FACILITIES USE &FACILITIES USE &DINING POLICIESDINING POLICIES

STUDENT STAFFSTUDENT STAFF

FALL TRAINING 2011FALL TRAINING 2011

INTRODUCTIONINTRODUCTION

Welcome to Module 4: Facilities Use & Dining Module 4: Facilities Use & Dining PoliciesPolicies!

This is a summary module about policies and procedures for UCR Housing, Dining, & Residence Services.

This module will cover a variety of topics about acceptable and unacceptable behavior and use of UCR HDRS equipment, spaces, and other property you may encounter in or around our residential spaces.

DISCLAIMERDISCLAIMER

By no means is this meant to be considered an exhaustive list of all policies and procedures observed by our department.

The policies expressed in this module are accurate as of the date of publication.

You are expected to read your staff manual in You are expected to read your staff manual in order to gain a complete understanding of the order to gain a complete understanding of the conduct code in its entirety. conduct code in its entirety.

2.022.02Balcony, Ledge, Patio, Trellis, RooftopBalcony, Ledge, Patio, Trellis, Rooftop

The use of ledges, trellises and rooftops for any purpose is prohibited. This includes keeping plants or other items in or on these areas.

Balconies and patios are not to be used to store furniture, bicycles or other items. Interior furniture, clothes lines, trash, mops and unsightly items are not permitted on the balconies or other exterior areas.

Scaling walls is not permitted. Residents are responsible for maintaining their enclosed patio area.

2.032.03Barbecues, Smokers, GrillsBarbecues, Smokers, Grills

Personal barbeques, smokers, and grills are not permitted within UCR Housing facilities or on their adjacent properties.

Family Housing Exceptions and SpecificationsFamily Housing Exceptions and Specifications6.04: 6.04: Barbeques, Smokers, Grills, Pot-Bellied StovesBarbeques, Smokers, Grills, Pot-Bellied Stoves

BBQ, smokers, and grills are allowed but must be well maintained. Leaving these cooking units unattended while in use, or while cooling down, is prohibited.

Pot-bellied stoves are prohibited.

2.042.04BathroomsBathrooms

Individuals should use bathrooms that correspond to their sex or gender identity, or utilize bathrooms designated gender-neutral.

In the absence of an available gender-neutral bathroom, parents with children of a different gender and people with disabilities who have attendants/caregivers of a different gender are able to use male- or female-specific bathrooms.

Except in the case of caregivers providing assistance, there is a limit of one person per bathroom stall at a time.

2.052.05Bicycle StorageBicycle Storage

Bicycles must be stored either in a bike rack or in individual residential units.

All residents must register their bicycles with the University of California Police Department. Bicycles may be impounded if found unattended in any other area or if they are not registered.

Bicycles may not be left in front of the building, in hallways, in other common areas, or locked up on public/common area railings or poles.

2.052.05Bicycle Storage Bicycle Storage (cont’d)(cont’d)

Family Housing Exceptions and SpecificationsFamily Housing Exceptions and Specifications6.05: 6.05: BicyclesBicycles

Residents are not permitted to leave bicycles unsecured. All bicycles must be secured or kept inside the unit.

Bicycles secured on the exterior of the unit may not obstruct entrance or exit ways.

Securing bicycles to clothesline posts, trees, light poles, or signs is prohibited.

2.062.06Bicycle, Skateboard, Rollerblade, Roller Bicycle, Skateboard, Rollerblade, Roller Skates, ScooterSkates, Scooter

2.06.1 Indoor and Outdoor Usage - Bicycles, mopeds, skateboards, roller blades, roller skates, scooters, and other similar devices are not to be used inside any HDRS building; additionally, residents and guests must dismount before accessing pathways and sidewalks except in designated areas.

2.06.2 Bicycle Registration - As indicated in university policies, all bicycles must be registered with the Transportation and Parking Services department.

2.06.3 Bicycle Storage - Bicycles must be stored in designated bike storage units.

2.06.4 Trick Riding and Stunts - Trick riding and stunts are prohibited within UCR housing, Dining, & Residential Services facilities and on their adjacent properties.

2.06.5 Moped Licensure- Mopeds with engines which are 50cc or larger must be licensed.

2.072.07BusinessesBusinesses

The operation of any business within UCR Housing facilities or on their adjacent properties is prohibited. This includes mail order businesses, operation of commercial websites, and any services provided for profit.

UCR Residence Hall Association and the UCR Chapter of the National Residence Hall Honorary are exempt from this policy.

2.082.08Checking InChecking In

Residents are required to check in prior to occupying their assigned residential space. Residents will not be permitted to check in prior to the date specified in the UCR Housing contract.

