Document No. HIMURJA (F-7) / SPV Plant / EOI / 2015-16

Expression of Interest

for

Empanelment of the firms

for the

Design, manufacture, supply, erection, testing and

Commissioning including warranty, operation & maintenance for 5 years

of 1 kWp to 500 kWp under the Grid Interactive Rooftop Solar Power Plants of

MNRE and the Solar Power Policy in the State of Himachal Pradesh

HIMURJA

H.P. Govt. Energy Development Agency

8-A,SDA Complex, Kasumpti,

Shimla-171009. Himachal Pradesh, INDIA

Telephone No: 0177- 2628074

Fax No: 0177-2622635

Website:- Himurja.nic.in

Empanelment of Firms for Grid interactive rooftop Solar PV Power Plant

Ministry of New and Renewable Energy, Govt of India is promoting Grid connected Rooftop

Solar Power plants in the country and accordingly the State Nodal Agencies have been requested

to empanel firms/Channel partners for implementing the scheme the states so that the National

target could be achieved. Accordingly, HIMURJA invites Expression of Interest from the

interested firms who are already the approved channel partners of MNRE

for empanelment for the “Design, manufacture, supply, erection, testing and commissioning

including warranty, operation & maintenance for 5 years of Rooftop Solar Power plant of

capacities varying from 1 kWp to 500 kWp in the State of Himachal Pradesh”.

The document for EOI can be purchased from the office by paying Rs. 10,000/- only in the

shape of demand draft drawn in favour of Director, HIMURJA, Shimla from 18-01-2016 to 30-

01-2016 and shall be received up to 2 PM on 01-02-2016 will be opened on the same day at

3 PM in the presence of the bidders or their authorized representatives who may like to be

present. The bid documents can also be downloaded from the website of HIMURJA i.e.

himurja.nic.in. The cost of the documents in that case can be deposited along with the bid in the

shape of demand draft in favour of Director, HIMURJA, Shimla separately

A. Necessity for the Expression of Interest

The Government of India has launched the ambitious Jawaharlal Nehru National Solar Mission

(JNNSM) to promote ecologically sustainable growth while addressing India’s energy security

challenge. It will also constitute a major contribution by India to the global effort to meet the

challenges of climate change. The aim of the Mission is to focus on setting up an enabling

environment for solar technology penetration in the country both at a centralized and

decentralized level by way of focusing on promoting Off grid / Grid Connected Solar Power

Generation including hybrid systems to meet / supplement power, heating and cooling energy

requirements. These systems still require interventions to bring down costs but the key challenge

is to provide an enabling frame work and support for entrepreneurs to develop markets. In order

to create a sustained interest within the investor community, Ministry of New & Renewable

Energy (MNRE), Govt of India has given the details of various promotional activities on the

website of MNRE www.mnre.gov.in. Under this scheme individuals, residential / Institutional /

Social Sectors / Govt. building owners are eligible to set up Solar Power Plant within the

prescribed capacity limit of up to 500 kW at one site. Capital subsidy upto maximum 70% of the

benchmark cost of the system as per the latest notification of MNRE is available for all rooftops

other than for industrial and commercial buildings. The Domestic Content Requirement (for

Modules made in India) will be applicable only for those installations where CFA will be

provided. Now the Govt of H.P. with the Central Financial Assistance of MNRE intends to

install at least 5 MW of Grid Interactive Rooftop and Solar Power Plants under this scheme.

B. SCOPE OF WORK:

HIMURJA invites bids for empanelment of firms for design, manufacture, supply, erection,

testing and commissioning including warranty, operation & maintenance for 5 years of Grid

Interactive Rooftop Solar Power Plants of capacities varying from 1 kWp to 500 kWp in the

State of Himachal Pradesh from the experienced Solar Power plant EPC contractor, MNRE

Channel Partner, Manufacturer of Solar modules or Battery or Inverter. HIMURJA will empanel

various firms who participate in this empanelment process and wish to provide their services on

the lowest quoted prices which are received under this offer. The selected firms will have the

opportunity to execute the projects for which the sites can be identified by the firms or on the

sites allocated by HIMURJA under the Grid Interactive Roof top Solar Power Plants in

accordance with technical specification and various other requirements as per latest directions /

guidelines of MNRE under JNNSM. The various group of size / capacity of the grid interactive

rooftop solar power plant shall be as under:

S.No.

