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Punjab SKills Development Fund
Pre-Qualification Document Round 4
Formal Training Institutes
FOREWORD
Punjab Skills Development Fund (PSDF) is a section 42, not-for-profit Company, established under the
Companies Ordinance 1984 by the Government of Punjab, with the objective to provide funding to Training
provider (TPs). The purpose of PSDF funding vocational training is to shape the future wellbeing of poor &
vulnerable youth by giving them access to skills training of the highest standard so they can find sustainable
employment and income generation opportunities in Pakistan and beyond.
PSDF uses competitive bidding method for engaging Training Provider by inviting proposals from short listed
organizations and assessing these on the basis of quality and cost. PSDF intends to pre-qualify / short list
training providers for provision of skills and vocational training (hereinafter referred to as “Vocational Training
Services”) to the residents of Punjab. Only pre-qualified training providers will be invited for submission of
Technical and Financial proposals for provision of training under different PSDF schemes or as decided by
PSDF for one year.
This document provides general information and basic eligibility requirements for provision of information to
assess capacity of training provider for the purpose of pre-qualification. Interested Training Providers who
meet the eligibility requirements are invited to submit properly filled Pre-qualification Document along with all
supporting evidences.
Head of Program DevelopmentConvener Training Service Selection Committee Punjab Skill Development Fund,21-A, Block H, Dr Mateen Fatima Road,Gulberg II, Lahore
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PRE-QUALIFICATION
SECTION CONTENTS Score
Description Introduction
Data Sheet / Brief Summary of Product
Pre-Qualification Form
Part A: Information About the Training Provider
Part B: Eligibility Requirements
Part C: Courses proposed and Past Experience for Pre-Qualification 40
Part D: Capacity of Organization
Financial Capacity 30
Human Resource Capacity 30
Part E: Applicant Declaration
Part F: Checklist
Annexure A: CV Format
Total 100
Note:
It is mandatory to achieve minimum 65% score cumulatively in Part D for evaluation of PART C.
The Organization must achieve minimum 65% Marks in PART C (Past Experience) also for Pre-qualification of each proposed trade.
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Description of Product
INTRODUCTION
1. PSDF wishes to prequalify interested Training Provider (TPs) in trades/course who will be invited to submit Technical and Financial proposals for provision of vocational training.
2. Only pre-qualified Training Providers in respective trade / course(s) will be invited to submit proposals in upcoming schemes of PSDF or as decided by PSDF.
3. Final selection of Training Providers will be done following Quality and Cost Basis Selection (QCBS) methodology as approved by Board of Directors of PSDF.
4. The purpose of this document is to provide orientation to enable training providers to evaluate their interest in tendering and conducting training and is not a guarantee of the actual conditions under which the training services will be tendered or executed.
5. This Pre-qualification is governed by the procedure approved by PSDF Board of Directors. 6. All documents and information received by PSDF from applicants will be treated in confidence.7. The documents submitted to PSDF will not be returned.8. All expenses related to participation in this Pre-qualification shall be borne by the applicants.9. A hard copy of filled & signed pre-qualification form along with all supporting documents shall be submitted
in a sealed envelope marked as “PRE-QUALIFICATION DOCUMENT”. The envelope must be submitted at the specified address through courier only.
10. It is also required to submit the scan copy of the signed & filled form along with supporting documents in USB.
11. PSDF reserves the right to request submission of additional information from applicants in order to clarify any aspect of Pre-qualification, if required.
12. Training provider may apply for Pre-qualification of a trade / course from any sector of the economy. 13. An organization may qualify for multiple trades / courses and at multiple locations.14. PSDF reserves the right to verify any information provided by prospective organization. False
information / misstatement will lead to disqualification and the organization may also be blacklisted.
15. Pre-qualification obtained on the basis of any false information, misstatement and/or fake documents will be void.
16. Engaging an individual consultant / consulting firm for completing the Pre-qualification forms will be at the sole discretion of the organization and PSDF will not be responsible for such engagement. It is encouraged that an organization should fill the form by itself and provides the documentary evidence instead of relying on consultant. Instances have been observed where consultants have misguided the organizations which lead to financial loss and reputational damage.