When checking into UCR Housing, residents must fill out and sign a room inventory form upon inspection of the residential unit. This must be returned to the Resident Services Office within 24 hours of occupancy.

2.092.09ChemicalsChemicals

Storage or use of toxic, hazardous, or flammable non-household chemicals, in any quantity, or misuse of household chemicals, is prohibited within UCR Housing facilities or on their adjacent properties.

2.102.10Common AreasCommon Areas

Common areas, including but not limited to hallways, walkways, and stairwells, are to be kept clear of furniture, equipment, trash, and any other obstacles that might obstruct passage.

Common areas are not to be used for overnight sleeping.

Personal belongings may not be left unattended or impede others’ usage of common areas.

2.112.11DecorationsDecorations

Residents are permitted to decorate their residential unit room doors, if they are facing onto a closed hallway, and provided this decoration will not result in damage to the door.

Residents may not post personal items in hallways on any surface, other than their door, without approval.

2.112.11Decorations Decorations (cont’d)(cont’d)

Decorations inside residential units or on the inside of doors may not interfere with the operation of doors or windows or otherwise endanger health or safety.

Decorations may cover no more then 25% of any surface.

2.122.12Doors, LocksDoors, Locks

2.12.1: 2.12.1: Altering/TamperingAltering/Tampering

Altering or tampering with doors, doorjambs, door closures, doorknobs, and locking mechanisms is prohibited. Installation of any additional door locking mechanism (e.g., deadbolt, latch, chain, etc.) is prohibited.

2.12.2: 2.12.2: Removal/InstallationRemoval/Installation

Removing or adding doors (including closet/cabinet doors) is prohibited.

2.122.12Doors, Locks Doors, Locks (cont’d)(cont’d)

2.12.3: 2.12.3: SecuritySecurity

Residents are prohibited from using or attempting to use items other than a University issued key or access card to unlock doors and gain entry into residential spaces.

Residents are prohibited from bolting or propping open room, apartment, or hallway doors, or leaving their residential space unlocked and unattended.

2.132.13ElevatorsElevators

Tampering with, vandalism of, or other misuse of elevators is prohibited, including misuse of switches, alarms, and telephones.

2.152.15Fire Hazards/FlammablesFire Hazards/Flammables

2.15.1: 2.15.1: AppliancesAppliances

Open element appliances (such as hot plates, indoor grills, immersion heating coils, toasters and toaster ovens) are prohibited in apartment/Family Housing bedrooms and all residence hall spaces with the exception of common area suites and kitchens.

Space heaters, other than those issued by the university, are prohibited within all residential units.

2.152.15Fire Hazards/Flammables Fire Hazards/Flammables (cont’d)(cont’d)

2.15.1: 2.15.1: Appliances Appliances (cont’d)(cont’d)

Torchiere Halogen lights are not permitted in UCR Housing facilities.

Connecting multiple extension cords together or overloading existing circuits is not allowed. Only power strips and power surge protectors with minimum 1449 UL (Underwriters Laboratory) listed surge suppressor with sufficient joule capacity may be used.

2.152.15Fire Hazards/FlammablesFire Hazards/Flammables

2.15.2: 2.15.2: Flammable MaterialsFlammable Materials

Possession, storage, or use of flammable substances including gasoline, propane, butane, kerosene, sternos, flame starters, candles (except with clipped or removed wicks), combustible chemicals, or any item with an open flame is prohibited within UCR Housing facilities or on their adjacent properties.

Residents in Campus Apartments and Family Housing may appropriately, dependent on facility, store materials related to using barbeque facilities.

2.152.15Fire Hazards/Flammables Fire Hazards/Flammables (cont’d)(cont’d)

2.15.3: 2.15.3: Holiday/HazardousHoliday/Hazardous DecorationsDecorations

“Live cut” trees (such as Christmas Trees) or other combustible decorations are prohibited in the residential facilities.

Any decorations (including miniature lights) in the residential communities must be made of fireproof materials and be UL (Underwriters Laboratory) list-approved for the intended use.

2.162.16FurnitureFurniture

2.16.1: 2.16.1: BedsBeds

Lofting of beds is permitted only when performed by designated UCR Housing staff. Residents may turn in a request at the Resident Services Office.

Waterbeds are not permitted in UCR Housing facilities.

2.16.2: 2.16.2: Common Area FurnitureCommon Area Furniture

Furniture in common areas (lounges, study rooms, lobbies, etc.) is not to be removed from common area.

2.162.16Furniture Furniture (cont’d)(cont’d)

2.16.3: 2.16.3: HammocksHammocks

Hammocks may not be attached to UCR Housing property, including but not limited to furniture, walls, trees, and/or balconies.

