Exploring Spreadsheet Exploring Spreadsheet SoftwareSoftware

Chap 1: Introducing Excel Chap 1: Introducing Excel 20022002

SummarySummary

• What is Microsoft Excel 2002?What is Microsoft Excel 2002?

• Main Functions of Microsoft Excel 2002Main Functions of Microsoft Excel 2002

• Major Features of Microsoft Excel 2002Major Features of Microsoft Excel 2002

• What’s new in Excel 2002What’s new in Excel 2002

• Understand Excel WindowUnderstand Excel Window

• How to get HelpHow to get Help

• PracticePractice

What is Microsoft Excel What is Microsoft Excel 2002?2002?• Excel is a powerful spreadsheet program that Excel is a powerful spreadsheet program that

can help you create worksheets and invoices can help you create worksheets and invoices and do complex number crunching.and do complex number crunching.

• It is designed to help you calculate the results It is designed to help you calculate the results of formulas and analyze numerical data.of formulas and analyze numerical data.

• You are enabled to display the data in a You are enabled to display the data in a variety of chart. You can add graphics and variety of chart. You can add graphics and objects to create professional looking objects to create professional looking printouts and business reports.printouts and business reports.

Main Functions of Microsoft Main Functions of Microsoft Excel 2002Excel 2002• Excel is an electronic spreadsheet.Excel is an electronic spreadsheet.• A A spreadsheetspreadsheet is a matrix of column and is a matrix of column and

rows that intersect as an array of cells.rows that intersect as an array of cells.• Information are placed in cells.Information are placed in cells.• Mathematical and logical operations are Mathematical and logical operations are

performed on those information.performed on those information.• Each spreadsheet page is called Each spreadsheet page is called

worksheetworksheet• A A workbookworkbook is a collection of worksheet. is a collection of worksheet.

Balance SheetBalance Sheet(millions)(millions)

1999 2000 2001 StructureASSETSCash and Equivalent 1,330.00$ 1,505.00$ 1,649.00$ 7%Other Current Assets 2,843.00$ 4,112.00$ 4,204.00$ 20%Total Current Assets 4,173.00$ 5,617.00$ 5,853.00$ 27%

Long-term Assets 13,378.00$ 15,140.00$ 15,842.00$ 73%

Total Assets 17,551.00$ 20,757.00$ 21,695.00$ 100%LIABILITIESCurrent Liabilities 3,788.00$ 4,795.00$ 4,998.00$ 23%

Long-term Debt 2,812.00$ 3,009.00$ 2,651.00$ 13%Other Liabilities 2,861.00$ 3,960.00$ 3,876.00$ 18%Deferred Income Taxes 1,209.00$ 1,367.00$ 1,496.00$ 7%

SOE 6,881.00$ 7,626.00$ 8,674.00$ 38%

Total Liabilities and SOE 17,551.00$ 20,757.00$ 21,695.00$ 100%

Main Functions of Microsoft Excel 2002Main Functions of Microsoft Excel 2002

Ratio AnalysisRatio Analysis

0%10%20%30%40%50%60%

% LT debt of Cap.

% Net Income of Rev.

% Return on Assets

% Return on Equity

Major Features of Microsoft Major Features of Microsoft Excel 2002Excel 2002• Excel templates:Excel templates:

– Excel 2002 provides several templates, such as Excel 2002 provides several templates, such as time card, expense sheet and sales invoice, that time card, expense sheet and sales invoice, that provide you with a ready-made worksheet provide you with a ready-made worksheet containing formulas and formattingcontaining formulas and formatting

• Fill features:Fill features:– Enable you to add series of numbers or quickly Enable you to add series of numbers or quickly

copy informationcopy information

• WizardsWizards– It guides you through Excel processes, like It guides you through Excel processes, like

creation of function and insertion of chartscreation of function and insertion of charts

What’s new in Excel 2002What’s new in Excel 2002

• Task PanesTask Panes– Provide a better view of the current Provide a better view of the current

commandscommands– formerly presented with dialogue boxesformerly presented with dialogue boxes

• Voice Dictation and Voice CommandsVoice Dictation and Voice Commands– Voice activated commandsVoice activated commands– needs to be setup individuallyneeds to be setup individually

How to get HelpHow to get Help

• The office assistantThe office assistant– Click the Office Click the Office

Assistant Assistant

or the help button on or the help button on

the standard toolbar.the standard toolbar.– Type your question or Type your question or

choose a topicchoose a topic

The Help Contents, The Help Contents, Answer Wizard and IndexAnswer Wizard and Index

Practice 1: Use the Excel Practice 1: Use the Excel HelpHelp• Click on the Click on the MS Excel HelpMS Excel Help option from the Excel option from the Excel

Help menu. Help menu. • Type Type print two copiesprint two copies in the Office Assistant in the Office Assistant

dialogue box and then click on the dialogue box and then click on the SearchSearch button.button.

• Click on the second topic starting with Click on the second topic starting with “Print “Print more than one copy”more than one copy” to display the help. to display the help.

• Click on the Click on the IndexIndex tab to display the index help tab to display the index help topictopic

• In the type Keyword type In the type Keyword type formatformat..• Click on the Click on the About formatting worksheet and About formatting worksheet and

datadata to display the results. to display the results.