not exceed 5 meters in the Main Lobby and 4.5 meters in the Assembly and the Cendrawasih Area.

3. All contractors are obliged to use PPE (Personnel Protective Equipment) during the activity of booth move-

in, build-up, dismantling and move-out. 4. No dismantling of booth will be allowed to commence before 03.00pm on Friday 20

th May 2011.

5. Booth Cleaning is not included as part of your package if you are not using Official Contractor’s Shell

Scheme.

6. JCC no longer provides bonded warehouse, should there be any imported items; Exhibitors shall handle directly with the Freight Forwarding or Customs Clearance agents.

Thank you very much for your support to the IPA 2011. Seno Adhi Damono Convention Organizer


Ver. (0) – 2011-03-04 4

EXHIBIT - A

FLOORPLAN


Ver. (0) – 2011-03-04 5


Ver. (0) – 2011-03-04 6

EXHIBIT - B EXHIBITOR'S OFFICIAL FORMS

Enclosed are all the information and arrangements for the IPA 2011 Exhibition.

Please fill in and complete the forms, and return to the respective address as indicated on the forms.

Form A attached contains a description of the standard Shell Scheme. You may use this or you may choose an exhibition contractor of your own. The Official Exhibition contractor is PENTAWIRA.

If you choose your own contractor, you will need to fax Form B and return to us accompanied with your booth plans, for JCC/Organizer's approval. Form B1 is needed for customized booth.

If you plan to install a working computer, we insist that you provide UPS for your own protection.

All forms for additional booth material are available in US$ or Rupiah.

Forms that must be returned to Quad MICE Management

FORM A : STANDARD SHELL SCHEME

FORM A1 : BOOTH SIGNAGE INFORMATION

FORM B : CUSTOMIZED BOOTH STATEMENT

FORM B1 : CUSTOMIZED BOOTH REQUIREMENT

FORM C : ELECTRICAL SERVICES RENTAL

FORM D : AUDIO VISUAL EQUIPMENT RENTAL

FORM E : TELEPHONE RENTAL

FORM F : DEDICATED LAN INTERNET

FORM G : ADDITIONAL FURNITURE RENTAL

FORM H : REGISTRATION OF EXHIBITOR FREE PASSES

FORM I : REGISTRATION OF ADDITIONAL BOOTH ASSISTANT

FORM K : EXHIBITION HALL ACTIVITIES

Forms that must be returned to Jakarta Convention Center

FORM J1 : BOOTH CATERING FORM

FORM J2 : ADDITIONAL STAND CATERING FORM


Ver. (0) – 2011-03-04 7


Ver. (0) – 2011-03-04 8

FORM A STANDARD SHELL SCHEME

1. Exhibitors using Standard Shell Scheme package only, please advise here components you will require. 2. Exhibitors using customized booth DO NOT need to complete form A, instead please return forms B and B1. 3. For booths of different dimensions, wall partitions will be adjusted accordingly. 4. Please note that ELECTRICAL POWER USAGE is not included, apart from item 4 in this form ALL EXHIBITORS MUST

COMPLETE FORM C. 5. PANEL REMOVAL: Hard-wall panels are included with this package. Normally it will not be possible to remove

panels from shell scheme booths, UNLESS THEY ARE NOT SHARED WITH ANOTHER EXHIBITOR. Please enquire to Quad MICE Management if this applies to you.

6. PANEL ADDITIONS: All corner booths will have only two walls (there will be no wall on the sides that face the aisles), unless you notify Quad MICE Management that you require three walls. In-line (non-corner) booths that are larger than 3m x 6m will not have "centre" walls (that would have separated the booth into 3m x 3m sections) unless we are notified. Please advise Quad MICE Management if you wish to have panel retained.