Group of Size/capacity

Location

1. Upto 10 kWp

Anywhere in the state of Himachal

Pradesh

2 >10 kWp to 50 kWp

3 >50 kWp to 100 kWp

4 >100 kWp to 300 kWp

5 >300 kWp to 500 kWp

HIMURJA will provide the applicable CFA to the registered firms based on the lowest rates

received under this EoI and subject to the release of funds by Ministry, GOI. The empanelled

firms will design, manufacture, supply, erect, test and commission and make all necessary

arrangement for evacuation and injection of surplus power to the HPSEBL grid at the

interconnection point.

C. SITE / PROJECT LOCATION

It is important to note that under the Grid Interactive Roof Top Solar Power Plants Scheme the

projects of various capacities from 1 kWp to 500 kWp can be allotted depending upon the sites

identified. The firms can also be given specific targets so as to implement the programme in a

time bound manner. The firms will also be at liberty to identify buildings or find potential

beneficiaries to achieve the allotted targets. HIMURJA will also from time to time identify

buildings / beneficiaries which will be made known to the empanelled firms.

D. INFORMATION TO THE FIRM / BIDDER

1. Earnest Money / Security Amount:-

1.1 Bid accompanied by earnest money/ bid security of Rs. 1,00,000=00( Rupees One Lac

only) through demand draft only shall be accepted.

1.2 The earnest money / bid security is required to protect the HIMURJA against risk of

Bidder's conduct which would warrant the security's forfeiture. No interest will be paid on

Earnest Money.

1.3 Unsuccessful Bidder's earnest money / bid security will be discharged / returned as

promptly possible as but not later than thirty (30) days after the expiration of the period of

bid validity prescribed by the HIMURJA subject to receipt of request letter and pre-

receipt from the bidder’s.

1.5 The bid security may be forfeited:

a) If a Bidder withdraws its bid during the period of bid validity specified by the

Bidder on the Bid Form.

b) In case successful Bidder fails to sign the Contract or to furnish required

performance security.

1.6 The Earnest Money/Security Amount of the empanelled firms will be refunded

after the completion of duration of empanelment.

2. Duration of Empanelment

The selected firms / bidders will be empanelled initially for a period of two years. After

completion of this period, the validity of rates may further be extended on the basis of

performance of the consultant firm and mutual consent between HIMURJA and

interested empanelled firms.

3. Payments

Empanelled firms will have to supply and install the Solar Power Plants on the rates

approved by HIMURJA in each group and will get payment as under:-

3.1 90% of the CFA (70% of the total cost) due from MNRE, shall be paid after successful

installation, commissioning of the Solar PV Power Plant and injection of surplus power (if

any) into the HPSEBL grid confirming to technical specifications as specified in this EoI.

3.2 The amount due from the beneficiary (30% of the total cost) will be taken by the firm

directly in case the beneficiary has been identified by them and in case the beneficiary has

been selected by HIMURJA the amount will be paid by HIMURJA after three months

from the date of installation and commissioning of Solar PV Power Plant.

3.3 Balance 10% of the contract value shall be treated as performance security and shall be

paid against satisfactory performance of the Solar PV Power Plant during warrantee,

operation and maintenance period which includes maintaining a minimum annual

performance ratio of 75%. This amount shall be paid by the after completion of one year

from the date of Commissioning at site. The bidder shall have to submit annual

performance & functionality report to HIMURJA for the release of annual payments.

4 . Eligibility criteria

4.1 The Bidder should be MNRE Channel Partner.

4.2 The bidder should have average turnover of minimum 2 Crores during the last three

years.

