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2016
University of Colorado Denver | Anschutz
Medical Campus
5/2/2016
Facility Management – Facility Operations Business Rules Manual
1
Contents Weekly Schedules for Anschutz and Denver Campuses ....................................................................... 1
CSC Work Order Routing Schedule ....................................................................................................... 2
Integrating the Maximo Program into CU Denver Processes ....................................................................... 3
Guidelines ................................................................................................................................................. 3
Responsibilities ......................................................................................................................................... 4
Processes ................................................................................................................................................... 6
Flow Chart Definitions ........................................................................................................................... 6
Anschutz Medical Campus Emergency Response Process .................................................................... 8
Denver Campus Emergency Response Process .................................................................................... 9
After Hours Anschutz Medical Campus Non-Emergent Assistance Process ....................................... 14
Elevator Service Call ............................................................................................................................ 15
Shift CM WO Evolution ....................................................................................................................... 17
Zone CM WO Evolution ....................................................................................................................... 18
Trades CM WO Evolution .................................................................................................................... 19
CSC Service Request Evolution ............................................................................................................ 20
Maximo Service Request Evolution .................................................................................................... 21
Emergency Freezer Service Request Evolution ................................................................................... 22
Time Recording ................................................................................................................................... 23
Expense Allocation Process ................................................................................................................. 24
Work Order Escalation Process ........................................................................................................... 26
Training and Event Resource Request Process ................................................................................... 27
Work Permit Process ........................................................................................................................... 29
WO Creation and Work Management Processes ............................................................................... 30
Defined Maximo Actions .............................................................................................................................. 34
How to Create Work Orders in Maximo CSC\Shift ................................................................................ 34
How to Classify Work Orders In Maximo .............................................................................................. 38
CSC Will Record Items, Materials and Services Transactions on Work Order’s ..................................... 42
How to Complete a Work Order ........................................................................................................... 44
How to Make Work Order GL Account, Classification, and Time Entry Corrections .............................. 44
Using Non-Building Speed Types on Work Orders ................................................................................ 45
How to Create a New Maximo Purchase Order .................................................................................... 46
How to Change a Maximo Purchase Order after Approval ................................................................... 47
2
Matching Kronos Pay Codes with Maximo Labor Work Types .............................................................. 48
Modifying Maximo Person Groups by CSC ........................................................................................... 49
Recording Time in Maximo................................................................................................................... 51
CU Denver Policies and Procedures ............................................................................................................ 52
Policy Links .............................................................................................................................................. 52
Fire Watch Protocols ............................................................................................................................... 54
OOM and SOM Assignments .................................................................................................................. 57
BMO Project Rep Responsibilities for Capital Projects ........................................................................... 58
Using the CU Denver Daily Log ............................................................................................................... 60
On Going Issues ................................................................................................................................... 60
Out of Service Equipment ................................................................................................................... 60
Daily Issues .......................................................................................................................................... 61
Work Group Accountability ................................................................................................................ 62
Searching and Printing ........................................................................................................................ 62
Searching the Daily Log ....................................................................................................................... 62
BMO Emergency Response Manual .................................................................................................... 64
Responsibilities: ................................................................................................................................ 65
Flood Procedure (Interior) .................................................................................................................. 66
Definitions: ......................................................................................................................................... 66
First Responder ................................................................................................................................ 66
SOM Checklist .................................................................................................................................. 67
Major Water Main or Sewer Line Break Emergency Procedure (Exterior) ......................................... 68
Definition ............................................................................................................................................ 68
First Responder ................................................................................................................................ 68
SOM Checklist .................................................................................................................................. 68
Electrical Reset for Power Loss & Power Bumps ................................................................................ 69
Definition ............................................................................................................................................ 69
First Responder ................................................................................................................................ 69
Zone 1 ................................................................................................................................................ 70
Zone 2 ................................................................................................................................................ 70
Zone 3 ................................................................................................................................................ 71
Zone 4 ................................................................................................................................................ 72
Zone 5 ................................................................................................................................................ 73
3
Zone 6 ................................................................................................................................................ 75
Zone 7 ................................................................................................................................................ 77
Zone 8 ................................................................................................................................................ 79
SOM Checklist .................................................................................................................................. 79
Loss of Chilled Water .......................................................................................................................... 80
First Responder ................................................................................................................................ 80
Zone 1 ................................................................................................................................................ 81
Zone 2 ................................................................................................................................................ 82
Zone 3 ................................................................................................................................................ 83
Zone 4 ................................................................................................................................................ 84
Zone 5 ................................................................................................................................................ 86
Zone 6 ................................................................................................................................................ 87
Zone 7 ................................................................................................................................................ 91
Zone 8 ................................................................................................................................................ 96
Elevator Emergencies .......................................................................................................................... 98
Definition ............................................................................................................................................ 98
First Responder ................................................................................................................................ 98
SOM Checklist .................................................................................................................................. 98
Fire Alarm Response ........................................................................................................................... 99
Definition ............................................................................................................................................ 99
First Responder ................................................................................................................................ 99
SOM Checklist .................................................................................................................................. 99
Loss of Building HVAC ......................................................................................................................... 99
Definition .......................................................................................................................................... 100
First Responder .............................................................................................................................. 100
Zone 1 .............................................................................................................................................. 101
Zone 2 .............................................................................................................................................. 102
Zone 3 .............................................................................................................................................. 103
Zone 4 .............................................................................................................................................. 103
Zone 5 .............................................................................................................................................. 105
Zone 6 .............................................................................................................................................. 105
Zone 7 .............................................................................................................................................. 110
Zone 8 .............................................................................................................................................. 116
4
SOM Checklist ................................................................................................................................ 117
Natural Gas Line Leak ........................................................................................................................ 118
Definition .......................................................................................................................................... 118
First Responder .............................................................................................................................. 118
SOM Checklist ................................................................................................................................ 118
Storm Water/Sewer Line Break (Interior) ......................................................................................... 118
Definition .......................................................................................................................................... 119
First Responder .............................................................................................................................. 119
SOM Checklist ................................................................................................................................ 119
Cold Room Notification Process ........................................................................................................ 120
First Responder .............................................................................................................................. 120
SOM Checklist ................................................................................................................................ 121
Emergency Steam Outage ................................................................................................................. 122
First Responder .............................................................................................................................. 122
-80 C Freezers .................................................................................................................................... 123
Definition .......................................................................................................................................... 123
SOM Checklist ................................................................................................................................ 124
Appendix 1: Continuity of operations (COOP) (Currently undergoing revision) .............................. 126
Appendix 2: Environmental Health and Safety Emergency Procedure/Policy ................................ 126
Appendix 3: Gasoline Spill and SPCC Response Procedure ............................................................... 126
Appendix 4: Zone building emergency manual locations ................................................................ 129
Appendix 5: Move-N-Cooler locations ............................................................................................. 130
Appendix 6: New Employee check-in procedures ........................................................................... 131
Appendix 7: Load Shed Procedures ................................................................................................. 137
Appendix 8: Anschutz Medical Campus Chilled Water Load Shedding: .......................................... 139
Appendix 9: OOM procedures and sign off sheets: (Currently undergoing revision) ................. 141
Appendix 10: Trauma cleanup procedures: (Currently undergoing revision) ............................. 142
Appendix 11: RAVE Communication: ............................................................................................... 143
Appendix 12: Employee phone list: ................................................................................................. 150
Appendix 13: Company Contact numbers: ...................................................................................... 150
Appendix 14: Emergency Contact numbers for Bioscience 2 Building: ........................................... 153
5
Date Page Change Description Approved
by:
10/19/15 9 - 13 Updated Denver Campus procedures VM & JN
10/19/15 34 – 51 Updated Maximo procedure: work orders and time entry VM
11/18/15 125 Updated Gasoline and SPCC spill response procedures VM
12/10/15 152 Added Emergency contact for BioSience 2 building VM
12/11/15 142 Changed RAVE regisitration procedures VM
3/21/16 1,54,
124
Updated Shift Schedule, Updated Freezer Procedures and added New Fire
Watch Protocols. Added contact info for Servpro
VM
5/2/16 1, 24,
57
Updated Shift Schedule, Expense Process and updated SOM\OOM
Schedule
VM
8/2/16 1 & 57 Updated Shift Schedule and SOM\OOM Schedule VM
1
Weekly Schedules for Anschutz and Denver Campuses
Normal Week Schedule
AMC Shift
1st
a
b
a
b
DC 1st
2nd
Holiday Week Schedule (Monday Holiday)
AMC Shift
1st
a
b
a
b
DC 1st
2nd
AMC Assignments - Starting on August 14, 2016 AMC OOM Floater Phones DC Assignments
2nd a Anthony Arge-2A1-(720-641-8110)/Brandon Solomon-2A2-(720-355-5025) 720-951-1335 2nd Steven Trujillo
2nd b Paul Patterson-2B1-(303-591-9699)/Glen Troseth-2B2-(303-668-5280) 303-328-5763 2nd Vacant
3rd a Garrett Owens-3A1-(303-668-5269)/Ken Uhrich-3A2-(720-951-6015)
3rd b David Hurtado-3B1-(303-241-7913)/Carlos Jurado-3A2-(303-842-3359)
1400-2200
730-1600
Friday
1400-2200 1400-2200 1400-2200 1400-2200
1400-2400
730-1600
2330-730
730-1600 730-1600 730-1600 730-1600
1400-2200
730-1600 730-1600 730-1600
730-1600
2330-730
0000-1200
Saturday
0000-12002330-9302330-930
730-1600
1400-2200
730-1600
Thursday
1400-2400
1200-2400
730-1600 730-1600
0000-1200
1600-2400 1400-2400 1400-2400
2330-9302330-930
1400-2200
Sunday Monday
1200-2400
0000-1200
1200-2400
1600-2400 1400-2400 1400-2400
1400-2400
Friday
1600-2400
2330-730 2330-9302330-930
Tuesday Wednesday
2330-7302330-930
1400-2200
2330-930
Saturday
730-1600 730-1600 730-1600 730-1600 730-1600
Tuesday Wednesday Thursday
1400-2200
2nd
3rd
2nd
3rd
Sunday Monday
930-1400
1200-2400 1400-2400
2
CSC Work Order Routing Schedule
AMC: Monday, Tuesday, Thursday, Friday
Normal Service Requests Shift Zone
AMC: Wednesday
DC: Monday
DC: Tuesday, Wednesday, Thursday, Friday
Defenitions: VM = Voice Mail
12a
Shift via VM
7a
CM to Zone &
child to ShiftZone
7:30 3:30
Shift via VM
12a
Shift via VM
Shift via VM
7:30 3:30
CM to Zone &
child to Shift
Shift
CM to Aut Group
(next bus day)
ShiftZone
CM to Aut
Group
7a
Shift via VMCM to Aut
Group
12p5p
Shift via VM
4:00
Shift via VM
CM to Aut Group
(next bus day)
Emergency Service Requests
Autoclave & Glass Washer
Shift via VM
5p
CM to Zone &
child to Shift
CM to Zone &
child to Shift
12p
Shift via VMShift via VM
Shift
ShiftShift via VM
5p 12p7:30
Zone
Zone
Shift via VM
Normal Service Requests
Emergency Service Requests
Autoclave & Glass WasherCM to Aut
Group
CM to Aut
Group
Hold to 4:00
for ShiftShift via VM
12a 7a
Emergency Service Requests Shift via VM Zone Zone
Normal Service Requests Shift via VM Zone Zone
SOM
Shift via VM
12a 7a 7:30 3:30 4p 5p 12p
Shift via VMNormal Service Requests Shift via VM Zone Zone
DC Shift DC Shift
DC Shift DC Shift
3:30 4p
Shift via VMEmergency Service Requests Shift via VM Zone Zone Zone SOM
3 3/21/2016
Integrating the Maximo Program into CU Denver Processes
Guidelines
1. The desired outcomes of utilizing the Maximo Asset Management System is to accurately
account for all time, record work, and allocate charges to assets.
2. All work is recorded on a work order (WO). Non-work is recorded in Labor Reporting.
3. All expenses are associated with an asset or location.
a. Purchases of services and materials are recorded in Work Order Actuals when
associated with recorded work.
b. Purchases for materials or services recorded on a Maximo Purchase Order (MPO)
must be associated with a work order.
c. Standard Services, services or materials purchased via CU Denver PO or SPO, have a
WO for cost reporting.
4. Zones or Trades own all parent WOs and act as the customer’s point of contact on single-
trade projects. CSC will issue all WO’s on all Multi-trade projects, but will not coordinate the
work.
5. Work orders are made current monthly.
a. WOs are placed in COMP status on completion of labor.
b. WOs are placed in FINCOMP status on completion of financial recording.
6. Work Order Short Description Standard
a. Parent WO: Bldg\Room\Request
b. Child WO: Work Group\Bldg\Room\Request
7. Outages (OUT) are child work orders, to the parent work orders for the project, covering the
isolation and restoration of energy sources.
8. Work orders must stay with the originally assigned group. Support work performed by other
groups must be recorded on subsequent work orders.
a. CSC will transfer originally assigned group only on shift WO’s that have been
requested by shift.
9. Work orders generated as follow-up work must remain the same type, i.e. PM, CM, AAM as
the parent work order.
10. Do not use the browser back arrow or the browser red X. Click Sign Out to exit Maximo.
4 3/21/2016
Responsibilities
All:
1. Allocate all work and work related expenses on a Work Order (WO).
2. Record time in Maximo application.
3. Record significant events in the Daily Log to inform future shifts.
4. Complete all labor and financial records through the 24th of the month by end of day on the
25th.
Shift:
1. Represent the Zones, Trades and the Customer Service Center during non-business hours.
2. Provide (NIMS) Incident Commander Services for non-business hours incidents.
Zone:
1. Own all parent WOs in area of responsibility and act as the customer’s point of contact.
Trades:
1. Own all parent WOs in area of responsibility and act as the customer’s point of contact.
CSC:
1. Provide communication interface between customers and Facilities Management Staff.
2. Route work requests to the proper work groups.
3. Provide project WO coordination on multi-trade projects.
4. Provide data entry services for Facilities Management.
5. Provide time and expense entries in Maximo for Facilities Management staff.
6. Conduct Quality Assurance (QA) on all expense entries.
7. Ensure all expenditures are on WO’s prior to FINCOMP.
8. Provide feedback to requester on all expense entries.
Leads:
1. Conduct QA checks on work.
2. Serve as SME for area of responsibility.
3. Assign and complete WOs as delegated by the Supervisor.
Supervisors:
1. Approve WOs
2. Approve purchases for their work group.
3. Complete WOs in work groups; COMP on labor, FINCOMP on financial.
4. Reconcile Kronos and Maximo hours.
5. Ensure all expenditures are on WO’s prior to FINCOMP.
5 3/21/2016
6. Work Group in Labor Reporting: When entering labor for admin time (ex: vacation, sick, holiday etc.) you will be required to enter the work group as well now. This is to help with reporting on admin labor hours.
Supervisor of the Month (SOM):
1. Provides supervisory support to Shift
2. Assigns coverage for Shift absence
3. Provide (NIMS) Incident Commander Services during floods and other emergencies.
4. When the SOM is the Incident Commander they will contact another supervisor to be the
Communication Officer.
Managers:
1. Analyze time and material expenditures for projects and work groups.
2. Confirm reconciliation between Kronos and Maximo.
3. Monitor work orders for compliance with business processes.
Assistant Directors and Directors:
1. Analyze time and material expenditures for projects and work groups.
2. Confirm reconciliation between Kronos and Maximo.
3. Monitor work orders for compliance with business processes.
6 3/21/2016
Processes
Flow Chart Definitions
Each shape in the flowchart represents a different step in a process.
Terminator This shape indicates the beginning and ending steps of the process.
Process This shape represents a step in the process.
Predefined action This shape for a set of steps that combine to create a sub-process that is defined elsewhere.
Decision This shape indicates a point where the outcome of a decision dictates the next step. There can be
multiple outcomes, but often there are just two — yes and no.
1. Document This shape represents a step that results in a document.
Data This shape indicates that information is coming into the process from outside, or leaving the process. This
shape can also be used to represent materials and is sometimes called an input/output shape.
7 3/21/2016
Line This shape indicates communication and transfer of responsibility in the direction of the arrow.
Dashed Line This shape indicates informal communication and information transfer.
Dash-Dot Line This shape indicates an alternative option in the flow chart
8 3/21/2016
Anschutz Medical Campus Emergency Response Process
Anschutz Campus Emergency Management Process 2/2/15
University PoliceBMO Customer
Service CenterShift Staff SOM Comm. Officer EOC
No
Yes
No
No
Yes
No
Yes
Shift
Investigates
and Informs
SOM
Emergency? Create WO
Business
Hours?
Create WO
Escalate
NIMS?
Manage Work
and
Communication
Manage Event
On-site
Incident
Command
Need for BMO
Assistance
Support
Required?
Escalate
NIMS?
Manage Work
and
Communication
Provide
Communication
Officer Services
Page
Emergency
Group
Create WOs
Send DISPO
Page to
Stakeholders.
Create WOs
Send DISPO
Page to
Stakeholders.
No
Yes
Identify
Problem
Can
Resolve?
Yes
No
Page Fac Ops
Stakeholders
Group and
another SOM to
act as
Communication
Officer
Call AVC &
Director
Yes
Shift
Investigates
and Informs
SOM
This line represents a
Rave emergency
notification from
University Police
1. Emergencies occurring during non-business hours are defined as events paged group
notification by the UP.
2. Shift will investigate and immediately inform the Supervisor of the Month (SOM). SOM will call
and inform Director and Associate Vice Chancellor for Facilities. (Director and AVC receive the
emergency group pages from UP and will be expecting a call.)
3. In the case of a flood the SOM is required to report to the campus as Incident Commander.
4. When the SOM is the Incident Commander they will contact another supervisor to be the
Communication Officer.
5. Leaks originating in lab hoods or areas controlled due to contagions require EH&S clearance
prior to clean-up.
9 3/21/2016
Denver Campus Emergency Response Process
Denver Campus Emergency Response Process 2/2/15
University Police DC Security DC DispatchFire Alarm
ServicesAMC Dispatch AMC Shift
Need for BMO
Assistance
Need for BMO
Assistance
Business
Hours?
Criminal
Offense
Call Auraria Police
or Denver Police
Contact DC
Dispatch or Zone
No
YesYes
Phone or Email
Request
Call Down:
DC OOM Pager
(15 min)
ꜜ
No
Generate WO
and Call Staff
AMC Dispatch
System Alarm
Call AMC Dispatch
Business
Hours?Page Zone
Page DC OOM
Yes
No
Call Down:
DC SOM
These directives are intended to enhance your understanding of the Denver Campus operating norms.
Emergency Contact:
Law enforcement at SC (AB-1), NC or Auraria Campus - 303-556-5000 (Auraria Police)
Law enforcement at LSC, CU, or BUS - 911 (Denver Police emergency), 303-913-2000 (Denver Police non-
emergency)
UCD Security 303-315-6000
UCD Facilities assistance 303-315-7777
10 3/21/2016
Building Hours:
Lawrence Street Center-1380 Lawrence Street
Building hours: Monday-Friday 6:00 am - 8:00 pm, Saturday 7:30 am - 5:00 pm, closed on Sundays &
holidays (ID access only)
Construction hours: Monday-Friday 7:00 am - 7:00 pm
CU Building- 1250 14th Street
Building hours: Monday-Friday 6:00 am - 8:00 pm, Saturday 7:30 am - 5:00 pm, closed on Sundays &
holidays (ID access only)
Construction hours: Monday-Friday 7:00 am - 7:00 pm
Business School Building- 1475 Lawrence Street
Building hours: Monday-Thursday 7:00 am - 9:30 pm, Friday 7:00 am - 7:00 pm, Saturday 7:30 am - 5:00
pm, Sunday 9:00 am - 5:00 pm, closed on holidays (ID access only)
Construction hours: Monday-Friday 7:00 am - 7:00 pm
Student Commons (AB-1) 1201 Larimer Street
Building hours: Monday - Friday 6:00 am - 8:00 pm, Saturday 7:30 am - 5:00 pm, closed on Sundays &
holidays (ID access only)
Construction hours: Monday-Friday 7:00 am - 7:00 pm
Projects:
Authorizing work: All project access and work must be approved by Facilities Management (FM) and
forwarded from FM to Security. Access requests must be made at least 24 hours in advance. UCD project
managers (PM) and project coordinators (PC) will forward SOW, schedule requests, access requests, hot
work permits, and outage requests to Jim Nelson, Newman Forrester, and Keith Lemieux. Approvals will
be forwarded to security to authorize work.
Work outside of building hours must be approved by Facilities Management (FM) and forwarded from
FM to Security. UCD project managers and project coordinators will forward SOW, schedule requests,
access requests, hot work permits, and outage requests to Jim Nelson, Newman Forrester, and Keith
Lemieux. Approvals will be forwarded from FM to security to authorize work.
Access: Access will be managed by the PM for capital projects or PC for maintenance projects.
PM may designate a General Contractor (GC) staff to provide on-site coordination. Designated GC staff
must be vetted through Projects and badged, with required access programmed and/or keys issued
prior to the work start date. For capital projects building and door access will be provided by PM or GC
staff.
Badging GC staff: PMs must notify DC Facilities Dispatch of GC Staff to be badged and the areas
where access is required and provide the GC staff with an Auraria badge request form. GC must
11 3/21/2016
purchase a LYNX badge at Auraria Campus ID Office located at the Tivoli Student Union Suite
269, (call 303-556-6346 for hours). GC can then report with their badge to Facilities Dispatch at
LSC Suite 360 to have the badge enabled and pick up needed keys.
For capital and maintenance projects each contractor must have a designated lead sign in with building
security and must record; their cell phone number, work location, company, and number of employees
on site. The contractor lead must remain on-site and will be the primary contact for security and
Facilities.
Permitting:
LSC, CU, and BUS construction permits are requested by the PM, PC, or UCD trades person from the UCD
code official.
SC (AB-1) construction permits are requested by a licensed contractor from the State of Colorado DORA
and by the project coordinator from the UCD Code Official. DC trades staff or zone supervisor will serve
as project coordinator.
To request UCD permits complete the following form G:\Permit Process\FORMS\PERMIT REQUEST -
2015.docm and email it to Chris Jarecki. If the form is not filled out properly or completely, it will be sent
back for follow-up information. Please remember to be as detailed as possible in the “scope” section.
To request UCD inspections use the online website at
https://buildinginspections.ucdenver.edu/UCD/SitePages/Home.aspx . To gain access to the UCD permit
and inspection web site, send an email requesting access to Brett Overby
here: [email protected] . If, for some reason, the website is down or not functioning, you can
request inspections by leaving a voicemail at 303-724-0676. Incomplete messages will not be scheduled,
so please have the permit number and all pertinent information ready when leaving your voicemail.
Dispatch:
Normal hours: M-F 7:30 am – 5:00 pm holidays excluded
The DC Administrative Office is located at LSC 360.
The DC Dispatch phone number is 303-315-7777.
Work order requests can be made on the Maximo start page, or by calling 303-315-7777, or by email to
All requests for assistance or information should be made through the DC Customer Service Center.
Off-normal hours: All work, project support, and service requests are managed by the SOM. All requests
should be via 303-315-7777. The line records off-hours messages to a voice mail box and calls the SOM
and OOM cell phones every 5 minutes until it is answered.
12 3/21/2016
Keys:
BMO staff who are working on the AMC campus may obtain keys from the key watchers in LSC or
Student Commons (AB-1). Your key watcher account at AMC will work at DC. Please contact Phillip Petty
if key watcher does not allow you to take out keys.
Computing:
We have a landing zone with a Surface Pro 3 docking station and another station for laptops. We also
have five desktop workstations available.
Kronos time clock:
We have Kronos clocks available in LSC and Student Commons.
Deliveries:
All deliveries should be made from the dock and are strictly limited to 20 minutes.
Delivery agents must sign in at the guard desk.
Only personal luggage carts with dimensions not exceeding 12” X 18” may enter through the LSC
Lawrence Street doors.
Parking: (Parking on the docks is not allowed.)
Parking options for construction contractors are:
1. Parking on surface lots in the downtown area 2. Parking at street pay meters 3. Parking in project provided parking areas
Parking options for maintenance contractors are:
1. Parking on the CU Drive. Contractors must be signed in at CU security desk by Facilities staff. ThyssenKrupp, FAS, HSS, and CO HVAC may self-sign.
2. At SC (AB-1) park West of SC on 21st street in the “service vehicle” spot. 3. Parking on the DAP structure (validated by BMO) 4. Parking in local surface lots
Parking options for BMO & FCS vehicles are:
1. Parking on the CU drive. Must sign in with CU Security 2. At SC (AB-1) park West of SC on 21st street in the “service vehicle” spot. 3. Parking in the Performing Arts Center parking structure may be paid with validations from DC
Facilities Dispatch. 4. Parking in the BUS garage. This applies to University business only whether driving their
personal vehicle or a university vehicle.
Prior to parking in the BUS garage:
1. Request an Auraria badge request form from DC Facilities Dispatch [email protected].
2. Call Claudette or Anna to request an available spot prior to driving to the campus.
13 3/21/2016
3. Clearance at the Business School is 6’2”. BMO vehicles that exceed this height and BMO vendors may park on the CU generator drive. Check in with CU Security is required.
4. Use your badge to enter the BUS parking garage. Parking is available from 7:00 am to 5:00 pm. Monday – Friday.
5. Use of the Business School garage is only allowed while assigned downtown on University business/work purposes.
When arriving: The Business School garage is set up on an anti-pass back system. There must be
one entrance for every one exit on the badge. If you should pull up and the garage door is open,
you will need to wait until the door closes and then scan your card. If you fail to swipe upon
entering, the system will deactivate your card and not allow you to exit.
When leaving: Your badge will be enable you can take the elevators from the 1st floor down to
the parking level. Do not attempt to enter the garage by walking down through the vehicle
entrance.
This parking option will be available as long as there are vacant spaces. Please utilize this option as it
will simplify their trip and reduce the time spent on obtaining parking validations. This will also help to
reduce costs as currently each validation at the Performing Arts Center is costing between $6-$13 per
vehicle depending on their arrival and length of stay. If you have any questions please don’t hesitate to
contact Kerrie Bathje.
14 3/21/2016
After Hours Anschutz Medical Campus Non-Emergent Assistance Process
After Hours Non Emergent Assistance Process 6/20/12
SMESOMShift
Call SOM SME
Needed?Call Shift?
Advise ShiftTake Action
Log in
Daily Log
Take Action
Log in SOM
Log
Gen WO &
Log in Daily
Log
Yes
No
No
Yes
Send Info to
SOM & Rec
Time on WO
Log in SOM
Log
1. Compensation for SOM time for after-hours assistance is awarded as OT at the end of the
month.
2. Compensation for SME time for after-hours assistance is awarded on the following basis:
a. No pay for simple status confirmation of information passed to SME in initial call.
b. Time spent directing staff is compensated in 15 min increments and recorded on the
WO with “After Hours SOM Assistance” in the comment field.
c. SME Compensation time is flexed if possible.
15 3/21/2016
Elevator Service Call
Elevator Service Call 2/2/15
CSC CSC Zone Contractor Shift SOM
Problem
Reported
Business
Hours?
Entrapment?
No
Yes
Alert Zone and
Create P1 WO
Yes
Call Contractor for
Emergency
Service & Get ETA
Call UP with
Update
Establish
Communication
with Passenger
and CSC
Create P2 WO for
Zone
Call Contractor for
Normal Service
Repair Elevator &
Report Status to
CSC, Zone or Shift
Establish
Communication
with Passenger
Contact SOM
Call Contractor for
Emergency
Service & Get ETA
Inform Shift and
Sakeholders
Emergency
Service
Required?