No. Facilities

1. 9 m run of wall partition (1mL x 2.49mH) for in-line / standard (non-corner) booth

2. 3 m run of aluminum system fascia board (0.35mH) with exhibitor's name in vinyl sticker cut out and

booth number

3. 1 MCB 2A/Single/Phase and1 single electrical power outlet

4. 2 (two) 40W (1.2mL) fluorescent lights mounted behind fascia board

5. 1 (one) aluminum system information counter (1.030m1 x 0.50mW x 0.75mH)

6. 1 (one) aluminum system lockable counter (1.030mL x 0.50mW x 0.75mH)

7. 2 (two) folding chairs

8. 1 (one) waste paper basket

9. 9 sqm of needle punch carpet (grey colors)

10. 1 (one) Standing Brochure Rack

11. Additional company logo will be charged separately

Authorized by : ______________Title : ___________________

Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________

Post Code : _____________Country: ___________________

Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________

PLEASE KEEP A PHOTOCOPY OF THIS FORM FOR YOUR OWN RECORD

Return to :

QUAD MICE MANAGEMENT

Jl. Bangka Raya No. 98

Jakarta 12720 – Indonesia

Tel : (62-21) 759 12 087

Fax : (62-21) 766 12 67

Email: [email protected]

Web : www.quadevent.com

Attn : SENO ADHI DAMONO

Exhibitor : Booth No. : Deadline 3 May 2011


Ver. (0) – 2011-03-04 9

FORM A1

BOOTH SIGNAGE INFORMATION

YES, WE WOULD LIKE TO TAKE A SHELL SCHEME BOOTH

Please indicate below the name of the company and booth number to be indicated on the fascia board and

pylon.

PLEASE FILL IN ALL DETAILS BY TYPING OR WRITING IN BLOCK LETTERS. WE CANNOT BE HELD RESPONSIBLE FOR

ILLEGIBLE HANDWRITING.

A maximum of twenty (20) letters can be accommodated.

COMPANY NAME

BOOTH NUMBER

_________________________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21) 759 12 087

Fax : (62-21) 766 12 67




Exhibitor : Booth No. : Dimension: Deadline 3 May 2011


Ver. (0) – 2011-03-04 10

FORM B

CUSTOMIZED BOOTH STATEMENT

THIS IS TO INFORM YOU THAT WE SHALL DESIGN OUR OWN CUSTOMIZED BOOTH AND DO NOT

REQUIRE SHELL SCHEME.

(Details at Form B1)

COMPANY NAME : _____________________________________________

BOOTH NUMBER : _____________________________________________

_________________________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21) 759 12 087

Fax : (62-21) 766 12 67




Deadline 29 April 2011


Ver. (0) – 2011-03-04 11

FORM B1 CUSTOMIZED BOOTH REQUIREMENT

EXHIBITOR please fill in name and details of your Booth Contractor here:

Name : _______________________________________________________________________ Title : _______________________________________________________________________ Company : _______________________________________________________________________ Address : _______________________________________________________________________ City/ State : _______________________________________________________________________ Post Code : _______________________________________________________________________ Tel : _______________________________________________________________________ Email : _______________________________________________________________________

I hereby agree to comply with the Organizing Committee Terms and Conditions regarding Personnel Protective

Equipment

Signature : __________________________Date : _____________

All customized Booths require ORGANISER’S approval before construction may commence on site.

THIS WILL REQUIRE PLANS OF BOOTH DESIGN AND SPECIFICATION ALSO PLAN OF CABLING FOR POWER REQUIREMENTS. PLEASE ATTACH YOUR BOOTH DESIGN PLAN FOR ORGANISER/JCC APPROVAL.

As you will see in the JCC guidelines, electrical installations are subject to approval by JCC Engineering Department before switching on the power. Charges for changes and/or modification are the responsibility of the Exhibitor.

Each booth must have an MCB unit installed for all electrical power supply before final connections to the main supply from the JCC.

_______________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21) 759 12 087

Fax : (62-21 ) 766 12 67




Exhibitor : Booth No. : Dimension : Deadline 29 April 2011


Ver. (0) – 2011-03-04 12

FORM C ELECTRICAL SERVICES RENTAL

Total US$ ___________ Late Order Fee 30% US$ ___________ On Site Order 50% US$ ___________ 10% Ppn (Vat) Tax US$ ___________ Total Amount Payable US$ ___________

ELECTRICAL LAYOUT PLAN Back Panel Side LEGENDS: Panel ∆ Spotlight lamp

Single phase power point

Three phase power point

Fluorescent lamp PAYMENT : 1) All orders must be accompanied with full payment. 2) Orders without payment will not be executed 3) As stocks are limited, late orders cannot be guaranteed, and if accepted will be subject to a 30% surcharge after 3

May 2011 and 50% surcharge for on site orders.

