FACILITIES SERVICESDEPARTMENT

MEETING

POSITION REVIEWSPresented by:

Ron Pommerer, Director&

Kelli Heath, Event Coordinator

Event Coordinator/ Office Assistant

• Marketing Plan• Event scheduling, coordinating, set

up• FAMIS• Parking• State Fleet• New Employee Onboarding• Environmental Committee

FACILITIES SERVICESDEPARTMENT

MEETING

BUDGET UPDATES

Presented by:Doug Dawes, VP for Business

Affairs

FACILITIES SERVICESDEPARTMENT

MEETING

PROJECT UPDATESPresented by:

Facilities ServicesManagement

Overview• Vangstad• Flood Wall• Climate Control• Back Alley (State Fleet Parking)• Heat Plant Replacement• Wellness Center• Other

Vangstad• In the last month, the following progress has been made:

– Steel stud walls have been raised on 1st floor. – HVAC systems are hung on the ceilings and the associated duct

work has been completed. – Electrician is caught up and currently running fire alarm pipe and

boxes. – Plumbing has the men’s bathroom plumbed and currently

working on the women’s bathroom. – The water loops through the VAV boxes are done and we will be

starting on the radiator piping over the next couple weeks.– Sprinkler lines will need to be relocated to better utilize the

space.– Concrete has been poured in 5 of the 6 rooms in the basement.

The hallway and remaining room will be poured next week.

Flood Wall• After long negotiations, Swanberg Construction has

started the process of removing trees along College Street, starting on the East end. In total 41 trees will be removed.

• We will need to stay in close contact with the City as this project will have a major impact on our campus mobility and parking.

• There is a project rendering in the FS Conference Room for those who are interested.

• We will be getting an online link to the project update site that will give information on street closings and other project updates.

Climate Control Upgrades

• Climate Control (CC) has started the process of updating VCSU’s programs from their office in Fargo.

• CC will be on-site in May to start updating equipment.– CC will need to work with VCSU Technology

Services concerning the server and other on-site equipment.

Back Alley (State Fleet Parking)

• This project will pick up once it gets warmer outside.– Paving of the parking lot– Adding electrical posts for State Fleet (SF)

• Ron will be meeting with Enterprise Sales to get some ideas concerning a shelter for the SF vehicles.

Heat Plant Replacement

• Ron met with 6 firms and we received 6 bids for qualifications.

• The building committee selected 4 of these firms to interview.– Interviews will be on 4/16 with the

finalists.

Wellness Center

• Bid opening was April 1st and the project came in over $1,000,000 under estimate.– This project will be moving forward.

• The force main project is scheduled to begin May 1st.– FS staff will need to help prepare by

removing equipment and other materials from the site.

Other Projects• Circle Hall

– We are still exploring the option of adding an awning over the Circle Hall door to provide a more welcoming entrance.

– Pat is investigating replacing the red brick tiles with something that is easier to clean and looks more attractive.

• President’s House Retaining Wall– Bradco Restoration and Sandman Consulting will be

evaluated the wall and providing estimates for repair.

FACILITIES SERVICESDEPARTMENT

MEETING

FS ANCHOR AWARDPresented by:

Anchor Award Committee

As a department we see the hard work that happens day-in and day-out around VCSU. We all have jobs that need to get done and we all work hard to ensure they are getting done as effectively and efficiently as possible. As Vikings, we all row. However, there are Vikings who seem to be the "anchor" of our team. They keep us strong in our mission, keep us focused on the goal and keep us grounded in our standards. They help hold the team together when it seems we are all over the place! Work done behind-the-scenes often goes unnoticed by the rest of campus. Hence the idea for the Facilities Anchor Award.

The Facilities Anchor Award provides an opportunity for Facilities Services employees to recognize one another by nominating them to receive an award and recognition in our department newsletter. The nomination and award recognize ongoing and continued actions or behaviors furthering the vision and mission of the University in regards to work that is done in the Facilities Services Department.

 

In order to qualify for this award, the nominee must be a Facilities Services staff member at VCSU. Each month a committee will review nominations and award a winner. The winner will automatically be on the following month's selection committee. There are no restrictions of number of times you can win- we want to recognize all hard work that is being done. 

The nominations will be independently scored by a representative of maintenance, building services and the Power House crews. Note, if there are 2 or less nominations the previous month’s nominations will also be considered for the award. If there are 2 or less nominations for 3 consecutive months the award will cease.  Please submit your Facilities Anchor Award nomination form by completing the survey below. Copy and paste the URL below into your internet browser:https://vcsu.qualtrics.com/WRQualtricsSurveyEngine/?Q_SS=0HaxF71rWwcdvPD_81yFzgYmuCR7ycd&_=1

 

FACILITIES SERVICESDEPARTMENT

MEETING

IMPORTANT DATES

April 10th: New Student OrientationApril 15th: Department Birthday Celebration @ 2:30pmApril 17th: New Student OrientationApril 22nd: Spring Job Fair (Graichen)April 23rd: Lip Dup Recording (Location TBA, Time- 4pm)April 24th: Class A Music ContestApril 24th: 21st Annual Scholarship Auction (@ the Eagles)May 3rd: Special Olympics (Field House and Student Center Pool)May 16th: Graduation

FACILITIES SERVICESDEPARTMENT

MEETING

MEMBER TOPICS/QUESTIONS