17. PSDF reserves the right to cancel the call of Pre-qualification without stating any reason.18. Pre-qualification process will be carried out on quarterly basis to attract & encourage new
organizations. An organization who was not able to apply in this round may apply after its closure date but it will be evaluated in the subsequent round.
19. Terms of Reference for Training Provider to conduct training after Pre-qualification will be as follows:a. Mobilize the communities and select trainees from the target group for the proposed skills training.b. Arrange the provision of properly equipped training facilities as per demand of curriculum and/or list
mentioned in the curriculum. It includes machinery, equipment, tools, class room & lab / workshop furniture and other physical facilities (e.g. washrooms, back-up power, drinking water etc.). In case of deficiency, arrange additional training facilities as per requirement.
c. Engage competent and qualified instructors and support staff as per qualification and experience mentioned in the curriculum.
d. Ensure provision of vocational training in prequalified trades using the curriculum approved by relevant certification authority and following the agreed parameters.
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e. Provide all learning aids, teaching materials, consumables & additional facilities, as per demand of curricula, free of cost to the trainees (all costs on account of these items will be included in training fee which will be paid by PSDF).
f. Provide protective clothing to every trainee (if required) as per the curriculum. g. Establish a system for providing reports to PSDF within stipulated time through email or on a web-
based data management system.h. Establish and maintain a proper Placement Cell at the institute. The Placement Cell will be required to
establish linkages of trained persons with the employers and place them on jobs. i. Training provider will track and report employment of trainees for the first six months post-completion of
training. j. Facilitate and provide access to PSDF monitoring team for monitoring of training.k. Maintain a separate bank account and financial record relating to the PSDF assignment(s).l. Assist any PSDF partner in carrying out a tracer study / evaluation of the trained persons.m. Arrange testing and certification from a relevant accredited certification body if it is other than PBTE.n. Arrange distribution of certificates in a simple ceremony on completion of training. If graduation
ceremony is arranged by PSDF at large scale (cost of such ceremony will be borne by PSDF), assist PSDF in the arrangements of graduation ceremony
o. Display prominently banners / sign boards relating to the training, after approval by PSDF.p. Training provider will be responsible for certain deliverables, including progress reporting, as per
requirement of the project.q. Any other obligation agreed in the contract.
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DATA SHEET / BRIEF SUMMARY OF PRODUCT
Features Proposed ParametersObjective of Pre-Qualification
To ensure that only technically and financially capable Formal Training Institutes having adequate managerial capacity & past experience are invited to submit Technical & Financial Proposals in upcoming schemes of PSDF.
Location of Institutes Institutes located in Punjab and adjoining areas may apply for pre-qualification.
Period for which TSPs to be Pre-Qualified
Organization will be Pre-qualified for the duration of one Year from the date of issuance of Pre-qualification notification. However, PSDF may extend the pre-qualification duration with/without submission of additional documents.
Note: PSDF do not provide any guarantee to Pre-Qualified Organization for award of contract. Organizations have to compete through competitive Bidding Process for each scheme by submitting the technical & financial proposal in pre-qualified trades.
Who can not apply
Organisations who have applied in the first three rounds of pre-qualification are not allowed to apply for this round either prequalified or not.
Who can apply
Category 1: Formal training institutes who haven’t applied in the first three rounds of pre-qualification.
Category 2: All the training providers who have already applied in the first three rounds can apply only if:
i. The new location not applied in the initial rounds of pre-qualificationii. The trades / courses not applied in the initial rounds of pre-qualification
For organisations, who are falling in the Category 2 only needs to fill Part A, C & E of the Pre-Qualification form
Debarring to again apply for Pre-Qualification
Institutes which fail to pre-qualify in particular / all trades will be debarred for pre-qualification for a period of one year from the date of Dis-qualification Notification.