________________________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21) 759 12 087

Fax : (62-21) 766 12 67




In accordance with the Indonesian Regulations, all above orders are subject to 10% PPN (VAT) tax

No. Item Unit Cost for 3 days (US$) Quantity Amount (US$)

1. 100W spotlight 55.00

2. 100W long arm spotlight 75.00

3. Fluorescent light @40 watt 55.00

4. Metal Highlight @ 70 watt 220.00

5. Multi plug/Adaptor 10.00

6. MCB 2 Amp Single Phase 75.00

7. 10Amp 220V Single Phase Power Point 300.00

8. 16Amp 220V Single Phase Power Point 500.00

9. 10Amp 380V 3-Phase Power Point 1,145.00

10. 16Amp 380V 3-Phase Power Point 1.300,00

11. 32 Amp 380V 3-Phase Power Point 2,600.00

12. 60 Amp 380V 3-Phase Power Point 5,135.00

13. 24 hours power supply To be advised


Order Form


Ver. (0) – 2011-03-04 13

FORM D

AUDIO VISUAL EQUIPMENT RENTAL

No. Item Unit Cost per Day (US$) Quantity Day Amount

1. Frameless 46” Size 58cm x 103 cm 120.00

2. LCD 19” (XGA) 30.00

3. LCD 32” (XGA) 50.00

4. LCD 42” (UXGA) 75.00

5. XGA LCD Projector 2000 ansi Lumen 120.00

6. XGA LCD Projector 3000 – 3500 ansi 240.00

7. XGA LCD Projector 4500 - 5500 ansi 300.00

8. Pull Down Screen 70” 30.00

9. 200” Screen Fast fold rear/front 75.00

10. 300” Screen Fast fold rear/front 180.00

11. VCD/DVD Player 30.00

12. 1000 Watt Set sound system, including 2 unit speaker w/tripod, wireless microphone and small mixer.

150

Total US$ ___________

Late Order Fee 30% US$ ___________

On Site Order 50% US$ ___________

10% Ppn (Vat) Tax US$ ___________

Total Amount Payable US$ ___________ PAYMENT: 1) All orders must be accompanied with full payment 2) Orders without payment will not be executed

3) As stocks are limited, late orders cannot be guaranteed, and if accepted, will be subject to a 30% surcharge

after 3 May 2011 and 50% surcharge for on site orders.

________________________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21 )759 12 087

Fax : (62-21) 766 12 67






Order Form


Ver. (0) – 2011-03-04 14

FORM E

TELEPHONE RENTAL

Installation Fee Price per unit Unit Sub-total Amount

Local Line (via PABX) Rp. 200.000

IDD (via PABX) Rp. 750.000

Direct Telkom Line (via PABX) Rp. 750.000

ISDN Rp. 1.950.000

Sub-total

Security Deposit (per line) local Rp. 2.500.000

Security Deposit (per line) international Rp. 3.000.000

Total Rp. ___________

Late Order Fee 30% Rp. ___________

On Site Order 50% Rp. ___________

10% Ppn (Vat) Tax Rp. ___________

Total Amount Payable Rp. ___________

IMPORTANT INFORMATION

Temporary telephone facilities are available at one time installation, including telephone head. Lines will be opened on request for a local call and/or international calls. A computer print-out will be submitted for telephone charges based on actual calls. Security deposit shall be returned after all payments have been settled.

ISDN line is available on request and will be provided by PT. Telkom Indonesia. We should be informed 2 (two) weeks in advance before set-up.

All electrical devices to be connected to a telephone line (e.g. credit card machine, fax machine, modem) must have an electrical ground. Failure to comply with this instruction will cause damage to the PABX card and will be charged with line replacement of USD 1,250 per card.