Yes
No
Call Contractor for
Normal Service
Next Business Day
No
Update Log
Check Security,
Fire Service and
Doors for Reset
Elevator Reset
Needed?
Tag Elevator
Out of Service
& Update Log
Yes
Entrapment?
Yes
No
Update Log
1. Entrapments: Elevator phones call the UP Dispatch. UP will call Facilities Dispatch when they
receive an entrapment call during business hours and Shift during non-business hours. In either
event the UP starts a 30 minute call-Aurora-Fire timer.
2. Dispatch will send a page to Zone and call ThyssenKrupp for extraction.
3. Shift’s or Zone’s primary responsibility is to establish and maintain communication with the
passengers and UP. This requires going from floor to floor to find the car by yelling through the
door. Once the car is located the responders must calm and assure the passengers. If the
passengers are experiencing a medical emergency ask the UP to call Aurora Fire immediately.
4. During non-business hours Shift is approved to use fire recall to attempt to release the
passengers.
5. Elevator Failures: CSC Dispatch will page the Zone for a confirmation that all doors are checked
for complete closure. Upon receipt of confirmation CSC will call ThyssenKrupp for service.
6. Service is provided by ThyssenKrupp Elevator Co. 303-790-8566.
a. Calls during business hours are answered by the local dispatch.
b. Calls during non-business hours are answered by the regional dispatch in Dallas TX.
c. The dispatchers need address and elevator number to process the call
16 3/21/2016
Building Addresses with Elevators
Name Address
CU 1250 14th St., Denver, CO 80202
LSC 1380 Lawrence St., Denver, CO 80204
BUS 1475 Lawrence St., Denver, CO 80204
AB1 1201 Larimer Street, Denver, CO 80202
L18.RC1S 12801 E 17th Ave., Aurora, CO 80045
P18.RC1N 12800 E. 19th Ave., Aurora, CO 80045
Q20.500 13001 E. 17th Pl., Aurora, CO 80045
M20. BDC 1775 N. Ursula St., Aurora, CO 80045
M24.NAC 13055 E. 17th Ave., Aurora, CO 80045
S34.CUP 13350 E. 19th Ave., Aurora, CO 80045
L26.SDM 13065 E 17th Ave., Aurora, CO 80045
T36.CSB 1945 N. Wheeling St., Aurora CO 80045
P26.ED1 13070 East 19th Ave., Aurora CO 80045
L15.AO1 12631 E 17th Ave., Aurora, CO 80045
V23.HSL 12950 East Montview Blvd., Aurora, CO 80045
P28.Ed2N 13120 East 19th Ave., Aurora, CO 80045
L28.ED2S 13121 East 17th Ave., Aurora, CO 80045
V17.PSH 12706 East Montview Blvd., Aurora, CO 80045
P15.R2 12700 East 19th Ave., Aurora, CO 80045
V20.PPS 12850 East Montview Blvd., Aurora, CO 80045
V08.HWC 12348 E. Montview Blvd., Aurora, CO 80045
R27.FPEH 13080 East 19th Ave., Aurora, CO 80045
17 3/21/2016
Shift CM WO Evolution
Shift CM WO Evolution 2/15/15
Shift CSC Zone Trade
Yes
Close CM if
no longer
needed
Initiate CM
Shift transfer
Parent to
CSC
Can Complete?
No
Yes Request
Child WO
from CSC to
Trade Group
Close Parent
Can Complete?
No
Yes
Can Complete?
Close Parent
Close Child
Request
outside
contractor or
projects to
complete WO
CSC create
duplicate WO and
make it the parent.
Send to Zone or
Trade group
No
CSC send
feedback to
Shift that
WO’s have
been
transferred to
appropriate
work groups
1. Shift represents zones and trades during non-business hours.
2. Shift completes CM work orders initiated during non-business hours if possible.
3. Parent Work Orders not completed are transferred to zones or trades by CSC.
4. CSC to send feedback to shift that WO has been transferred.
18 3/21/2016
Zone CM WO Evolution
Zone CM WO Evolution 2/17/15
Shift Zone Trade FCS or Vendor
Yes
Close Child
Initiate CM
With CSC
Can Complete?
No
Yes
Can Complete?
Transfer
Child WO to
Other
Close Parent
No
Yes
Can Complete?
Close Child
Complete Work
Close Child
Transfer work
to Contractor
Transfer
Child WO to
Other
No
1. Zones own all work orders in their area of responsibility.
2. Zones provide point-of- contact service for customers
a. Exceptions: trade supervisors will provide point-of-contact service for customers on
work not requiring logistics or assistance from the zones.
3. All work orders will be generated by the CSC.
19 3/21/2016
Trades CM WO Evolution
Trade CM WO Evolution 2/17/15
Shift Zone Trade FCS or Vendor
Yes
Can Complete?
No
Yes
Close Child
Initiate CM
With CSC
Can Complete?
Request
Child WO be
sent to Other
Close Child
No
Yes
Close Parent
Request
Child WO be
sent to Other
Can Complete?
Close Child
Complete Work
Request
Child WO be
sent to Other
No
1. Trades own all Work Orders in their area of responsibility.
2. Trades provide point-of- contact service for customers
3. All work orders will be generated by the CSC.
20 3/21/2016
CSC Service Request Evolution
CSC Service Request Evolution 9/17/15
CSC CSCCSC
(Full Maximo)
CSC
(Part Maximo)
CSC
(No Maximo)
New Service
Request
FLS, Custodial,
Printing, Postal,
Book Store or
Code?
Maximo
Service
Request,
Phone,
Email or
Daily Log
Facility
Services?
BMO
Maintenance?
AAM <5 Man-
Days + Materials
Facilities
Projects?
Event Setup?
Grounds,
Parking, or Pest
Control?
Billable
Creat WO
and forward
WO # to
Event
Coordinator
Phone or
Information
Phone or
Information
Creat Billable
WO and
notify Trade,
Zone or FCS
Creat billable
WO and
notify FCS
Creat WO
and forward
WO # to
Projects
No
No
No
Create WO
and notify
Zone or
Trade
Yes
Yes
No
Yes
No
Yes
Yes
No
Yes
Yes
1. CSC routes work to the appropriate group
a. Facilities Services; Event Set-Up, Grounds, Parking, Pest Control, Fire Life Safety,
Custodial, Printing, Postal, Book Store, Code Official.
b. BMO Maintenance; Zones, Trades, Facilities Construction Services, Shift, Circuit
Management.
c. Facilities Projects
21 3/21/2016
Maximo Service Request Evolution
Service Request Evolution 10/19/15
Requestor CSC Supervisor\Lead Staff
Submit Service
Request
Maximo will
automatically
change Service
Request to Work
Order and CSC
will review and
then forward to
Work Group
Complete and
Close WO
Status change
available on
Maximo
Assign WO to
Staff
Materials
required
Order
Materials/
Parts. Send
invoices to
CSC for entry
onto WO
Identify Materials/
Parts needed
Yes
Complete WO and
update comment
area on WO
No
Enter Materials/
Parts onto WO
and then notify
Supervisor\Lead of
entries made.
1. Customers log on to Maximo to make service requests.
2. CSC reviews and changes service request to WO and pages to the work group.
3. WO status is updated in Maximo for customer review.
4. When the Work Order is closed the customer is sent a survey via email.
22 3/21/2016
Emergency Freezer Service Request Evolution
Emergency Freezer Service Request Evolution 7/27/12
Shift Refrig GroupFreezer TechCSC
Freezer
Support
Request
Business
Hours
Contact Customer
& Provide Access
Yes
Requesting
Spare
Freezer?
No
NO
Yes
No
Requesting
Spare
Freezer?
Yes
Respond to WO
Contact Customer,
Provide Access &
Report Event to
Freezer Tech
Record Emerg
Freezer
Availability
Change
1. A business-hours freezer support request is routed through the freezer tech, for storage space,
and the refrigeration group for repair.
2. Non business-hours freezer support request is handled by shift.
3. Freezer inventory owners are contacted by UP and must move freezer contents to spare units.
4. Spare freezer capacity is updated in the zone operations manual.
23 3/21/2016
Time Recording
Time Recording 9/15/15
Staff Supervisor Manager Director
Accountable
Time
On-site
Record Time in
Maximo
Record Time in
Kronos and
Maximo
Reconcile Kronos
and Maximo Time
Review
Organization Time
Accounability
Review
Organization Time
Accounability
No
Yes
1. Time is recorded at the end of the business day.
2. Supervisors reconcile Maximo time to Kronos.
3. Managers and directors review time reports.
24 3/21/2016
Expense Allocation Process
Expense Allocation Process 3/21/16
Purchaser CSC Supervisor\Lead Accountant
New Purchase
When approval to
pay has been
authorized pay
invoice
Allocate to proper GL
Account in Concur
Enter all expenses on
proper WO or WO’s
File purchase in EZA\
SPO books
Work
complete?
All Labor on
WO, change
to COMP
Change WO
to FINCOMP
when all
financials
have been
entered and
Verified
Yes
Marketplace PO forward
invoice to CSC with WO
number and Time Stamp on
Receipt
Storeroom item
forward information to CSC
with WO number and Time
Stamp
PO or SPO forward invoice
to CSC with WO number and
Time Stamp on Receipt, also
forward to accountant with
approval to pay
EZA purchase
forward invoice to CSC with
WO number and Time
Stamp
No
No
No
Send feedback to
purchaser that items
have been entered
and QA’d
Yes
Yes
Yes
Yes
Yes
Yes
1. PO, CU Marketplace, and PROCUREMENT purchases with or without labor are allocated on WO’s
by the CSC.
2. Purchases from storerooms are accounted for on MPO’s by CSC.
3. Labor related PROCUREMENT and PO purchases are allocated on WO actuals. Receipts are
forwarded to CSC for recording.
4. Documenting Transactions please follow the requirements below:
Valid source documentation from the merchant is required for the following transactions:
Every transaction totaling more than $25; and, Every transaction for an official function meal, regardless of dollar amount.
25 3/21/2016
Source documents must include the following information:
Vendor identification (Merchant Name); Date of purchase; Description and quantity of each item purchased (this information may be handwritten on
the receipt); Cost per item (if available); Total cost of order; Cardholder name and/or card number; and, Explanation of purchase (if this is an unusual purchase for the specific department).
Other applicable required documentation for a transaction may include: Official Function form,
furniture waiver, etc.
Examples of source documents may include any of the following or any combination of the
following:
A receipt and card transaction slip from the merchant; A packing slip showing total cost of order and/or item cost; Order forms for dues, subscriptions, registrations or similar items; Vendor invoice (cannot be issued in the name of an individual, e.g., "University of Colorado,
Jane Doe" is acceptable, but "Jane Doe, University of Colorado" is not acceptable): this does not require that the legal name of the University be used; or,
An email confirmation from the merchant.
Note:
Combinations of documentation are allowed in order to complete the requirements of valid source documentation as discussed in the previous paragraph. Please note that the transaction notification emails generated by the Expense System are not valid source documentation, nor are the popup windows that appear next to some transactions in the Expense System.
Please refer to Procurement web site if you have any questions, use link below:
http://www.cu.edu/psc/procurement-card-handbook/ordering-process
26 3/21/2016
Work Order Escalation Process
WO Resource Escalation Process 2/17/15
CSC or Maximo
AdministratorStaff Lead Supervisor Trades
Create WO
Schedule
Repairs
Forward Child WO
to Trades
Additional
Resources?
Complete WO
No
Additional
Resources?Yes
Additional
Resources?
Complete WO
Complete WONo
No
Yes
Resources in-
house?
Request child
WO for trades
group
Yes
Create child
WO
Procure
outside
vendor.
No
Complete WOComplete
Parent WO
1. Work Orders are generated in the Maximo system and assigned to work groups.
2. The work group’s goal is to complete the work order with the minimal resource demand.
3. Individual staff may escalate work to the lead (SME) if unable to complete.
4. The lead may escalate the work to other members or the supervisor.
5. The supervisor may escalate the work to trades or a vendor.
27 3/21/2016
Training and Event Resource Request Process
Training Request Process 10/19/15
Requester AVC Admin Training Manager Safety Trainer CSC
Identified Need
Safety
Training?
Yes
Review
Resource
Reservations
Training Request
Form
Training Request
Form
Technical,
Skills or Policy
No
Forward:
Time
Date
Duration
Attendees
Room
Req’mts
Food
Create PO
Make Travel
Arrang.
Add Event to
Train Cal.
Reserve Rm.
Order Food
Invite non-FM
Forward:
Time
Date
Duration
Attendees
Room
Req’mts
Food
Non-FM
Antendee’s
Make Travel
Arrangements
Forward:
Time
Date
Duration
Attendees
Room
Req’mts
Food
Non-FM
Attendee’s
Create WO’s
Send out FM
Invitations
Schedule
Mod’s
Update
Invites
Creates
roster for
Skilsoft
Yes
Yes
No
No
Yes
Training requests must be submitted on the training request form.
o http://www.ucdenver.edu/about/departments/FacilitiesManagement/Documents/FM_
Forms/FacilitiesManagementTrainingRequestForm.pdf
Training requests must be received no later than 10 working days prior to actual training date.
Travel requests require 4 weeks prior notice.
Safety training is scheduled through safety trainer, all other through training manager.
Once approved the training manager or safety trainer will complete the reverse side of the
training form.
CSC will back-up AVC administrative assistant.
Individual responsibilities:
o Requestor: Send event time, date, duration, attendees, room requirements and food
request to Layna.
o Requestor: Send safety training request to Nancy.
o Requestor: Send tech, skills or policy training request to Scott.
28 3/21/2016
o Requestor: Review training/event information in training calendar event and notify CSC
of any necessary changes.
o AVC Admin Asst.: Create PO, make travel arrangements, add event to training calendar,
reserve room, order food, invite non-FM attendees, and send info to CSC.
o Training Manager: Process training form forward info to Layna for non-FM employees,
make travel arrangements, and send info to CSC.
o Safety trainer: Process training form forward info to Layna for non-FM employees, make
travel arrangements, and send info to CSC.
o CSC: Creates WO’s, sends invites to FM staff, and creates roster for Skill Soft.
o CSC: Make schedule modifications and update invites as required.
29 3/21/2016
Work Permit Process
30 3/21/2016
WO Creation and Work Management Processes
CSC Decision Tree for Tenant Work Requests
Work Type Guidelines
AAM: Add Alter Modify – addition to, altering of or modifications to Facilities Management’s or user-owned assets.
CM: Corrective Maintenance – restoring an asset to like new condition after failure.
/BIL = Billable – work by Auxiliary
/FF = Facilities Funded – work by BMO
Work Group Guidelines (Scope) Coordinator
Single Trade: FCS, BMO Trades (aux) Trade Supervisor
Permit required (limited)
2 persons / 2 days or schedule driven
Architect / engineer not required
Cost opinion
Site visit by trade
Web page price list
Limited material purchases
Specialty vendor services required
Multi Trade Trade or Zone Supervisor
Permit required (limited)
Architect / engineer not required
Cost opinion
Site visit by trade
Web page price list
Limited material purchases
Work request via phone, email or Maximo Link
Create CM/FF
for Zone
Maintenance?
Projects?
Billable? Create CM/BIL
for FCS, Trades
or Zone
Create AAM/BIL
for Facilities
Projects
Estimate?
No
Yes
Web Link or
Create AAM/BIL
for Cost Opinion
Cost Opinion?
Yes
No
Yes
Yes No
No
No Yes
Create AAM/BIL
for FCS
Cost
31 3/21/2016
Work Group Guidelines (Scope)
Facilities Projects
Permit required
Architect / engineer required
Written cost estimate
State Buildings’ process
Multi-trade work
Contractor required
Includes moving
Coordinator
Project Manager
HVAC work
For any work that is not considered routine maintenance, departments must submit a work request that includes a valid speed type. Billable work performed by
Facilities Management staff is billed on an at-cost basis. Work Requests are prioritized in the order they are received and processed.
Details
1. Cost Opinion vs. Cost Estimate
When a tenant requests a cost estimate the CSC will encourage them to review the Facilities web site stating typical costs. They can calculate an
approximation of the charge from this information. CSC will issue WO’s to trades for cost opinion. A cost opinion is developed by an experienced trade
person who, after surveying the job, offers a best guess of the project cost. If this is unacceptable CSC will forward the WO to Facilities Projects for a cost
estimate.
2. Facilities Projects and FCS may transfer project between the groups based on work load and project scope. Facilities Projects may hire FCS as a
contractor for project work.
Work Coordination
1. Single-trade work – supervisor will coordinate.
2. Multi-trade work – Trade or Zone Supervisor will provide administrative coordination.
3. Projects – project manager will coordinate.
32 3/21/2016
Definitions
1. Cost Estimate: formal proposal for project charges.
2. Cost Opinion – Non-binding, best-guess cost statement by experienced trade’s person, charged against tenant’s speed type and covers one hour on-site.
3. CSC – Customer Service Center
4. Billable – expenses that are not the responsibility of Facilities Management.
5. Maintenance – efforts to restore assets to like new condition.
6. Coordination – collecting and ensuring proper allocation of expenses for time and materials. Organizing work schedules and space access.
Communicating project status to the customer.
7. FCS – Facilities Construction Services (small projects group)
8. Primary work group – trade group or contractor with responsibility for a major, or initial, part of a project.
9. Secondary work group – trade group or contractor with responsibility for an incremental part of a project and supports the work of a primary work
group.
33 3/21/2016
Work Coordination Model
Multiple work group WO
Primary Work Group
Work Coordination Model
Multiple work group WO
Primary Work Group
Secondary Work Group
CSC is the work coordinator multi-trade small projects.
Create the project WO structure with the assigned
parent and child WOs
Track work progress and ensure completion
Communicate project status with the customer
Ensure all labor and material costs are allocated
Secondary work group communicates project status to
work coordinator and primary work group.
Parent WO
held by Trade
or Zone
Supervisor
Parent WO
held by CSC
Child WO
Work Group 1
Child WO
Work Group 2
Child WO
Work Group 3
34 3/21/2016
1.
Click the New Work Order button
In the application toolbar.
2. Enter a description of the work.
Defined Maximo Actions
How to Create Work Orders in Maximo CSC\Shift
2.1. Use the following format: ZONE\BLDG\ROOM\DESCRIPTION or WORK
GROUP\BLDG\ROOM\DESCRIPTION 2.2. Designate if Work Orders are Parent or Child in Description block
2.3. If additional detail is required, click the long description button to open the Long
Description dialog. Click when complete.
(Tip) Entering a specific Location will limit the number of assets in the asset drop down List.
3. Enter/Select an Asset. This should auto-populate the Location and GL Account. 3.1. If no asset is defined, enter/select a Location and enter a 0 (zero) in the asset field. 3.2. Ensure the GL Account is populated and correct.
GL Account/Classification/G.L. Craft Type – Agreement Matrix GL Account WO Class BMO Labor Code AUX Labor Code
BMO… …FF… BMO…
BMO… …BIL… CSA… CSA…
Non-BMO …BIL… CSA… CSA…
Selecting a Billable Classification enables the Billable Flag for that Work Order. Facilities Funded (FF) GL Accounts descriptions always start with BMO.
35 3/21/2016
The Work Order block on Maximo Time entry will turn red to indicate a billable Work Order.
3.3. Enter/Select the Work Type.
(Tip) Work Type Meanings
AAM: Add Alter Modify – addition to, altering of or modifications to Facilities Management’s or user-owned assets. CM: Corrective Maintenance – restoring an asset to like new condition after failure. PM: Preventive Maintenance – planned and scheduled work to prevent asset failure. Must have a job plan and be scheduled for recurring events. OUT: Outage – isolation of energy sources to safely secure assets for work. ADM: Administrative – training, meetings and all work not directly improving an asset or location. EV: Event – one-time occasion requiring labor or expense and not directly improving an asset or location.
3.4. Click the Detail Menu button to the right of the Classification field and click Classify.
3.4.1. The Classify drill-down tree will open: 3.4.1.1. Navigate to and select the appropriate work classification.
(Tip) Find the Work Type in the first level of the classification drop-down and navigate to level that describes the work. (See “How to Classify Work Orders in Maximo”.)
3.5. Enter/Select the appropriate Work Group 3.5.1. The Lead field will be auto-filled – adjust as necessary. 3.5.2. If a Supervisor is defined for the work group, this field will also be auto-filled – adjust as necessary. 3.6. Check the Filter on Lead only? Box if this work order should only show in the Lead’s time entry work order list. When left unchecked (the default), the work order will appear in the time entry work order list of each person in the work group. 3.7. If the work order was called in, enter the requestor’s name in the Requestor field. 3.7.1. Enter the Requestor’s Phone number and Email address. 3.8. Populate remaining fields as needed. Note: If a Job Plan is designated, the work plan will be copied to the Plans tab as soon as the job plan is entered.
4. Click Save Work Oder In the application toolbar.
4.1. To Initiate (INPRG), click the Initiate Work Order button in the application toolbar and click (Tip) All Works Orders are created INPRG
36 3/21/2016
Other Status Options: WAPPR – Waiting on Approval ESTIMATE – Being Estimated (WAPPR) ONHOLD – ON Hold (WAPPR) WSCH – Waiting to be scheduled (WAPPR) WMATL – Waiting on Material (WAPPR) TRAN – Transfer to Trade (WAPPR) APPR – Approved INPRG – In Progress CAN – Canceled PM-CNCL – PM Canceled FINCOMP – Financials Complete COMP – Labor Complete
Maximo Work Order Status Attribute Matrix
Pseudonym Available
to Users
Can
Change
Status
Add
Labor
Add
Costs
Can
Change
Status
View in
Maximo
Link
Auto
Close
After
X
Days
Rec.
WO
Actual
Start
WAPPR Yes Yes Yes Yes Yes No No No
ESTIMATE WAPPR Yes Yes Yes Yes Yes No No No
ONHOLD WAPPR Yes Yes Yes Yes Yes No No No
PRCSD WAPPR Yes Yes Yes Yes Yes No No No
TRAN WAPPR Yes Yes Yes Yes Yes No No No
WSCH WAPPR No No No No No No No No
WMATL WAPPR Yes Yes Yes Yes Yes No No No
WPCOND WAPPR Yes Yes Yes Yes Yes No No No
INPRG Yes Yes Yes Yes Yes Yes No Yes
APPR Yes Yes Yes Yes Yes Yes No No
CAN CLOSE Yes No No No No No 0 No
DUP CAN Yes No No No No No 0 No
CLOSE No No No No No No No No
PM-CNCL CLOSE Yes No Yes Yes Yes No 1 No
FINCOMP Yes No Yes Yes No No 0 No
COMP Yes Yes Yes Yes Yes No No No
Maximo WO Status Application
Approved Use
WAPPR Status used on preventive maintenance work orders as initial generation status
ESTIMATE Status used when staff is providing estimation on cost (labor hours and materials)
These statuses place the Work Order on-hold.
These statuses enable recording time and material
expenses associated with the work order.
These statuses are for recording work order
completion.
37 3/21/2016
ONHOLD Used for WOs delayed by non-departmental influences
TRAN Used on parent WO when a child WO is transferred to another work group
WMATL Status used when waiting on material orders, delivery, or data entry
INPRG Status used as initial status on all non-preventive work orders
APPR Used on PM WOs for initiation of assigned work
CAN Status used on preventive maintenance work orders when work is ready to begin
CLOSE Status used by Maximo for all work orders in FINCOMP (status change nightly)
PM-CNCL Status used on work orders when labor or others hinder work from being performed /
PM will generate again using the PM's scheduled frequency FINCOMP Status used by supervisor when all financials are complete for the work order
COMP Status used by supervisor when all labor is complete
38 3/21/2016
How to Classify Work Orders In Maximo
WO Classification Tree
AAM: Add Alter Modify CM: Corrective Maintenance PM: Preventive Maintenance OUT: Outage ADM: Administrative EV: Event
(Tip) Classifying AAM, CM, PM, OUT, and EV requires navigating to at least the second level of the classification tree. Level 1 = Work Type. Level 2 = Craft Type - Determines the Craft selection in Maximo. Level 3 = Compliance Level 4 =Follow-up
(Tip) Classifying ADM requires navigating to at least the third level of the classification tree for OH and PS. Classifying TRN requires navigating to the 5th level. Level 1 = Work Type. Level 2 = Craft Type - Determines the Craft selection in Maximo. Level 3 = Work Sub-Type Level 4 = Training Type Level 5 = Training Sub-Type AAM Drop-Down List Work Type\Craft Type\Compliance
AAM: Add Alter Modify FF: Facilities Funded AAM \FF CMP: Compliance AAM \FF\CMP BIL: Billable AAM \BIL CMP: Compliance AAM \BIL\CMP CM: Corrective Maintenance PM: Preventive Maintenance OUT: Outage ADM: Administrative EV: Event
39 3/21/2016
CM Drop-Down List Work Type\Craft Type\Compliance
AAM: Add Alter Modify CM: Corrective Maintenance FF: Facilities Funded CM\FF CMP: Compliance CM\FF\CMP BIL: Billable CM\BIL CMP: Compliance CM\BIL\CMP PM: Preventive Maintenance OUT: Outage
ADM: Administrative
EV: Event
PM Drop-Down List Work Type\Craft Type\Follow-up or Compliance
AAM: Add Alter Modify CM: Corrective Maintenance PM: Preventive Maintenance FF: Facilities Funded FU: Follow Up PM\FF\FU CMP: Compliance PM\FF\CMP FU: Follow Up PM\FF\CMP\FU BIL: Billable FU: Follow Up PM\BIL\FU CMP: Compliance PM\BIL\CMP FU: Follow Up PM\BIL\CMP\FU OUT: Outage
ADM: Administrative
EV: Event
OUT Drop-Down List Work Type\Craft Type
AAM: Add Alter Modify CM: Corrective Maintenance PM: Preventive Maintenance OUT: Outage
FF: Facilities Funded OUT\ FF
BIL: Billable OUT\BIL
ADM: Administrative
EV: Event
40 3/21/2016
ADM Drop-Down List Work Type\Craft Type\Work Sub-Type\Training Type\Training Sub-Type
AAM: Add Alter Modify CM: Corrective Maintenance PM: Preventive Maintenance OUT: Outage
ADM: Administrative
FF: Facilities Funded
OH: Overhead ADM\FF\OH
PS: Project Support ADM\FF\PS
TRN: Training
EXT: External
CMP: Compliance ADM\FF\TRN\EXT\CMP
ELE: Elective ADM\FF\TRN\EXT\ELE
EH&S: Env. Health & Safety ADM\ ADM\FF\TRN\EXT\EH&S
P&P: Pol & Proc ADM\FF\TRN\EXT\P&P
TCH: Technical ADM\FF\TRN\EXT\TCH
PD: Prof. Development ADM\FF\TRN\EXT\PD
BUS: Business ADM\FF\TRN\EXT\BUS
INT: Internship ADM\FF\TRN\EXT\INT
TSP: Train Sponsored Event ADM\FF\TRN\EXT\TSP
INT: Internal
CMP: Compliance ADM\FF\TRN\INT\CMP
ELE: Elective ADM\FF\TRN\INT\ELE
EH&S: Env. Health & Safety ADM\FF\TRN\INT\EH&S
P&P: Pol & Proc ADM\FF\TRN\INT\P&P
TCH: Technical ADM\FF \TRN\INT\TCH
PD: Prof. Development ADM\FF\TRN\INT\PD
BUS: Business ADM\FF \TRN\INT\BUS
INT: Internship ADM\FF\TRN\INT\INT
TSP: Train Sponsored Event ADM\FF\TRN\INT\TSP
BIL: Billable OH: Overhead ADM\BIL\OH PS: Project Support ADM\BIL\PS TRN: Training EXT: External CMP: Compliance ADM\BIL\TRN\EXT\CMP
ELE: Elective ADM\BIL\TRN\EXT\ELE
EH&S: Env. Health & Safety ADM\BIL\TRN\EXT\EH&S
P&P: Pol & Proc ADM\BIL\TRN\EXT\P&P
TCH: Technical ADM\BIL\TRN\EXT\TCH
PD: Prof. Development ADM\BIL\TRN\EXT\PD
BUS: Business ADM\BIL\TRN\EXT\BUS
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INT: Internship ADM\BIL\TRN\EXT\INT
TSP: Train Sponsored Event ADM\FF\TRN\EXT\TSP
INT: Internal CMP: Compliance ADM\BIL\TRN\INT\CMP
ELE: Elective ADM\BIL\TRN\INT\ELE
EH&S: Env. Health & Safety ADM\BIL\TRN\INT\EH&S
P&P: Pol & Proc ADM\BIL\TRN\INT\P&P
TCH: Technical ADM\BIL\TRN\INT\TCH
PD: Prof. Development ADM\BIL\TRN\INT\PD
BUS: Business ADM\BIL\TRN\INT\BUS
INT: Internship ADM\BIL\TRN\INT\INT
TSP: Train Sponsored Event ADM\BIL\TRN\INT\TSP
EV: Event
Training 4th Level Training Type Definitions
INT: Internal – training provided and delivered by Facilities Management. EXT: External – training provided by a third party, includes other departments (on-sight or off).