4.3 The bidder should have experience of successful commissioning of minimum aggregate

capacity of 100 kWp of off grid / grid interactive solar power plant / other solar

equipments and at least one solar power plant having minimum capacity of 20 kWp

during last 3 years. Bidder will have to submit the commissioning report/certificate from

the concerned beneficiary.

5. Opening of Technical Bids by HIMURJA

5.1 The HIMURJA will open the technical bids, in the presence of Bidders' representatives

who want to be present, at the time, on the date, and at the place specified in the Bid Data

Sheet. The bidder’s representatives who are present shall sign a register evidencing their

attendance.

5.2 The Bidders' names, the presence or absence of the requisite bid security and such other

details as the HIMURJA, at its discretion, may consider appropriate will be announced at

the opening, except for late bids, which shall be returned unopened to the Bidder.

5.3 The technical bids shall be evaluated by the HIMURJA for assessing responsiveness,

bidders qualification and technical confirmation.

5.4 The bidders whose technical bids are declared as technically responsive and qualified

shall be informed accordingly and their Price Bids shall be opened.

5.5 The bidders whose technical bids do not qualify, their Price Bids shall not be opened

and the same shall be returned to the Bidders.

5.6 Price Bids opening date shall be conveyed subsequently.

6. Clarification of Bids

6.1 During evaluation of the bids, the HIMURJA may, at its discretion, ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing,

and no change in the prices or substance of the bid shall be sought, offered, or permitted.

If the firm does not respond to the clarification, the firm will be considered as non-

responsive and the bid shall be rejected out rightly.

6.2 At any time prior to the submission of the bid or prior to the opening of the financial bid

HIMURJA may for any reason whether at its own initiative or in response to a

clarification requested by the bidders may modify the bid document by amendments. The

amendment will be notified in writing or by fax to all prospective bidders who have

received the bid documents and will be binding on them. HIMURJA will bear no

responsibility or liability arising out of non receipt of the same in time or otherwise.

7. Evaluation and Comparison of Bids

7.1 HIMURJA will evaluate and compare bids which have been determined to be

substantially responsive.

7.2 The detailed techno-commercial analysis of the bid shall be carried out by the HIMURJA.

8. HIMURJA's Right to Accept Any Bid and to Reject Any or All Bids

8.1 The HIMURJA reserves the right to accept or reject any bid, and to cancel the bidding

process and reject all bids at any time prior to award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the

affected Bidder or Bidders.

9. Signing of Contract

The successful Bidder will sign the contract within fifteen (15) days from the date of issue

empanelment letter.

10 Selection of bidder(s) for empanelment

i. The lowest quoted rates by any bidder for every group of size / capacity will

be taken as a base rate.

ii. HIMURJA will empanel the technically qualified bidders who agree to work on

the lowest quoted rates (base rate) in each group of size / capacity of the

project.

iii. The list of the successful empanelled bidder / firm will be circulated to the

registered applicant.

TECHNICAL SPECIFICATION

Technically specification of the Grid Interactive Rooftop Solar Power plant shall be in

accordance to the latest MNRE technical specifications as issued by notification no.30/11/2012-

13/NSM dated 26/06/14 or as directed by MNRE for the grid interactive rooftop and small SPV

power plant from time to time.

1 Brief Description of the System

The main components of the SPV plant are

• PV Modules

• Civil Work.

• Module Mounting Structure

• Array Junction Boxes

• String Monitoring Boxes

• Grid Tie Inverters

• Step- up Transformer – LT

• Step- up Transformer – HT

• SCADA / Monitoring System as per predefined parameters

• Earth System

• Lightning & Surge Protection

• DC Cables.

• AC Cables.

• Illumination System

• AC Metering and Grid Interconnection System.

This list is of general nature and some of the components may not be

required or may be combined as per the system finally designed.