PAYMENT: 1. All orders must be accompanied with full payment 2. Orders without payment will not be executed 3. As stocks are limited, late orders cannot be guaranteed, and if accepted, will be subject to a 30% surcharge after 3

May 2011 and 50% surcharge for on site orders.

________________________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21) 759 12 087

Fax : (62-21) 766 12 67






Order Form


Ver. (0) – 2011-03-04 15

FORM F

DEDICATED LAN INTERNET CONNECTION

Backbone only, client provides switches or hubs

Description Price Day Amount

Installation fee Rp. 350.000 ------- --------

128 kbps daily connection fee Rp. 485.000

256 kbps daily connection fee Rp. 950.000

512 kbps daily connection fee Rp. 1.850.000

1024 kbps daily connection fee Rp. 3.450.000

5 mbps daily connection fee Rp. 14.305.000

Sub Total

10% PPn (VAT) Tax

TOTAL

Payment:

1. All orders must be accompanied with full payment 2. Orders without payment will not be executed 3. Networking, computers, switches and Ethernet card/interface are to be provided by client.

________________________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21) 759 12 087

Fax : (62-21) 766 12 67






Order Form


Ver. (0) – 2011-03-04 16

FORM G

ADDITIONAL FURNITURE RENTAL

Should you require any additional furniture that is not provided in the Standard Shell Scheme package, please make

your order below:

No. Item Unit Cost per Day(US$) Quantity Amount

1. Reception Desk (w/l/h : 50cm/90cm/75cm) 20.00

2. Lockable Cabinet (w/l/h : 40/180/85) 25.00

3. Round table (diameter 60cm, height 75cm) 25.00

4. Round dealing table (diameter 90cm, height 75cm) 25.00

5. Bar Stool without backrest (height 100cm) 20.00

6. Refrigerator (medium) excl. power point & electrical consumption (length 50cm, width 50cm, height 120cm)

100.00

7. Folding Chair 10.00

8. Shavon Chair (height 72 cm) 25.00

9. Standing Brochure holder with A4 rack 20.00

10. Waste paper basket 5.00

11. Hot and Cold Dispenser (incl. 19 liters of mineral water and 200 of disposable cups)

75.00

12. Others (please describe) To be advised

Total US$ ___________ Late Order Fee 30% US$ ___________ On Site Order 50% US$ ___________ 10% Ppn (Vat) Tax US$ ___________ Total Amount Payable US$ ___________

PAYMENT: 1) All orders must be accompanied with full payment 2) Orders without payment will not be executed 3) As stocks are limited, late orders cannot be guaranteed, and if accepted, will be subject to a 30% surcharge

after 3 May 2011 and 50% surcharge for on site orders.

________________________________________________________________________________________________


Name : ________________________________________

Company : ________________________________________

Address : ________________________________________

City/State : ________________________________________


Tel : ________ Fax.: _______ Email : _____________

Signature : _________________ Date : _________________


Return to :




Tel : (62-21) 759 12 087

Fax : (62-21) 766 12 67






Order Form


Ver. (0) – 2011-03-04 17

FORM H

REGISTRATION OF EXHIBITOR FREE PASSES All Exhibitors must return this form. Each Exhibitor is entitled to register for:

9 Sqm booth space for : 2 persons 18 Sqm booth space for : 4 persons 27 Sqm booth space for : 6 persons 36 Sqm booth space for : 8 persons Above 45 Sqm booth space for : 10 persons

Please list below the names of EXHIBITORS' FREE PASS HOLDERS you wish to register and forward by fax to Quad MICE Management at (62-21) 766 12 67 or by email to [email protected]

Booth # Names of Exhibitors’ Free Pass Holders

Name _____________________________________ Signed ________________________

Exhibitor Company __________________________ Booth Number and sqm __________


Deadline 3 May 2011

Order Form



Ver. (0) – 2011-03-04 18

FORM I

REGISTRATION OF ADDITIONAL BOOTH ASSISTANT Additional Booth assistant(s) will be admitted only on purchase of ADDITIONAL BOOTH ASSISTANT'S BADGE valid for 3 days. There is no limit to the number of Additional Booth Assistants. Please select options below for ADDITIONAL BOOTH ASSISTANT you wish to register and return by fax to Quad MICE Management at (62-21) 766 12 67 or by email to [email protected] .

