f 110 Void Reprint Check

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Work Instruction

F110 - Void and Reprint AP Checks

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Purpose

Use this procedure to void and reprint Accounts Payable checks.

Trigger

Perform this procedure when, during the check printing process, Accounts Payable checks are ripped,incorrectly printed, or are otherwise unusable or destroyed.

Prerequisites

The Auditor's Office requested that Accounts Payable checks be voided and reprinted

The check number or number range of checks to be voided and reprinted is known

The payment run ID is known

Menu Path

Use the following menu path to begin this transaction:

N/A

Transaction Code

F110

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

Only use this procedure to void and reprint Accounts Payable checks that are damaged ormade unusable during the check printing process.

This procedure voids the specified check number, creates a new check number that is linkedto the existing payment document and the voided check. It also creates a new check printspool.

The check payment date on the new check is the same as the original check. This procedure changes the settings of the AP Checks (COP_CHECKS) variant. After

reprinting checks undo the changes and save the variant. Do this before the next paymentrun.

Lost, stolen, or returned checks should be voided using transaction FCH8.


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Procedure

1. Start the transaction using the menu path or transaction code. TheAutomatic PaymentTransactions: Statusscreen displays.

Automatic Payment Transactions: Status

2. Click Run Datematchcode .


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Restrict Values ...

3. Click Continue .


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Automatic Payment Transactions: Overview (5) 500 Entries found

4. Select the Payment Run IDassociated with the check(s) to be voided and reprinted

.

5.Click Copy .


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6. Click Printout/data mediumtab .


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Automatic Payment Transactions: Printout and DME

7. Click Variant / RFFOUS_Cfield .

8. Click Maintain Variants . The Maintain Variant: Report RFFOUS_C, Variant

COP_CHECKSscreen displays.


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Maintain Variant: Report RFFOUS_C, Variant COP_CHECKS

9.Click to scroll down .

10. Check Void and reprint checks from payment run already printedcheck box

.

11. As required, complete/review the following fields:

Field R/O/C Description

Check number RThe number of the check.

Example:0000655009


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to RUpper limit of the range of time covered in the report.

Example:0000655011

12. Click Void reason codefield .

13. Click Void reason codematchcode . The Check void reason code (XXXX) YYYY Entries foundlist displays.


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Check void reason code (XXXX) YYYY Entries found

14. Click the desired Reason code .

15.Click Copy .


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16.Click Save .

17.Click Back .


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18. Click Statustab .


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19. Click Schedule Print (Printout) . The Schedule Printdialog box displays.


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Schedule Print

20. Check Start immediatelycheck box .

21. Click Job namefield .

Change the "?" in the Job nameto an alphanumeric character ("1") before proceeding.



Job name RName given to a particular job.

Example:F110-20100128-CR3OT-1

23. Click Schedule .


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24. Click Status .

25. Click Display Payment run log (Payments) . The Select logdialog box displays.

Verify the Print job executed by displaying the Payment Run Log.


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Select Log

26. Click Job Namelabel .

27. Click Display Job log . The Job Log Entries for XXXXscreen displays.


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Job Log Entries for XXXX

28.Click Back .


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29. Click Environmentmain menu . A drop-down menu displays.

30.Select Check Information . A fly-out list displays.

31. Select Display . A fly-out menu displays.

32.Select Check Register . The Check Registerscreen displays.

Verify void checks and new checks before notifying the Auditor's Office.


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Check Register



Paying Company Code R The organizational unit responsible for payment.

Example:COP1

House Bank RThe business partner that represents a bank via which youcan process your own internal transactions.

Example:WEFA


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Account ID RBank account. This ID together with the ID for the housebank uniquely defines a bank account.

Example:AP

34. Click Further Selectionstab .

Check Register

35. Click Creation Datefield .

Enter the Creation Dateto limit the number of checks displayed.


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Creation Date RThe date of creation is the date on which the informationabout the payment transfer medium was stored in thesystem.

Example:021610

37. Click Execute . The screen updates.

Check Register

38. Double-click Check number . The Display Check Informationscreen displays.


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The voided check information includes the Void Reason Codeand Replacement Checknumber.

Display Check Information

39. Click Replacement check . The screen updates to display check information.


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Display Check Information

40.Click Back .

41.Click Back .


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Check Register

42.Click Back .

43.Click Back .


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44. Click Printout/data mediumtab .

Undo the changes to the AP Check Variant (COP_CHECKS) before leaving the transaction.


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45. Click Variant / RFFOUS_Cfield .

46. Click Maintain Variants .


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47.Click to scroll down .

48. Uncheck Void and reprint checks from payment run already printedcheck box

.

49. Click Check numberfield .

50. Press "Delete" to remove the Check number.

51. Click tofield .

52. Press "Delete" to remove the to Check number.


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53. Click Void reason codefield .

54. Press "Delete" to remove the Void reason code.

55.Click Save .

56.Click Back to return to theAutomatic Payment Transactions: Printout and DMEscreen.


57. Click Statustab .


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58.Click KEYCODEfield .

Use SP01 to verify the print spool before notifying the Auditor's Office.



KEYCODE RSAP Transaction Code

Example:/NSP01


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60.Click Enter . The Output controller: Spool request selection screendisplays.

Output controller: Spool request selection screen

61. Click Execute . The Output Controller: List of Spool Requestsscreen displays.


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Output Controller: List of Spool Requests

62.Click Back .


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Output controller: Spool request selection screen

63.Click Back .


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Result

You have voided and reprinted Accounts Payable checks.

Documents

f 110 Void Reprint Check