2. Typical Power Generation Scheme

The system consists mainly of the following:

• Solar PV array – which produces DC electricity when solar rays are incident on it

• Power Conditioning Units (PCU) or Inverters – which convert DC (Direct

Current) electricity into AC (Alternating Current) electricity and facilitate

synchronization with the grid power

• Transformers – which transform the AC output of the Power Conditioning

Units to the level required at the grid

The SPV array (constituting solar PV modules of selected rating connected in series and

parallel combinations to build up the Voltage and Current parameters as per desired design

modalities ) produces DC electricity when Solar insolation is incident on it. The DC power thus

produced is taken through various junction boxes and isolators and connected to the Inverter.

The Inverter houses the inverter circuitry which converts DC power supply into AC

power supply, the synchronization circuitry which actualizes the tie-up of solar PV source to the

grid source and the remote monitoring and control circuitry. A number of Inverters are connected

in parallel as per the desired AC Power required.

Depending on the grid voltage level to which the solar PV power is being synchronized,

different levels of step-up transformers may have to be deployed.

The protection and metering circuits play a very significant role in the Inverter operation.

Appropriate current transformers and potential transformers are used to tap required feed back

signals to initiate action on metering and protection.

3 Typical System Components

a. PV MODULES:

i. The PV modules must conform to the latest edition of any of the following IEC

/equivalent BIS Standards for PV module design qualification and type approval:

Crystalline Silicon Terrestrial PV Modules IEC 61215 / IS14286, Thin Film Terrestrial

PV Modules IEC61646 / Equivalent IS (Under Dev.), Concentrator PV Modules &

Assemblies IEC 62108.

ii. In addition, the modules must conform to IEC61730 Part 1-requirements for construction

& Part 2 – requirements for testing, for safety qualification or Equivalent IS (Under Dev.)

iii. PV modules to be used in a highly corrosive atmosphere (coastal areas, etc.) must qualify

Salt Mist Corrosion Testing as per IEC 61701/ IS 61701.

Authorized Test Centers: The PV modules must be tested and approved by one of the IEC

authorized test centers. In addition a PV module qualification test certificate as per IEC standard,

issued by ETDC (Electronics Test & Development Centre), Bangalore or Solar Energy Centre

will also be valid.

Identification and traceability: Each PV module used in any solar power project must use

a RF identification tag. The following information must be mentioned in the RFID used on each

module. (This can be inside or outside the laminate, but must be able to withstand harsh

environmental conditions.)

• Name of the manufacturer of PV Module

• Name of the Manufacturer of Solar cells

• Month and year of the manufacture ( separately for solar cells and module)

• Country of origin ( separately for solar cells and module)

• I-V curve for the module

• Wattage, Im, Vm and FF for the module

• Unique Serial No and Model No of the module

• Date and year of obtaining IEC PV module qualification certificate

• Name of the test lab issuing IEC certificate

• Other relevant information on traceability of solar cells and module as per ISO 9000

WARRANTY: PV modules used in solar power plants /systems must be warranted for their

output peak watt capacity, which should not be less than 90% at the end of 12 years and 80% at

the end of 25 years.

b. BALANCE OF SYSTEM (BOS) ITEMS/ COMPONENTS:

i. Module Mounting System

The mounting structure shall be designed for holding suitable number of modules in a

series. The frames and leg assemblies of the array structures shall be made of mild steel hot dip

galvanized of suitable sections of angle, channel or any other section confirming to IS 2062.

Stainless Steel /Hot dip galvanized steel nuts and bolts will be used. The structure shall be

designed to withstand all loads incl. wind etc. The mounting structure shall be designed in such a

way that it will occupy minimum space without sacrificing the output from SPV modules.

Specially designed Aluminium Structures may also be offered for better protection against the

Corrosion over the life of the Plant.

While making Civil & Mechanical design, due consideration will be given to all the dead

loads, live loads, effects of wind loads, Seismic factors for the site and suitable Design margins

as per prevalent Indian standard and Industry practices. The Mechanical components for the

module mounting shall comply to standards to withstand wind loads of 150 Kmph and suitable

design and test reports should be made available on demand.

ii. Power Conditioning Unit

The type of technology selected shall be suitable for the specific project location

considering the PV Solar Modules selected so as to maximize the yield over the plant life. The

inverter selected shall be either Distributed type or the Central type. The capacity and the number

of the inverters selected shall be optimized so as to have less number of inverters however

without compromising the redundancy in case of failure of the inverter. The inverters shall have

a Built in transformer. In case the inverter model selected is transformer-less, then the external

transformers shall be provided to achieve the desired level of voltage for the evacuation system.