Please tick () :

USD 30 – Refreshment only for _______ persons

USD 150 – Refreshment and Lunch for _______ persons Booth Assistant's Badges are permitted to assist Exhibitor in Exhibition areas only.

Name _____________________________________ Signed ________________________

Exhibitor Company __________________________ Booth Number _________________

PLEASE KEEP A PHOTOCOPY OF THIS FORM FOR YOUR OWN RECORDS

Deadline 3 May 2011

Order Form



Ver. (0) – 2011-03-04 19

FORM J1

BOOTH CATERING FORM - FOOD AND BEVERAGE Item Unit Cost (US$) Quantity Amount

Hot Drinks

a. Coffee (per Liter) 17.00

b. Tea (per 1.5 liter) 12 cups 17.00

Light & Sweet Foods

a. Assorted Mini Pastries (per dozen) 20.00

b. Assorted Finger Sandwiches (per dozen) 20.00

c. Small Vegetable Pizza (per dozen) 10.00

d. Cheese Stick (per 500 grams/per bowl) 9.00

e. Assorted Nuts (per 500 grams / per bowl) 5.00

f. Assorted Cookies (per 100 grams) 5.00

g. Potato Chips (per 180 grams / per bowl) 4.00

Canapés (consist of 4 assorted items)

Assorted Cold Canapés (per dozen) 20.00

Cream Cheese on Swam Profiteroles, Butterfly Prawn with Pineapple Salsa, Smoked Salmon Rosette with Chives Potatoes and Roasted Beef Wrapped with Enoki Mushroom on Rye Bread

Hot Snack (two selections)

Choice of two snack items (per dozen) 20.00

Sausage Roll or Prawn Spring Roll or Smoked Beef Quiche or Breaded Chicken Boxing

Beverage

a. Imported Beer - Corona (per bottle) 6.00

b. Imported Beer - Heineken (per can) 6.00

c. Beer Bintang (per can) 5.00

d. One barrel of Beer Bintang / Draught Beer 330.00

e. Soft Drink (per can) 2.00

f. Mineral Water 600 ml (per bottle) 1.00

g. Imported Sparkling Water 330 ml (per bottle) 5.00

h. Assorted Juices (per liter) 5 glasses (highball) 14.00

i. House Wine / Bottled of Wine / Liquors Please contact Catering Department for the availability

Sub-total US$

21% Service Charge & Government Tax US$

Total US$

Payment: 1. All orders must be accompanied with full payment either by: Cash, Visa, Master or Amex.

Please charge the amount to my Visa/Master/Amex Card Account Card No. : ___________________ Card Expiry Date :____________________ Date of Order :__________________ ___ Name :____________________

2. Orders without payment will not be executed 3. All late orders after deadline will be subject to stock availability

Authorized by : ______________Title: ____________________ Name : ________________________________________ Company : ________________________________________ Address : ________________________________________ City/State : ________________________________________ Post Code : _____________Country: ___________________ Tel : ________ Fax.: _______ Email : _____________ Signature : _________________ Date : _________________ PLEASE KEEP A PHOTOCOPY OF THIS FORM FOR YOUR OWN RECORD

Return to : JAKARTA CONVENTION CENTER JL. Jend. Gatot Subroto, Jakarta 10270 PO BOX 4916 JKT 10049, Indonesia Tel : (62-21) 572 6000 Fax : (62 21) 572 6523/28 Email : [email protected] Attn : M. Sulaeman Nur


Order Form


Ver. (0) – 2011-03-04 20

FORM J2 ADDITIONAL STAND CATERING FORM

FOOD AND BEVERAGE

Item Unit Cost (US$) Quantity Amount

Coffee Break Package (per person)

a. Coffee Break with 2 Selection of Snacks 8.00

b. Coffee Break with 3 Selection of Snacks 9.00

c. Coffee Break with 4 Selection of Snacks 10.00

Choices of Coffee Break Items

Sweet Snack

Chocolate Éclair

Selection of Miniature Cakes

English Fruit Cakes

Hazelnuts Croissant

Baked Veal Sausage in Puff Pastry

Fruit Basket Package (per basket)

a. Small Basket 22.00

(4 banana, 2 red apple, 2 Navel Oranges, 2 Chinese Pears)

b. Medium Basket 36.00

(6 banana, 3 green apple, 3 red apple, 3 navel oranges, 4 Chinese pears, 400 grams Red Grape)

Sub-total US$

21% Service Charge & Government Tax US$

Total US$

Payment: 1. All orders must be accompanied with full payment either by: Cash, Visa, Master or Amex.