Training 5th Level Training Sub-Type Definitions
CMP – regulatory compliance training related to environment, safety or public interaction.
ELE – elective training not required for a position or a task (non-directed).
EH&S – training presented by EH&S.
P&P – training on University or departmental policies and procedures.
TCH – technical training for skills development or operational instruction.
PD – professional development training for soft skills, credentialing and personal development.
BUS – training on business process like Maximo, Kronos, Concur or CU Marketplace.
INT – training for interns, also applies to mentors and supervisors involved in the program.
TSP – training sponsored events like trade shows, lunch-and-learn sessions, and recognition trips.
EV Drop-Down List Work Type\Craft Type
ADM: Administrative
CM: Corrective Maintenance PM: Preventive Maintenance AAM: Add Alter Modify OUT: Outage
EV: Event FF: Facilities Funded EV\FF
BIL: Billable EV\BIL
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CSC Will Record Items, Materials and Services Transactions on Work Order’s
Material and service usage can be recorded on any work order that is Approved, In Progress or Complete.
1. Find and select the work order on which you want to record material or service usage. 2. Click the Actuals tab. 3. Click the Materials sub tab. 4. To record an outside Material or Service purchase:
4.1. Click the button. 4.2. Set the Line Type appropriately. The default is Material, if recording a service, change it to Service. 4.3. Enter: Name (purchaser)\Company\Order or Invoice number\SPO or PO number if applicable\Description of what was purchased. 4.4. Enter the Quantity. 4.5. Enter the Unit Cost 4.6. Enter/Select the Vendor.
(Tip) It is necessary to search the vendor list so you don’t make a second entry for the same vendor.
Select the search icon beside the Vendor field.
Then query the list by entering parts of the vendor name in the Description field of the Select Value box and hit enter.
4.6.1. If the vendor is not in the value list:
Select on the Select Value box. 4.6.1.1. Check the Other? Box. 4.6.1.2. Enter the Vendor Name
4.6.1.3. If known, enter the vendor’s Address, Phone, a Contact name, Number and E-mail address.
4.7. Click Save Work Order in the application toolbar. 5. To record an Item or Standard Service used from inventory:
5.1. Click the button. 5.2. Change the Line Type to Item or Standard Service respectively. 5.3. Enter/Select the appropriate Storeroom. For standard services, always specify the SERVICES Storeroom.
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5.4. Enter/Select the appropriate Item / Standard Service. Note: When a Standard Service is entered, the Line Type will change to Item. This is normal behavior. 5.5. Adjust the Quantity as needed.
(Tip) Enter GL Credit Account according to the Matrix provided by Finance.
(Tip) All Billable Work Orders invoices must be entered line by line.
5.7. Click Save Work Order in the application toolbar.
Note: Once the work order is saved, material transactions cannot be modified or deleted.
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How to Complete a Work Order
When the work has been completed the work order status will be set to COMP (Work Complete). Once all the costs have been recorded on the work order its status will be set to FINCOMP (Financials Complete). Work order status will be changed to CLOSE my Maximo when the status is changed to FINCOMP. Work orders CLOSED cannot be viewed in Maximo time entry.
How to Make Work Order GL Account, Classification, and Time Entry Corrections
Work orders contradicting the GL Account/Classification/G.L. Craft Type – Agreement Matrix must be corrected prior to the month-end charges upload.
GL Account WO Classification BMO Labor Code AUX Labor Code
BMO… …FF… BMO…
BMO… …BIL… CSA… CSA…
Non-BMO …BIL… CSA… CSA…
Incorrect GL Account can be changed on open WOs. For Closed WOs the entire WO, including time
entries, must be reversed and recreated in new WOs. (see Closed WOs below)
Incorrect WO Classification can be changed on open WOs. For Closed WOs the entire WO, including
time entries, must be reversed and recreated in a new WO. (see Closed WOs below)
Incorrect Labor Code must always be reversed and re-entered correctly. The process varies
depending on the WO status, open vs. CLOSE.
Open WOs:
1. Reverse time entries by creating a duplicate line entry with the same Start Date and Labor Code
and apply the opposite sign to the hours (1.5 vs. -1.5) in the open WO.
2. Create another duplicate of the original time entry with the same Start Date and correct Labor
Code.
CLOSED WOs:
Adding charges to a closed work order
1. CSC will notify the work group supervisor when invoices or labor are submitted to CSC
for expensing on a closed WO.
a. If the GL Account is correct CSC can make a WO history revision
b. IF the GL Account is incorrect a new WO must be generated
2. The work group supervisor will notify the work group manager to request a history
revision or generation of a new WO for recording additional labor, material, or service
expenses.
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3. The manager will contact the CSC to authorize the action and get the following
information:
a. Closed WO number
b. Current expenses recorded
c. New WO number
d. New expense to be recorded
e. Name and contact information of the financial administrator for the speed type
4. The manager will forward the information to the supervisor, who will contact the speed
type administrator to explain the additional expense. Work orders with material or
service charges associated should be forwarded to Customer Service Center to correct.
Time labor entries will be corrected by the Supervisor.
Using Non-Building Speed Types on Work Orders
61077896 AMC/DC BMO Clearing – is used to credit all non-auxiliary expenses and to debit labor,
material, and service expenses not assignable to a building. Use as AMC BMO Operating
There can be NO labor on clearing account work orders
61077891 Administrative – is used to debit all administrative overhead expenses, such as IT equipment
and office supplies.
61077890 AMC BMO Campus Wide – is used to credit an expense for materials purchased for and
distributed to all buildings. Due to its impact on ICR calculation caution is required.
Materials must be equally apportioned to all buildings.
Not suitable for labor charges or service charges.
61077897 DC BMO Operating – is used to credit all non-auxiliary expenses and to debit labor, material,
and service expenses not assignable to a specific building.
61077892 Training – is used for all training.
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How to Create a New Maximo Purchase Order
Go To > Purchasing > Purchase Orders
1. Click the New Purchase Order button in the application toolbar. 2. On the PO tab: 2.1. Press the Tab key to move to the Description field. 2.2. Enter a description for the PO. 2.3. Find the Company field and enter/select the appropriate vendor. 3. Click on the PO Lines tab: 3.1. In the Default Table Data section: 3.1.1. If every item on the PO should be charged to a specific Work Order, Location, Asset, GL Debit Account and/or GL Credit Account – enter or select those values now. 3.2. In the PO Lines section:
3.2.1. Click the button. 3.2.2. Enter/Select an item. 3.2.3. Set the Quantity to the desired amount. 3.2.4. Ensure Conversion Factor is populated appropriately. Value must be greater than zero. 3.2.5. Adjust the Unit Cost as needed. 3.2.6. Select the Storeroom into which the item is to be received. 3.2.7. Fill in Debit and Credit account speed types. 3.2.8. Repeat to add additional items.
4. Click the Save Purchase Order button in the application toolbar.
5. Approve the PO only if all shipping charges have been added and then by clicking the Approve
Purchase Order button in the application toolbar.
5.1. In the Change Status dialog box, click
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How to Change a Maximo Purchase Order after Approval
Once a Purchase Order is approved it becomes read only and cannot be modified. In Maximo, purchase order records are revision controlled; meaning that in order to make changes to an approved PO it must be “revised”.
1. Find and select the purchase order to be revised. 2. From the Select Action menu in the application toolbar, select Revise PO 3. In the Revise PO dialog box: 3.1. Enter the reason for the revision.
3.2. Click 4. The Revision number increments, the Status is set to Pending Revision (PNDREV) and the record becomes editable. The previous revision remains in an approved state.
5. After making the necessary changes, change the PO’s status to Approved. The PO’s previous
revision’s status will be set to Revised (REVISD) and no further action can be performed on it.
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Matching Kronos Pay Codes with Maximo Labor Work Types
Hours sign in Maximo must match the hours sign in Kronos
Kronos Maximo
ADM Administrative Leave (For Training; use RGS or REG)…………………………………………. WORK ATS Additional Time at Straight Pay…………………………………………………………………………..WORK CBS Call Back @Straight WORK CBT Call Back @Overtime…………………………………………………………………………………………. WORK DK2 Unpaid Time (Enter Negative Numbers) NON-WORK (Pos #s) DK3 Furlough Time (Enter Negative Numbers)………………………………………………………….. NON-WORK (Pos #s) FLH Floating Holiday HOL FNL Funeral Leave……………………………………………………………………………………………………. ADMIN FSK Family Sick SICK HOL Holiday………………………………………………………………………………………………………………..HOL JRY Jury Leave………………………………………………………………………………………………………….. ADMIN MLP Paid Military Leave ADMIN OJI On-the-Job Injury…………………………………………………………………………………………….….ADMIN OTM Overtime WORK RGS Regular pay, salaried…………………………………………………………………………………………. ADMIN REG Regular pay, hourly (temp and part time) WORK SCK Sick Leave Taken………………………………………………………………………………………………… SICK STH Student Hourly WORK SOT Student Overtime………………………………………………………………………………………………. WORK VAC Vacation Leave Taken VAC VOL Volunteer Leave……………………………………………………………………………………………….…ADMIN XRG Additional Hours for non-FTE (Need FM HR approval) WORK
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Modifying Maximo Person Groups by CSC
Adding Employees to Person Groups
A person can belong to one or more person groups.
The Person Groups screen is found in the Resources module of the Go To / Administration menu.
1. Go To > Administration > Resources > Person Groups.
2. From the List tab hit enter to show all person groups.
3. At the bottom of the list check Select Records to show the full list of person
groups.
4. Select the person group to which you need to add a member.
5. Click on the Person Group tab to display the group members.
6. Click on New Row to open the New Row Details screen.
7. Select the double chevron beside the Person field box.
8. Click on Select Value.
9. Enter the last name of the person you are adding to the Name field
and hit enter.
10. Select on the Person field to automatically add the person to the
selected work group.
11. Input a number in the sequence field box. This number should be greater
than the numbers of the other members.
Signing out or switching to other Maximo applications will generate the save changes message.
. Click yes to save your work.
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Removing Employees from Person Groups
Go To > Administration > Resources > Person Groups.
From the List tab hit enter to show all person groups.
At the bottom of the list check Select Records to show the full list of person
groups.
Select the person group to which you need to remove a member.
Click on the Person Group tab to display the group members.
Select the Trash Can at the end of the row for the person you want to remove.
Signing out or switching to other Maximo applications will generate the save changes
message. . Click yes to save your work.
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Recording Time in Maximo
Maximo Time Entry
4 6
3 5
8 1 7
2
9
10
1. To locate WO for time entry click on search glass and select WO from drop down
2. Verify status of WO – Time can only be added to OPEN WO’s such as INPRG or APPR, if WO is in
another status please contact your supervisor.
3. Ensure Date is correct time entry (Defaults to current date)
4. Fill in regular hours
5. Ensure craft is correct before final submission
6. Fill out remarks section – All entries should at a minimum begin with either Open or Complete to
signify WO status
7. To email yours remarks to your supervisor check box
8. To add over time to WO click on “Add OT” button
A. Verify OT multiples units is correct, not sure ask your supervisor
9. To add time to another WO click “Add new time entry” button
10. When complete with time entry click “Submit” button
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CU Denver Policies and Procedures
Policy Links CU Denver Facilities Management Policies are located at:
http://www.ucdenver.edu/about/departments/FacilitiesManagement/PoliciesGuidelines/StaffPoliciesG
uidelines/Pages/StaffPoliciesGuidelines.aspx
Administrative Policies
Family Medical Leave
Workers Compensation
Procedure for Reporting and Processing Allegations of Sexual Harassment
Procedures for Assessing the Use of Sick Leave
Leave Request Policy and Procedure
Bereavement Leave Policies and Procedures
Temporary Modified Duty
Job Description (PDQ) and Physical Requirements Checklist Procedure
Essential Personnel
Kronos Time System Policy and Procedures
Fiscal Policies
Computing Resources Procedures
Use of Electronic Mail
Critical Skills Differential Temporary Pay
Referral Award and Signing Bonus
Cellular Phone Policies and Procedures
Scrap Identification and Disposal
Health and Safety Policies
Authority Having Jurisdiction for Fire Prevention and Life Safety
Personal Protective Equipment (PPE)
Department Issued Uniforms and/or Apparel and Safety and Appearance Expectations
Substance Abuse Policy and Procedures
Construction and Modification Code Compliance
Fire Code Policy and Procedures
Campus Construction Fire Safety Policy and Procedures
Tent-Type Structures and Permits Policy and Procedures
Fire Doors Policy
Employee Safety - Fall Protection Procedures
Elevator Emergency Procedures
Fire Systems Testing
Fire Alarm Response Policy and Procedures
Fire Alarm Delayed Evacuation Policy and Procedures
Controlled Energy (Lock Out / Tag Out)
Flammable / Combustible Liquids Policy and Procedures
Flammable Gases Policy and Procedures
Flammable Liquids Cabinets Policy and Procedures
Electrical Safety Policy and Procedures
Attended Heating Policy and Procedures
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Space Heaters Policy and Procedures
Holiday Decorations Policy and Procedures
Candles Policy and Procedures
Gas Cylinder Safeguards Policy and Procedures
Confined Space Entry Policy and Procedures
Hot Work Policy and Procedures
Fire System Outages
Parking Policies
Citation Writing and Processing Policies and Procedures
Electric and Fuel Powered Cart Policy and Procedure
Guidelines
Progressive Discipline Procedure Guidelines
Creating a Positive Work Environment Delegating Appointing Authority
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Fire Watch Protocols
Fire Protection System Impairments
Hot Work
The need for initiating fire watch duties relating to fire protection system impairments in particular, are often times determined on a case-by-case basis (with some exceptions), and will typically include either pre-planned or emergency conditions. Each will consider the building, occupancy type, nature and duration of impairment, building occupancy level during impairment period, active work being conducted on the system during the impairment, condition of other fire protection systems and features, building and system compartmentation, and hazards/assets for areas at risk. In all cases the required impairment (outage) request shall be submitted and the need for fire watch reviewed accordingly. Fire watch duties are also performed in conjunction with hot work activities. University Police will typically provide personnel to perform fire watches in the affected areas which may consist of either certified officers or uniformed security personnel. However, other personnel may act in the same capacity, as long as all criteria for assigned duties can be demonstrated in advance. Appropriate mitigating measures for fire protection system impairments range from simple occupant notification to full-time fire watch duties. Determining factors vary from test-related impairments and maintenance activities during normal business through extensive impairments to high-value, high hazardous or construction-related activities. The following information provides guidance and direction for some of the more common impairments requiring fire watch personnel.
FIRE WATCH. A temporary measure intended to ensure continuous and systematic surveillance of a building or portion thereof by one or more qualified individuals for the purposes of identifying and controlling fire hazards, detecting early signs of unwanted fire, raising an alarm of fire and notifying the fire department (Ref: International Fire Code)
Construction (pre-planned wet-based fire protection systems)
When required by the fire code official for building demolition, or building construction during or after working hours that is hazardous in nature, qualified personnel shall be provided to serve as an on-site fire watch. Fire watch personnel shall be provided with at least one approved means for notification to the fire department and their sole duty shall be to perform constant patrols and watch for the occurrence of fire.
Temporary fire protection is to be provided by installing not less than 4A60:BC fire extinguishers in strategic locations spaced at 50’-75’ intervals-subject to change as construction changes.
The areas involved have been inspected and the increased risks determined (contractor, fire watch personnel, and BMO staff).
The supervisors in the areas to be affected have been notified (by contractor, BMO group).
The fire department has been notified of days, times, areas, and duration of impairment(s) (sprinkler system over 10 hours in a 24 hr. period).
The insurance carrier has been notified of partial or complete system impairment, and FM Global red tag system employed (sprinkler system over 10 hours in a 24-hr. period).
A fire watch as described shall be initiated during all times of fire protection system impairment in the affected areas only-all other fire protection system functions shall remain operational.
Water-flow alarms in areas unaffected by construction shall remain functional at all times.
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Hot work will only be allowed when all combustible materials have been removed from areas under construction. However, if any hot work is essential to complete the work before combustible materials have been removed, please discuss with FLSO well in advance.
Trash and excessive debris (combustible) shall be removed from the premises at the end of each work day; non-combustible material shall be kept neat and orderly as construction activities allow, ensuring egress and ingress have not been obstructed.
Ensure other sprinkler control valves on the affected floor remain open-especially where none are labeled or identified at the ceiling level in any manner, and their location and positional status requires confirmation.
Isolation of affected area for future anticipated sprinkler system alterations shall be pre-determined, confirmed, and approved by the FLSO and/or Building Official; subject to change based on future design considerations (as applicable to the sprinkler system impairment).
All personnel conducting fire watch duties shall read, understand, and commit to these requirements.
Written documentation of systematic surveillance conducted by all fire watch personnel is strongly encouraged (dates, times, responsible party, conditions observed, and so on).
Phones or other approved means of communicating emergencies to UCD dispatch and AFD shall be provided by all fire watch personnel.
Number of fire watch personnel-based on square footage, involved area(s), individual circumstances.
Periodic, unscheduled inspections may be conducted by the FLSO at his/her discretion.
Emergency conditions (warranting fire watch)
Emergency impairments shall include, but are not limited to, interruption of water supply, frozen or ruptured piping, and equipment failure, and includes impairments found during testing, inspections, and maintenance (for example: obstructions in sprinkler piping).
Temporary fire protection is to be provided by installing not less than 4A60:BC fire extinguishers in strategic locations spaced at 50-75” intervals.
The areas involved have been inspected and the increased risks determined.
The supervisors in the areas to be affected have been notified.
Recommendations to mitigate any increased risks have been submitted to management, along with corrective action and execution of fire watch.
Establish and implement a program to eliminate potential ignition sources (such as in the lab areas).
Hot Work
When required: A fire watch shall be provided during hot work activities and shall continue for a minimum of 30 minutes after the conclusion of the work. The fire code official, or the responsible manager under a hot work program, is authorized to extend the fire watch based on the hazards or work being performed. Exception: Where the hot work area has no fire hazards or combustible exposures.
Location: The fire watch shall include the entire hot work area. Hot work conducted in areas with vertical or horizontal fire exposures that are not observable by a single individual shall have additional personnel assigned to fire watches to ensure that exposed areas are monitored.
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Duties: Individuals designated to fire watch duty shall have fire-extinguishing equipment readily available and shall be trained in the use of such equipment. Individuals assigned to fire watch duty shall be responsible for extinguishing spot fires and communicating an alarm.
Fire training: The individuals responsible for performing the hot work and individuals responsible for providing the fire watch shall be trained in the use of portable fire extinguishers.
Fire extinguisher: A minimum of one portable fire extinguisher with a minimum 2-A:20-B:C rating shall be readily accessible within 30 feet (9144 mm) of the location where hot work is performed.
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OOM and SOM Assignments
Month SOM OOM 1 OOM 2 OOM 3 OOM 4 OOM 1 OOM 2 OOM 3 SOM
Aug-16 T. Norrison S. Avila R. Decess T. Chapin I. Rodriguez S. Trujillo G. Vergara M. Fernandez K. Lemieux
Sep-16 G.Woods A. Eyre PMT-1 D.Winfrey C. Sanchez G. Vergara M. Fernandez S. Trujillo P. Petty
Oct-16 R. Turner PMT-1 C. Gallegos G. Barrow s J. Allen M. Fernandez S. Trujillo G. Vergara K. Lemieux
Nov-16 D.Tilton B. Waldmann J. Neeper PMT-1 S. Becker S. Trujillo G. Vergara M. Fernandez P. Petty
Dec-16 T. Berry J. Law ton G. Lee J. Radaelli PMT-1 G. Vergara M. Fernandez S. Trujillo K. Lemieux
Jan-17 M. Arge R. Decess T. Chapin I. Rodriguez S. Avila M. Fernandez S. Trujillo G. Vergara P. Petty
Feb-17 N. Sullivan PMT-1 D.Winfrey C. Sanchez A. Eyre S. Trujillo G. Vergara M. Fernandez TBD
Mar-17 S. Roen C. Gallegos G. Barrow s J. Allen PMT-1 G. Vergara M. Fernandez S. Trujillo TBD
Apr-17 J. Walklett J. Neeper PMT-1 S. Becker B. Waldmann M. Fernandez S. Trujillo G. Vergara TBD
May-17 V. Mitchell G. Lee J. Radaelli PMT-1 J. Law ton S. Trujillo G. Vergara M. Fernandez TBD
Jun-17 D. Thorson T. Chapin I. Rodriguez S. Avila R. Decess G. Vergara M. Fernandez S. Trujillo TBD
Jul-17 E. SchroederD.Winfrey C. Sanchez A. Eyre PMT-1 M. Fernandez S. Trujillo G. Vergara TBD
Aug-17 M. Sherman G. Barrow s J. Allen PMT-1 C. Gallegos S. Trujillo G. Vergara M. Fernandez TBD
1. To contact shift please leave a voice mail - AMC shift 303-724-1777 or DDC shift 303-315-7777
2. All staff are required to maintain 24 X 7 phone availability. (FMP: 102-050)
3. OOM responds to emergencies and provides relief on assigned campuses. Additional staff will be called-in as
needed.
4. OOM is required to designate replacement if unavailable.
5. OOM's scheduled training takes priority over shift coverage
6. SOM will rotate calls equitably between the OOMs
7. When forecasted temp is above 32o "lone shift worker" rules may be utilized. LSW requirements:
a. Weather forecast must be above 32o
b. Shift must make contact with CUP operators at the start of the shift and hourly at the top of the hour.
c. SOM must be ready to respond if assistance is required.
8. OOMs are paid overtime for emergency call-ins. Scheduled coverage will be flexed-off.
9. Coverage for non-scheduled times or extenuating circumstances, such as daytime hours on holidays, may be
posted for volunteers.
1) Emergency communication will follow the NIMS model.
2) Shift supervisor, shift lead technician, or SOM, when on site, will serve as Incident Commander.
3) When the SOM is the Incident Commander they will contact another supervisor to be the Communication
Officer.
4) SOM will serve as Communication Officer utilizing the RAVE system to call in staff and disseminate
information to the appropriate entities when there is a shift supervisor or shift lead technician on site.
5) SOM needing coverage will find replacement coverage.
OOMs covering for Shift will work on WOs from their zone. If an emergencies arise Shift can create WOs
Emergency Communication Procedures
Supervisor and Operator of the Month Schedule
Updated 8/1/16
Anschutz OOMs DC OOMs
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BMO Project Rep Responsibilities for Capital Projects
Design
Attend design meetings
o Access lines of communication with the project team
Distribute project call-down list
Organize construction document submittal reviews for Operations
o Involve Operations SMEs
o Generate ADM work orders for all of the applicable trades for construction document
review for each phase of construction document development via WO request through
CSC
o Collect and submit Operations comments to the project team
o Collect and communicate responses from the project team to Operations
Construction
Attend OAC meetings
o Distribute project updates and schedule
Conduct site walks with Operations staff (quality construction, access, and Standards
compliance)
o Collect and submit comments to the project team
Review and distribute product submittals to Operations SMEs
o Collect and submit comments to the project team
o Set-up a rule in Outlook that forwards any division 23 submittals to the fluid and HVAC
group supervisors, any division 26 submittals to the electrical group supervisor, and
division 23 and 26 submittals to the engineering group supervisor
o Generate ADM work orders for all of the applicable trades for submittal review of
proposed products via WO request through CSC
o Collect and submit Operations comments to the project team
o Collect and communicate responses from the project team to Operations
Attend project team job and punch walks (construction, turnover, 6-mo, and 11-mo)
Coordinate equipment training for Operations staff
Coordinate the turnover of all extra materials or spare parts
Accept O&M manual and warranty log
Provide asset info and project documentation to the building archivist, to include BAS As Builts
and network lighting As Builts
Submit asset list for inclusion in Maximo
Coordinate with Zone and Trade Supervisors to schedule to schedule maintenance development
in Maximo
Provide Operations project acceptance sign-off at turnover
Notify Operations staff of turnover and warranty dates
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Occupancy
Follow-up on punch items
Collect and submit warranty claims
Maintain warranty log
o Coordinate repairs
o Review Responses
o Forward responses to group who issued warranty item for verification before closeout
by project
o Update O&Ms and building archive
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Using the CU Denver Daily Log
The CU Denver Daily Log is intended as an on-line secure source for transferring critical information
between shifts and work groups. These records are archived and used to demonstrate code compliance,
equipment failure dates, warranty issues, work done, etc.
The Daily Log is divided into three sections; On Going Issues, Daily Issues, and Work Group
Accountability.
On Going Issues – These are issues that will be resolved in the immediate future and require action from
successive shifts. Items entered should include
1. The problem.
2. The action required by the successive shifts.
3. The name of the person making the entry.
To make an entry in the On Going Issues section, enter your information in the blank text box and click
the button. Once a line is added it can be updated by clicking on the button for that line.
Information can be updated and/or Date Fixed recorded. Select to save or to discard the
changes. Items will not display on the log after the stated Date Fixed.
Out of Service Equipment – This section lists equipment that is out of service for an extended period. The
intent is to provide a location to document long-term out-of-service equipment without unduly
burdening the On Going Issues section.
To access the Out of Service Equipment section click on the button. The On Going
Issues section will become Out of Service Section.
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The process for entering items is identical to Ongoing Issues. To change back to the Ongoing Issues
Section click on the button.
Daily Issues – These are significant items that should be recorded for historical value. Items should
include
1. Occurrence time.
2. Description of the issue.
3. ATTN box checked if follow-up work is required
4. Location (locations are listed by building name in the pull down but display as GIS name,
5. Person making entry (Names are listed by sign-on name but display as full name. Names can be
overwritten in the edit mode.)
To make an entry in the Daily Issues section, complete the Time, Remarks, ATTN, Location, and Person
fields.
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After clicking on the button the information is recorded in the format below.
Once a line is added it can be updated by clicking on the button for that line. Select to save or
to discard the changes.
Work Group Accountability – This section is intended as a tool for the different work groups to record
they are aware of the items entered in the Daily Log.