Pre-Qualification Evaluation Cost
1. PSDF will charge Pre-qualification fee of Rs. 13,712 (Rupees thirteen thousand seven hundred and twelve only) as it will be evaluated by a third party firm engaged. Pre-qualification document will not be evaluated if Bank Draft in Favor of “Punjab Skills Development Fund” of above mentioned amount is not submitted along with Pre-qualification document.
2. Organizations falling in the category 2 will have to pay Rs. 7,195 (Rupees seven thousand one hundred and ninety five only) as it will be evaluated by a third party firm engaged. Pre-qualification document will not be evaluated if Bank Draft in Favor of “Punjab Skills Development Fund” of above mentioned amount is not submitted along with Pre-qualification document.
Note:This fee will be paid to Third Party Evaluation Firm for the Evaluation of Prequalification Document.
Type of Institutes
Following type of institutes may apply for pre-qualification: Vocational /Technical Training Institutes Poly Technic Institutes / Colleges of Technology / Commerce Institute Colleges/Universities of Engineering / Business / Commerce / Information
Technology Colleges/Universities of Agriculture / Livestock Organizations operating the institute(s)/Colleges/universities of above
mentioned types
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Selection of Trades / Courses
Organizations are required to select trades from any sectors. a. Vocational / Technical Training institutes may apply for the trades/courses for which
they are registered /affiliated. b. Institutes/ Colleges of Technology may apply for the trades/courses falling under the
Technology for which they are registered / affiliated subject to the condition that the course is taught as full subject and properly established workshop/lab is available. However, they are encouraged to obtain registration/affiliation of short courses as it will be mandatory in future.
c. Colleges affiliated with any HEC recognized university may apply for the courses which are taught as full subject in degree courses being offered by them and properly established workshop/lab is available for practical training.
d. HEC recognized universities may apply for the courses which are taught as full subject in degree courses being offered by them and properly established workshop/lab is available for practical training.
e. A trade whose registration / affiliation or accreditation was or is pending with the relevant body will also be considered for shortlisting only if the challan slips and letter of request to the relevant body is provided with the Prequalification document. Provision of valid registration / affiliation certificates is mandatory before the award of contract.
Note: In case of international certification, affiliation must be at least for a Level 2
Certificate / Diploma or higher level courses having demonstrably strong employment prospects, as well as having curriculum contents in line with any single corresponding National certification(s).
The decision whether any course can be included for Pre-qualification shall rest with PSDF and it may reject any proposed course which does not fit within the training framework of PSDF.
Eligibility Conditions
Institutes / Colleges / universities / Organizations must be accredited / registered / affiliated with any one of the following for each Location before the closing date of Pre-Qualification:
NAVTTC/NTB TEVTA Punjab Board of Technical Education (PBTE) Trade Testing Board Punjab (TTBP ) HEC recognized university Any other international accreditation testing & certification body
In case of international certification The training premises must be registered / affiliated with the relevant testing &
certification authority for the proposed trade(s)/course(s) before the closing date of Pre-qualification. The registration/affiliation certificate must also indicate the address of the institute, name(s) of course(s) as to appear on the certificate, and complete code number of the course.
Note: Institutes whose affiliation / registration or accreditation from the above mentioned authorities is pending are also eligible to apply. However, provision of valid registration / affiliation certificates is mandatory before the award of contract.
Training provider must also fulfill the following conditions: i. Must be registered with any Government authority or regulatory body.ii. Must have valid NTN / FTN in the name of the entity/ organization.iii. Must Provide financial information of the last financial year under the following
two options.
Option 1: Provide Bank Statement of last one year. In case of new institutes, bank statement will be provided from date of incorporation.
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OR
Option 2: Provide financial statements issued by an ICAP/ICMA licensed Chartered Accountant comprising of the following required documents.