2.16.4: 2.16.4: Personal FurniturePersonal Furniture

Personal furniture (couches, sofas, chairs, etc.) may not be stored in common areas. Personal furniture kept in residential spaces must be fire rated and may be required to be approved by the campus fire marshal.

2.162.16Furniture Furniture (cont’d)(cont’d)

2.16.5: 2.16.5: University Provided FurnitureUniversity Provided Furniture

University provided furniture may not be removed from residential rooms of original assignment without proper authorization from UCR Housing.

Furniture may not be altered from original design in such a manner that creates violations of health and safety codes and/or results in damage to UCR Housing property.

2.172.17Keys/CardsKeys/Cards

2.17.1: 2.17.1: Key or Card UseKey or Card Use

Keys/cards are not to be duplicated, loaned, or furnished to any other person.

2.17.2: 2.17.2: LockoutsLockouts

Lockout keys must be returned as designated by the Resident Services Office.

Residents may not have excessive lockouts (four or more in an academic year).

2.172.17Keys/Cards Keys/Cards (cont’d)(cont’d)

2.17.3: 2.17.3: LostLost Keys or CardsKeys or Cards

Replacement keys/cards must be obtained within one business day of being lost.

2.182.18Loft SafetyLoft Safety

2.18.1: 2.18.1: FurnitureFurniture

Furniture may not be relocated or stored on lofts. No furniture is permitted on the loft with the exception of two mattresses and two University issued metal frames.

2.18.2: 2.18.2: Maximum OccupancyMaximum Occupancy

No more than two residents can occupy the loft space at any one time.

2.202.20Motor VehiclesMotor Vehicles

No motorized vehicle may be parked, stored, or used within UCR Housing facilities or on their adjacent properties (except in designated parking areas). A proper parking permit is required for all motorized vehicles (including mopeds and motorized scooters) on adjacent UCR Housing properties. Motorized vehicles must be parked appropriately in designated parking areas only.

Motorized wheelchairs and other motorized devices, which act as aids to residents who have a disability, are an exception to this policy.

2.202.20Motor Vehicles Motor Vehicles (cont’d)(cont’d)

Family Housing Exceptions and SpecificationsFamily Housing Exceptions and Specifications6.08: 6.08: Engine or Automobile OverhaulEngine or Automobile Overhaul

Engine or major automobile overhaul may not be performed on the premises.

Vehicles which are not being used and/or not in operating condition must be removed or the University will remove them at a charge to the Resident.

2.212.21Public AreasPublic Areas

UCR Housing meeting rooms and other common areas are not available to campus clubs, organizations, or departments without express permission by UCR Housing administration.

This includes meeting rooms, hall lounges, swimming pools, lobby areas, parking lots, and surrounding grounds.

No unauthorized formal gatherings are allowed.

2.222.22RefrigeratorsRefrigerators

Personal refrigerators are not allowed in UCR Housing facilities.

Residents may not place a University provided refrigerator in a closet or other enclosed area. Apartment refrigerators must remain in the kitchen.

University issued refrigerators in the Residence Hall spaces and, which are not designed as year round housing units, must be emptied and unplugged during the winter and spring breaks and upon checking out.

2.232.23RepairsRepairs

Residents may not make repairs to residential facilities or furniture.

2.242.24Room/Bed Space AvailabilityRoom/Bed Space Availability

If there is an unoccupied space in a residential unit, the current resident(s) may not take over that space with their belongings.

Residents are required to keep their room in such a state that a new roommate could move in with no advance notice.

2.252.25Room/Suite/Apartment ChangesRoom/Suite/Apartment Changes

Unauthorized room, suite, and/or apartment changes are prohibited.

2.262.26SecuritySecurity

Jeopardizing or interfering with the safety and security systems of UCR Housing facilities is prohibited.

This includes but is not limited to: propping open facility egress doors; unauthorized use of emergency doors; and/or tampering with surveillance cameras, parking gates, “EXIT” and other safety and security signs, lights, and other security mechanisms.

2.272.27Sidewalk ChalkingSidewalk Chalking

Writing on sidewalks is prohibited unless approved by UCR Housing.

2.282.28SubleasingSubleasing

Subleasing of residential spaces is prohibited.

Family Housing Exceptions and SpecificationsFamily Housing Exceptions and Specifications6.23: 6.23: SubleasingSubleasing

Subleasing in Family Housing is not permitted prior to written approval UCR Housing administration.

Subleasing is permissible during the summer months and winter break only.

2.302.30TrashTrash

2.30.1: 2.30.1: Dumpster UseDumpster Use

Dumpsters are for UCR Housing and resident use only.