The Offered Inverter should have internationally recognized IEC, TUV and/or UL

certifications (or equivalent as approved). Manufacturer shall carry out all the tests as per the

requirements of IEC, TUV and UL as applicable.

Supplier shall submit all the Manufacturing Test Certificates, performance test

certificates Inspection test Reports etc. in addition all the technical specification sheets, product

catalogues, Installation manuals, Operation and maintenance manuals etc. in adequate numbers

as finalized.

General description of Inverters

The DC power produced by Solar Modules is fed to inverter for conversion into AC. In a

grid interactive system AC power has to be fed at 415V 3Ph 50 Hz.

The output of the inverter must synchronize automatically its AC output to the exact AC

voltage and frequency of the grid. The design of the inverter should be made to meet the Indian

voltage and frequency conditions (the frequency band should be ±5%).

The inverter continuously monitors the condition of the grid and in event of grid failure;

the inverter automatically isolates the Solar Power System. The solar system is resynchronized

with the grid after the restoration of grid.

The inverter shall be designed so as to operate the PV system near its Maximum Power

Point tracking (MPPT), the operating point where the combined values of the current and voltage

of the solar modules result in a maximum power output.

The inverter should be a true sine wave inverter for a grid interactive PV system. The

degree of protection of the indoor inverter panel shall be at least IP-31 and that of outdoor at

least IP-55.

In Addition the PCU must qualify the following IEC/equivalent BIS standards/MNRE

specifications/as specified below:

BOS Item/ system Applicable BIS / Equipment IEC Standard or MNRE

Specifications

Standard Description Standard Number

Power Conditioning Unit/

Inverter** including MPPT

and Protections

(more than 100 Wp and upto

20 kWp capacity only)

Efficiency Measurements

Environmental Testing

IEC 61683/ IS 61683

IEC 60068-2(1,2,14,30) /

Equivalent BIS Standard

Charge Controller / MPPT

Units

Environmental Testing IEC 60068-2(1,2,14,30) /

Equivalent BIS Standard

** In case if the Charge controller is in-built in the inverter, no separate IEC 62093 test is

required and must additionally conform to the relevant national/international Electrical Safety

Standards wherever applicable

c. POWER QUALITY REQUIREMENTS

The Total Harmonic distortion and ripple content on AC and DC side must not exceed 3

% the provision to measure harmonics should be inbuilt feature of the inverter. Voltage

unbalance at the inverter output will be limited to one percent (1 %) The power factor maintained

by the inverter should be close to unity The nominal steady state electrical characteristics of the

system are as follows:

a. Three phase alternating current at 50 Hz plus or minus 0.5 Hz

b. Nominal voltage of 110 kV with +10 % to -12 % variations

The project shall be designed and capable of being synchronized and operated within a

frequency range of 48.5 to 51.5 Hz at Grid Voltages. The Operation of the project outside the

nominal voltage and frequency specified above will result in reduction of power output

consistent with generator capability curves. While designing the system EPC contractor shall

comply with the provisions of the applicable law including, in particular, state grid code as

amended from time to time regarding the erection; testing; commissioning; operation and

maintenance parameters of the Solar Power Project. Notwithstanding anything in the above, the

Inverters should be equipped to synchronize with the Grid under the existing and possible future

requirements as per the Grid Codes that may be in effect.

d. CABLES, SWITCHES, CIRCUIT BREAKERS, CONNECTORS AND

JUNCTION BOXES

i. Cables:

The cables deployed will be robust and resist high mechanical load and tension. Cable

should have High temperature resistance and weather proofing characteristics to ensure long life.

