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Facilities & Capital Construction Program
Overview• Program Overview• Project & Scope• Schedule• Alternative & Traditional Procedure
Approaches• E-Builder
Program Overview
• Roles – Superintendent, Chief Operating Officer & OSM Executive Director
• $482M / eight-year program
• Construct public improvements as “complete & usable” – ready for students
• Minimize disruption to students and staff
• “Blended team” approach
Projects & ScopeEducational Facility ImprovementsImprove grades 6-8 science classrooms with sinks and electrical outlets at as many as 39 schools. Seismic and other building improvementsSeismic strengthening at as many as 26 schools. Replace and seismically brace roofs at as many as 14 schools. Replace roofs at as many as 8 schools. Improve accessibility to educational programs at as many as 33 schools. Full modernizations or replacementThese schools are identified as potential modernizations or replacement:• High schools with high seismic risk.• High schools with major access upgrades needed.• Faubion = capital partnership with Concordia University.
3 high schools –
1 K-8 –
$5M
$69.5M
$278M
Grant
$95M
Franklin
$85M
Roosevelt
$70M
Faubion
$28M
Debt repaymentRosa Parks K-8.Boiler conversions, prior roof replacements and other financed capital projects.Program costsRequired reserves, materials and labor cost escalation, bond issuance costs and improvements and transportation to buildings where students attend school while their school is renovated. Master planning for 6 high schools ($1.5M)Total Bond ProgramEstimated rate: $1.10/$1,000 of assessed value over 8 years, $0.30 over an additional 12 years.
Eight-Year Program16+ Public Improvement Projects
$45M
$84.5M
$482M
Projects & Scope
Schedule
• Program – Project – Contract
• Chronologyo Visioning – alignmento Education specifications o Planning o Designo Bido Constructiono Post-occupancy
planning design bid construction post-occupancy
Procurement Approaches• Contract review authority – Board of
Education function on PPS contracting activity (Local Contract Review Board)
• PPS Public Contracting Rules – “Full & Open Competition”
• Equity in Public Purchasing & Contracting Policy – Enhanced opportunities for students, MWESB firms, & construction employment
• Acquisition methods – Several in PPS’s “toolbox”
Procurement Approaches
• Oregon statutes govern (ORS 279 A/B/C)• Bond work falls under 279C – Public
Improvements (construction & major alterations)– Architect, Engineer, Land Surveyor or
Related services– Construction services
• Three phases of contracts – staff roles– Pre-award; Purchasing & Contracting
manages– Award; Purchasing & Contracting
manages– Post-award; OSM manages
Procurement Approaches
• Division 48: Consultant award based on qualifications
• Division 49: Builder award basis varies– Traditional; Award based on responsible
firm submitting lowest responsive price/bid.
– Alternative - two primary methods• “Two step” – Select on qualifications, bid among qualified
firms. Award on low responsive price/bid.• Construction Manager/General Contractor “CM/GC” –
Select on quals, contractor engaged during design. Set guaranteed maximum price “GMP” during design phase
• Both methods require Board “exemption” approval
E-Builder
• District adopted project management software– Web based software
– Document sharing
– Process workflow (RFI’s, change orders, etc.)
– Use of E-Builder noted in solicitations
Contact
• Lee Fleming, Purchasing & [email protected]
503.916.3113
• Dan Jung, Office of School [email protected]
503.916.3211
Please do not contact schools directly