Facilities Committee Meeting

Tuesday, February 4, 2020

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Cheltenham School District

Mission &Vision

Statements

Mission StatementDrawing on its cultural richness, creativity, and tradition of scholastic excellence, the Cheltenham School District strives to nurture each child through a wealth of academic endeavors and community partnerships that provide the skills and vision needed to lead a productive and meaningful life beyond our classroom walls.

Vision StatementWith a clear connection between the classroom and the world, the Cheltenham School District will strive for excellence by:

1. inspiring our students to develop principled and knowledgeable responses to the local, national, and global challenges of the 21st century;

2. actively engaging parents in their children’s intellectual, social, and moral education;

3. encouraging faculty and staff to continually broaden the web of connections between their academic disciplines and the world on which they depend;

4. stimulating dynamic leadership of building and district administrators; and5. creating partnerships with community individuals, institutions, organizations,

and businesses that model real-world connections for all students.

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CSD Building and Maintenance

UpdateHigh School

The proposal for the structural inspection of the auditorium exterior wall has come through from Providence Engineering Corp for $10,500. The services include the following:

● Record of existing conditions for purpose of preparing construction drawings.

● Contract drawings in electronic format for the project, AutoCad.● Structural notes and drawings that define material specification for the

project.

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CSD Building and Maintenance

Update

Cedarbrook

● The Township has agreed to pay the total cost for playground

equipment and installation. The playground was located at CBK prior to

new construction.

● At this time, tree removal is necessary to establish an area for the proposed playground equipment. The estimated cost for this work is $18,000, which the Township has agreed to equally divide with the School District.

● Township will be submitting a draft lease agreement for the playground for the school district to review.

Elkins Park

● The boiler repair is currently taking place.● A new skylight has been installed in the conference room. Painting and

new lighting was completed over the last few months and is back in operation.

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CSD Building and Maintenance

UpdateWyncote

● Leak detection company were out last week to locate the leak in the piping between the mechanical room and cooling tower.

● Leak was located in the supply line to the cooling tower, the leak was located close to the cooling tower by the gas meters.

● They are working on a quote to repair this section on piping.

● As the leak is not located on the roadway we will have the ability to repair this while school is in session.

● Images attached.

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CSD Building and Maintenance

UpdateWyncote

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White box is the located leak. Blue Line is the supply line.

Location of Cooling Tower.

CSD Building and Maintenance

Update

Glenside● No updates

Myers● No Updates

Cheltenham Elementary● No Updates

District Wide● Reviewing BMS and HVAC service contracts.● Rectifying BMS issues within our schools with our new BMS contract.● Summer project planning. ● Reviewing custodial schedules, ordering procedures and planning for

summer.● Reviewing service contracts that expire at the end of the school year.

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CSD Facilities Condition

Assessment

● Our kick off meeting was held last week.

● Information is being collected to be given to EMG for the report.

● Site visits have been scheduled for the High School, CBK and EP for the week of February 24th.

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Elkins Park Air Conditioning

Update

● Stage 1 Electrical Works have been scheduled for February 18th.

● CSD Maintenance staff are running wiring to the first stage rooms we will be completing first.

● Our aim is to have the Air Conditioning units installed by spring break in the 16 rooms we are looking to complete in the first stage.

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Sustainability Update

● Meeting was held with Waste Management.● Waste Management will be performing site visits to look at our

buildings to help establish a program for the district for our recycling.

● Current Energy Management Policy 823 is being reviewed.

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CSD School Dude

Update

● School Dude has been in operation now for 5 months and we have closed out 3,954 work orders.

● 3,082 closed work orders were entered into the system.● 872 work orders were created through our preventative maintenance

section of school dude.● The last 5 months have seen great improvement of the use of school

dude, although we still have many areas to improve to gather the correct information of what is going on in our schools.

● FS direct training was held last week and we are working with school dude to see how we can make some changes to help our booking procedures for external users.

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CSD School Dude

Update

January 2nd Totals

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CSD School Dude

Update

February 3rd Totals

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CSD School Dude

Update

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