Auditor report Balance Sheet Income & Expenditure Statement of Account Cash Flow Statement Notes to the Accounts
Note:1. Financial Statement must be signed by the Management of the Organization
Public Sector Institutes have exemption from the provision of financial information.
iv. Must agree to pay evaluation cost for submission of each technical proposal in pre-qualified trades in upcoming schemes launched by PSDF.
v. Must agree to open a separate bank account (in the legal name of the organization) for funds provided by PSDF.
vi. Must agree to allow PSDF assigned auditors to check the accounts opened for PSDF funding, as and when required.
vii. Must not be blacklisted by PSDF or any other organization or faced contract cancellation or withholding of funds for contractual violations by PSDF in previous training schemes.
viii. Must agree for Inspection by a Third Party contracted by PSDF.ix. Must have workshops /laboratories/ training facilities for the applied courses as
per demand of curriculum.
Common Ownership
I. Any entity who owns more than one training institutes can apply for multiple training locations within same application.
II. Applications with different institute name but same ownership will not be accepted.
Extension to Pre-qualification Duration
Pre-qualification may be extended to additional period, subject to performance evaluation by the Client.
Capacity Building / Pre- Proposal Conference
Capacity building / pre-proposal conferences would be conducted in order to guide organizations for preparing the Pre-qualification Document.
The interested organizations can get them registered by filling the link https://goo.gl/forms/mEq2yprPrqkYKhAZ2 and also sending an email to [email protected] The link is also available on PSDF Website. Date and venue of the workshop will be shared through an email confirming the registration.
Client’s Representatives/ Contact Persons
Faiza AkramManagement Associate Program Development Punjab Skills Development Fund,
21-A, H-Block, Dr. Mateen Fatima Road, Gulberg II, [email protected]
Phone No: 92-42-35752408-10 (Ext. 107)
Means of Communication
Formal communication between PSDF and Training Providers may be made through letter or email.
Any Special Condition
PSDF may relax one or more conditions of the Pre-qualification under intimation to all prequalified organizations in respective trades/course.
Scan Copy Organization must provide the scan copy of the signed & filled Pre-qualification form along with all supporting documents by converting the scan documents in PDF File and providing that in USB.
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Submission Address
Pre-qualification document must be dispatched through courier only and should be addressed as under:
Head of Program Development Convener Training Service Selection CommitteePre-qualification of Formal Training InstitutionsPunjab Skill Development Fund,
21-A, H-Block, Dr. Mateen Fatima Road, Gulberg II, Lahore. Phone: 92-42-35752408-10
Last date for Submission ofPre-qualification
The Last date of submission of this round of Pre-qualification Document is 28th February 2018. Documents received after the closing date will be evaluated in the subsequent phase.
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PUNJAB SKILLS DEVELOPMENT FUND
Form for Pre-Qualification
It is mandatory for Training Providers: Read the Instructions & Data Sheet carefully before completing the form. Use formats provided by PSDF for preparation of the Pre-qualification Document. If any required information is found missing in the forms or written elsewhere, no credit will be
given while evaluating the relevant section. All pages must be numbered and signed by Head of Organization or authorized person
otherwise it will be rejected. Non-compliance with PSDF’s instructions will result in rejection of the Pre-qualification
Document. Prequalification form along with supporting document must be submitted in Book Binding
form. Scan copy of filled and signed Pre-qualification form along with all supporting documents
should also be submitted in USB.
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Name of Training Provider
Address
PART A: INFORMATION ABOUT THE VOCATIONAL TRAINING PROVIDER
Code Required Information Response
A.1 Legal Name of Organization
A.2 Year of Registration / Establishment of the Organization
A. 3
What is the legal status of your organization? Tick the relevant box (one box only). (Attach Copy/Copies of Registration Certificate/s)
☐Public Sector Technical / Vocational Training InstituteControlling Authority
☐ HEC recognized University
☐ Section 42 Company
☐ Public Ltd. Company
☐ Private Ltd. Company
☐ Sole Proprietor
☐ Partnership Firm
☐ NGO registered under Societies Registration Act
☐ NGO registered with Social Welfare Department
☐ NGO registered under The Trusts Act
☐ Others (Please Specify)
A.4
Name of Head of Organization
Designation
Mobile numbers
Postal address of Organization
Phone (Landline No)
Website
A.5
Name of contact person*
Designation
Phone & mobile numbers
Email* Only Head of organization or nominated contact person will be authorized to communicate with PSDF.
