Extended School Year 2015Administrators Meeting

June 2, 4, 5, 201512:30pm – 3:30 pm

Outcomes• Administrators will understand requirements for staff

professional development and opening day protocol.

• Administrators will understand ESY requirements for students with an IEP.

• Administrators will understand the attendance/withdrawal policy.

• Administrators will be able to complete teacher/staff observations.

• Administrators will be able to use the STARS database and SILK effectively.

• Administrators will understand payroll procedures.

Resources

• Wiki

• https://

bcpsesy.pbworks.com/w/page/26025294/FrontPage

• Site Administrator Guide

Teacher PD

For all Teachers, Behavior Interventionists, and Administrators

• June 25 – Carver Center – All diploma bound secondary teacher in the blended learning model

• June 29 – Parkville High – All elementary and all non-diploma bound teachers

Teacher PDMorning Session - Instructional Program led by OSE Staff

BCPS ESY Wiki• Instructional Recommendations• Curricular Resources• Student Specific Materials

Classroom Environment

Case Management• TIENET Access• Third Party Billing• Progress Reports

Teacher PDAfternoon Session - Faculty Meeting led by site based Administrator• Teacher attendance and working hours

• Student behavior

• Parent communication

• Schedule including breaks

• Bus arrival, dismissal, and duty schedules

• Class lists, room assignments

• Fire Drill

Faculty Meeting

• Room Assignments

• Class Lists

• Duty Schedules

• Arrival and Dismissal Procedures

• Emergency/Crisis Plan

• Location of Supplies

• Computers/Printers

Set Up Day• Be sure to have a sign-in sheet for

Payroll.

• Teachers, paraeducators, behavior interventionists, clerical staff, and nurses are to attend and will be compensated for 2 hours.

• Additional Adult Assistants will start on July 6.

Instructional Recommendations

• Early Childhood• Elementary (Primary &

Intermediate)• Secondary (Blended Learning)• CALS/FALS

• Elementary• Secondary

Special Education Services

1.Create and print an Acknowledgement Form for each student.

2.Review the IEP with each person providing services and supports to the student and have them sign the Acknowledgement Form.

3.Generate and send home Third Party Billing registration/parent permission forms.

4.Submit TPB Encounter forms for July.

5.Complete and send home progress reports on goals identified for ESY.

6.Send all forms to the home school for 2015-2016 at the close of ESY.

BEFORE

• Site walkthrough• Tech Check• Substitute List• Folders

BEFORETransportation:

• Know your dispatchers and contact information.

• Contact your dispatcher with any transportations concerns or questions.

• DO NOT give out transportation’s phone number. It is the administrators responsibility to resolve all problems with parents and transportation.

Transportation

DURING• ESY staff must check students onto and

off of buses (shuttle or curbside) to ensure they are on the correct bus.

• First Day Folder• Coversheet• Letter• Participation Agreement• Code of Conduct• Dress Code• Transportation

DURING

Teacher Observations• Completed by Administrators no later

than July 24

• Assignment

• Effective or Ineffective

• Performance Summary

• Signature

STARS & SILK

TIENET

Payroll

$$$$

Food Services

Safety & Security

By the Last Day

• Progress Reports are mailed to parents/guardians and to the 2015-2016 site of service.

• Any student specific materials are returned to the 2015-2016 site of service.

• All ESY materials should be repackaged and stored at the ESY site (to be determined by ESY administrator and hosting school).

• Classrooms should be returned to original condition.

Next Steps

• Review Manual

• Finalize any unstaffed positions

• Work with your assigned resource teacher support to create classes and assign teachers

• Professional Development – Thursday, June 25 – Secondary Blended Learning

• Monday, June 29 – Elementary and All Certificate Bound classes

• Set Up

Tuesday, June 30

• Summer School Starts Monday, July 6

Task to be Completed Dates to Remember

RT Support• Central Area Elementary – Tate

Whitson & Mary Lucas

• NE & SE Elementary – Keenya Golden & Robin Taplette

• NW & SW Elementary – Jason Karolkowski & Melissa Keller

• Middle School – Susie Swindell & Dave Maimone

• High School – Jackie Hardwick