The person assigned to review the log should make a check in the box for their work group. This
indicates the work group is attending to the pertinent issues in that shift’s log.
To make an entry click on the button to put the form in edit status.
Check the box to the right of your work group. Click on to save or to disregard changes.
Searching and Printing
You can view the daily log sequential shifts by toggling the shift selection chevrons. Or you
can use the calendar to select dates from history.
Searching the Daily Log - You can search for specific information, in the On Going Issues, by selecting
.To search in the Oos Equipment section click on .Search Daily Issues, by
selecting . These open search pages allowing you to search on combinations of various fields.
You can view a printable version of the daily log by clicking on and printing to your
default or selected printer.
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Responsibilities:
1. Work group supervisors review or assign a staff member to review each shift log and record
their awareness of responsibilities in the daily log.
2. Reviewers edit lines in Daily Issues to record work orders generated or transferred and de-select
the ATTN box. Include your name when updating an original line.
3. Staff records all significant issues or items with historic value in Daily Issues section.
Staff records items requiring actions by successive shifts in the On Going Issues Section.
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BMO Emergency Response Manual
Emergency Definitions:
1. An emergency must be acted upon immediately, utilizing sound judgment by the First Responder 2. All inquiries from the media or press are to be referred to the vice chancellor for university
communications with no exceptions (303)982-9093, pager (303)266-2608. Do not answer any questions from the media.
3. In general, emergencies can be classified as follows a. Danger to Life or Health - call University Police or 911
i. Fire
ii. Radioactive or chemical spills
iii. Police emergencies
iv. Bomb threats
v. Elevator entrapment b. Property Damage
i. Fire
ii. Flooding
iii. Wind damage
iv. Vandalism (determined by UCPD) c. Disruptions of Operations
i. Temperature Control or Ventilation for Research
ii. Utility outages including electricity, steam, chilled water and potable water
iii. Alarms systems
iv. Elevator or other mechanical failures
v. Environmental and fan systems
vi. Electrical Load Shed (Appendix 7)
vii. Trauma cleanup procedures (Appendix 9 - In progress) d. Loss of Resources
i. Potable water
ii. Chilled water
iii. Steam
iv. Natural gas
v. Electricity
vi. Storm drainage
vii. Sewer drainage
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Guidelines:
The purpose of the BMO Emergency Guidelines Manual is to provide step-by-step guidelines for Building Maintenance & Operations (BMO) personnel to respond in case of an emergency to protect campus customers, research, animals, and equipment. Supervisors and Managers are to use the new employee check-in (Appendix 6) and determine personnel who are going to be an OOM (Operator of the Month) and schedule them to complete the OOM training (Appendix 8) before being placed on the OOM schedule. The following departmental personnel must be notified in the event of flooding, damage to property, fire, or disruptions of operations. If an emergency occurs after hours, you must call the cell phone of these individuals. Normal business hours are Monday-Friday 7:30 AM - 4:00 PM. Keep calling until you contact them.
1. Supervisor of the Month (SOM) 2. Facilities Management Director 3. Facilities Management Vice Chancellor
Responsibilities:
4. Shift personnel a. First responder to all emergencies after hours
b. If RAVE Text or Page is received respond to emergency and contact SOM immediately
c. Contact SOM for assistance
d. Provide initial National Incident Management System (NIMS) incident commander
services for non-business hours
1. Zones a. First responder to all emergencies during normal working hours
2. Trades a. First responder to all emergencies during normal working hours
3. Supervisor of the month (SOM) a. Provides supervisory support to shift
b. Provide NIMS incident commander services during emergencies
c. Must respond to scene for all floods
d. If RAVE text or page is received respond to emergency and conduct assessment
e. After site assessment contact another SOM to serve as NIMS communication officer during
emergencies when SOM is mobile if it needs to be escalated
f. After site assessment send out text\email to Asst. Director, Director and AVC to notify them
of emergency and actions taken
g. Contact Risk Management if there is a potential for property loss
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Flood Procedure (Interior)
NOTE: It is extremely important to address ANY flood concern with the utmost urgency.
Definitions:
Minor Flood - A small area that is easy to contain after isolation of the source and can be remediated
quickly. There are no associated damages or operational impacts. Log the event in the daily log to include
building, room and cause of flood.
Major Flood - A large area that cannot be easily contained after isolation of the source and will require
additional help in order to remediate. If two shift people are on duty, one needs to investigate the source
of the leak while the other contacts the SOM. Be prepared to give an accurate description to the SOM
including building, floor, room, type of flood, and whether it is isolated or not. SOM will be contacted for all
floods. Contact University of Colorado Denver Police Department to notify tenants of the emergency. For
any flood that contains oils, solvents, fuels or other unknown chemicals, do not attempt to
remediate. Try to isolate the source and contact the SOM right away. The SOM will then contact
UCPD to contact the Environmental Health & Safety (EH&S) for support and direction on how best
to deal with this type of flood.
First Responder
1. Report to location of occurrence a. Has the source of the flood been isolated (valves shut off or redirected in some cases?)
b. Call SOM immediately after source has been identified and/or secured. If two personnel
are responding to the flood, one should isolate the other should call SOM. After SOM has
been contacted, remove water using flood vacuum and wear PPE (rubber boots, gloves
and safety glasses.)
c. Whenever possible, turn off the electrical power to the flooded rooms and disconnect the
electrical power cords in contact with the floor (computers, centrifuges, etc.). Keep in mind
that turning off the electrical power may affect experiments and other equipment in the
surrounding areas. Inform the SOM of all equipment that is turned off or unplugged for
safety.
d. Discard the water vacuumed up into the sanitary sewer. Do not discard collected water
outside.
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SOM Checklist
1. SOM is notified of flood, and briefed on contents/make-up of flood (i.e., water based, etc.) 2. The SOM shall respond to site of floods that affect more than one room, affect more than one floor,
involve any research building or have the potential for asbestos, any hazard such as lab space, radioactive material, biohazard, biosafety hoods, chemicals, etc.
3. When the SOM is contacted, the SOM shall assess the need for additional staff for cleanup 4. SOM should contact one of the designated remediation crews to mitigate mold. In the event the
flooded area involves chemicals, radioactive materials, fuel, oil, or other biohazard, SOM shall call UCPD to contact the EH&S pager
5. If the flood area has damaged property, equipment, research, animal health, or created a safety issue, the SOM will report to the site and contact EH&S, UCPD and a third party remediation crew as needed.
6. Once the flood issue has been deemed under control the SOM will file a claim with the University’s Risk Management Department. Once filed, the SOM will then contact the zone supervisor the next business day with all the details of the event and shift responsibility to the zone supervisor.
7. If the SOM was notified of the incident via RAVE please send out text\email to Asst. Director, Director and AVC to notify them of emergency and actions taken.
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Major Water Main or Sewer Line Break Emergency Procedure (Exterior)
Definition
Major water main or sewer line breaks are described as large pipe breaks exterior to the building. Both
systems are located underground (min-4 feet). Water main break outside would require City of Aurora
assistance to shut down main valve locate in the street. Sewer line breaks underground are not very
noticeable and would require fluid group on site ASAP.
First Responder
1. Identify source of break and call SOM 2. Need to identify if break is between meter and building or City of Aurora side 3. Brief the SOM on extent of damage including building, location in building, areas affected, and
what type of support is necessary to secure break
SOM Checklist
1. SOM should contact fluid group 2. If break is outside the meter SOM should contact City of Aurora 3. SOM should contact University Police to send out a Rave message to inform customers of the
emergency 4. SOM should contact UCPD to contact EH&S to inform them of the emergency 5. SOM should contact the Facilities Management Grounds supervisor to inform them of the
emergency 6. The SOM shall respond to all main line breaks to determine what needs to be done to bring the
system back online 7. SOM shall assess if additional staff should be contacted for assistance in the cleanup and repair 8. Once the situation is stabilized, the SOM shall file a claim with University Risk Management and
turn over the control of the repair to the fluid group supervisor 9. The following business day, the supervisor for the fluid group will take over the follow up process 10. If the SOM was notified of the incident via RAVE please send out text\email to Asst. Director,
Director and AVC to notify them of emergency and actions taken.
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Electrical Reset for Power Loss & Power Bumps
Definition
The University of Colorado Denver / Anschutz Medical Campus electrical system serves all UC and UCH
buildings. Children’s Hospital of Colorado is not connected to our Electrical Distribution system.
Electrical power to the Campus is supplied by Xcel Energy through 5 - 13,800 Volt feeders connected to 3
distribution busses in the Campus Substation located to Central Utility Plant. The “2A” Buss feeds all
University of Colorado Hospital Buildings. All UC buildings are fed from the “1A” and "B” Busses. Each of
the 3 distribution Busses have 3 loop feeders going out to feed groups of individual buildings through switch
cabinets located in close proximity to each building. In the event power is lost from Xcel Energy, most all of
the buildings are equipped with a Standby Generator which will automatically start and pick up the critical
electrical load that is connected to it. Not all circuits in a building will be powered by the generator during a
power outage. A Power Bump/ Electrical outage on Campus will manifest itself by alarms through Siemens
Building Automation System (BAS) and the fire panels
First Responder
1. Identify size of outage, one building, several rooms, or several buildings
2. If any building is without power, contact SOM and CUP
3. If the campus experiences a power bump, the BAS system will slowly turn on building systems.
This can take some time (up to 30 minutes) for the building to stage and equalize the load
4. Monitor BAS alarm screen to determine systems that might need to be manually controlled
5. Review zone critical list (see below) to ensure all critical equipment is back on line
6. After review of critical systems has been completed and there are still ongoing issues requiring
assistance from trades or zone, the SOM should be contacted
7. Once the emergency has passed and all systems are restored (verified) initiate freezer walk
8. Fire and Jockey Pump – Check to ensure that the fire pump is not operating
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Zone 1
1. Building 400 (Q09)
a. Building 400 MRI (Q09)and PET/SCAN area
b. Building 401 (R09)1st floor freezers and back-up generator
2. AO1 (L15) verify all systems are back on line, including fire system and elevators
Zone 2
1. Education 2 South (L28)
a. First Floor
i. Verify that the elevators are operational
ii. L28-1306B – check the fire alarm (1st floor hallway south end on west side and
pump.)
iii. L28-1306 – verify that the heating water exchangers and pumps are online
iv. Verify that the air compressor (1306) is operational
v. Verify that the chilled water pumps (1306) are online
b. Roof
i. Verify that the air handling units (AHUs) are online
ii. Verify that the general exhaust fans are online
2. Education 2 North (P28)
a. First Floor
i. Verify that the elevators are operational
ii. P28-1101A – check the fire alarm (1st floor hallway north end on east side) and
pump.
b. Roof
i. Verify that the AHUs are online
ii. Verify that the general exhaust fans are online
3. Library (V23)
a. First Floor
i. Verify that the elevators are operational
ii. Stairwell #5 – Check the fire alarm
iii. V23-0100M – verify that the heating water exchangers and pumps are online
iv. V23-0100M – verify that the chilled water pumps are online
b. Second Floor
i. Verify that CRAC units are functioning
c. Third Floor
i. Verify that CRAC units are functioning
d. Roof
i. Verify that the AHUs are online
ii. Verify that the general exhaust fans are online
4. Dental (L26)
a. First Floor
i. Verify that the elevators are operational
ii. L26-022E – check the fire alarm panel (SW entrance) for alarms.
iii. L26-018AM – check the fire pump.
iv. L26-018M – verify that the vacuum pump control system is online.
v. L26-018M – verify that the building air compressors are operational.
vi. L26-018M – verify that the medical air compressors are operational.
vii. L26-018M – verify that the heating water exchangers and pumps are online.
viii. L26-018M – Verify that the chilled water pumps are online
b. Roof
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i. Verify that the AHUs are online
ii. Verify that the general exhaust fans are online
Zone 3
1. Barbara Davis Center (M20)
a. Basement mechanical room (M20-0111m)
i. Chilled Water Pumps – Three (3) chilled water pumps are located in this mechanical room. One pump must operate at all times as it supplies the cooling for the freezer park located in the basement. The freezer park houses millions of dollars in research material for the Barbara Davis Center (BDC) and without cooling the freezers will fail in a short period of time. Hot Water Heating Pumps – Power bumps can change the status of the hot water heating system from OCC1 to vac. This shuts down the pumps and heat exchangers. If found in this condition, simply change the status of the system back to OCC1 and the system should restore itself.
ii. Vacuum Pumps – These aren’t as critical, but if you are running on the number three chilled water pump it is best to shut the vacuum pumps off.
iii. High and Low Steam Valves – On occasion a power has closed both of these valves, leaving the building without steam. Verify that one of the valves is open and if neither is, open the high flow valve. This protects the low flow steam valve from damage
b. Fire Pump Room (M20-0109)
i. Fire and Jockey Pump – Check to ensure that the fire pump is not operating c. Rooftop Equipment
i. Exhaust Fans – Check to ensure that at least one of the EHU fans (a, b, c, or d) is operating. These fans exhaust the research areas and ALL of the fume hoods. One of these fans should be in operation at all times even if it is only operating at less than capacity
ii. Medical Air Unit (MAU) Fans – Check to ensure that both of these fans (1 and 2) are online
iii. AHU 1 – Check to ensure that this fan is operating iv. Elevators – Ensure that both of the elevators are functioning
2. Ben Nighthorse Campbell Building (M24)
a. First floor mechanical room (M24-153Bm)
b. Hot Water Heating System – During cold weather make sure that the heat exchangers and
hot water heating pump are online
c. Elevators – Ensure both passenger elevators are functioning
3. ED1 Building (P26)
a. First Floor Mechanical Room (P26-1502Bm)
b. Hot Water Heating System – During cold weather make sure that the heat exchangers and
hot water heating pump are online
c. Fire Pump and Jockey Pump – Check to ensure that the fire pump is NOT running
d. Elevators – Ensure that ALL four passenger elevators are functioning
e. Morgue Coolers – Check to see that the morgue coolers are functioning. The condensing
units are located on the roof just south of the penthouse
f. Air Handling Units and Exhaust Fans – AHU-P-3 feeds the gross anatomy area, and if
possible, should be placed back in service
4. Fulginiti Building (R27)
a. Basement Mechanical Room (R27-005m)
b. Hot Water Heating System – Hot water heating and chilled water are supplied to this
building from ED1. During cold weather make sure that the heat exchangers and hot water
heating pumps located in ED1 are online
c. Elevators – Ensure that the passenger elevator is functioning
d. Verify that domestic hot water heater is operating
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Zone 4
1. PRF (AK32) – Verify that all systems have returned to normal on BAS system and physically check
all boilers; reset if needed
2. Pascal Library (P30) – Verify on BAS system that all systems have returned to normal
3. Environmental Health and Safety (R30) – Verify on BAS system that all systems have returned to
normal
4. Henderson Parking Garage (V17) – Verify that all elevators are operational and reset if needed;
check lights and auto doors
5. Campus Services (T36) – Verify on BAS system that all systems have returned to normal; check
elevators and reset if needed.
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Zone 5
Priority 1, Priority 2
1. Building 500 (Q20)
a. Basement
i. Q20-CB001 – check the main air compressors and alternate if necessary.
ii. Q20-CB005T – check telecom room cooling
iii. Q20-CB003 – check that 2 CHW pumps are on. #1 should be on at all times.
iv. Q20-CB003 – (during power outage at RC1 or R2) check the RC1 and R2
emergency CHW pump is operating.
v. Q20-CB011 – check that the condensate mover is operating
vi. Q20-CB010 – check air compressors are operating and maintaining 20 PSI. They
provide motive air for the CHW and condenser water valves for the backup
chillers.
b. Ground Floor
i. Q20-CG002 – check main fire alarm panel for operability and alarms, Call the fire
alarm techs to clear alarms or correct problems.
ii. Ground floor center, west, east, north, west dock – check elevators 1, 2 and 3, 4,
5, 6, and 7 respectively for entrapments and operability.
iii. Q20-EG330C and Q20-EG331 (IT servers) – check Liebert or fan coil cooling
iv. Q20-WG102T, EG302T, EG330C – check telecom room cooling
c. First Floor
i. Q20-N1202T, Q20-W1102T, Q20-E1302T – check telecom room cooling
d. Second Floor
i. Q20-N2401P-SA-Q20-03-004 Serves third floor north and center – ensure AHU
is online
ii. Q20-W2133T, Q20-E2302T – check telecom room cooling
e. Third Floor
i. Q20-W3101T, Q20-W3162, Q20-C3001T – check telecom room cooling
f. Fourth Floor
i. Q20-E4327 and Q20-E4328 – check freezers (medicine) for high temp and
alarms.
ii. W4131, W4132, W4109 (IT servers) – check Liebert or fan coil cooling
iii. W4109, W4131, W4132, W4101T, E4302T – check telecom room cooling
g. Fifth Floor
iv. Q20-C5001 and Q20-C5002 – check freezers (medicine) for high temp and
alarms.
v. Q20-E5334 and Q20-E5335 – check freezers (medicine) for high temp and
alarms.
i. Q20-E5325P check SA-Q20-05-005 Serves fourth floor east – ensure AHU is
online
ii. Q20-E5307M check SA-Q20-05-004 Serves fifth floor east – ensure AHU is
online
iii. Q20-W5114, Q20-W5114B (UH Med Rec) – check Liebert or fan coil cooling
iv. Q20-N5217M check SA-Q20-05-002 Serves fifth north and center – ensure AHU
is online
v. Q20-N5204T, Q20-E5300T, Q20-W5102T, Q20-W5114B – check telecom room
cooling
h. Sixth Floor
i. Q20-E6302T, Q20-6102T– check telecom room cooling
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i. Seventh Floor
i. Q20-W7002T, Q20-W7001T – check telecom room cooling
2. R24 (533)
a. First Floor
i. Q20-R24-005 – check telecom room cooling
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Zone 6
Priority 1
1. RC1 North (P18)
a. Interstitial
i. P18-0V01 – verify fire pump JP-1 and fire alarms
ii. P18-0V01 – check condensate pumps CRP – NV1-101 and 102 alternate as
needed
iii. P18-0V01 – check domestic water pumps - HBP-1 thru 3 one online at all times.
iv. P18-MS04 – check vacuum pumps V-1 thru V-3 all 3 pumps alternate as needed.
v. P18-MS04 – check domestic water heat exchangers – HXG 1 and 2 alternate.
Booster pump CP1 should be online at all times.
vi. P18-0V01 – check sewage ejection pumps – alternate as needed.
b. Second Floor
i. P18-2207M – Check AHUs SA-P18-02-005 and SA-P18-02-006 both units are to
be online at all times
ii. P18-2207M – Chilled Water Pumps CHW-N-201 thru 203 one pump is to be
online at all times
iii. Verify that there are adequate air handlers online to maintain duct static set point
at 1.9”
iv. Tertiary Chilled Water Pumps- CHP-N-204 and 205 both pumps are to be online
at all times
v. P18-2207M – Heat Exchangers- (HHX-1 and 2) Pumps HWP-N201 and N202
one pump online at all times
c. Ninth Floor
i. P18-9404H – check supply damper for P18-9405 BSL-3 lab in the linear hallway
outside of 9404H. The damper should be open at all times.
d. Roof
i. Check exhaust GE-P18-R-006 and 007, both fans should be online at all times
ii. Check exhaust fans FE-P18-R-008 and 009, they should be online at all times
Serves ABSL.
iii. Check exhaust FE-P18-R-013 and 014 they are to be online at all times. Serves
iodination lab (P18-9208) BIO safety cabinets
iv. Check exhaust fans FE-P18-R-016 and 017 fans should be online at all times
v. Check exhaust FE-P18-R-015 this fan should be online at all times
vi. Check exhaust fans FE-P18-R-001 thru 005 they should be online at all times
with duct static pressure of 1.91.
vii. 10103E penthouse – BSL-3 UPS - During a power outage the UPS must be
checked to ensure the UPS has engaged. After power is restored recheck the
UPS to verify that it has switched back to normal power.
viii. Check vivarium rack wash exhaust – FE-P18-R-010 and 10A both fans should be
online at all times.
ix. Check glass wash exhaust GE-P18-R-012, it should be online at all times.
2. RC1 South (L18) Priority 1
e. First Floor
x. L18-1208AM – check condensation pump CRP-S101 for proper operation, inside
main electrical room (L18-1208E)
a) Second Floor
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xi. L18-2200M – check building supply air, AHUs L18-02-001 thru L18-02-004 all
AHUs are to be online at all times with duct static pressure of 1.71.
xii. L18-2200M – check tertiary loop pumps CHP-S201 and S202, both pumps
should be online at all times
b) Roof
xiii. Check exhaust fan FE-L18-R-009, fan should be online at all times. Serves
iodination lab.
xiv. Check building exhaust, exhaust fans FE-L18-R-001 thru FE-L18-R-005 should
be online at all times with a duct static pressure of 1.91.
xv. Check glass wash exhaust L18-R-007 fan should be online at all times.
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Zone 7
1. Research 2 (P15) Priority 1 a. Vivarium
xvi. P15-0403M – check animal drinking water station should be online at all times.
i. Stairwell Pressurization Fans: SA-P15-R-005 and SA-P15-R-006 (P15-Roof) only online when needed Condensate Pumps: SM-P15-00-001 thru SM-P15-00-003 (P15-0403M) Pumps alternate as needed; ensure system is not in alarm.
ii. Heating Water Pumps: HX-P15-01-001 and HX-P15-01-002 (P15-1300M) Pumps alternate as needed; ensure system is not in alarm.
b. Interstitial xvii. (Location) check fire alarm/pump Demands an immediate review of the fire alarm
and pumps station after a power bump or power loss.
xviii. P15-M300DM – check air compressors CA-P15-M-001 it should be online at all
times.
xix. P15-M300DM – check vacuum pumps: VAC-P15-M-001 thru VAC-P15-M-003
three pumps alternate as needed, ensure system is not in alarm.
c. First Floor i. P15-1500A2 – Vivarium freight elevator #7 should be online at all times.
ii. P15-1400 – check freezer farm for alarming or inoperative units.
iii. P15-1400 – check fan coil units FCU-P15-01-013 thru FCU-P15-01-22 all ten
FCUs should be online at all times.
iv. P15-1300M – check primary chilled water pumps CH-P15-01-001 thru CH-P15-
01-004 one should be online at all times.
v. P15-1300M – check tertiary chilled water loop pumps CH-P15-01-005 and CH-
P15-01-006 both should be online at all times.
vi. P15-1300M – check booster pumps DW-P15-01-001 thru DW-P15-01-003) one
should be online at all times.
vii. P15-1300M – check heat exchangers DHW-P15-01-001 thru DHW-P15-01-004
all should be online at all times.
i. Heating Water Exchangers: HX-P15-01-001 and HX-P15-01-002 (P15-1300M) Exchangers rotate on a lead/lag schedule
d. Second Floor i. P15-2300M – check air handling units SA-P15-02-001 and SA-P15-02-002 they
should be online at all times (serve vivarium.)
ii. P15-2300M – check emergency chilled water valves should be in normal (closed)
position when not needed. If needed, verify the valves are open.
iii. P15-2300M – check clean steam generator HX-P15-02-001 it should be online at
all times
iv. P15-2300M – check air handling units SA-P15-02-003 thru SA-P15-02-010
typically 6 of the 8 fans are online at all times. The system should maintain a
duct static set point of 2” WC.
v. P15-2300M – check return air units RA-P15-02-001 and RA-P15-02-001 both
should be online at all times.
vi. P15-2300M – check AHU controls air compressor CA-P15-01-001 it should be
online at all times.
e. Eleventh Floor vii. P15-11291 – Check Iodination Lab - Demands an immediate review of
associated critical systems after power bumps or power loss.
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f. Roof viii. Check general exhaust fans FE-P15-R-008 and FE-P15-R-009 both fans should
be online at all times.
ix. Check BSL-3 exhaust fans FE-P15-R-015 and FE-P15-R-015 both should be
online at all times
x. Check supply air fan SA-P15-R-001 it should be online at all times (serves BSL-
3.)
xi. Check exhaust fan FE-P15-R-014 it should be online at all times. (serves
Iodination Lab)
xii. Check exhaust air fans FE-P15-R-001 thru FE-P15-R-007 6 of the 7 should be
online at all times.
i. Check the vivarium rack wash exhaust FE-P15-R-012 it should be online at all times.
ii. Check the glass wash exhaust FE-P15-R-013 it should be online at all times.
iii. Check the stairwell pressurization fans SA-P15-R-005 and SA-P15-R-006 they should be online only when needed.
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Zone 8
1. Pharmacy Building (V20) a. First Floor
i. Verify all three elevator are functional b. Basement Mechanical Room
i. Verify fire alarm/fire pump system is normal. ii. Verify heating water pump is running, pumps alternate as needed iii. Verify 550 GPM heating water flow is present. iv. Verify heat exchanger is online, if not; startup/switchover procedure is located on
the bottom left corner of the HX Graphics. v. Verify liquid movers are on vi. Verify chilled water pump is running, pumps alternate as needed. vii. Verify vacuum system is on, pumps alternate as needed.
c. Penthouse/Roof i. Verify at least 3 Exhaust Fans are running ii. Verify at least Supply Fans are running iii. Return fans both run all the time. iv. Verify air compressor is on
d. Cold Rooms i. 2nd floor, 3rd floor, 4th floor ii. Check freezers in LER floors 2, 3, and 4
2. Health and Wellness Center (V08) a. First floor
i. Check all elevators are operational b. Basement mechanical room 0109M
i. Verify AHU’s are on. ii. Verify heating water pumps are on iii. Verify chilled water pumps are on iv. Verify heat exchangers (heating/domestic) are on v. Verify liquid mover is on. vi. Verify domestic water system is on
c. Basement mechanical room 0108 i. Verify heat exchanger is on. ii. Verify liquid mover is on iii. For critical shut offs BAS roomV08-002m
d. Penthouse/Roof i. Verify all AHU’s are on ii. Mechanical room V08-1220M; verify AHU is on
SOM Checklist
1. Once the emergency has passed and all systems are restored and verified initiate freezer walk
2. Maintain SOM log
a. SOM should contact University Police to send out a Rave message to inform customers of
the emergency.
b. SOM should contact Electrical group to determine what needs to be done to bring the
system back on line.
c. SOM shall assess if additional staff should be contacted for assistance to bring systems
back on line.
d. Once things are under control, if required the SOM shall file a claim with University Risk
Management and turn over the control of the repair to the proper supervisor
e. If the SOM was notified of the incident via RAVE please send out text\email to Asst.
Director, Director and AVC to notify them of emergency and actions taken.
f. The following business day, the supervisor for the zone will take over the process
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Loss of Chilled Water
Definition
The university chilled water (primary loop) is supplied from the Central Utility Plant (CUP). If you receive a
Siemens alarm, or are contacted by the CUP, that chilled water supply temperature is too high, you must
contact SOM immediately.
First Responder
1. Below is a checklist of the items to cover in the event of chilled water loss. If you receive an alarm
indicating that the chilled water temperature is too high; first determine if the problem is a local
problem or a global problem.
2. If it is a campus wide problem contact the CUP and/the SOM
3. If it is a single building problem determine if it is a problem with the primary loop or the secondary
loop and contact the CUP.
a. If the problem is with the secondary or tertiary loop
i. Check flow, pressure, supply and return temperatures and system piping integrity
ii. Take initial corrective action
iii. Notify the CUP to communicate the problem.
iv. Contact SOM, make them aware of the problem and advise them to call for help if
needed.
v. Coordinate emergency repairs.
b. If the problem is with the primary loop
i. Check flow, pressure, supply and return temperatures and system piping integrity.
ii. Contact the CUP to communicate the emergency and document the problem.
iii. Get the operators name and record date and time for the log.
iv. If the problem originates in the CUP get the operator’s ETA for repair ETA.
v. Contact SOM, make them aware of the problem and advise them to call for help
or to institute the Chilled Water Load Shedding Procedure (Appendix 8).