The connectors should have high current carrying capacity. All the cables and connectors shall

have IEC, UL, TUV or equivalent approval and shall be designed to have excellent UV

Resistance. The cables should have Halogen free and flame retardant characteristic. All the

cables shall be suitably designed and sized to carry DC and AC currents with the low voltage

drops. The cables supplied shall have a proven track record for the use in PV Solar Plants.

All cables shall be supplied conforming to IEC 60227/ IS 694 & IEC60502/ IS 1554

Voltage rating: 1,100V AC, 1,500V DC.

ii. Switches, Circuit Breakers, Connectors

All Switches, Circuit Breakers, Connectors shall be supplied conforming to IEC 60947

part I,II, III / IS 60947 Part I,II,III/ EN 50521.

iii. Junction Boxes

All Junction Boxes shall be supplied conforming to IP 54(for outdoor)/ IP 21(for indoor)

as per IEC 529.

e. TRANSFORMER

Step-up Transformers will be used to step-up the PCU output voltage to exportable power

voltage. In case the transformer is an integral part of the Inverter (PCU), then a separate

transformer shall not be required.

f. SWITCHYARD EQUIPMENT STRUCTURES

The structures will be made up of hot-dip galvanized steel and designed to withstand

forces during normal conditions (viz. wind loads & dead load of switchyard components)

and abnormal conditions (viz. short circuit, earthquake, etc.).

g. EARTHING

i. The PV module structure components shall be electrically interconnected and shall be

grounded.

ii. Earthing shall be done in accordance with IS 3043-1986, provided that earthing

conductors shall have a minimum size of 6.0 mm² copper, 10 mm² aluminium or 70 mm²

hot dip galvanised steel . Unprotected aluminium or copper-clad aluminium conductors

shall not be used for final underground connections to earth electrodes.

iii. A minimum of two separate dedicated and interconnected earth electrodes must be used

for the earthing of the solar PV system support structure with a total earth resistance not

exceeding 5 ohm.

iv. The earth electrodes shall have a precast concrete enclosure with a removable lid for

inspection and maintenance. The entire earthing system shall comprise non-corrosive

components.

h. SURGE PROTECTION

i. Surge protection shall be provided on the DC side and the AC side of the solar system.

ii. The DC surge protection devices (SPDs) shall be installed in the DC distribution box

adjacent to the solar grid inverter.

iii. The AC SPDs shall be installed in the AC distribution box adjacent to the solar grid

inverter.

iv. The SPDs earthing terminal shall be connected to earth through the above mentioned

dedicated earthing system. The SPDs shall be of type 2 as per IEC 60364-5-53.

i. POWER EVACUATION SYSTEM

The power from the PCUs/Transformers is collected in a collecting station (Pooling

Substation inside the SPV Plant Boundary) and the high voltage power is routed through the

circuit breakers to the Transmission line and be eventually connected to the grid.

It is important that the SPV power plant is designed to operate satisfactorily in parallel

with the grid within permissible limits of voltage and frequency fluctuation conditions, so as to

export the maximum possible units to the grid. The proposed PCU shall have the capability for

monitoring the grid parameters (like voltage, frequency and harmonics) and getting the SPV

Power Plant output synchronized with the grid on a real time basis.

All the associated equipments for the transmission line and the extension of bay in the

receiving Grid substation are covered under the evacuation system.

j. SOLAR PV PLANT MONITORING SYSTEM / SCADA

Solar Power Plant Supervisory system is a complete Hardware and Software solution for

monitoring and supervision of solar power Generation farms. Precise Measuring,

Communication and control equipment required to form a complete solution package of

SCADA/Monitoring system is getting developed with a high end resolution and offered.