Please charge the amount to my Visa/Master/Amex Card Account Card No. : ___________________ Card Expiry Date :____________________ Date of Order :__________________ ___ Name :____________________

2. Orders without payment will not be executed 3. All late orders after deadline will be subject to stock availability

Authorized by : ______________Title: ____________________ Name : ________________________________________ Company : ________________________________________ Address : ________________________________________ City/State : ________________________________________ Post Code : _____________Country: ___________________ Tel : ________ Fax.: _______ Email : _____________ Signature : _________________ Date : _________________ PLEASE KEEP A PHOTOCOPY OF THIS FORM FOR YOUR OWN RECORD

Return to : JAKARTA CONVENTION CENTER JL. Jend. Gatot Subroto, Jakarta 10270 PO BOX 4916 JKT 10049, Indonesia Tel : (62-21) 572 6000 Fax : (62 21) 572 6523/28 Email : [email protected] Attn : M. Sulaeman Nur


Order Form


Ver. (0) – 2011-03-04 21

FORM K

EXHIBITION HALL ACTIVITIES

In order to ensure the best possible environment for exhibitors and attendees, please indicate here-below

the activities that you intend to hold during the exhibition, and return to Quad MICE Management.

BOOTH ACTIVITY

Description Hall Day Time

Presentations

Audio-visual presentations

Talk Shows

Product demonstrations

(If you have more than one activity, please specify on a separate page).

COCKTAIL PARTY

Description Hall Day Time

Entertainment :

* Acoustic

* chamber music

* performer

Operational equipment, audiovisual presentations, and other sound may not create noise levels

objectionable to neighboring exhibitors. Any sound that exceeds 85 decibels measured at the edge of an

exhibitor’s booth is considered objectionable and will not be allowed. In the event of justifiable

complaints from other exhibitors, the Organizer reserves the right to restrict and determine the

acceptable sound level and extent of demonstrations.


Order Form


Ver. (0) – 2011-03-04 22

EXHIBIT C GENERAL EXHIBITON INFORMATION

A. PPE is a mandatory requirement, all contractors are obliged to use PPE (Personnel Protective Equipment)

during the activity of booth move in, build up, dismantling and move out.

B. JCC is fully equipped with fire protection and detection system including automatic water sprinklers, fire hose, fire detection and alarms, fireman intercom, public address, portable fire extinguishers and external hydrant systems.

C. CLEANING AND SANITATION

JCC will provide cleaning and sanitation services in the Exhibition Areas for Exhibition and Meeting Rooms during the duration of the Exhibition. The above services include:

Daily cleaning of the general circulation areas and the public conveniences during period of the event.

Provision of agreed quantity of ashbins/waste receptacles for public use.

Cleaning services of stand fittings and stands are available from JCC at their scale of charges.

D. AIR CONDITIONING JCC shall provide Air Conditioning in the Exhibition Areas and Meeting Rooms for a maximum of 12 (twelve) hours per day.