Individuals are prohibited from removing trash or recycling from dumpsters (aka “dumpster diving”).

2.302.30Trash Trash (cont’d)(cont’d)

Family Housing Exceptions and SpecificationsFamily Housing Exceptions and Specifications6.19: 6.19: TrashTrash

Residents are responsible for keeping the property surrounding their unit free of litter and debris.

Outside storage of bins used for trash and recyclable materials is prohibited.

Residents must use the community bins provided by UCR Housing to dispose of all trash and recyclables.

2.302.30Trash Trash (cont’d)(cont’d)

2.30.2: 2.30.2: Trash DisposalTrash Disposal

All trash must be disposed of using the trash chutes or in other designated receptacles.

Using public area (lounge, bathroom, common area) trash receptacles to dispose of trash from your assigned unit is prohibited.

2.312.31WindowsWindows

2.31.1: 2.31.1: Covering WindowsCovering Windows

Windows are not to be covered or visually obstructed, with the exception of UCR Housing approved postings and/or University issued window coverings.

2.31.2: 2.31.2: Hanging ItemsHanging Items

Items are not to be hung out windows. Air-conditioners and other non-standard items may not be installed by residents.

2.312.31Windows Windows (cont’d)(cont’d)

2.31.3: 2.31.3: Entering/ExitingEntering/Exiting

Entering or exiting the building through a window is prohibited.

Residents may not use windows to bring items in or out of residential spaces.

2.31.4: 2.31.4: ScreensScreens

In areas where screens are present, window screens may not be removed at any time.

3.013.01Dining Facility BehaviorDining Facility Behavior

Dining facilities are an extension of UCR Housing and all UCR Housing policies are in effect in Dining facilities.

In addition, residents are responsible for abiding by the policies and procedures of the Dining facilities.

Policies also apply to special event meals and barbeques where appropriate.

3.013.01Dining Facility BehaviorDining Facility Behavior (cont’d) (cont’d)

3.01.1: 3.01.1: Busing DishesBusing Dishes

Residents are responsible for taking (busing) dishes to the returns area at the end of each meal.

3.01.2: 3.01.2: Card UseCard Use

Residents’ UCR Card must be shown at all meals in such a manner that the photo is clearly visible to the checker. This card is not transferable and no one else may use your card. Meal plan holders may not pass, loan, or sell meals or their ID card to anyone for any reason.

3.013.01Dining Facility BehaviorDining Facility Behavior (cont’d) (cont’d)

3.01.3: 3.01.3: ChairsChairs

Chairs need to be pushed in when resident(s) leave the table.

3.01.4: 3.01.4: Dining Services PropertyDining Services Property

No Dining Services property may be removed from the dining room.

3.013.01Dining Facility BehaviorDining Facility Behavior (cont’d) (cont’d)

3.01.5: 3.01.5: DisturbancesDisturbances

Disturbances in the Dining facilities including food fights, the throwing of any objects, and the destruction of property are prohibited.

3.01.6: 3.01.6: Dress CodeDress Code

Shoes and shirts are required in the Dining facilities in accordance with the State Health Code.

3.013.01Dining Facility BehaviorDining Facility Behavior (cont’d) (cont’d)

3.01.7: 3.01.7: Entry and Re-entryEntry and Re-entry

Unauthorized individuals (including non-paying persons) are not permitted to enter a residential restaurant.

Re-entry into a residential restaurant is not permitted.

Only one “swipe” may be used each meal period.

Additional meals (including for guests) must be purchased with Dining Dollars, cash, or credit.

3.013.01Dining Facility BehaviorDining Facility Behavior (cont’d) (cont’d)

3.01.8: 3.01.8: FoodFood

No food may be taken out of a residential restaurant with the exception of one piece of fruit or one dessert item (with the exception of to-go meals).

3.013.01Dining Facility BehaviorDining Facility Behavior (cont’d) (cont’d)

3.01.9: 3.01.9: Personal PropertyPersonal Property

Bags (including but not limited to backpacks, oversized handbags, and book bags) and beverage containers (including but not limited to tumblers, sipper bottles, and thermoses), other than authorized UCR Housing sustainable containers, are not permitted in the residential restaurants.

3.013.01Dining Facility BehaviorDining Facility Behavior (cont’d) (cont’d)

3.01.9: 3.01.9: Personal Property Personal Property (cont’d)(cont’d)

Skateboards and scooters may be taken into the residential dining areas.

However, skateboards and scooters must be placed in a manner that does not interfere with travel flow and/or otherwise create a hazard to others.

CONGRATULATIONSCONGRATULATIONS!!

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