4. Complete zone check list below:
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Zone 1
1. Academic Office Building (L15) the critical equipment are telecom rooms located in the center of
the building on each floor between the main break rooms and work rooms.
a. First floor – check temp in 1316T, Monitor systems on the BAS. Monitor VFDs running the
pumps in the 1008M (pump room). Chilled water pumps 3, 4, and 5 are on emergency
power 1 & 2 are strictly on utility power.
b. Second floor – check temp in 2316T & 2110 IT server rooms
c. Third floor – check temp in 3316T & 3216 IT server rooms d. Fourth floor – check temp in 4316T e. Fifth floor – check temp in 5316T f. Sixth floor – check temp in 6316T g. Seventh floor – check temp in 7316T h. Eighth floor – check temp in 8316T i. Ninth floor- check temp in 9000M elevator mechanical room j. Rooftop penthouse - shut off the chilled water to the air handlers (if OAT is above 55
degrees) to conserve the chilled water in the closed loop system.
2. When cooling is not achieved because the loops temp is too high start opening doors to all the
critical equipment in the above rooms.
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Zone 2
1. School of Dental Medicine (L26)
a. The vacuum pumps (basement mechanical room; L26-018m) use chilled water for cooling,
therefore they will need to be turned off and the occupants notified that there will be no
vacuum for the duration of the outage.
b. If not already on, and conditions warrant it, you may want to consider activating the
evaporative cooling system for AHU-3.
2. Library (V23)
a. Check the room temperatures in the library server room (V23-2102F), if above 85-degrees
notify UP to contact the library staff and if available provide a move-n-cool to this area or
prop the door open and place a fan to circulate air.
b. Check the room temperatures in the library server room (V23-3103) equipment locate in
room 3104, if above 85-degrees notify UP to contact the library staff and if available provide
a Move-N-Cool to this area or prop the door open and place a fan to circulate air.
3. ED II (L28 / P28) – no special response required
General Note: If the outside air temperature is favorable, AHUs could be operated using outside air to
minimize heat load within buildings. During warmer weather, be sure to minimize cooling requirements by
turning off or down unnecessary heat sources such as lighting, autoclaves, glass washers, or excessive
outside air.
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Zone 3
1. Ben Nighthorse Campbell Building (M24)
a. There is a FCU on the second floor (Room 233) that is important but NOT critical. If time
permits, space temperatures should be checked
2. Barbara Davis Center (M20)
a. The freezer park. Room M20-0117: The freezer park that is located in the basement of
the Barbara Davis Center is probably the most important room in the zone. There are
millions of dollars of research stored there in 60+ freezers. Room cooling is accomplished
by the five (5) fan coil units that are located in the room. Loss of chilled water will cause a
rapid temperature rise in the room and if the outage is for an extended period of time, the
following steps should be followed.
i. The damper for terminal box CAV-M20-B-007 should be set at 100% (this assumes
an OAT of 80 degrees or less)
ii. The exhaust fan FE-M20-R-010 should be started manually.
iii. The doors to the hallway and stairs should be opened
iv. If it has been determined that this outage will be for an extended period of time the
owners of the freezers will need to be contacted and actions initiated to protect the
contents of the freezers.
v. Set up portable fans to help move the air around.
vi. There are several corridors on the third and fourth floor where freezers are located
but as long as there is a sufficient air supply to the space (even though the DAT of
the terminal boxes may be higher than normal, the freezers should be alright.
vii. The vacuum pumps use chilled water to cool the sealant water. In order to protect
the vacuum pumps, they should be shut down.
3. Education 1 (P26)
a. Loss of chilled water may cause comfort issues but little else
b. If not already on, and conditions warranty it, you may want to consider activating the
evaporative cooling system for AHU-3.
4. The Fulginiti Building (R27)
a. Loss of chilled water may cause comfort issues but little else
b. If not already on, and conditions warrant it, you may want to consider activating the
evaporative cooling system.
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Zone 4
Priority 1, Priority 2
1. PRF (AK32) AHU-1 and AHU-2 no critical equipment, standalone system
a. 1-A-114 mechanical room
i. Air drier # 1, turn off / notify occupants
b. 130 mechanical room
i. FCU-1-001, move-n-cool, open door / box fan
c. 144 IT room
i. FCU-1-002, move-n-cool, open door / box fan
d. Roof
i. PH1, turn off / notify occupants
ii. PH2, turn off / notify occupants
iii. AHU-1, turn off / notify occupants
2. PASCAL (P30) SA-P30-02-002 and SA-P30-02-002 no critical equipment
a. 101, office
i. FCU-01-003
b. 102 processing
ii. FCU-01-001
iii. FCU-01-002
c. 102D IT room
i. FCU-01-009, move-n-cool, open door / box fan
d. 103 reading room
i. FCU-01-004
e. 104 reading room
i. FCU-01-005
ii. FCU-01-006
f. 104F reading room
i. FCU-01-007
g. 104D lounge
i. FCU-01-008
h. 201-C-M mechanical room
i. AHU-02-001, turn off / notify occupants
i. 201-1C-1M mechanical room
i. AHU-02-002, turn off / notify occupants
3. EH&S (R30 and R31) AHU-1 and AHU-2 no critical equipment
a. 100DT IT room
i. FCU-01-001, move-n-cool, open door / box fan
b. PH-200 mechanical room
i. AHU-P-001, turn off / notify occupants
ii. AHU-P-002, turn off / notify occupants
iii. AHU-P-003, turn off / notify occupants
iv. FCU-P-001, move-n-cool, open door / box fan
v. FCU-P-002, move-n-cool, open door / box fan
4. T36 SA-T36-01-003, T36-P-001 and SA-T36-01-002 no critical equipment
a. 118T, IT room
i. FCU-01-001, move-n-cool, open door / box fan
b. 120 conference room
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i. AHU-01-001, turn off / notify occupants
c. 130 mail room
i. AHU-01-004, turn off / notify occupants
d. 141F2 shops
i. AHU-01-002, turn off / notify occupants
e. 141GT IT room
i. FCU-01-002, 141GT, 1, IT room, move-n-cool, open door / box fan
f. 151 paint shop
i. AHU-01-003, 151, 3, paint shop, turn off / notify occupants
g. 151A
i. Air dryer # 1, 151A
ii. Air comp. # 1, 151A
h. Pent House
i. AHU-P-001 turn off / notify occupants
i. 259T IT room
i. FCU-02-001, 259T, open door / box fan
j. 358T IT room
i. FCU-03-001, 358T, move-n-cool, open door / box fan
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Zone 5
1. Building 500 (Q-20)
a. In the event of a Cup loss flag/flow to Building 500, Verify that the backup chiller system is
online. The system has a ten minute time out time delay before bringing chillers on, chillers
will be added according to demand. If the chillers did not come on, go to the BAS chiller
wed page. Verify chiller status is in enable. Then go to the BAS CUP-CHW FLOW page to
the bottom left hand corner, double click on the PM-CHILLER RUN icon to start chillers.
b. In the event of a Cup loss flag/flow to Building 500 only the chiller plant has enough
capacity to handle the entire cooling load of Building 500. In the event of a Cup loss
flag/flow to RC1 and R2 the Tyco valve CHWP 1 ISO VLV located in basement
mechanical room CB003 needs to be closed isolating non-critical areas, and serves the
building critical loop (IT areas) also sending chilled water to RC1 and R2 Vivarium’s.
Verify the valve status on the BAS Q20 secondary CHW SYS graphics page.
87 3/21/2016
Zone 6
1. RC1 (L18,P18)
Priority 1, Priority 2
a. Reduce the chilled water demand in RC1 (L18,P18)
i. Allow the Building 500 chilled water system to activate and serve RC1 and RC2.
Building 500 non-critical areas will not be feed by the chillers.
ii. Command the chilled water valves closed for the non-critical AHUs and allow the
water to serve the critical loads such as environmental chambers, and coolers.
iii. If the environmental chambers begin to fail, notify the occupants of the issue.
There may be a need to get dry ice or move research to other areas to maintain
a refrigerated environment.
iv. If it is cold out and there is no chilled water flow at all, it may be possible to make
cold water by using the AHUs as heat exchangers. This can be done by
commanding all the chilled water valves open and allowing the 55ᵒ air to transfer
to coils.
b. Reduce the chilled water usage of office spaces
i. Command the chilled water valves closed for mixed air units serving office
spaces. If there are no CUP chillers, but chilled water flow, the chilled water
system can remain cold for a period of time due to the large mass of water in the
underground piping.
ii. Determine if the mixed air units would be better to operate with 100% outside air
or 100% return air.
iii. It is possible to pre-cool office spaces by operating mixed air units when the
outside air temperature is low during the periods of 2:00 am to 6:00 am.
c. Returning from a chilled water outage
i. Release all overrides and return the systems to normal operation.
2. Vivarium
a. V-1001M mechanical room
i. FCU-V-001, Move-N-Cool open doors/box fan
b. V-M100A cage wash
i. FCU-V-002, turn off / notify occupants
c. V-102 autoclave room
i. FCU-V-003, turn off / notify occupants
3. Interstitial
a. IN-001
i. FCU-IN-001, Move-N-Cool open doors/box fan
b. IN-001EM electrical room
i. FCU-IN-002, Move-N-Cool open doors/box fan
c. IN-M001T telecom room
i. FCU-IN-003, Move-N-Cool open doors/box fan
d. IN-M002T telecom room
i. FCU-IN-004, Move-N-Cool open doors/box fan
e. IN-001M mechanical room
i. Vac. Pump 1, turn off / notify occupants
ii. Vac. Pump 2, turn off / notify occupants
iii. Vac. Pump 3, turn off / notify occupants
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iv. Air dryer 1, turn off / notify occupants
v. Air dryer 2, turn off / notify occupants
vi. Air comp 1, turn off / notify occupants
vii. Air comp 2, turn off / notify occupants
4. 1ST floor
a. 11303M elect room
i. AHU-01-101, building air
b. 1300E elec. room
i. AHU-01-102, Move-N-Cool open doors/box fan
c. 1204T IT room
i. FCU-01-001, Move-N-Cool open doors/box fan
d. 1106T IT room
i. FCU-01-003, Move-N-Cool open doors/box fan
e. 1006AE, IT room
i. FCU-01-A01, Move-N-Cool open doors/box fan
5. Second floor
a. 2200T, IT room
i. FCU-02-001, Move-N-Cool, open doors/box fan
b. 2207M mech. room
i. AHU-N201, building air, see loss of chilled water, first responder list
ii. AHU-N202, building air, see loss of chilled water, first responder list
iii. AHU-N203, building air, see loss of chilled water, first responder list
iv. AHU-N204, building air, see loss of chilled water, first responder list
v. AHU-N205, vivarium air, see loss of chilled water, first responder list
vi. AHU-N206, vivarium air, see loss of chilled water, first responder list
vii. AHU-N207, building air, see loss of chilled water, first responder list
c. 2207T, IT room
i. FCU-02-002, Move-N-Cool, open doors/box fan
6. Third floor
a. 3500M mechanical room
i. AHU-N301, building air, see loss of chilled water, first responder list
ii. AHU-N302, building air, see loss of chilled water, first responder list
iii. AHU-N303, building air, see loss of chilled water, first responder list
iv. AHU-N304, building air, see loss of chilled water, first responder list
v. FCU-03-A01, 3500M, 2, IT room, Move-N-Cool, open doors/box fan
7. Fourth floor
a. 4113E electrical room
i. FCU-04-002, Move-N-Cool, open doors/box fan
b. 4200T IT room
i. FCU-04-001, Move-N-Cool, open doors/box fan
c. 4201 cold room
i. EVR-04-001, notify tenant, ensure doors are kept closed
d. 4211 cold room
i. EVR-04-002, notify tenant, ensure doors are kept closed
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e. 4217T IT room
i. FCU-04-003, Move-N-Cool, open doors/box fan
f. 4219 cold room
i. EVR-04-003, notify tenant, ensure doors are kept closed
8. Fifth floor
a. 5113 elec. room
i. FCU-05-002, Move-N-Cool, open doors/box fan
b. 5200T IT room
i. FCU-05-001, Move-N-Cool, opening doors/box fan
c. 5210 cold room
i. EVR-05-001, notify tenant, and ensure doors are kept closed
d. 5211, cold room
i. EVR-05-002, notify tenant, and ensure doors are kept closed
e. 5217T, IT room
i. FCU-05-003, Move-N-Cool, open doors/box fan
f. 5218 cold room
i. EVR-05-003, notify tenant, and ensure doors are kept closed
g. 5219 cold room
i. EVR-05-004, notify tenant, and ensure doors are kept closed
9. Sixth floor
a. 6111E elec. room
i. FCU-06-002, Move-N-Cool, open doors/box fan
b. 6200T IT room
i. FCU-06-001, Move-N-Cool, open doors/box fan
c. 6201 cold room
i. EVR-06-001, notify tenant, and ensure doors are kept closed
d. 6210 cold room
i. EVR-06-002, notify tenant, and ensure doors are kept closed
e. 6211 cold room
i. EVR-06-003, notify tenant, and ensure doors are kept closed
f. 6217T IT room
i. FCU-06-003, Move-N-Cool, open doors/box fan
g. 6219 cold room
i. EVR-06-004, notify tenant, and ensure doors are kept closed
10. Seventh floor
a. 7112E, elec. room
i. FCU-07-002, Move-N-Cool, open doors/box fan
b. 7200T IT room
i. FCU-07-001, Move-N-Cool, open doors/box fan
c. 7210 cold room
i. EVR-07-001, notify tenant, ensure doors are kept closed
d. 7216T IT room
i. FCU-07-003, Move-N-Cool, open doors/box fan
e. 7218 cold room
i. EVR-07-002, notify tenant, ensure doors are kept closed
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11. Eighth floor
a. 8112E electrical room
i. FCU-08-002, Move-N-Cool, open doors/box fan
a. 8200T IT room
ii. FCU-08-001, Move-N-Cool, open doors/box fan
b. 8201 cold room
i. EVR-08-001, notify tenant, and ensure doors are kept closed
c. 8217T IT room
iii. FCU-08-003, Move-N-Cool, open doors/box fan
d. 8219 cold room
iv. EVR-08-004, 8219, notify tenant, and ensure doors are kept closed
12. Ninth floor
a. 9111E elec. room
i. FCU-09-002, Move-N-Cool, open doors/box fan
b. 9200T IT room
i. FCU-09-001, Move-N-Cool, open doors/box fan
c. 9201 cold room
i. EVR-09-001, notify tenant, and ensure doors are kept closed
d. 9210 cold room
i. EVR-09-002, notify tenant, and ensure doors are kept closed
e. 9215 cold room
i. EVR-09-003, notify tenant, and ensure doors are kept closed
f. 9216 cold room
i. EVR-09-004, notify tenant, and ensure doors are kept closed
g. 9217T IT room
i. FCU-09-003, Move-N-Cool, open doors/box fan
13. Penthouse
a. 10102M elevator room
i. AHU-P-101
b. 10102M elevator room
i. AHU-P-102
c. 10103E elec. room
i. FCU-P-002, Move-N-Cool, open doors/box fan
d. 10104E elec. room
i. FCU-P-001, Move-N-Cool, open doors/box fan
e. 10201M mech. room
i. FCU-P-003, Move-N-Cool, open doors/box fan
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Zone 7
1. R-2 (P15) Priority 1, Priority 2
2. Interstitial
a. M300AM, vault
i. FCU-3, open doors/box fan
b. M300BE, electrical room
i. FCU-5, open doors/box fan
c. M300DM, mech. room
i. Air dryer #1, turn off/notify occupants
ii. Air dryer #2, turn off/notify occupants
iii. Air comp #1, turn off/notify occupants
iv. Air comp #2, turn off/notify occupants
v. FCU-1, open doors/box fan
vi. VAC Pump #1, turn off/notify occupants/re-pipe domestic water to one-pass
vii. VAC Pump #2, turn off notify occupants re-pipe domestic water to one-pass
viii. VAC Pump #3, turn off notify occupants re-pipe domestic water to one-pass
a. M300D1M elevator room
i. FCU-2, open doors/box fan
b. M300ET electrical/IT room
i. FCU-6, open doors/box fan
c. M300FE IT room
i. FCU-7, open doors/box fan
3. First floor
a. 1C02 corridor
i. FCU-8, open doors/box fan
ii. FCU-9, 1C02, corridor, open doors/box fan
b. 1099F fire command
i. FCU-11, open doors/box fan
c. 1105T elec./IT room
i. FCU-5, open doors/box fan
d. 1108 security
i. FCU-10, Move-N-Cool, open doors/box fan
e. 1112T server room
i. FCU-23, Move-N-Cool, open doors/box fan
f. 1202 server room
i. FCU-12, Move-N-Cool, open doors/box fan
g. 1300M mech. room
i. FCU-6, open doors/box fan
ii. FCU-7, open doors/box fan
h. 1301T it room
iii. FCU-1, open doors/box fan
i. 1309 elec. room
i. FCU-2 open doors/box fan
j. 1310AE elec. room
i. FCU-4 open doors/box fan
k. 1310E elec. room
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i. FCU-3 open doors/box fan
l. 1400 freezer farm
i. FCU-13, Move-N-Cool, open doors/box fan
ii. FCU-14, Move-N-Cool, open doors/box fan
iii. FCU-15, Move-N-Cool, open doors/box fan
iv. FCU-16 , Move-N-Cool, open doors/box fan
v. FCU-17, Move-N-Cool, open doors/box fan
vi. FCU-18, Move-N-Cool, open doors/box fan
vii. FCU-19, Move-N-Cool, open doors/box fan
viii. FCU-20, Move-N-Cool, open doors/box fan
ix. FCU-21, Move-N-Cool, open doors/box fan
x. FCU-22, Move-N-Cool, open doors/box fan
4. Second Floor
a. 2100A, IT room
i. FCU-2, open doors/box fan
b. 2300BT, IT room
i. FCU-1, open doors/box fan
c. 2300M mech. room
i. AHU-1 vivarium air supply, bldg. 500 chillers to provide chilled water
ii. AHU-2, vivarium air supply, bldg. 500 chillers to provide chilled water
iii. AHU-3, building air supply, enable evap. cooling
iv. AHU-4, building air supply, enable evap. cooling
v. AHU-5, building air supply, enable evap. cooling
vi. AHU-6, building air supply, enable evap. cooling
vii. AHU-7, building air supply, enable evap. cooling
viii. AHU-8, building air supply, enable evap. cooling
ix. AHU-9, building air supply, enable evap. cooling
x. AHU-10, building air supply, enable evap. cooling
5. Third Floor
a. 3115T elec./IT room
i. FCU-2, open doors/box fan
b. 3201T elec./IT room
i. FCU-1, open doors/box fan
c. 3233 cold room
i. EVR-1, ensure doors are kept closed
d. 3234 cold room
i. EVR-2, ensure doors are kept closed
6. Fourth Floor
a. 4115T elec./IT room
i. FCU-2 open doors/box fan
b. 4201T elec./IT room
i. FCU-1, open doors/box fan
c. 4256 cold room
i. EVR-1, ensure doors are kept closed
d. 4257 cold room
i. EVR-2, ensure doors are kept closed
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7. Fifth Floor
a. 5115T elec./IT room
i. FCU-2, open doors/box fan
b. 5201T elec./IT room
i. FCU-1, open doors/box fan
c. 5233 cold room
i. EVR-1, ensure doors are kept closed
d. 5234 cold room
i. EVR-2, ensure doors are kept closed
e. 5256 cold room
i. EVR-3, ensure doors are kept closed
8. Sixth Floor
a. 6201T elec./IT room
i. FCU-1, open doors/box fan
b. 6115T elec./IT room
i. FCU-2, open doors/box fan
c. 6233 cold room
i. EVR-1, ensure doors are kept closed
d. 6234 cold room
i. EVR-2, ensure doors are kept closed
e. 6256 cold room
i. EVR-3, ensure doors are kept closed
9. Seventh Floor
a. 7115T, elec./IT room
i. FCU-2, open doors/box fan
b. 7201T, elec./IT room
i. FCU-1, open doors/box fan
c. 7233, cold room
i. EVR-1, ensure doors are kept closed
d. 7234, cold room
i. EVR-2, ensure doors are kept closed
e. 7256, cold room
i. EVR-3, ensure doors are kept closed
f. 7257, cold room
i. EVR-4, ensure doors are kept closed
10. Eighth Floor
a. 8115T, elec./IT room
i. FCU-2, open doors/box fan
b. 8201T, elec./IT room
i. FCU-1, open doors/box fan
c. 8233, cold room
i. EVR-1, ensure doors are kept closed
d. 8234, cold room
i. EVR-2, ensure doors are kept closed
e. 8257, cold room
i. EVR-3, ensure doors are kept closed
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11. Ninth Floor
a. 9115T, elec./IT room
i. FCU-2, open doors/box fan
b. 9201T, elec./IT room
i. FCU-1, open doors/box fan
c. 9233, cold room
i. EVR-1, ensure doors are kept closed
d. 9234, cold room
i. EVR-2, ensure doors are kept closed
e. 9256, cold room
i. EVR-3, ensure doors are kept closed
f. 9257, cold room
i. EVR-4, ensure doors are kept closed
12. Tenth Floor
a. 10115T elec./IT room
i. FCU-2, open doors/box fan
b. 10201T elec./IT room
i. FCU-1, open doors/box fan
c. 10115T elec./IT room
i. FCU-2, open doors/box fan
d. 10233 cold room
i. EVR-1, ensure doors are kept closed
e. 10234 cold room
i. EVR-2, ensure doors are kept closed
f. 10256 cold room
i. EVR-3, ensure doors are kept closed
g. 10257 cold room
i. EVR-4, ensure doors are kept closed
13. Eleventh Floor
a. 11115T elec./IT room
i. FCU-2, open doors/box fan
b. 11201T elec./IT room
i. FCU-1, open doors/box fan
c. 11234 cold room
i. EVR-1, ensure doors are kept closed
d. 11257 cold room
i. EVR-2, ensure doors are kept closed
14. Roof
a. 1105T elec./IT room
i. FCU-5, open doors/box fan
b. 12C01, corridor
i. FCU-6, open doors/box fan
c. 12301T elec. room
i. FCU-3, open doors/box fan
d. 12302 elec. room
i. FCU-1, open doors/box fan
e. 12302AE elec. room
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i. FCU-2, open doors/box fan
f. 12303, storage
i. FCU-4, open doors/box fan
g. 12304 elev. room
i. FCU-7, open doors/box fan
ii. FCU-8, open doors/box fan
h. 12305, storage
i. FCU-9, open doors/box fan
i. 12306E, elec. room
i. FCU-10, open doors/box fan
15. Penthouse
a. 13301M, elec. room
i. FCU-5, open doors/box fan
ii. FCU-5A, open doors/box fan
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Zone 8
1. Chilled water loss School of Pharmacy (V20)
NOTE: Depending on the outside temperatures:
Below 60 degrees:
a. Open chilled water coils, make sure circulating pumps are on to produce chilled water.
Above 60 degrees:
a. Activate EVAP. System: on AHU’s I, 2, 3, and 4 located in the penthouse V20-5000
2. In the event of chilled water loss, check the following Cold Rooms:
a. EVR V20-02-001 (Cold Room V20-2252) ensure door is kept close b. EVR-V20-03-001 (Cold Room V20-3262) ensure door is kept close
c. EVR V20-04-001 (Cold room V20-4262) ensure door is kept close
3. In the event of chilled water loss, check the following Mass SPEC Rooms, Critical equipment
a. FCU-V20-02-005, Serves mass spec room V20-2260 Utilize Move N Cool
b. FCU-V20-02-006, Serves mass spec room V20-2260 Utilize Move N Cool
c. FCU-V20-04-004, Serves mass spec room V20-4210 Utilize Move N Cool
4. In the event of chilled water loss, check the following IT rooms:
a. FCU-V20-01-001 Serves V20-1115t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
b. FCU-V20-02-001 Serves V20-2230t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
c. FCU-V20-03-001 Severs V20-3230t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
d. FCU-V20-04-001 Serves V20-4230t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
e. FCU-V20-B-006 Serves V20-0106t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
5. In the event of chilled water loss check the following Electrical Rooms:
a. First floor: V20-1115E: Open door, circulate air with box fan, as needed to keep room
below 90 degrees.
b. Second floor: V20-2253E and 2331E: Open door, circulate air with box fan, as needed
to keep room below 90 degrees.
c. Third floor: V20-321E and V20-3005E: Open door, circulate air with box fan, as needed
to keep room below 90 degrees.
d. Fourth Floor: V204231E, and V20-4253E: Open door, circulate air with box fan, as
needed to keep room below 90 degrees.
e. Basement: V20-0102E and V20-0101E: Open door, circulate air with box fan, as
needed to keep room below 90 degrees.
6. In the event of chilled water loss check the following Cold Rooms:
a. EVR V20-02-001 (Cold Room V20-2252) ensure door is kept close
b. EVR-V20-03-001 (Cold Room V20-3262) ensure door is kept close
c. EVR V20-04-001 (Cold room V20-4262) ensure door is kept close
7. In the event of chilled water loss check the following Elevator Machine Rooms:
a. V20-P-5000A, open door circulates air with box fan
b. V20-B-0107, open door circulates air with box fan
8. Chilled water loss Health and Wellness Center (V08)
a. In the event of chilled water loss, check Freezer Room
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b. FCU-V08-02-002 Room V20-2209, Utilize Move N Cool
9. In the event of chilled water loss, check Walking Cooler
a. Room V08-1204B ensure door is kept close
10. In the event of chilled water loss check the following IT Rooms
a. V08-1000T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
b. V08-210T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
c. V08-3000T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
d. V08-4000T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
e. V08-0001T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
11. In the event of chilled water loss, check the following: Electrical Rooms
a. V08-1003E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
b. V08-1103Ae: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
c. V08-1103Be: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
d. V08-2106E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
e. V08-3006E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
f. V08-4006E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
g. V08-5000E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
12. In the event of chilled water loss check Elevator Machine Room
a. FCU-V08-P-001 Room V08-5000E: Open door, circulate air with box fan, as needed
to keep room below 90 degrees.
SOM Checklist
1. If chilled water loss, contact Assistant Director 2. Contact CUP to notify customers (UC Hospital and Children Hospital) 3. Describe the problem and estimated time of repair 4. List the buildings that are affected
5. List the names of the people who were contacted and any other pertinent information.
6. Once the emergency has passed, all systems are restored and verified with building walk thru
7. If the SOM was notified of the incident via RAVE please send out text\email to Asst. Director,
Director and AVC to notify them of emergency and actions taken.