E. DANGEROUS MATERIALS

The following items are not allowed in the complex:

Naked Flames

Temporarily electrical fittings

Explosives, petrol, dangerous gases (including gas filled balloons) or highly inflammable substances. F. BONDED WAREHOUSE The JCC (Jakarta Convention Center) has recently reopened its Bonded Warehouse Facility The Exhibitor has the liberty to appoint any Freight Forwarder The use of this bonded warehouse shall be the responsibility between the Exhibitor, its appointed

Freight Forwarder and JCC The Organizer does not appoint any official Freight Forwarder and shall accept no liability for such

warehouse use Should the Exhibitor require a Freight Forwarder or Customs Clearance agents for all imported items,

the Organizer may give references of Freight Forwarding Agents at the Exhibitor’s discretion

The Organizer shall be relieved from any liability pertaining the Exhibitor’s choice of such agent

G. BUSINESS CENTER Business Center is available at the lobby of the Jakarta Convention Center during the Conference and Exhibition

H. Convention schedules are as follows:

Tentative Date

18th MAY 2011 - DAY ONE

06:30 : On-site registration 10:00 : Opening Ceremony

12:00 : Lunch

13:00 : Technical Papers Session

13.00 : Plenary/Special Session


Ver. (0) – 2011-03-04 23

15:00 - 15.15 : Coffee Break

15:15 – 17:00 : Technical Papers Session

17:00 : Cocktail Party

19th MAY 2011 - DAY TWO

07:00 : On-site registration 08:00 – : Technical Papers Session 10:00 – 10:15 : Coffee Break 10:15 : Plenary/Special Session 12:00 - 13:00 : Lunch 13:00 : Technical Papers Session 14.00 : Plenary/Special Session

19:00 - 22:00 : Gala Dinner at the Ballroom – Hotel Mulia Senayan

20th MAY 2011 - DAY THREE

08:00 : Technical Papers Session 10.00 : Plenary/Special Session 10.00 – 10.15 : Coffee Break / Lunch Praying

12:00 – 13.30 : Lunch 13:30 : Closing Ceremony , Announcement of Best Awards for Paper/Poster/Booth Hand-over of Convention Chairman 2011 to Convention Chairman 2012 Note: The above schedules are subject to changes at the discretion of IPA.


Ver. (0) – 2011-03-04 24

EXHIBIT - D OFFICIAL CONTRACTOR :

PENTAWIRA Kota Baru Bandar Kemayoran Arena PRJ Kemayoran Jakarta 19620 Phone : 62-21-645 0030 Fax : 62-21-645 0031 Contact : Juliati or Stefanson Email : [email protected]



Ver. (0) – 2011-03-04 25

EXHIBIT – E JCC GUIDELINES FOR THE CONSTRUCTION OF BOOTHS

DISPLAY OF EXHIBITS CONSTRUCTION/ALTERATION Any booth's construction for standard shell scheme or special design should not be built directly on the existing

carpet or granite, but has to be protected by a 9 mm multiplex or carpet before commencement of the set-up period. Any damage of carpet in function rooms will be the responsibility of the Exhibitor with the following charges: 1. Plenary Hall or Lower Lobby Meeting Rooms at US$ 50 + 10% per sqm 2. Assembly Hall/Cendrawasih Room at US$ 950 + 10% per 13 sqm Any damage of granite in Lobby Area shall be at the expense and responsibility of the Exhibitor, charged at US$ 350 + 10% per 3.60 sqm.

PPE (Personnel Protective Equipment) mandatory, all contractors are obliged to use PPE during the activity of

booth move-in, build-up, dismantling and move-out.

Standard Booth designs are required with static weight of 500 kg per sqm maximum. All construction and installation permitted to be carried out hereunder shall be at the expense and responsibility of the Exhibitor/Contractor and be done in such a manner as to cause no unnecessary disturbance or disruption to the activities of the other users of the complex. No construction and/or load-in/load-out will be permitted once the convention has opened. During set-up and breakdown period, routes where goods are to be carried iin and out inside the function rooms shall be adequately and appropriately protected by 9-mm multiplex or carpet. All fabrication, construction and installation permitted to be carried out hereunder shall be at the expense and responsibility of the Exhibitor/Contractor and to be done in such a manner as to cause no unnecessary disturbance or disruptions to the activities of the other users of the complex. No construction will be permitted once the exhibition has opened.

The Exhibitor shall ensure that only one electrical contractor and one Recommended Contractor shall be allowed

to operate on the set-up and breakdown. The electrical installation is subject to approval by JCC Engineering Department before opening of the exhibition. Charges for changes and/or modification are the responsibility of Exhibitor.