Monitoring and control system provides optimal and predictable output with a list

possible down time as automatic reporting feature ensures quick repair reducing drop out and

enhanced profit.

k. CAUTION SIGNS

The standard caution and danger boards or labels as per Indian Electricity Rules, the AC

distribution box near the solar grid inverter and the building distribution board to which

the AC output of the solar PV system is connected shall be provided with a noncorrosive

caution label.

l. METERING

i. For the purpose of net metering, the meter should be installed as per the CEA

guidelines/UERC guidelines/ UPCL guidelines along with necessary protection devices.

ii. It is mandatory that the Solar Rooftop PV system shall be connected to the Grid as per

the guidelines of UPCL along with necessary protection devices.

m. DOCUMENTATION

The Installer shall supply the following documentation:

• System description with working principles.

• System single line diagram.

• Solar PV array lay-out.

• Routing diagram of cables and wires.

• Data sheets and user manuals of the solar PV panels and the solar grid

• inverter.

• A system operation and maintenance manual.

• Name, address, mobile number and email address of the service centre to be

• contacted in case of failure or complaint.

• Warranty cards.

• Maintenance registers.

n. QUALITY AND WORKMANSHIP

Solar PV modules are designed to last 25 years or more. It is therefore essential that all

system components and parts, including the mounting structures, cables, junction boxes,

distribution boxes and other parts also have a life cycle of at least 25 years. Therefore all

works shall be undertaken with the highest levels of quality and workmanship. During

inspection HIMURJA and its representatives will pay special attention to neatness of

work execution and conformity with quality and safety norms. Non-compliant works will

have to be redone at the cost of the Installer.

o. WARRANTY

The mechanical structures, electrical works including power

conditioners/inverters/charge controllers/maximum power point tracker units/distribution

boards/digital meters/switch gear/storage batteries, etc. and over all workmanship of the

SPV power plants/ systems must be warranted against any manufacturing/ design/

installation defects for a minimum period of 5 years.

Annexure I

BIDDER FORM

1. Bid No:

2. Name of the work:

3. Last date and time of submission of the documents:

4. Amount of Earnest Money Deposit:

DD and Date

5. Date and time of opening of the Bid:

6. Place of opening of the bid:

7. Name and status of firm/company

individual to whom the bid document

is issued :

8 Validity of Bid

9. Name of the authorized representative to

Sign the Bid

(Signature of Bidder)

with designation

All the columns must be filled by the Bidder.

Annexure II

GENERAL PARTICULARS OF THE BIDDER

1. Name of Bidder:

2 Address for correspondence:

3. Telephone No. and Fax No.

4 Name and Designation of the

Authorized Representative of the bidder

to whom all the references shall

be made:

5 Amount and reference of E.M.D.

Deposited (Drawn on Bank & D.D. No.& date)

6 Financial capability of the contractor/

Firm for carrying out the work:

7 Has the firm ever been

debarred by any Govt. Deptt/Agency/organization

for undertaking any work:

8 Details of offer (Mention No of pages):

9. Reference of any other information

attached by the Bidder:

10. Authorized representative for any correspondence

11. Whether service center for after sales service

set up in the state, give address

(Signature of Bidder)

with designation

Annexure III

EXPERIENCE OF THE BIDDER

Please fill in the information about the similar projects undertaken over the last five years

Name of organization by whom work was awarded. Please give Project wise detail of projects

installed/ commissioned:-

1. Name and location of the works.

2. Total amount of Contract.

3. Year of Award.

4. Detail of involvement in

work as an individual or as a

company.

5. Was the work completed satisfactorily

and within the stipulated time period.

6. Particulars of evidence enclosed in token of above

7. Whether list of past supplies enclosed as per Annexure V

8. Whether past performance obtained from HIMURJAs / utilities enclosed

(Signature of Bidder)

with designation

Annexure IV

DECLARATION BY THE BIDDER

I/We______________________________________

(herein after referred to as the bidder) being desirous of bidding for the design, manufacture,

supply, erection, testing , installation and commissioning of SPV power plants 1 kWp to 500

kWp in different parts in H.P including warranty period of 5 years as shown in scope of bid

specification . We have fully understood the nature of the work and carefully noted all the terms

and conditions, specifications etc. as mentioned in the bid documents, hereby declare that:-

1. The bidder is fully aware of all the requirements of the bid documents and agrees with all

the provisions of the bid documents.