8. Maintain SOM log
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Elevator Emergencies
Definition
Types of elevator emergencies include
1. Persons stuck in stalled elevators (entrapments)
2. Elevator doors open on any floor without the elevator in correct position or any elevator condition
or situation that could lead to injury (elevator failures)
First Responder
1. Entrapments a. Elevator phones call the UPD Dispatch. UPD will call Facilities Dispatch when they receive
an entrapment call during business hours and shift during non-business hours. In either event, the UPD starts a 30 minute call Aurora-Fire timer
b. Dispatch will send a page to Zone and call ThyssenKrupp for extraction
c. Shift’s or Zone’s primary responsibility is to establish and maintain communication with the passengers and UP. This requires going from floor to floor to find the car by yelling through the door. Once the car is located the responders must calm and assure the passengers. If the passengers are experiencing a medical emergency ask the UP to call Aurora Fire immediately
d. If unable to safely extract the passengers, call the SOM and have them call ThyssenKrupp immediately
2. Elevator Failures a. CSC Dispatch during business hours will page the Zone for a confirmation that all doors
are checked for complete closure. Upon receipt of confirmation CSC will call ThyssenKrupp for service
b. Service is provided by ThyssenKrupp Elevator Co. 303-790-8566
c. Calls during business hours are answered by the local dispatch
d. Calls during non-business hours (see SOM procedure below) are answered by the regional dispatch in Dallas, TX
e. The dispatchers need addresses (page 12) and elevator number to process the call.
SOM Checklist
SOM should be notified whenever an elevator emergency arises. SOM will call ThyssenKrupp immediately
for elevator entrapments and keep the shift crew informed about their estimated arrival time. SOM will
make the determination on all other elevator calls regarding whether ThyssenKrupp needs to be called in
or if it can wait until the following business day. If the SOM was notified of the incident via RAVE please
send out text\email to Asst. Director, Director and AVC to notify them of emergency and actions taken.
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Fire Alarm Response
Definition
All fire alarms come into UCPD. UCPD then calls the Aurora Fire Department (AFD) and puts a page out
to facilities staff.
First Responder
1. After receiving a fire alarm page, respond to the fire alarm control panel location of the building in
alarm. Some buildings have a room; others have a panel in an open location in the hallway
2. If there’s one person on shift, stay at the fire alarm control panel location and let UP escort AFD to
the alarmed location. There are elevator keys in each building’s fire alarm control panel location
for the AFD to use
3. If two people are on shift, one will stay at the fire alarm control panel location and the other may
assist in escorting AFD. Remember, if it’s a true fire, AFD staff is protected and you are not
4. Do not silence or reset anything unless told to do so by AFD. Some AFD staff like to do the resetting
themselves. Some will direct you to do it. Once everything is silenced and/or cleared, make sure
the fire alarm control panel location is locked up and the elevator keys are back
5. If the system can’t be reset, see SOM section below
SOM Checklist
If shift calls with a fire alarm that can’t be reset, call one of the fire alarm technicians or the electrical
supervisor to have the particular location disabled from the fire system. When a zone is disabled, a fire
watch will have to be implemented and the fire and life safety officer shall be notified. The safety,
regulatory, and training specialist will act as the fire and life safety officer. If the SOM was notified of the
incident via RAVE please send out text\email to Asst. Director, Director and AVC to notify them of
emergency and actions taken. See UC Facilities Management Business Rules for Fire Watch Protocols
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Loss of Building HVAC
Definition
Loss of building heating, ventilation, and air conditioning to certain areas may cause major damage to
equipment, loss of animals, and have a negative impact on human comfort. Critical AHUs that serve
research areas, animals, and patients must be returned to normal status as soon as possible.
First Responder
1. Check alarms in Siemens to determine which AHU is in alarm 2. May not be an air handling unit. The problem could be something as simple as a failure of a
terminal box 3. After determining the alarms physically inspect equipment 4. If the issues are dampers inspect whisker switches, actuators and linkages for damage or failure 5. Check the low pressure switch and the high pressure switch and reset if needed. If switches will
not reset check filters for loading, snow and debris also check the heating and cooling coils for the same
6. Check freeze stats, if tripped verify there are no leaks before re-setting; if the freeze trips again, check for steam and or ensure steam valves are open, operation of face & bypass to verify it is working. If using heating water check pumps, valves and heat exchangers for operation
7. If you have a fault at the VFD it will be necessary to manually reset it. Turn power off at VFD and let the VFD screen black out completely and wait a few seconds the turn power back on
8. If you have any issues where the AHU is running but you have little or no CFM you need to shut down the unit and check damper operations, check belts for slippage or broken belts
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Zone 1
1. AO1 (L15)
a. L15- All Telecom rooms, floors 1 through 8 (found in Apogee)
b. L15-2nd floor server room L15-2100
c. L15-3rd floor server room L15-3213
2. Building 400 (Q09)
a. Q09- 1st Floor MRI FCU’s in corridor ceiling of 101
b. Q09- 1st Floor PET/CT FCU’s and Condensing Units- FCU’s located in room ceilings
in 114, 114a and 118. Condensing units located outside on the West side of PET/CT
building
c. Q09- 2nd Floor FCU- located in room ceiling 214
d. R09- Swamp Coolers- located outside of the building on the West end, North side
and East end
3. Building 407 (U09)
a. U09- Trane Unit- located South side of building. Resets are local to the unit.
b. U09- Dispatch AC unit- reset is in the ceiling next to the unit (regular breaker)
typically trips during power bumps
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Zone 2
1. School of Dental Medicine (L26)
a. If exhaust fan EF2 on the roof fails, the occupants will need to be notified so that they
can cease hazardous operations turn off the autoclaves
b. AHU3 has evaporative cooling which can be commanded on if appropriate for cooling
purposes
2. ED II (L28 / P28)
a. No special needs on these units
3. Library (V23)
a. Units have evaporative cooling and can be commanded on if appropriate for cooling
purposes
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Zone 3
1. Ben Nighthorse Campbell (M24)
a. No critical air handling units
2. Barbara Davis Center (M20)
a. MAU-1 feeds the research areas on the third floor
b. AHU-1 feeds the freezer park in the basement and the rest of the non-lab areas in the
building
c. MAU-2 feeds the animal holding room in the basement and the fourth floor research
area.
3. ED1 (P26)
a. AHU-P-3 feeds the 5th floor gross anatomy labs
4. Fulginiti Building (R27)
a. No critical air handling unit
Zone 4
1. PRF (AK-32)
2. Asset, room #, priority, usage, and emergency action
a. ph1, roof, 1, building, turn off / notify occupants
b. ph2, roof, 1, building, turn off / notify occupants
c. AHU-1, roof, 1, office air, turn off / notify occupants
d. FCU-1 130, 3, mechanical room, and move-n-cool/opening door / box fan
e. FE-R-001, roof, 1, fume hoods, turn off / notify occupants
f. FE-R-002, roof, 1, fume hoods, turn off / notify occupants
g. FE-R-003, roof, 1, fume hoods, turn off / notify occupants
h. FE-R-004, roof, 1, fume hoods, turn off / notify occupants
i. FE-R-005, roof, 1, fume hoods, turn off / notify occupants
j. FE-R-006, roof, 1, fume hoods, turn off / notify occupants
k. FE-R-007, roof, 1, fume hoods, turn off / notify occupants
l. TE-R-001, roof, 3, toilet exhaust
m. TE-R-002, roof, 3, toilet exhaust
3. Pascal Library (P-30)
4. Asset, room #, priority, usage, and emergency action
a. AHU-02-001, 201-1c-1m, 3, building air, turn off / notify occupants
b. FCU-01-001, 102, 3, processing
c. FCU-01-002, 102, 3, processing
d. FCU-01-003, 101, 3, office
e. FCU-01-004, 104, 3, reading
f. FCU-01-005, 104, 3, reading
g. FCU-01-006, 104, 3, reading
h. FCU-01-007, 104F, 3, reading
i. FCU-01-008, 104D, 3, lounge
j. FCU-01-009, 102D, 1, IT room, move-n-cool , open door / box fan
k. GE-R-001, ROOF, 3, garage exhaust
l. GE-R-002, ROOF, 3, garage exhaust
m. GE-R-003, ROOF, 3, toilet exhaust
n. GE-R-005, ROOF, 3, garage exhaust
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o. GE-R-006, ROOF, 3, garage exhaust
5. Health and Safety (R-30/31)
6. Asset, room #, priority, usage, and emergency action
a. AHU-P-001, PH-200, 3, building air, turn off / notify occupants
b. AHU-P-002, PH-200, 3, building air, turn off / notify occupants
c. AHU-P-003, PH-200, 3, building air, turn off / notify occupants
d. FCU-01-001, 100DT, 1, IT room, and move-n-cool/opening door / box fan
e. FCU-P-001, PH-200M, 2, mechanical room, and move-n-cool/opening door / box fan
f. FCU-P-002, PH-200M, 2, mechanical room, and move-n-cool/opening door / box fan
g. EVR-01, 101K1A, 1, walk-in freezer, and notify tenant/keep door close
h. ROOF, DEF-01, 1, hazmat exhaust, and see 1st responder list
i. Roof, DEF-02, 1, hazmat exhaust, and see 1st responder list
j. Roof, FE-01, 1, fume exhaust, and see 1st responder list
k. Roof, TE-01, 3, toilet exhaust
l. Roof, GE-01, 1, hazmat exhaust, and see 1st responder LIST
m. Roof, GE-02, 1, hazmat exhaust, and see 1st responder list
n. Roof, GE-03, 1, hazmat exhaust, and see 1st responder list
o. Roof, GE-05, 3, general exhaust
p. Roof, GE-06, 1, hazmat exhaust, and see 1st responder list
q. Roof, GE-07, 1, hazmat exhaust, and see 1st responder list
r. Roof, GE-08, 3, general exhaust
7. Campus Services (T-36)
8. Asset, room #, priority, usage, emergency action
a. AHU-01-001, 120, 3, conference, turn off / notify occupants
b. AHU-01-002, 141F2 3, shops, turn off / notify occupants
c. AHU-01-003, 151, 3, paint shop, turn off / notify occupants
d. AHU-01-004, 130, 3, mail room, turn off / notify occupants
e. AHU-P-001, PH, 3, offices, turn off / notify occupants
f. FCU-01-001, 118T, 1, IT room, move-n-cool, open door / box fan
g. FCU-01-004, 141GT, 1, IT room, move-n-cool, open door / box fan
h. FCU-01-003, 111M, 1, elev. room, move-n-cool, open door / box fan
i. FCU-02-001, 259T, 1, IT room, move-n-cool, open door / box fan
j. FCU-03-001, 258T, 1, IT room, move-n-cool, open door / box fan
k. GE-01-001, 141D5 3, toilet exhaust
l. GE-01-002, 112, 3, toilet exhaust
m. GE-01-003, 141F2, 3, toilet exhaust
n. GE-01-004, 151J, 3, toilet exhaust
o. GE-01-005, 130, 3, toilet exhaust
p. GE-01-006, 130C, 3, toilet exhaust
q. FE-01-001, 150, 3, welding shop
r. FE-01-002, 160, 3, paint shop
s. FE-01-003, 151, 3, grounds shop
t. FE-01-004, 151, 3, grounds shop
u. FE-01-005, 117M, 3, mechanical room
v. FE-01-006, 130, 3, print shop
w. FE-01-007, 130, 3, print shop
x. GE-02-001, 220E, 3, electrical room
y. GE-03-001, 331, 3, copy room
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Zone 5
1. Building 500 (Q20) has several AHU’s; each floor/wing is serves by an individual unit and may
or may not deem critical. In the event of HVAC loss to the following areas mention below are
deemed critical and requires action.
a. Freezer Room: 3rd floor C3002 serves by SA-Q20-03-004, Notify customer, Utilize
Move N Cool to keep room below 85 degrees.
b. Freezer Room: 5th floor C5002 and C5001 serves by SA-Q20-05-002, Notify customer,
Utilize Move N Cool to keep room below 85 degrees.
c. Freezer Room: 5th floor E5334 and E5335 serves by SA-Q20-05-004, Notify customer,
Utilize Move N Cool to keep room below 85 degrees.
d. Medical Refrigerators: 4th floor E4308, E4327, and E4328 serves by SA-Q20-05-005,
Notify customer, Utilize Move N Cool to keep room below 85 degrees.
e. Server Room: 4th floor W4109, W4131, and W4132 serves by FCU’s located inside
room, Notify customer, Utilize Move N Cool to keep room below 85 degrees.
f. Server Room: 5th floor W5114 and W5114B serves by Liebert located inside room,
Notify customer, Utilize Move N Cool to keep room below 85 degrees.
g. Server Room: ground floor EG330C and EG331 serves by Liebert located inside room,
Notify customer, Utilize Move N Cool to keep room below 85 degrees.
h. IT Room: 3rd floor W3162 serves by Liebert located inside room, Notify customer,
Utilize Move N Cool to keep room below 85 Degrees.
2. In the event of HVAC loss to one of the IT rooms mention below open door, circulate air with
box fan, as needed to keep room below 85 degrees.
a. W7002T , W3101T, W7001T, E6302T, W6102T, N5204T, E5300T, W5102T,
W5114B, W4109, W4131, W4132, W4101T, E4302T, C3001T, W2133T,
C3001T, W2133T, E2302T, N1202T, W1102T, E1302T, WG102T, EG302T,
R24005, CB005T, and E4302T.
Zone 6
1. RC1 (P18) North
2. Asset, room #, priority, usage, and emergency action
3. VIVARIUM
a. FCU-V-001, V-1001M, 2, mechanical room, move - n - cool, open doors/box fan
b. FCU-V-002, V-100A, 3, cage wash, turn off / notify occupants
c. FCU-V-003, V-102, 3, autoclave, turn off / notify occupants
4. INTERSTATAL
106 3/21/2016
a. FCU-IN-001, IN-001M, 2, mechanical room, move - n - cool, open doors/box fan
b. FCU-IN-002, IN-001EM, 2, mechanical room, move - n - cool, open doors/box fan
c. FCU-IN-003, IN-M001T, 1, IT room, move - n – cool, open doors/box fan
d. FCU-IN-004, IN-M002T, 1, IT room, move - n – cool, open doors/box fan
5. RC1 (P-18) South
1. First floor
a. AHU-01-101, 1208E, 2, electrical room, move - n – cool, open doors/box fan
b. FCU-01-001, 1204T1, IT room, move - n – cool, open doors/box fan
2. Second floor
a. AHU-S201, 2200BM, 1, BUILDING AIR, and SEE 1ST RESPONDER LIST
b. AHU-S202, 2200BM, 1, BUILDING AIR, and SEE 1ST RESPONDER LIST
c. AHU-S203, 2200BM, 1, BUILDING AIR, and SEE 1ST RESPONDER LIST
d. AHU-S204, 2200BM, 1, BUILDING AIR, and SEE 1ST RESPONDER LIST
e. FCU-02-001, 2200AT, 1, IT ROOM
3. Fourth floor
a. FCU-04-001, 4200E1, electrical room, move - n – cool, open doors/box fan
b. FCU-04-002, 4211T1, IT room, move - n – cool, open doors/box fan
c. FCU-04-003, 4212E1, electrical room, move - n - cool, open doors/box fan
d. EVR-04-001, 4202, 1, cold room, notify tenant, and ensure doors are kept closed
e. EVR-04-002, 4214, 1, cold room, notify tenant, and ensure doors are kept closed
f. EVR-04-003, 4213, 1, cold room, notify tenant, and ensure doors are kept closed
4. Fifth floor
a. FCU-05-001, 5200E1, electrical room, move - n – cool, open doors/box fan
b. FCU-05-002, 5210T1, It room, move - n – cool, open doors/box fan
c. FCU-05-003, 5211E1, electrical room, move - n – cool, open doors/box fan
d. EVR-05-001, 5202, 1, cold room, notify tenant, and ensure doors are kept closed
e. EVR-05-002, 5212, 1, cold room, notify tenant, and ensure doors are kept closed
f. EVR-05-003, 5213, 1, cold room, notify tenant, and ensure doors are kept closed
107 3/21/2016
5. Sixth floor
a. FCU-06-001, 6200E, 1, electrical room, move - n – cool, open doors/box fan
b. FCU-06-002, 6208T, 1, IT room, move - n – cool, open doors/box fan
c. FCU-06-003, 6209E, 1, electrical room, move - n – cool, open doors/box fan
6. Seventh floor
a. FCU-07-001, 7200E, 1, electrical room, move - n – cool, open doors/box fan
b. FCU-07-002, 7208T, 1, IT room, move - n – cool, open doors/box fan
c. FCU-07-003, 7209E, 1, electrical room, move - n – cool, opening doors/box fan
d. EVR-07-001, 7202, 1, cold room, notify tenant, and ensure doors are kept closed
e. EVR-07-002, 7210, 1, cold room, notify tenant, and ensure doors are kept closed
f. EVR-07-003, 7211, 1, cold room, notify tenant, and ensure doors are kept closed
7. Eighth floor
a. FCU-08-001, 8200E1, electrical room, move - n – cool, open doors/box fan
b. FCU-08-002, 8211T, 1, IT room, move - n – cool, open doors/box fan
c. FCU-08-003, 8212E, 1, electrical room, move - n – cool, open doors/box fan
d. EVR-08-001, 8201, 1, cold room, notify tenant, and ensure doors are kept closed
e. EVR-08-002, 8214, 1, cold room, notify tenant, and ensure doors are kept closed
8. Ninth floor
a. FCU-09-001, 9200E, 1, electrical room, move - n – cool, open doors/box fan
b. FCU-09-002, 9211T, 1, IT room, move - n – cool, open doors/box fan
c. FCU-09-003, 9212E, 1, electrical room, move - n – cool, open doors/box fan
d. EVR-09-001, 9201, 1, cold room, notify tenant, and ensure doors are kept closed
e. EVR-09-002, 9202, 1, cold room, notify tenant, and ensure doors are kept closed
f. EVR-09-003, 9206, 1, cold room, notify tenant, and ensure doors are kept closed
g. EVR-09-004, 9210, 1, cold room, notify tenant, and ensure doors are kept closed
h. EVR-09-005, 9213, 1, cold room, notify tenant, and ensure doors are kept closed
i. EVR-09-006, 9214, 1, cold room, notify tenant, and ensure doors are kept closed
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9. Tenth floor
a. FCU-10-001, 10200E, 1, electrical room, move - n – cool, open doors/box fan
b. FCU-10-002, 10211T, 1, IT room, move - n – cool, open doors/box fan
c. FCU-10-003, 10212E, 1, electrical room, move - n – cool, open doors/box fan
d. EVR-10-001, 10201, 1, cold room, notify tenant, and ensure doors are kept closed
e. EVR-10-002, 10202, 1, cold room, notify tenant, and ensure doors are kept closed
f. EVR-10-003, 10206, 1, cold room, notify tenant, and ensure doors are kept closed
g. EVR-10-004, 10210, 1, cold room, notify tenant, and ensure doors are kept closed
h. EVR-10-005, 10213, 1, cold room, notify tenant, and ensure doors are kept closed
i. EVR-10-006, 10214, 1, cold room, notify tenant, and ensure doors are kept closed
10. Eleventh floor
a. FCU-11-001, 11200E, 1, electrical room, move - n – cool, open doors/box fan
b. FCU-11-002, 11211T, 1, IT room, move - n – cool, open doors/box fan
c. FCU-11-003, 11212E, 1, electrical room, move - n – cool, open doors/box fan
d. EVR-11-001, 11202, 1, cold room, notify tenant, and ensure doors are kept closed
e. EVR-11-002, 11214, 1, cold room, notify tenant, and ensure doors are kept closed
11. Twelfth floor
a. FCU-12-001, 12200E, 1, electrical room, move - n – cool, open doors/box fan
b. FCU-12-002, 12211T, 1, IT room, move - n – cool, open doors/box fan
c. FCU-12-003, 12212E, 1, electrical room, move - n – cool, open doors/box fan
12. Penthouse
a. SA-R-003, 1, elevator room, see 1st responder list, move - n - cool
b. FCU-P-001, 1, VFD room, move - n – cool, opening doors/box fan
c. FCU-P-002, 1, electrical room, move - n – cool, opening doors/box fan
d. FCU-P-003, 1, elevator room, move - n – cool, opening doors/box fan
13. Roof
a. FE-R-001, 3, building exhaust, see 1st responder list
b. FE-R-002, 3, building exhaust, see 1st responder list
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c. FE-R-003, 3, building exhaust, see 1st responder list
d. FE-R-004, 3, building exhaust, see 1st responder list
e. FE-R-005, 3, building exhaust, see 1st responder list
f. FE-R-006, 3, toilet exhaust, see 1st responder list
g. FE-R-007, 3, glass wash exhaust, see 1st responder list
h. FE-R-008, 3, general exhaust, see 1st responder list
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Zone 7
1. RC2 (P15) Interstitial Priority 1
a. Identify by room number, usage and emergency action
i. FCU-5 M300BE electrical room open doors/box fan
ii. FCU-6 M300ET electrical/IT room utilize move and cool if available, opening
doors and box fan
iii. FCU-7 M300FE IT room utilize move and cool if available open doors/box fan
2. Interstitial Priority 2
a. Identify by room number, usage and emergency action
b. FCU-2 M300D1M, elevator room, utilize move -n- cool if available, open doors/box fan
3. Interstitial Priority 3
a. Identify by room number, usage and emergency action
i. FCU-1 M300DM, mechanical room, open doors/box fan
ii. FCU-3 M300AM, vault, open doors/box fan
4. 1st Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 1301T, IT room, utilize move -n- cool if available, and opening
doors/box fan
ii. FCU-5 1105T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. FCU-10 1108, security, utilize move -n- cool if available, open doors/box fan
iv. FCU-13 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
v. FCU-14 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
vi. FCU-15 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
vii. FCU-16 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
viii. FCU-17 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
ix. FCU-18 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
x. FCU-19 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
xi. FCU-20 1400, freezer farm, utilize move -n- cool if available, opening
doors/box fan
xii. FCU-21 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
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xiii. FCU-22 1400, freezer farm, utilize move -n- cool if available, open doors/box
fan
xiv. FCU-23 1112T, server room, utilize move -n- cool if available, open doors/box
fan
5. 1st Floor Priority 2
a. Identify by room number, usage and emergency action
i. FCU-2 1309, electrical room, open doors/box fan
ii. FCU-3 1310E, electrical room, open doors/box fan
iii. FCU-4 1310AE, electrical room, open doors/box fan
iv. FCU-111099F, fire command, open doors/box fan
6. 1st Floor Priority 3
a. Identify by room number, usage and emergency action
i. FCU-6 1300M, mechanical room, open doors/box fan
ii. FCU-7 1300M, mechanical room, open doors/box fan
iii. FCU-8 1C02, corridor, open doors/box fan
iv. FCU-9 1C02, corridor, open doors/box fan
7. 2nd Floor Priority 1
a. Identify by room number, usage and emergency action
i. AHU-1, 2300M, vivarium air supply, and make sure AHU # 2 is running
ii. AHU-2, 2300M, vivarium air supply, and make sure AHU # 1 is running
iii. AHU-3, 2300M, building air supply, and building can survive with 4 AHU's
running
iv. AHU-4, 2300M, building air supply, and building can survive with 4 AHU's
running
v. AHU-5, 2300M, building air supply, and building can survive with 4 AHU's
running
vi. AHU-6, 2300M, building air supply, and building can survive with 4 AHU's
running
vii. AHU-7, 2300M, building air supply, and building can survive with 4 AHU's
running
viii. AHU-8, 2300M, building air supply, and building can survive with 4 AHU's
running
ix. AHU-9, 2300M, building air supply, and building can survive with 4 AHU's
running
x. AHU-10, 2300M, building air supply, and building can survive with 4 AHU's
running
xi. FCU-1 2300BT, IT room, utilize move -n- cool if available, open doors/box fan
xii. FCU-2 2100A, IT room, utilize move -n- cool if available, open doors/box fan
8. 3rd Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 3201T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
ii. FCU-2 3115T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. EVR-1 3233, cold room, ensure doors are kept closed
iv. EVR-2 3234, cold room, ensure doors are kept closed
9. 3rd Floor Priority 3
a. Identify by room number, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
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10. 4th Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 4201T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
ii. FCU-2 4115T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. EVR-1 4256, cold room, ensure doors are kept closed
iv. EVR-2 4257, cold room, ensure doors are kept closed
11. 4th Floor Priority 2
a. Identify by room number, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
12. 5th Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 5201T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
ii. FCU-2 5115T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. EVR-1 5233, cold room, ensure doors are kept closed
iv. EVR-2 5234, cold room, ensure doors are kept closed
v. EVR-3 5256, cold room, ensure doors are kept closed
13. 5th Floor Priority 2
a. Identify by room number, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
14. 6th Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 6201T, elec./IT room, utilize move -n- cool if available, and opening
doors/box fan
ii. FCU-2 6115T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. EVR-1 6233, cold room, ensure doors are kept closed
iv. EVR-2 6234, cold room, ensure doors are kept closed
v. EVR-3 6256, cold room, ensure doors are kept closed
15. 6th Floor Priority 2
a. Identify by room number, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
16. 7th Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 7201T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
ii. FCU-2 7115T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. EVR-1 7233, cold room, ensure doors are kept closed
iv. EVR-2 7234, cold room, ensure doors are kept closed
v. EVR-3 7256, cold room, ensure doors are kept closed
vi. EVR-4 7257, cold room, ensure doors are kept closed
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17. 7th Floor Priority 2
a. Identify by room #, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
18. 8th Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 8201T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
ii. FCU-2 8115T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. EVR-1 8233, cold room, ensure doors are kept closed
iv. EVR-2 8234, cold room, ensure doors are kept closed
v. EVR-3 8257, cold room, ensure doors are kept closed
19. 8th Floor Priority 2
a. Identify by room number, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
20. 9th Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 9201T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
ii. FCU-2 9115T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
iii. EVR-1 9233, cold room, ensure doors are kept closed
iv. EVR-2 9234, cold room, ensure doors are kept closed
v. EVR-3 9256, cold room, ensure doors are kept closed
vi. EVR-4 9257, cold room, ensure doors are kept closed
21. 9th Floor Priority 2
a. Identify by room number, usage, and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
22. 10th Floor Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1 10201T, elec./IT room, utilize move -n- cool if available, open
doors/box fan
ii. FCU-2 10115T, elec./IT room, utilize move -n- cool if available, open
doors/box fan
iii. EVR-1 10233, cold room, ensure doors are kept closed
iv. EVR-2 10234, cold room, ensure doors are kept closed
v. EVR-3 10256, cold room, ensure doors are kept closed
vi. EVR-4 10257, cold room, ensure doors are kept closed
23. 10th Floor Priority 2
a. Identify by room number, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
24. 11th Floor Priority 1
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a. Identify by room number, usage and emergency action
i. FCU-1, 11201T, elec./IT room, utilize move -n- cool if available, open
doors/box fan
ii. FCU-2, 11115T, elec./IT room, utilize move -n- cool if available, open
doors/box fan
iii. EVR-1, 11234, cold room, ensure doors are kept closed
iv. EVR-2, 11257, cold room, ensure doors are kept closed
25. 11th Floor Priority 2
a. Identify by room number, usage and emergency action
i. LER, freezer storage walk area, and to ensure -80 are not in alarm
26. Roof Priority 1
a. Identify by room number, usage and emergency action
i. FCU-1, 12302E, electrical room, open doors/box fan
ii. FCU-2, 12302AE, electrical room, open doors/box fan
iii. FCU-3, 12301T, electrical room, open doors/box fan
iv. FE-1, roof lab exhaust, and building can survive with 4 FE's running
v. FE-2, roof lab exhaust, and building can survive with 4 FE's running
vi. FE-3, roof lab exhaust, and building can survive with 4 FE's running
vii. FE-4, roof lab exhaust, and building can survive with 4 FE's running
viii. FE-5, ROOF LAB EXHAUST, and BUILDING CAN SURVIVE WITH 4 FE's
RUNNING
ix. FE-6, roof lab exhaust, and building can survive with 4 FE's running
x. FE-7, roof lab exhaust, and building can survive with 4 FE's running
xi. FE-8, roof animal exhaust, and make sure FE # 9 is running
xii. FE-9, roof animal exhaust, and make sure FE # 8 is running
xiii. FE-14, roof, 11291 iodination ex., and close lab no work in lab. contact EHS
xiv. FE-15, roof bsl-3, and shut down fe-16 and sa-r-001, close lab no work in lab.
contact EHS
xv. FE-16, roof bsl-3, and shut down fe-15 and sa-r-001, close lab no work in lab.
contact EHS
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xvi. SA-001, roof BSL-3, and set FE-15 and FE-16 VFD to 10 hertz, close lab
no work in lab. contact EHS
27. Roof Priority 2
a. Identify by room number, usage, and emergency action
i. FCU-5, 1105T, elec./IT room, utilize move -n- cool if available, open doors/box
fan
ii. FCU-7, 12304, elevator room, open doors/box fan
iii. FCU-8, 12304, elevator room, open doors/box fan
iv. FCU-10, 12306E, electrical room, open doors/box fan
28. Roof Priority 3
a. Identify by room number, usage and emergency action
i. FCU-4,12303, storage, open doors/box fan
ii. FCU-6, 12C01, corridor, open doors/box fan
iii. FCU-9, 12305, storage, open doors/box fan
iv. FE-10, roof ABSL-3, and not in use
v. FE-11, roof ABSL-3, and not in use
vi. FE-12, roof cage wash, and repair asap, not critical
vii. FE-13, roof cage wash, and repair asap, not critical
viii. FE-17, roof storage room, and repair asap, not critical
ix. SA-005, roof stair pressure, and not in use
x. SA-006, roof stair pressure, and not in use
29. Penthouse Priority 1
a. Identify by room number, usage and emergency action
i. FCU-5, 13301M electrical room, open doors/box fan
ii. FCU-5A, 13301M electrical room, open doors/box fan
30. AHU 02-001 and AHU 02-002 Vivarium Supply Air Units
31. AHU 02-003 through AHU 02-010 Lab Supply Air Units
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Zone 8
1. Loss of HVAC Pharmacy Building V20:
a. Notify customers of Fume Hood safety, preventing use.
b. Slow down exhaust fans, to prevent extreme negative building pressures.
c. Check LER for alarming freezers, notify customers.