The construction of the Booth, in particular the floor of the stand must be constructed in a manner so as to allow access to the manhole underneath for the electric, compressed air, water, telephone, computer and video lines.

The Exhibitor/Contractor shall remove or cause to remove during dismantling all alteration fixtures, fittings

and other goods and items belonging to the Exhibitor/Contractor and shall in every respect restore facilities to the same good order and condition in which they were at the commencement of the hiring to the satisfaction of the JCC at Exhibitor's own cost.

Load-in and load-out exhibition goods should be done through the following entrance:

1. Loading Dock Assembly Hall at Parabola Area 2. Loading dock Main Lobby at Loading Posko Security 3. Loading dock Cendrawasih at Cendrawasih Loading Load-in and load-out of Exhibition goods from Main Lobby Entrance is strictly prohibited. The Exhibitor has to inform its contractors or third parties on this rules and regulations and ensure strict compliance.


Ver. (0) – 2011-03-04 26

The security guard appointed by the Exhibitor/Contractor should be in charge/standby during set-up, show days and breakdown period to control and monitor the incoming and outgoing exhibition goods from the loading dock area. Proper administration arrangements should be carried out accordingly. Outside security should liaise with JCC security department for further arrangements.

The Exhibitor/Contractor shall ensure that neither partition nor display boards are constructed in a manner that may affect the air conditioning diffusion and air flow within the function rooms or lobby areas. All construction must be a minimum of 0.5 meter from walls. The Exhibitor is to ensure that firefighting systems provided in the function rooms and lobby area (sprinkler system fire fighting appliances) are not obscured or obstructed from efficient functioning.

The water sprinkler system should be kept from attachments or suspension of any objects. No spotlight or

heat generating equipment should be focused or stationed near the sprinkler heads.

The Exhibitor/Contractor is to ensure that all exit doors are unobstructed at all times and appropriate emergency and directional signs are displayed as deemed necessary.

The Contractor(s) appointed by the Exhibitor shall not use parts or sections or items of the JCC facilities as a

working bench. No booths, nails, tacks, screws, pins, adhesives or devices of any description likely to deface or damage

walls, floors, furniture and furnishings or any JCC whatsoever shall be used on any part of the facilities.

The Exhibitor/Contractor shall ensure that adequate marking be provided to any clear glass panel erected facilities.

Painting and/or sawing are not permitted in the Exhibit area.

The contractors are responsible for the removal of all construction debris generated during set-up, show

day and breakdown period on a daily basis and can not be dumped in JCC refuse compartments, unless this arrangement has been agreed in advance by the JCC, which will involve an additional charge.

All power requirements for events must be provided 4 (four) weeks before commencement of the event

(single line drawing submitted, where necessary to obtain approval from authorities).

The Exhibitor, the Contractor's employee(s) are permitted to enter the booked areas only. Movements into other areas require approval from the JCC Management.

Nailing into stage-tops (rented from the JCC) is strictly prohibited except with the written approval from the

JCC management. The Exhibitor/Contractor shall not make or permit any alteration installation, addition (including electrical

fitting) to the facilities without the previous written consent of JCC.

The electrical installations are subject to approval by JCC Engineering Department before switching on the power. Charges for changes and/or modification are the responsibility of the Exhibitor. Each stand must have an MCB unit installed for all electrical power supply before final connections to the main supply from the JCC.

The Exhibitor is advised that JCC has no control of the parking area in Parkir Timur, as it is controlled and

managed by GELORA BUNG KARNO.

All gangways leading to the emergency exits must be unobstructed.


Ver. (0) – 2011-03-04 27

EXHIBIT – F

DISPLAY RULES AND REGULATION


Ver. (0) – 2011-03-04 28


Ver. (0) – 2011-03-04 29


Ver. (0) – 2011-03-04 30


Ver. (0) – 2011-03-04 31


Ver. (0) – 2011-03-04 32


Ver. (0) – 2011-03-04 33


Ver. (0) – 2011-03-04 34


Ver. (0) – 2011-03-04 35

Documents

Exhibitor's Manual-35th IPA Annual Convention and Exhibiton 2011 (Version-0) March 2011