PART B: ELIGIBILITY REQUIREMENTS
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Please provide information about the eligibility of your organization, as per criteria defined by PSDF, using the following format. Attach relevant documents where required. Non-compliance with one or more conditions will lead to Dis-qualification of the organization. Cross the relevant box
Code Requirements Response
B.1
Is your organization a formal technical / vocational training institute or owns a formal technical/vocational training institute?
☐ Yes
☐ No
If your answer is “No”, your organization is not eligible to submit Pre-qualification Document.
B.2
Mention National Tax Number (NTN) or Free Tax Number (FTN) in the name of the organization and provide a copy of registration.
NTN
FTN
☐ Copy Attached
☐ Not Attached
Vocational Training providers must provide valid NTN / FTN number and attach a copy of the certificate in the name of the organization.
B.3
Attach a copy of registration / affiliation of organization / institute with relevant Government authority or regulatory body / international testing & certification authority.
☐ Not Applicable
☐ Copy attached
☐ Copy Not attached
Vocational Training Provider must be registered with any Government authority or regulatory body.
B.4
In case of international certification, is the training premises registered / affiliated with the relevant international testing & certification authority for the proposed course(s)? If yes, provide documentary evidence.
☐ Not Applicable
☐
Yes
Testing Body
Affiliated Since
☐ No
The training premises must be registered / affiliated with relevant international testing & certification authority for the proposed course(s) and provides the copy of registration certificate.
B. 5Must Provide financial information of the last financial year under the following two options.
Option 1: Provide Bank Statement of last one year.
In case of new institutes, bank statement will be provided from date of incorporation.
OR
Option 2: Provide financial statements issued by an ICAP/ICMA licensed Chartered Accountant comprising of the following required documents.
☐ Audited Financial Statements attached
☐ Bank Statements attached
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Code Requirements Response
Auditor report
Balance Sheet
Income & Expenditure Statement of Account
Cash Flow Statement
Notes to the Accounts
☐ Not applicable (Public sector organization)
Note: Only Public-Sector Institutes have exemption from provision of financial information.
B. 6
Does your organization agree to open a separate bank account (in the legal name of the organization) for funds provided by PSDF? Cross the relevant box.
☐ Yes
☐ No
Training provider must agree to open a separate bank account in the legal name of the organization for funds provided by PSDF.
B.7
Does your organization allow PSDF assigned auditors to check the accounts opened for PSDF funding? Cross the relevant box.
☐ Yes
☐ No
Training provider must agree to allow PSDF assigned auditors to check the accounts, if need arises.
B. 8Has your organization ever been blacklisted by PSDF/ any government or international organization?
☐ No
☐ Yes
Training provider must not be suspended / debarred or blacklisted.
B. 9
If you have previously worked with PSDF:
Has your contract been cancelled (in part or in full) or terminated? Or was the payment withheld for non-fulfillment of contract?
☐ No
☐ Yes
In case you have previously worked with PSDF, the contract must not have been cancelled (in part or in full)/terminated or payment must not have been withheld for non-fulfillment of contract.
B.10
Does your organization agree for Inspection by Third Party Firm contracted by PSDF?
☐Yes
☐No.
Training provider must agree for Training Facility inspection by a Third Party contracted by PSDF.
B.11
Does your institute(s) have workshops / laboratories / training facilities for the proposed courses as per requirement of the curriculum?
☐ Yes
☐ No
The proposed training institute(s) must have workshops / laboratories / training facilities for the proposed courses as per curriculum.
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PART C: COURSES PROPOSED AND PAST EXPERIENCE FOR PRE-QUALIFICATION
Using the formats given below, please provide information about the courses to be pre-qualified along with the past experience of the training firm. You are requested to ensure that the suggested courses are as per the registration/affiliation, availability of Tools & Equipment and infrastructure of training premises.
C.1 Courses for National Certification and Past Experience
Proposed Course Past Experience of the Proposed Course
Sr. No. Course Name Address of Training
Location District Experience Claimed (Mentioned name of Same / Similar )
No of Trainees trained
Certification Authority
(PBTE/Self/Other)Male Female
1
2
3
Add more rows, if required.