2. In the event of HVAC loss, check the following Cold Rooms:
a. EVR V20-02-001 (Cold Room V20-2252) ensure door is kept close
b. EVR-V20-03-001 (Cold Room V20-3262) ensure door is kept close
c. EVR V20-04-001 (Cold room V20-4262) ensure door is kept close
3. In the event of HVAC loss, check the following Mass SPEC Rooms, Critical equipment
a. FCU-V20-02-005, Serves mass spec room V20-2260 Utilize Move N Cool
b. FCU-V20-02-006, Serves mass spec room V20-2260 Utilize Move N Cool
c. FCU-V20-04-004, Serves mass spec room V20-4210 Utilize Move N Cool
4. In the event of HVAC loss, check the following IT rooms:
a. FCU-V20-01-001 Serves V20-1115t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
b. FCU-V20-02-001 Serves V20-2230t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
c. FCU-V20-03-001 Severs V20-3230t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
d. FCU-V20-04-001 Serves V20-4230t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
e. FCU-V20-B-006 Serves V20-0106t IT Room: Open door, circulate air with box fan, as
needed to keep room below 85 degrees.
5. In the event of HVAC loss, check the following Electrical Rooms:
a. First floor: V20-1115E: Open door, circulate air with box fan, as needed to keep room
below 90 degrees.
b. Second floor: V20-2253E and 2331E: Open door, circulate air with box fan, as needed
to keep room below 90 degrees.
c. Third floor: V20-321E and V20-3005E: Open door, circulate air with box fan, as needed
to keep room below 90 degrees.
d. Fourth floor: V204231E, and V20-4253E: Open door, circulate air with box fan, as
needed to keep room below 90 degrees.
e. Basement: V20-0102E and V20-0101E: Open door, circulate air with box fan, as
needed to keep room below 90 degrees.
6. In the event of HVAC loss, check the following Elevator Machine Rooms:
a. V20-P-5000A, open door circulates air with box fan
b. V20-B-0107, open door circulates air with box fan
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Loss of HVAC Building Health and Wellness Center (V08)
1. In the event of HVAC loss to critical area V08-2209 (freezer Room) Notify customer, Utilize
Move N Cool to keep room below 85 degrees.
2. In the event of HVAC loss to one of the following IT Rooms check and ensure actions below are
taken.
a. V08-1000T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
b. V08-210T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
c. V08-3000T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
d. V08-4000T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
e. V08-0001T: Open door, circulate air with box fan, as needed to keep room below 85
degrees.
3. In the event of HVAC loss to one the following: Electrical Rooms ensure actions below are taken.
a. V08-1003E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
b. V08-1103Ae: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
c. V08-1103Be: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
d. V08-2106E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
e. V08-3006E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
f. V08-4006E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
g. V08-5000E: Open door, circulate air with box fan, as needed to keep room below 90
degrees.
4. In the event of HVAC loss to the Elevator Machine Room
a. FCU-V08-P-001 Room V08-5000E: Open door, circulate air with box fan, as needed to
keep room below 90 degrees.
SOM Checklist
1. Contact zone leads to respond
2. Major loss contact Assistant Director or Director and provide the following information
a. Problem and estimated time of repair
b. Building affected
c. Names of people contacted and other pertinent information.
3. Once the emergency has resolved and all systems are restored, verify with building walk thru
4. If the SOM was notified of the incident via RAVE please send out text\email to Asst. Director,
Director and AVC to notify them of emergency and actions taken.
5. Maintain SOM log
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Natural Gas Line Leak
Definition
NOTE: It is very common to smell some gas while cooking or utilizing devices that burn natural
gas. Natural gas has an added odorant that smells like rotten eggs, in order to give early warning
of a leak. ALMOST ALL LEAKS ARE MINOR. Unless there is a broken pipe, smells are typically
not dangerous.
First Responder
Shift will be notified by University Police or the after-hour’s page from the Customer Service Center
(CSC). Shift will investigate and escalate if needed.
1. If possible, shut off the source of the gas
2. Leave the area, and ask others in the vicinity to do so
3. Open outside doors to allow for cross-ventilation
4. If there is a broken gas pipe, sound the fire alarm as you leave the building (using fire alarm
pull stations at exits)
5. Leave the building via the shortest and safest exit route. Do not use elevators; always use
stairs
6. Go to a safe area or to a pre-assigned exterior assembly location (Muster Area) for your
building
7. Call 911 (and University Police at 303-724-4444) from the nearest phone in safe area to ensure
an emergency response. Await response personnel at safe location. If you know or suspect
that someone is missing or trapped, contact the emergency personnel outside the
building. Only emergency personnel are to use the building’s P.A. system to notify occupants
8. Call SOM to inform
SOM Checklist
SOM shall call Fire and Life Safety crew to inform them of leak. SOM should also call the fluid group for
follow up repair as needed. If the SOM was notified of the incident via RAVE please send out text\email
to Asst. Director, Director and AVC to notify them of emergency and actions taken.
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Storm Water/Sewer Line Break (Interior)
Definition
Common issues that may arise with interior storm and sewer systems which will require attention are backups/stoppages, or leaks. It’s more likely to have a band that has a leak or a backup due to something in the line.
First Responder
Determine the source of leak/identify which system, the approximate size of the line and describe the leak. Place a barrel underneath if possible. Call the SOM unless the leak is so small that it can be contained until the next working day.
SOM Checklist
Once the SOM is called, the fluid group should be contacted. They will come in and isolate any supply that leads to the leaking line. After isolating, repairs will be made. Depending on how much there is to clean up, contact UCPD to contact EH&S for direction. If the SOM was notified of the incident via RAVE please send out text\email to Asst. Director, Director and AVC to notify them of emergency and actions taken.
120 3/21/2016
Cold Room Notification Process
First Responder
Time is critical; we need to determine if there is any temperature sensitive research that needs to be relocated. Should it not be possible to make repairs the following procedures must be followed.
First Responder will contact University Police to contact the client. 1. Check temperature on cold room display and determine if cold room is above 6 degrees or
below 2 degrees Celsius
a. Check to see if cold room has power and evaporator fans are running
b. Look and listen to determine if compressor is running. If compressor is not running push reset button next to compressor on top of cold room.
c. If compressors trips again after resetting contact SOM and inform them of what was done
121 3/21/2016
d. If laboratory employees are present, inform client of status and advise them whether or not they should move the items in the cold room to another cold room location
e. If first responder cannot make direct contact with a client, University Police should be notified (303-724-4444) with the names of the people listed on the cold room call down list and cold room location. If UP cannot reach the client, then UP is to call EH&S to remove any temperature sensitive materials
f. Shift personnel post a “Cold Room Out of Service” tag on the cold room door or control panel
g. University Police will make every effort to contact the personnel responsible for the cold room. If they report back to shift personnel that no one was reached, shift personnel will contact SOM and inform them of the situation and what has been done to contact parties
h. Daily logs must be kept up to date during the process and pertinent information passed on to the next shift
SOM Checklist
1. Upon notification from shift personnel that the cold room is down and will not be operational, collect the following data
a. Bldg. and cold room number and location. b. Department affected. c. Contact information given to University Police. d. Problem and estimated time of repair (if known). e. Names of people contacted.
2. Check to make sure status information is entered in the Daily Log and that shift personnel know the current status
3. If the SOM was notified of the incident via RAVE please send out text\email to Asst. Director, Director and AVC to notify them of emergency and actions taken.
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Emergency Steam Outage
First Responder
1. Any steam pipe two inches or larger (either in the distribution loop or in a building) that has a significant leak and requires isolation requires coordination with the staff at the Central Utility Plant (CUP)
2. Prior to isolation call the CUP at X41500, this will allow them to respond and prepare for the shut down so that equipment in the CUP is not damaged. Calls to the SOM are also required
3. CUP will contact (UC Hospital and Children Hospital) if affected
4. Once the system has been isolated, coordinate with the SOM and the Outage coordinator to send out notification to the occupants if normal occupant activities are affected by the shutdown, i.e. fume hood operation, environmental chambers, etc...
5. If controls need to be overridden to a manual condition to keep building systems operational, make sure to record all set points before they are changed and any equipment that is in operation to document what has been shut down. As needed, request additional resources from the SOM
6. Per the response from the CUP as to the viability of the plant systems, an assessment should be made if buildings systems should be shut down or allowed to operate to maintain building pressurization and exhaust
7. Reduction of the steam usage (refer to steam load shed document) a. The condensate pumps will not operate if there is limited steam. Plan on taking the
condensate to drain. Prior to draining the condensate call the CUP at X41500. If condensate does back-up in the systems this can cause water hammer and banging of the pipes
8. Reduce the airflow (refer to steam load shed document) 9. Increase the heat load
a. Gain additional heat by turning on all the lights b. Open interior doors to areas that may freeze
10. Returning from a steam outage a. Any steam pipe two inches or over (either in the distribution loop or in a building) that
has a significant leak and requires opening back to service requires coordination with the staff at the Central Utility Plant (CUP)
b. Prior to turning on the valve call the CUP at X41500, this will allow them to respond and prepare for the opening of the valve so that equipment in the CUP is not damaged. Calls to the SOM are also required
11. Increase the steam usage a. Slowly open the valve to warm up and pressurize the system (this may take some time
dependent on the size of the system). Once the system is up to pressure one can start to release command of the system valves on the heat exchangers and air-handlers until the system is at set point and release the valves to program control
b. If there was no steam, slowly open the valve to warm up and pressurize the system (this may take some time dependent on the size of the system). Very slowly, bring all the piping and system to set point. Failure to slowly bring up the system can result in damage to the heat exchanger and the piping system
c. Prior to returning the condensate to the CUP, call the CUP at X41500, so that they know to expect additional condensate back. Return the condensate to the CUP
d. Release all overrides 12. Increase the airflow
a. Slowly release all set point overrides to the previously recorded values b. Turn on all exhaust fans c. Make sure everything has been returned to moral
13. Return the heat load to normal a. Return the lights to normal operation b. Close any doors that have been propped open c. Double check everything is returned to normal on all systems.
123 3/21/2016
-80 C Freezers
Definition
A -80 freezer is a Cascade Refrigeration System use by the research community to store specimens and samples. -20 freezers serve the same purpose but at a warmer temperature.
1. Time is Critical-During working hours every effort will be made to locate the owner of the
freezer using call down list post on freezer. After hours, contact University Police.
2. If we cannot make direct contact with a client, contact University Police (303-724-4444) with the names of people listed on freezer call down list and contact Circuit Management Supervisor who can assist in finding the owner of the freezer. If no information is posted on freezer go to the lab space directly behind freezer and collect information off three surrounding lab placards and submit to university police
3. Once contact with the client is made we must determine if there is a backup freezer available. For the most up to date spare freezer and in use list can be found at G:\common\circMang\spare units in use.docx and please use the guidelines on page 124.
124 3/21/2016
4. If University Police cannot contact anyone concerning the freezer, Supervisor will contact University Police (303-724-4444) and request assistance from Environmental Health and Safety to remove any temperature sensitive research
5. Shift person will contact the SOM inform them of freezer failure and what has been done to contact parties
6. All operation information must be entered in the Daily Log. Pertinent information passed on to the next shift
SOM Checklist
1. Upon notification from shift personnel that the freezer is down and will not be operational, collect the following data
a. Bldg. and freezer number and location
b. Department affected
c. Contact information given to University Police
d. Problem (if known)
e. Names of people contacted
f. Location of emergency freezer. G:\common\circ Mang\spare units in use.docx 2. Check to make sure status information is entered in the Daily Log and that shift personal
know the current status 3. If the SOM was notified of the incident via RAVE please send out text\email to Asst. Director,
Director and AVC to notify them of emergency and actions taken.
Spare Refrigeration Equipment Usage
Please see the list below to identify the location and type of unit you may be interested in
using and then follow the instruction below to gain access.
These are the locations and type of unit:
P18 9th fl. area “C” -20 labeled UCD SPARE -20 #02 P18 9LER 26
P18 9th fl. area “B” -80 labeled UCD SPARE -80 #15 P18 9LER 21
P18 8th fl. area “C” -80 labeled UCD SPARE -80 #01 P18 8LER 10
P18 8th fl. area “B” -20 labeled UCD SPARE -20 #07 P18 8LER 21
P18 6th fl. area “A” -80 labeled UCD SPARE -80 #14 P18 6LER 09
P18 5th fl. area “D” -80 labeled UCD SPARE -80 #04 P18 5LER 26
P18 3rd fl. area “A” -80 labeled UCD SPARE -80 #12 P18 3LER 03
L18 12th fl. area “C” -20 labeled UCD SPARE -20 #01 L18 12LER 15
L18 11th fl. area “C” -80 labeled UCD SPARE -80 #13 L18 11LER 15
L18 9th fl. area “C” -80 labeled UCD SPARE -80 #02 L18 9LER 12
L18 9th fl. area “C” -20 labeled UCD SPARE -20 #08 L18 9LER 13
L18 4th fl. area “C” -80 labeled UCD SPARE -80 #07 L18 4LER 15
P15 9th fl. area “C” -80 labeled UCD SPARE -80 #05 P15 9LER 05
P15 9th fl. area “C” -20 labeled UCD SPARE -20 #05 P15 9LER 16
P15 8th fl. area “C” -20 labeled UCD SPARE -20 #04 P15 8LER 22
P15 8th fl. area “D” -80 labeled UCD SPARE -80 #10 P15 8LER 21
P15 5th fl. area “B” -20 labeled UCD SPARE -20 #06 P15 5LER 28
P15 5th fl. area “B” -80 labeled UCD SPARE -80 #03 P15 5LER 15
P15 4th fl. area “C” -80 labeled UCD SPARE -80 #15 P15 4LER 07
V20 2nd fl. area “D” -20 labeled UCD SPARE -20 #03 V20 2LER 13
V20 2nd fl. area “D” -80 labeled UCD SPARE -80 #09 V20 2LER 01
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V20 4th fl. area “C” -80 labeled UCD SPARE -80 #06 V20 4LER 07
V20 4th fl. area “C” -20 labeled UCD SPARE -20 #09 V20 4LER 08
M20 3rd fl. 3202T -80 labeled UCD SPARE -80 #08 M20 3202T 04
V08 room 2209 -20 labeled UCD SPARE -20 #10 V08 2209 05
AK32 room 111 -20 labeled UCD SPARE -20 #11 AK32 111 03
AK32 room 143 -80 labeled UCD SPARE -80 #11 AK32 143 13
Each unit is identified at the upper right hand corner with a unit number and 1 contact
numbers. During normal work hours the customer service number (X41777) is listed.
Each unit will be locked with a facilities ladder key lock to prevent uncoordinated use of
the equipment.
When contacted to coordinate use of this equipment the following information must be
gathered:
Purpose of use (emergency due to equipment failure, defrost ect.).
Lab contact information (NOT A LAB EXTENTION) must be posted on the spare
unit they are using in case of an emergency. Please list at least 2.
A brief inventory of the contents and hazards must be posted on the unit they are
using.
How long does the lab anticipate the use of this equipment?
The lock will be removed during the labs use of the equipment. Please place the lock on the
unit’s power cord. If contacted for use after hours, the lab will need to be escorted to the
location of the equipment as they will not have floor to floor access. If no one from the lab
is available to transport the contents of the freezer then call the EH&S on call pager at
(303-266-3262) for assistance.
After use, Zachary Wilson (X45945) will need to be notified to GREEN TAG the
equipment so that it is ready for the next coordinated usage. Once the unit has been
GREEN TAGGED the lock will need to be replaced. If Zachary Wilson is not available,
please contact the Main EH&S number at X40345 for assistance.
126 3/21/2016
Appendix 1: Continuity of operations (COOP) (Currently undergoing revision)
Appendix 2: Environmental Health and Safety Emergency Procedure/Policy:
http://www.ucdenver.edu/academics/research/AboutUs/health-safety/polices-procedures/Pages/policies-procedures.aspx
Appendix 3: Gasoline Spill and SPCC Response Procedure:
Gasoline Spill Response Procedure Revision 2
University of Colorado Denver 11/18/2015
In the event that a gasoline spill occurs, employees will implement the following procedures.
Safety is always the first priority. Gasoline is an extremely flammable liquid and vapor; increasing the risk of fire. It can kill aquatic life and wildlife if it gets in the storm sewer. Gasoline in the sanitary sewer can cause an explosion. It is an eye, skin and respiratory irritant and can cause falling hazards due to slipping.
Small Gasoline Fuel Spills of One Gallon or Less -
Step 1. Stop the spill, if it is safe to do so. Do not step in the spill. A fire extinguisher should be present prior to containment and clean-up. The Remote Yard has one gas pump. There are three fire extinguishers mounted on the exterior wall of a garage and two sheds in the Remote Yard.
Step 2. Contain the spill. Eliminate all ignition and energy sources. If the spill or leak cannot be stopped, use a pan, pail or whatever is available to catch the flow. If you are unable to prevent spilled material from entering storm drains, waterways or the sanitary sewer, follow the telephone escalation list below:
Facilities Management Department, Spill Notification Telephone Escalation List:
Customer Service Center (normal business hours) (303) 724-1777
Nancy Hostetler, Environmental Specialist (emergency after hours) (720) 641-4491
Scott Roen, Manager of Engineering (emergency after hours) (720) 252-8574
All types of spill containment material (Universal, Oil Only, Chemical or Organic) effectively absorbs gasoline. The absorbent material does not change the flammable properties of gasoline. Spill kits, goggles, face shields, gloves, caution tape and cones are in the Remote Yard (V34), at the CUP (S34), and in the Q20 Generator Building (S21). For specific spill containment material locations, see the next page. Use cones and caution tape to barricade the area. Wear personal protective equipment (chemical goggles, face shield and chemical resistant nitrile gloves). Contain the spill by putting absorbent material (spill pillows, loose absorbent, kitty litter, wood mulch, sand or dirt) around the spill to stop the flow. Then, use absorbent material to soak up the gasoline.
Step 3. Collect the contaminated absorbent. Pick up or sweep up the absorbent material using non-sparking tools (broom and rubber or plastic dustpan). Put the absorbent material in a closed container or inside tied heavy garbage bags to trap the gasoline vapors. Ensure the area is clear of any possible ignition
127 3/21/2016
or energy sources. Spilled gasoline is slippery; spread fresh sand or kitty litter to reduce slipping on walkways and/or roadways.
Step 4. Immediately call Environmental Health and Safety (EH&S) to request proper storage and disposal of the waste at (303) 724-0345. If after hours, call University Police to page the on-call EH&S emergency responder.
A Gasoline Spill Greater than One Gallon Requires an Immediate Response from the Fire Department
1. Immediately call University Police to contact the Aurora Fire Department for an emergency response.
2. Tell University Police to establish an exclusion zone at the spill site. 3. Keep yourself and others upwind/uphill and away from the area. 4. Follow the telephone escalation list above. 5. Meet arriving Fire Department/HAZMAT team to provide them information.
Anschutz Medical Campus - SPILL CONTAINMENT MATERIAL LOCATIONS, TYPES, AND SUPPLIES
Locations Absorbent Type For Absorbing PPE
Face Shield Gloves
Caution Tape Traffic Cones
Remote Yard (V34) by gas pump
Oil Only Spill Kit
Diesel, repels water*. Gasoline
Yes Yes Yes Yes East side, two bay shed
Fire extinguishers mounted on the exterior wall of a garage and 2 sheds at V34.
Q20 Generator Bldg. (S21), 2nd Rm
Oil Only Spill Kit
Diesel, repels water*. Gasoline
Yes Yes Yes Yes Yes
CUP Locations 2nd fl Generator Rm
Universal Spill Kit
All fluids including water
Yes Yes Yes Yes Tool Crib & Supply Rm,
1st floor dock area
2nd fl Electrical Rm
Unknown kit type
------------- Yes Yes Yes Yes Tool Crib & Supply Rm,
1st floor dock area
1st fl Boiler Rm, South
Universal Spill Kit
All fluids including water
Yes Yes Yes Yes Tool Crib & Supply Rm,
1st floor dock area
1st fl Boiler Rm, East
Oil & Water absorbent
All fluids including water
Yes Yes Yes Tool Crib & Supply Rm,
1st floor dock area
Basement Fuel Oil Day Hallway
Oil Only Spill Kit &
Diesel, repels water*. Gasoline
Yes Yes Yes Yes Tool Crib & Supply Rm,
128 3/21/2016
Oil absorbent
1st floor dock area
Basement Water Analysis Room
Universal Spill Kit
All fluids including water
Yes Yes Yes Yes Tool Crib & Supply RM, 1st floor dock area
Fuel Oil Tank Farm Storage Rm
Oil Only Spill Kit
Diesel, repels water*. Gasoline
Yes Yes Yes Yes Tool Crib & Supply Rm,
1st floor dock area
Fuel Oil Tank Farm Pump Rm
Oil absorbent
Diesel, repels water*. Gasoline
Yes Yes Yes Tool Crib & Supply Rm,
1st floor dock area
* Best to use Oil Only for diesel outside. Because Oil Only repels water, we won't pay hazardous waste disposal costs for absorbed water. All types of spill containment material effectively absorbs gasoline.
SPCC Spill Response Procedure In the event that a diesel spill occurs, employees will implement the
following procedures.
1. Safety is always the first priority. Assess and respond to imminent safety hazards first.
a) The first person to discover a spill must alert any nearby persons that a spill has occurred and
warn them away from the site. With cones and caution tape, barricade the area. If needed,
request help from University Police.
b) This employee must then immediately notify the Facilities Management Department
Environmental Compliance staff and provide initial information regarding the location, type and
approximate size of the spill. (See Spill Notification Telephone Escalation List below.)
c) If the fire risk is minimal, the Incident Commander shall direct area ignition and energy sources
be eliminated and assign retrieval of fire extinguishers to accompany a fire watch for the site
while the small spill response (less than 25 gallons) is in progress. A small spill response and
cleanup by university staff may be appropriate. For specific spill containment material
locations, see prior page.
d) The Environmental Specialist, or designated representative, shall serve as Incident
Commander and must promptly inspect the spill site and conduct an initial assessment to
determine the severity and urgency of potential hazards.
e) The Incident Commander shall promptly report spill assessment information to other Facilities
Management Department Environmental Compliance staff, as necessary to ensure a safe and
effective response.
f) The spill may be judged as a major spill event: 1) if the quantity of diesel fuel release is over 25
gallons (approximately 100 square feet), or 2) if the spill may escape the local area, or 3) if an
imminent and acute safety hazard may exist. In the event of a major spill event, an emergency
129 3/21/2016
response may be initiated in consultation with the Facilities Management Department,
Environmental Health & Safety Department, and/or University Police.
g) For major spill events in which an emergency response is initiated and public authorities are
notified, the on-site manager shall undertake the following actions:
Contact University Police to establish an exclusion zone at the spill site.
If a significant fire hazard exists or the spill is 25 gallons or greater, inform University
Police to call the Aurora Fire Department for emergency response.
Facilities employees to cover or blockade nearby storm sewer inlets.
During regular business hours, notify the Environmental Health & Safety (EH&S)
Department at
(303) 724-0345. After hours, inform University Police call the EH&S emergency-on-call
pager.
Meet arriving Fire Department/HAZMAT team and provide information.
Assist in area evacuation actions, if so directed.
Facilities Management Department, Spill Notification Telephone Escalation List:
Customer Service Center (normal business hours) (303) 724-1777
Nancy Hostetler, Environmental Specialist (emergency after hours) (720) 641-4491
Scott Roen, Manager of Engineering (emergency after hours) (720) 252-8574
Appendix 4: Zone building emergency manual locations:
Zone 1:
a. BAS room in AO1… L15 1008.
b. All 400 buildings – behind basement entry doors
Zone 2:
a. L28-1306A (for both L28 & P28)
b. L26-022e
c. V23-0100M
Zone 3:
a. P26-1502Bm
b. R27-005m
c. M24-153A
d. M20-0113
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Zone 4:
a. T-36-BAS room 141F
b. AK-32-130
c. P30-201C
d. R30-1S01 Zone 5:
a. Building 500 NG009
Zone 6:
a. R-1 North BAS office 2207 and R-1 South BAS office 2106 Zone 7:
a. BAS room in R2… P15 2300A.
Zone 8:
a. Health and wellness V08-0002m
b. Pharmacy: V20-0108
Appendix 5: Move-N-Cooler locations:
Zone 1: None Zone 2: None Zone 3: None Zone 4: None Zone 5:
a. Two in N3206 Zone 6: None Zone 7:
a. One in R2, 1st floor mechanical room… P15 1300M
Zone 8:
a. One Pharmacy-V20-0124
b. One Health and Wellness V08-0100E
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Appendix 6: New Employee check-in procedures:
132 3/21/2016
Updated: 2/1/2013
New Hire Checklist for Facilities Management
Employee Name: _____________________________ Hire Date: _________________
Job Title: ___________________________________
INITIALDATE
COMPLETE
HR
Dept
FM
Director
Interview
LeadFM Supv
FM
HR/Payroll
http://www.ucdenver.edu/faculty_staff/employees/policies/Pages/default.aspx
BEFORE HIRING DECISION IS FINALIZED
•X
• Exempt Professional Salary approved by HR Director X
• X X
•X
AFTER HIRING DECISION IS FINALIZED
•
X
• X
• X
Make verbal offer to candidate and schedule time to come in and complete paperwork. X
•X
• X
•
X
• X
•
X
• If applicable, submit Department Uniform Request Form (G:\Common\BOM&R\Forms\Personnel Forms) X
• X
• X
• X
Submit Background Authorization form to HR for processing. Coordinate with applicant (form completion
and submittal). This step includes driving record check.