2. The bidder is capable of executing and completing the work as required in the bid.

3. The bidder accepts all risks and responsibilities directly or indirectly connected with the

performance of the bid.

4. The bidder is financially solvent and sound to execute the bid.

5. The bidder is sufficiently experienced and competent to perform the contract to the

satisfaction of HIMURJA.

6. The information and statements submitted with the bid are true.

7. The bidder has not been debarred from similar type of work by any Govt

Dept./Agency/Organization.

8. This offer will remain valid for acceptance for 24 (Twenty four) months from the date of

opening of the bid.

9. The bidder gives the assurance to execute the bided work as per the specifications, terms

and conditions and in exact configuration of the sample submitted on award of the work.

(Signature of Bidder)

with designation

Annexure V

SCHEDULE OF PAST SUPPLIES OF LAST FIVE YEARS

S No Description Supply order

No. and date

Name of

Agency

Date of

Supply/

completion

as per

order

Actual date of

supply/

commissioning

on

(Signature of Bidder)

with designation

Note:-

Performance certificate from the concerned utilities along with their communication address, e-

mail and FAX No. is required for authentication of certificates.

Annexure VI

Guaranteed Technical Parameters S.No. ITEM PARTICULARS 1 SOLAR PHOTOVOLTAIC MODULES 1.1 MANUFACTURER 1.2 SIZE 1.3 Type 1.4 P nom 1.5 P max 1.6 I mp 1.7 V mp 1.8 Module EFFICIENCY 1.9 No. of cells in a module 1.10 Whether meets IEC- 61215 2

nd edition and IEC

61730 standard.

Whether Test certificates submitted along with

the bid

1.11 IEC certificate

Date of issue

Agency

Validity

Enclose a IEC certificate

1.12 Warranty of modules 2 PCU

2.1 TYPE / Make 2.2 AC Output Voltage 2.3 DC input voltage range 2.4 DC operating voltage 2.5 Continuous rating 2.6 Efficiency 2.7 Operating temperature range 2.8 Power control 2.9 Protection features 2.10 Overload capacity 2.11 DC input overload capacity

Signature of the Bidder ___________________________

Annexure-VII

UNDERTAKING TO BE FURNISHED BY BIDDERS

We, M/S ……………………………………………………………………………… with

Registered office at ………………………………………………………………… undertake to

ensure generation of electrical energy from the Solar Power Plant of 1 kWp to 500 kWp to be

installed by us as per the details / technical specifications given in Bid document.

Authorized Signatory

Name of the Company with stamp

Annexure -VIII

MANUFACTURERS' AUTHORIZATION FORM

No. dated

To

EOI No. HIMURJA (F-7) / SPV Plant / EOI / 2015-16

Dear Sir:

We who are established and reputable manufacturers

of ________________________ (name & descriptions of goods offered) having factories at

(address of factory) do hereby authorize M/s ___________________ (Name and address of

Agent) to submit a bid, and sign the contract with you for the goods manufactured by us against

the above NIT.

We hereby extend our full guarantee and warranty for the goods and services

offered for supply by the above firm against their project.

Yours faithfully,

(Name)

(Name of manufacturers)

Financial Bids

Name of Work: Empanelment of the experienced firms for “Design, manufacture, supply,

erection, testing and commissioning including warranty, operation & maintenance for 5 years of

Grid Interactive Rooftop Solar Power Plants of capacities from 1 kWp to 500 kWp in the State of

Himachal Pradesh.

We give our unconditional Financial rates in response of this EoI Document issued by

HIMURJA:

S.No. Particulars of Work Rate per KW in INR

In Figure

In Words

1 Up to 10 kWp

2 Above 10 kWp up to 50 kWp

3 Above 50 kWp up to 100 kWp

4 Above 100 kWp up to 300 kWp

5 Above 300 kWp up to 500 kWp

(Note: The above rates are inclusive of all the taxes, duties and entry tax etc.)

Signature Name

Designation with Seal