C.2 Courses for International Certification i.e. City & Guilds / Edexcel / Other You are requested to ensure that the suggested international courses are as per the instructions in the Data Sheet. Organization must have affiliation of proposed courses and course level should be 2 or above.
Proposed Course Past-Experience of the Proposed Course
Sr. No
Name of
Course
Level
Course Name & Code as
appear on Certificate
Address of Training Location
District Experience Claimed (Mentioned name of Same / Similar )
No of Trainees trained
Certification BodyMale Female
Add more rows, if required.
Note:
Course(s) will not be prequalified if proof of affiliation / registration certificate(s) / Slip of Application in relevant registration body is / are not attached.
In case of proposing CBT Course(s), institute will be required to acquire the accreditation from the Trade Testing Board Punjab (TTBP)/PBTE for before signing of the contract with PSDF.
Past experience of PSDF funded course will be evaluated based upon the previous performance as reported by Third Party Monitoring Firm.
Past experience for newly established institutes will be evaluated based on the management team profile shared.
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PART D: CAPACITY OF THE ORGANIZATION
D.1 Financial Capacity
Financial capacity of your organization will be evaluated based on the documents provided against B.5
D.2 MANAGEMENT TEAM PROFILE Please provide CVs of presently available members of Management Team who will be responsible for the matters related to the PSDF project.
Various functions of PSDF training related project can be as follow:
Project Management : The designate person(s) will be responsible for the overall implementation of the project as the focal and contact person for PSDF along with the maintenance of training-related records and reporting to PSDF monitoring guidelines. He/she will also be responsible for ensuring timely and effective implementation of training curricula.
Marketing/Mobilization: The designate person will be responsible for publicity of training program for admission and selection of trainees.
Placement: The designate person will be responsible for placement of trainees after training completion, preparation of trainee data base to be shared with employers and resumes of Trainees.
Note: 1. One person can be assigned for only one function. It is expected that all functions must be covered. 2. Minimum of 3 CVs must be attached. However it is encouraged to provide full details of all available
management team.
Please also fill the below table as a summary of Management Team
Sr. No
Name of Management Team
MemberDesignation Within
OrganizationResponsible for
(Mentioned Function)CV Attached
(Yes/No)
1
2
3
Note: Copy of highest degree & duly signed experience certificates of claimed experience in CV must be attached. Fake degrees / experience certificates will lead to dis-qualification and/or Blacklisting of Organization.
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PART E: APPLICANT DECLARATION
I (click here and type Name), hereby certify that:
The information provided in this document is factually correct in all material respects. I understand that provision of any false or misleading information will lead to disqualification and
blacklisting of organization. I am duly authorized to submit this application on behalf of " [ C l i c k h e r e a n d t y p e t h e n a m e
o f o r g a n i z a t i o n ] "
Signature:
Name:
Designation:
Date and Place:
Phone:
Mobile:
E-Mail:
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PART F: Check List
Please provide the details of the documents that are attached with the Pre-qualification document.
Sr. No. Documents Attached
1.
2.
3.
4.
5.
6.
7.
8.
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Annexure A: Management Team CV Format
Name of Training provider PLEASE PASTE LATEST
PHOTOGRAPH OF THE IMPLEMENTATION TEAM
MEMBER. USE ONE FORM FOR EACH
MEMBER
Designation in the OrganizationTask(s) Assigned for PSDF’s Project (from the list of tasks mentioned under PART D.2)
Personal Data
Name
Contact Number
CNIC No. - -
Academic Qualifications
Qualification Name of Institution Year of Completion
Copy of highest qualification degree Attached (Yes/No)
Relevant Work Experience for PSDF’s Assigned Tasks
Name of Organization Designation Responsibilities
Assigned
Duration (Years)
Copy of Experience Certificate Attached
From To (Yes/No)
Note:Non-provision of Qualification and Experience Certificate will lead to low scoring. Information provided above is correct and I am willing to offer my services for the assignment mentioned above.
Signature Implementation Team Member
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