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ezScoreboard.com
A Fully Integrated Administration Service
Agenda
• Product Overview
• Features
• Benefits
Our Mission
Make life easier for you and your community by providing an easy to use web-based service that eases the administration of the activity and enhances the user experience of the activity.
PerspectivesManagement
Administrator
Members 3rd Parties
ezScoreboardSystem
Registration
Access to schedules/results
Profile management
Payment management
Contact Organization
Offer new services
Financial Overview
Manage Activities
Authorization
Communications
Scheduling
Activity Administration
Payment management
Communications
Sign Up for services
Offer services
Key Features• All on-line
– Registration, payments, activity results , schedules, rules, …..
• Strict roles with configurable responsibilities– Access is tightly controlled for Security/Privacy
• Communications– Message boards, group emails, bulletins, FAQ
• Data Architecture – Flexible, easy applied to support various activity types
• Financial Management– Online payment, payment management tools
• Facilities Management– Create, reserve, schedule
The Architecture
Organization
ActivityCategory
ActivityCategory
Leagues -- Specify Activity Category (16 Sports Categories)Education -- Specify education offeringOn-line Business - - Product or ServiceSpecify # of Divisions/Sub-CategoriesSpecify Administrators
Organization -- Who we are- Address Information- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
The Architecture
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Restrictions (if any)
- Age, Weight, Education Level- School/Park affiliation- other restrictions
- Specify Gender (if appropriate)- Specify Activity Format
- League- Play-off- Open Challenge- Restricted Challenge- % Wins
RegisteredParties
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Has its own web-space with Has its own web-space with option for custom menus, option for custom menus, graphics, and layout.graphics, and layout.
Custom Web-site
• Corporate colors, background, images
•Own news, bulletins
•Own URL
On-line Registration
• Members search for activities and register on-line (categories)
•Supports group registrations (e.g. family)
•Supports single and party registration
•Party Representative can register them self and all other party members
Registration Management
• Members register per pre-specified category –school, park, district, any category you determine
•System collects registrations per category
•View registrations per category
•Assign as required
Finance Management
•Activity Administrator
•Provision for on-line payments
•View all orders
• Process payments/partial payments
• Specify payment categories
• Automatically update the status of registrant
Member Communication
•Activity Administrator can generate:
•Bulletins, FAQ, Rules, Welcome Message
• Activity Administrator can respond:
• to Member queries
•Generate broadcast emails at the activity, sub-activity, party, party-member level
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Facilities Management
•Define Facilities
•Venues, Parks, Schools, others
•Define sub-facilities
•View Usage by activity type
•Shared by all activities within organization structure
Scheduling Tools
•Schedule events by sub-activity type between parties, individuals, or create place holders
•View schedules by time, party, venue
•Different schedule views: list, calendar, bracket
•Automatic schedule generator based on available resources
•Post activity result against a schedule
Make Reservations
•Set aside time blocks for activities
•Setup parameters
•Generate schedule
On-line Store
•Setup product categories with sub-categories
•Define products within category
Category
Product Product n
Product- Name, Description- Cost, Sale, Retail, Special Flag- Quantity on hand, re-order level- Vendor Information
NameDescription
Sub-category
NameDescription
Sub-category
NameDescription
On-line Store
•Create store with department
•Assign product to store
•Product can be shared across stores
Store
Product Product n
Product- Name, Description- Cost, Sale, Retail, Special Flag- Quantity on hand, re-order level- Vendor Information
NameDescription
Department
NameDescription
Department
NameDescription
On-line Store
•Sell product (snacks, products, tickets, registrations, etc.)
•On-line payment collection
•Cash, CC, check payment
•Ledger account that keeps track of transactions
•Managers/Administrators can view all purchases on-line in real-time
Rights & Roles
• Strict security• Clearly defined
functions• Controlled access to
information• Configurable
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Roles
• Roles Hierarchy :-
– Super Activity Administrator
– Activity Administrator,
– Sub-Activity Administrator,
– Party Registrant,
– Guardians,
– Party Members
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
System Configurable Rights
• At the activity/sub-activity level:
– Who can register parties
– Who can schedule events
– Who can post event outcome
– Who can view results
– Who can view contact information
– …….
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Roles & Responsibilities
• Activity Administrators can:– Add other administrators– Change system access rights– Manage payments– Issue bulletins, FAQs,..– Define facilities, schedules– Do everything that a sub-activity
administrator can do
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Roles & Responsibilities
• Sub-Activity Administrators can:– Manage sub-activity– Adjust activity event results– Adjust parties– Do everything a party registrant
can do• Party Registrant can:
– Modify roster– Post event result (configurable)– Do everything a team member
can do
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Roles & Responsibilities
• Party Member can:– View party roster– View Event Schedules– View Event outcome– View FAQs, Welcome Message,
Rules, …..– Generate ‘Contact Us’– Define affiliations– Define playing levels
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Roles & Responsibilities
• Guardians can– Register Themselves– Register children with
parent/child relationship captured
– Register children for activities– View activity schedules– View activity outcomes
Organization
ActivityCategory
ActivityCategory
ActivitySub-
category
ActivitySub-
Category
Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format
- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered
Parties
Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type
Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties
Organization -- Who we are- Address Information- Contact Person
RegisteredParty
Members
Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights
Sub-Organization
- Who we are- AddressInformation- Contact Person
Sub-Organization
- Who we are- AddressInformation- Contact Person
Event Management
• On-line posting of event results• Administrators can modify
outcome• Event result available for
viewing in real-time• Access to result controlled and
restricted
On-Line Help
• Context Sensitive Help
• Search for help
On-Line Search Tools
• Administrators:-– Search for members
• View all registrations• View contact information
• Members:-– Search for organizations– Search for activity types– Search by category types
• Searches designed around fast response times based on millions of records
Benefits• Members , management, administrators,
etc.• Pricing
– Fixed monthly fee– Distributed cost– Low Risk
• Ongoing enhancements– Benefit from new additions
• Outsourced– No hardware or software costs– No support or system administration
Next Steps
• How do we move forward together?• Next Development Areas
– Card Reader - evaluate hardware and & get in touch with vendor
– Discuss others
Next Steps
• Present to city members – Financial, department head, programmers
– Large group
– Nature center
• Timeline
Site Map
Site Map
Pricing
• Per Division (or flat rate annual fee)
• 5+ teams per division
• Sliding scale up to $20/month/division
• Offer service to do registration/data entry/call center/fund raising
• One-time setup fee
• Broad spectrum of services