Consent and Request for Drug/Alcohol Testing form. Direct candidate on how/where to get test completed.
RESPONSIBILITY
At close of signature meeting, direct the candidate to FM HR/Payroll for remaining forms completion.
Complete Background Check. (Release form completed during Search period)
If, based on information provided on I-9, a candidate is not a US.citizen or a permanent resident, contact
International Student and Scholar Services (ISSS) to discuss visa options.
Draft Letter of Offer (LoO) with scheduled New Employee Orientation and other training info. Submit to HR
with PDQ and Physical Requirements Assessment Sheet for approval (If Physical Requirements Assessment
wasn't already been completed at oral exam).
Obtain signatures from Appointing Authority on Letter of Offer package (include Key Request form)
Provide recommendation package to Director for review. Should include the chosen candidate's
application, the high-level scoring matrix from the interview process as compared to the other candidates,
and the questions used in the interview process.
Provide proposed salary and any specific details to Diana Taipalus for Offer Letter drafting.
Diana forwards appropriate salary information to FM HR for inclusion in Offer Letter
If applicable, request cell phone (Leslie Miller)
Provide Original of the signed Letter of Offer to FM HR/Payroll.
Exempt Professional Positions Only: Search or Search Waiver approval by Human Resources (HR Dept) and
Chancellor. PMR Helpful Tips e-mailed to [email protected]
ITEM
Hiring Process
Use current hiring process for either Classified or Non/Classified as found in the HR section of the policies website:
Meet with Candidate to obtain signature on LoO (Inform candidate to bring social security card, driver's
license and a voided check). --This step may be delegated to a Manager, but is not to be completed at a
supervisor level-- Provide copies of, or web link to, handbook, policy manuals, office procedures, University
policies, and departmental policies and procedures. Go over institutional and departmental policies and
procedures. Have employee sign statement of understanding.
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X
- X
-X
- X
- X
- X
- X
- X
- Ensure that the fiscal code of ethics has been signed (if applicable) X
-X
- X
- X
• X
•X
•
X
• X
• Request e-mail account access X
SCHEDULE EMPLOYEE FOR REQUIRED TRAINING/IMMUNIZATIONS
•
- X
- X
- X
•X
•
- X
-X
-X
- X
•
- X
• X
• X
-
For Supervisors of Classified Staff (within 90 days of hire or promotion date): Overview of State Personnel
Rules
New Employee Orientation/Benefits Orientation
Preventing Sexual Harassment (noted in LoO as On-Line Training)
Personal data worksheet complete/HR liaison enters info into HRMS
Q-Fever, if employee has regular duties in the Restricted Animal Area of the PRF
Required for cell phone assignment: Responsibility Form (https://www.cu.edu/psc/cert.html)
Provide Immunization Needs to FM HR/Payroll:
Immunizations
Complete Fiscal Certification Process if Officer or if designated by Officer
Optional based on position:
Human Resources Management System (HRMS), Finance training, PeopleAdmin training, A Card
Training (training is required before access is granted)
Jobs at CU Training - https://www.cu.edu/jobs/access.html. Must complete on-line tutorial before
faxing access form to PBS.
I-9 completed/certified by department and sent to Human Resources within 3 days of hire
Emergency contact form complete/HR liaison enters info into HRMS
Social security Form 1945 complete for Classified staff with copy to personnel file (part of
classified staff offer letter)
Classified Staff PERA form
Direct deposit form complete/sent to PBS
W-4 form complete/sent to PBS
Complete ID Badge Form and submit to Appointing Authority (Division Director for approval and electronic
submission to ID Access). (G:\Common\BOM&R\Forms\Personnel Forms\Access Applications); cc: to S
Lemieux, S Segerstedt, M Whipple, N Hostetler, S Frank, A Downing, L Breyare, & L Miller)
Employee Self ID Form (submit electronically or send to HR)
Employment Verification Affirmation complete (verification of legal work status) complete
within 3 days of hire
Social security card reviewed for name match
Appropriate hiring paperwork includes:
Enter appointment into HRMS (Peoplesoft). Request handdrawn check for any retro-active pay if payroll cut-
off is missed or no system generated pay available.
Review parking option for the first day of work (ID badge not yet available)
Schedule and track immunizations taken (Nancy Hostetler coordinate scheduling w/Supervisor)
Already scheduled per dates in Offer Letter
Performance Management (noted in LoO as On-Line Training)
Enter employee in Kronos system.
Hepatitis B series (recommended), if employee is part of the Fluid Group
134 3/21/2016
PREPARE THE DEPARTMENT
•X
• X
• X
• X
•
• X
• X
•X
•
X
•X
• X
• X
• X
• X
• X
• X
•X
• X
• X
• X
•X
• X
• X
•X
• X
• X
•
X
• X
• X
• X
If applicable, assign a locker
Describe lunch options.
Provide University smoking policy
DURING EMPLOYEE'S FIRST DAY
PREPARE THE WORK AREA
If applicable, provide cell phone and provide cell phone policy for employee's signature. Be sure employee
has completed any required training. Employee must also complete the Personal Technology Responsibility
(PT) Form located at https://www.cu.edu/psc/cert.html.
Introduce the key contact within the department who will be available to answer questions if you are not
available.
Send e-mail or post an announcement for other work groups about the new employee's arrival and include
individuals in other departments who will be working with the new employee
Update organizational chart
If applicable, order telephone service or if employee will be using an existing telephone extension re-set
password (Leslie Miller)
Talk with current team members about the new employee’s role and responsibilities
Identify at least one individual who will act as the employee's key contact within the department
Provide a campus map to the new employee
Personally welcome the new staff member when they arrive and show the employee his/her work area
If applicable, order name plate or name tag
Give a simple initial work assignment
Request Maximo access (send name, ID #, Position, Supervisor, Work Group, Pager # and Cell Phone # to
Shane Lemieux, Stephen Segerstedt and Alicia Downing)
If applicable, order business cards
If applicable, request an EZA card
Introduce co-workers/have a short welcome meeting with the department at the (weekly crew meeting)
Request keys (main door, office, desk, filing cabinets)
http://www.ucdenver.edu/about/departments/FacilitiesManagement/Documents/FM_Forms/KeyRequestForm.
Provide telephone directory and directions for telephone system
If applicable, order a computer. If a new computer is not needed, make sure current computer is functional;
all software is installed, etc.
Update Facilities Ops database with employee information
Give a tour including restrooms, kitchen, emergency exits, etc.
Provide a staff list with telephone numbers, e-mail addresses, etc., that includes a list of main contacts
Have employee sign any forms required to obtain the tools for their job.
Describe or have a list of regular meetings and other regularly scheduled items that the employee should
place on their calendar
Describe the orientation plan for the first few days
Remind team to update e-mail groups
If applicable, request Pager
Update pager lists and telephone contact lists (currently with Leslie Miller)
135 3/21/2016
• X
• X
• X
•
X
• X
• X
WITHIN FIRST WEEK OF HIRE DATE
• X
•X
•X
• X
•X
•X
• X
•
• X
• X
•X
• X
• X
• X
•X
• X
• X
• X
• If applicable, have Siemens account assigned by Dave Thorson. X
• If applicable, provide OOM training sheets X
• X
• X
• X
WITHIN FIRST MONTH OF HIRE
• X
• X X
• X
•
- X
- X
Finalize the performance plan
Provide copy of NHDS agreement to FM HR for inclusion in employee's personnel file/reminders for increase
Facilities Management orientation.
Provide Institutional mission statement / goals
Provide Departmental mission statement / goals
Send the employee to FM IT Staff to complete Kronos activation once ID Badge has been issued.
Review ITS policies (security, proper and improper use, etc.) Review work schedule, meal periods and breaks
Review overtime with non-exempt classified staff - discuss overtime needs, approvals required, department
standards for overtime and comp time, and essential personnel application
Show employee how to access the UCD web site and on-line telephone directory
After the new employee's first week, set a regular schedule to meet
If position requires a respirator, please contact Nancy Hostetler
Review how to handle confidential information based on employee's position
Review work schedule, meal periods and breaks
Review required training for all employees and position specific training. Have employee entered into
Primedia data base
If employee is PMT I - finalize New Hire Delayed Salary (NHDS) increase agreement
Show how to send and where to receive US and campus mail and locations of US mail boxes for personal
Provide training and materials for Lock out / tag out
Provide directions on how to use telephone system, access computer, etc.
Review building and workplace security procedures, safety/accident procedures, location of first aid
supplies, how to report hazards, location of emergency assembly point, fire alarms, extinguishers, etc.
Review job description and performance expectations and explain why the job is important and how it
relates to unit and university goals/begin drafting the performance plan.Review process for requesting leave and documenting time off/policies about requesting vacation and
review process for completing work record
Review e-mail policy and sign. Have employee attend e-mail etiquette training
Review organizational charts and define department's function and interrelationships with other
departments
Review how often to check in about assignments and when and how to ask for help between trades
Review policies regarding visitors, personal phone calls, copies, faxes, etc.
Order uniforms, if applicable.
If applicable, provide long distance calling code
Allow time for employee to set up work space, voicemail, e-mail, get ID/access card and check into parking
options (check with FM HR to be sure employee info is available in Peoplesoft and viewable by ID Badge
access group before sending them to acquire badge)
Meet with the new employee at the end of the day to answer questions and find out how the day went
Show where to get or how to request supplies
Employee must take Information Privacy and Security Training in SkillPort-See Diana Taipalus if you need help
Issue Work Request to schedule specific time for training or meeting activities (BMO/Const Svcs)
Remind employee of the 30 day requirement for submitting benefit elections to Payroll and Benefit Services
136 3/21/2016
• X
• Employee completes Job Hazard Assessment Questionnaire with supervisor discussion. Submit to N Hostetler X
• X
• X
•X
• X
• X
• X
• X
• X
• X
• If applicable, send to ROCIP training for project access (Risk Mgmt/Mike Barden) X
• X
Discuss access to vivariums, BSL-3 and ABSL-3 labs, R30/R31 Radioisotope storage rooms, SAB cooler and
PRF Restricted Animal Area.
Tools: list personal tools & explain access to departmental tools and shops
Go over safety / building access / PPE
Describe work flow
Go over issues related to research response to floods and disasters
If applicable, provide or sign employee up for confined space training
Meet regularly to answer questions or provide coaching
If required, start training on Siemens
Review elevator extraction policy
Provide training and materials for Lock out / tag out
Review Vehicle policy, inter-campus commutes & state driving conduct
137 3/21/2016
Appendix 7: Load Shed Procedures:
Electrical Load Shedding Procedure Anschutz Medical Campus - October 1, 2013
The following is an electrical load shedding procedure that may be implemented by Facilities Management staff as necessary to maintain electrical power distribution to all or most areas on Campus while reducing our demand on Xcel Energy, our utility power provider. The procedure includes a brief description of the Electrical Distribution to the Campus from Xcel Energy, a description of the Electrical Distribution on Campus, and Load Shedding procedures to reduce our demand on Xcel Energy. Xcel Energy Distribution to the Campus:
Utility power is delivered to the Campus through 5- 13,800 volt underground feeders from 2 substations. The substations are located at 23rd and Victor (Fitz sub) and 13th and Potomac (East sub). 4 feeders originate at the Fitz sub and 1 feeder originates at the East sub. The feeders each have a number designation to identify them and they are as follows, 1510, 1513, 1515, and 1519 from the Fitz sub and 1577 from the East sub. How the feeders are connected to the Campus switchgear will be covered in the Campus distribution section. All of the feeders are 18 Mega Watt feeders. Each can carry a sustained load of 18 Mega Watts and can carry an increased load of up 22 Mega Watts for short periods during emergencies. The feeders are routed through a series of switch cabinets including the 8 switches located south of the Campus switchgear which allow power to be distributed from these feeders. All of the switches in the Xcel Distribution are controlled by Xcel Energy and are switched and maintained by Xcel. There are also other non-UC Campus loads connected to these feeders outside of the Campus. Campus Electrical Distribution System: The 5 feeders from Xcel terminate at the main Campus switchgear located south of the Central Utility Plant. The main Campus switchgear consists of 2- ATO (automatic throw over) distribution busses and 1- MTO (manual throw over) distribution buss. Each buss is connected to 2 of the 5 Xcel feeders. Each buss is a Main Tie Main configuration with a feeder connected to each end with a Tie Breaker in the center allowing each buss to be fed from either feeder entirely with one Main Breaker closed and the Tie closed (single source) or fed from both ends with both Mains closed and the Tie Breaker open (split buss). Each buss has a letter number designation and they are: S1A buss- UC Critical Loads S2A buss- All UCH buildings SB buss- CUP and all other non-critical UC Loads. The feeder buss connections are as follow: 1513- Connected to the S2A buss “B” Main Breaker. 1515- Connected to the S2A buss “A” Main Breaker and the S1A buss “A” Main Breaker. 1577- Connected to the S1A buss “B” Main Breaker. 1510- Connected to the SB buss “B” Main Breaker. 1519- Connected to the SB Buss “A” Main Breaker. The 1515 feeder is the only shared feeder and connected to more than one buss in the switchgear. Along with the 2 Main Breakers and the Tie Breaker in each buss, there are Feeder Breakers that are connected to each Main Breaker on either side of the Tie. These Feeder Breakers feed 9 distribution loops that go out through the Campus. Each loop has an “A” and “B” Feeder Breaker on opposite ends of the Buss where they are located. The distribution loops and buildings fed by each will be addressed here but not the individual switches that feed to each building. S2A Buss S2A-1 Loop- AOP, Cancer Center, and RMLEI S2A-2 Loop- AIP and CCW S2A-3 Loop- AIP Tower 2 S1A Buss S1A-1 Loop- Research 1 and Pharmacy and Pharmaceutical Sciences S1A-2 Loop- PASACAL, EH/S, Barbara Davis Center, Nighthorse Campbell, Building 500, and F610
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S1A-3 Loop- Research 2, Red Cross, Henderson Structure, 400 Series, Parking Lot and Street Lighting, and Health and Wellness. SB Buss SB-1 Loop- Spare SB-2 Loop- Education 2 North and South, AO1, Leprino, UCH Staff Structure, UCH Visitors Structure, School of Dental Medicine, Campus Services Building, and Parking Lot and Street Lighting. SB-3 Loop- Education 1, Library, Parking Lot and Street Lighting. SB-4 Loop- Central Utility Plant Load Shedding Guidelines and Procedures: Load shedding will have to more than likely occur from an issue with Xcel Energy’s ability to provide power to the Campus in one way or another. Xcel could possibly need load reduced or dropped completely from one or more Campus feeders or the Campus could experience reduced capacity from all Xcel feeders and the need for load shedding across the Campus. If an individual feeder is in need of load reduction, the load can simply be moved over to the other feeder for the buss with the impacted feeder. This can be done manually with all three busses by moving the open in the loops to the end of the loops fed from the feeder that needs load reduction or opening the buss main breaker that is fed from the feeder needing reduction and closing the tie breaker in the buss. In the event that load reduction across the Campus must occur to lessen the load on Xcel and cannot be accomplished by moving loads from one feeder to another, Loads will be reduced by placing load on Stand-By Generators. Most all buildings are equipped with a genset and a significant amount of load can be placed on generator while maintaining normal utility power to the buildings. If this reduction is not sufficient for Xcel, normal utility loads will have to be shut down on a prioritized basis leaving generator backed emergency loads being the only loads powered until the issue can be resolved. Extensive documentation must occur of all actions taken during this procedure to insure nothing is missed and also allow for a comprehensive transition back to normal conditions. It is assumed that in this situation the NIMS model will be utilized and a contact person established to gather all load shed information from the field and compile into one document for reference during the event. The following is a representation of the total utility load on each Buss and the reduction that can be achieved by placing as much load on generator as possible. 2A Buss Total Load Load that can be placed on Generator 8.047 Megawatt 4.132 Megawatt 1A Buss total Load Load that can be placed on Generator 10.057 Megawatt 4.053 Megawatt B Buss Total Load Load that can be placed on Generator 12.966 Megawatt 1.053 Megawatt Total Campus Substation Load Total Generator Load 31.07 Megawatt 9.238 Megawatt Significant load reduction can occur for the 1A and 2A busses with generator power reducing those loads on Xcel by 40 - 50%. The load on the B Buss can be reduced slightly but not a lot can be gained due to the fact that the CUP chilled water production is on the B Buss with no Generator back up. Significant load could be reduced in this area with the implementation of the Chilled Water Load Shedding plan which will be discussed separately from this plan. By placing all the loads on Generator we can get a 29.7% total load reduction on the utility supply. If Xcel needs more of a reduction than this will offer building utility loads will need to be shut down. The following is a prioritization of how those loads will be shut down. 1st loads to be shut down- Education and Teaching space 2nd loads to be shut down- Administrative space
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3rd loads to be shut down- Research space 4th loads to be shut down- Clinical space 5th loads to be shut down- Animal Care space 6th loads to be shut down- Patient Care space As space is shut down, the load on the CUP chilled water production will drop which will drop the electrical loads on the B Buss as well as the loads on the 1A and 2A busses. Loading will depend on Xcel’s ability to supply power during an event and loads will have to be monitored during the entire time load shedding is taking place. It should be noted that if this plan is implemented it will take extensive involvement of the Electrical Group and the Outage Coordinator with direction from the Executive leadership. It should also be noted that provisions for fuel delivery must be put in place immediately upon the start of this procedure and depending on what the expected duration of the load shedding will be. All of the Generators have varying fuel supply amounts and durations of run time on each fuel source. With current loading it will require 10,190 gallon of fuel per 24 hr. period and it should be assumed that we will need fuel delivered daily. Fuel tank levels should be monitored every 2-3 hours during run time and consumption tracked to determine when individual units will require refueling. If units are running close to being out of fuel before refueling can occur, these units should be shut down and left off until refueling can occur. They must not be allowed to run out of fuel as this will cause serious issues with the fuel systems on the units and require vendor support to get the units back on line due to air in the fuel system. A staffing plan should be set up at the beginning of this procedure depending on duration to allow 24 hr. monitoring of the generator systems and electrical loads.
Appendix 8: Anschutz Medical Campus Chilled Water Load Shedding:
Anschutz Medical Campus - Chilled water load shedding procedure 2/12/2015
In the event that the chilled water system partial failure or failure at the CUP the following are the steps for
load shedding until the CUP is at stable chilled water production:
1. Start Building 500 Chillers – Turn on the point “CH-Q20-G-PM-ENA”.
2. Close all of the AHU chilled water valves for the following buildings and monitor the economizer
sections:
a. Campus Services – (1)
b. Library – (1)
c. Health and Wellness – (1)
d. Fulginiti (1, except for forum AHU)
e. Academic Office
f. Education II
g. Nighthorse Campbell
h. Pascal
i. EH&S
j. Education 1 (1, only for gross anatomy AHU) (Cadavers may need to be returned to the
freezer)
Note 1 - (AHUs have evaporative cooling)
3. Shutdown the primary chilled water system for the following building to stop the process cooling for
telecomm/electrical rooms and other areas:
a. Campus Services
b. Library (May require Move-N-Cool for historic collection in room V23-3102)
c. Health and Wellness (May require Move-N-Cool for Freezers in room V08-2209)
d. Fulginiti
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e. Academic Office
f. Education II
g. Nighthorse Campbell
h. Pascal
i. EH&S
j. Education 1
4. Shutdown the cooling for telecom/electrical rooms in the following areas:
a. Research 1
b. School of Pharmacy
c. Barbara Davis (excluding freezer farm in room M20-0117)
d. Research II (excluding freezer farm in room P15-1400)
e. School of Dentistry
5. Request hospitals start available emergency chillers
1. UCH – Cancer Center
2. UCH – Inpatient Tower 1
3. TCH – Data Center in Gary Pavilion
TCH point of contact = Joe Hart 303 870-7414
UCH point of contact = Mike Martins 80246/ John Morrow 88989
6. Close all of the AHU chilled water valves for the following buildings and monitor the discharge air
temperatures:
a. Research 1 – South tower only (1)
b. School of Pharmacy (1)
c. Barbara Davis (2)
d. Research II (1) (2)
e. Research 1 – North tower only (1, except for tower AHUs) (2) (May require Move-N-Cools for
Pathology Storage (P18-1400A1)
f. School of Dentistry
Note 1 - (AHUs have evaporative cooling)
Note 2 – (Vivarium AHUs may require chilled water due to humidity conditions)
7. Shutdown the primary chilled water system for the following building to stop the process cooling for
environmental rooms and freezer farms:
a. School of Dentistry
b. Barbara Davis
c. School of Pharmacy
d. Research II
e. Research 1
8. Request that hospitals start their chilled water load shedding sequence:
TCH point of contact = Joe Hart 303 870-7414
UCH point of contact = Mike Martins 80246/ John Morrow 88989
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Appendix 9: OOM procedures and sign off sheets: (Currently undergoing revision)
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Appendix 10: Trauma cleanup procedures: (Currently undergoing revision)
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Appendix 11: RAVE Communication:
Registering to receive RAVE texts:
1. Go to the portal log-in page at https://portal.prod.cu.edu/UCDAccessFedAuthLogin.html.
2. Enter your regular network username and password. This will open the welcome page.
3. Click on the ‘My Info and Pay’ tab, next go down to ‘Employee profile’ tab and click on it. Then
under phone numbers update or ensure the cellular number on there is the one that you want to
receive the RAVE information on. You also will receive a verification call when changing any of
the numbers.
4. Once you’ve updated your existing numbers and added any new numbers, don’t forget to click the
“Save” button on the screen. If your changes were successful, you’ll get a confirmation message
“The Save was successful”.
5. Click on ‘OK’ and you’re all done! You can exit the page normally.
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Supervisor of the Month paging instructions:
Instructions for sending Rave Alerts to your department personnel
Log into Rave at: https://www.getrave.com/login/denveralerts
Use your CU Denver Email address as your username. Click the “Forgot your Password” link, if needed.
1. Click the “Admin” button at the top of the page after you log in to your account.
2. Click the green “Create Alert” button.
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3. Enter an Alert Name in this field. The yellow circled #1 will turn green, as seen in next slide.
4. Click on the yellow
and white “Text” box here. This will open the screen shown on the next slide.
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5. Enter an appropriate text message for the alert. The yellow circled #2 will turn green, as seen in next slide.
* Note that most text messages are limited to 140 characters.
6. Click on the gray
“Mail” box here (in order to enter email verbiage). This will open the screen shown on the next slide.
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7. Enter an appropriate email message for the alert here (as shown on the next slide).
Once text has been
entered into the Text
and Mail sections, both
boxes will turn
green.
8. Next, click the yellow
“Add” button in order to choose who will receive the alert.
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Once you have clicked the yellow “Add” button, you can choose your Delivery Targets.
You can choose lists AND/OR Choose individuals
Once you have chosen (clicked on) a list(s) or individual people, they will be highlighted in blue and transferred to the Targeted Recipients box.
9. Click Save.
Once your Delivery Tar-
gets have been chosen,
the #3 circle will turn
green.
The “Continue” button
will also turn green to
allow you to send the
alert.
10. Click the green Con-
tinue button to pre-
view the alert
(before sending).
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This final screen (please review carefully!) will show you:
To how many recipients the alert will be sent
The text message verbiage
The email message verbiage
11. Click the “Send this Alert!” button to send the alert.
You have successfully sent an alert to all of the Targeted Recipients (individuals and/or
lists)! The alert will be sent to cell phones and CU Denver email addresses of each person.
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Appendix 12: Employee phone list: Please use the link below to see the latest employee phone list; \\paradise2\operations\Dispatch\Employee Phone List Appendix 13: Company Contact numbers:
Name Phone Address
Air Systems Inc 303-761-5020 2991 S. Tejon, Englewood Co, 80110
Batteries Plus 303-745-3333 994 S. Abiliene, Aurora CO, 80012
Belfor Environmental Inc. (SCPP) 303-425-7526 5075 Kalamath, Denver CO, 80221
Belfor Property Restoration 303-425-9700 5085 Kalamath St., Denver Co, 80221
BLIND SHINE 303-373-9934 5150 Havana Unit C, Denver Co, 80239
Blue Prints- Copies- Scanning 303-755-8984 8400 E. Iliff Ave Unit 12, Denver CO, 80231
Bob's Electric Motor Service 303-744-3297 1221 South Bannock Street, Denver CO, 80223-3201
Carrier Building Services 303-796-0799 12742 E Caley Ave Ste 2-A, Centennial Co, 80111
CG CONSTRUCTION, INC. (SCPP) 303-421-6434 2775 W. Hampden Ave. Suite 100, Englewood Colorado, 80110
City Lighting Products 303-868-1287 7104 S. Dillon Ct., Englewood CO, 80112
Colorado Doorways 303-291-0900 3333 E 52nd Ave, DENVER CO, 80216
Colorado Electric & Power Systems (SCPP)
303-298-9191 5454 N. Washington Unit 3, Denver CO, 80216
Colorado Piping & Mechanical, Inc. 303-777-7151 525 East Mississippi Ave, Denver CO, 80210
COLORADO TIRE & SE 303-340-1420 1541 Chambers Rd, Aurora CO, 80011
Component Specialties INC 303 341-0160 3202 Nome St, Aurora Co, 80010
Construction Concepts, Inc. (SCPP) 970-535-0600 14125 Mead St., Longmont CO, 80504
Custom Environmental Services, Inc. (SCPP)
303-423-9949 8041 W. I70 Frontage Road Unit #11, Arvada CO., 80002
Denver Valve & Fitting 303-232-8844 9500 W. 49th Ave unit D103, Wheat Ridge Co, 80033
Electrical Distribution 303-825-5011 1661 W. 3rd Avenue, Denver CO, 80223
Electronic Components 877-884-4653 421 West 104 Ave, Northglenn CO, 80234
Electro-Steam 866-617-0764 50 Indel Ave, Rancocas NJ, 08075-0438
Empire Gas & Electric Equipment Co 303-623-7747 1635 W. 13th Ave, Denver Co, 80204-2403
Energy West 303-279-4800 14828 W. 6th Ave 11B, Golden Co, 80401
Excel Environmental Inc. (SCPP) 303-577-9933 1852 Jasper St, Unit E, Aurora CO., 80011
Fastenal Co 303-340-8435 12001 E. 33rd Ave., ,
Fire extinguishers and fire system services
303-534-0661 11411 E. 51 st Ave, Denver CO, 80239
Flow Solutions 1-800-848-1141
720 Geiger Court, Colorado Springs Co, 80916
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Getinge 1-800-950-9912
1777 East Henrietta Road; POB 92640, Rochester New York, 14692-0640
Gilmore Construction Corp. (SCPP) 303-371-5700 4949 Ironton St., Denver CO., 80239
Golden Way Mechanical HVAC 303-935-0520 6333 S Santa Fe Dr. Ste C, Littleton CO, 80120
Golf Cart Company 888-476-4747 5345 Newport St, Commerce City CO, 80022
Grainger Supply 719-598-9500 95 S. Tejon St., Denver Colorado, 80223
Guirys Inc. 303-292-0444 2245 Market St, Denver CO,
H2O filters 303-233-7400 1315 nelson Unit H, Lakewood CO, 80215
Hercules Industries 303-937-1000 1310 W Evans Ave., Denver Co, 80223
Hospital Shared Services Security Systems
303-603-3000 900 S. Broadway, Denver CO, 80209
Howell Construction (SCPP) 303-825-6257 550 Lipan Street, Denver CO, 80204
Hughes Supply Inc 303-534-4293 275 Kalamath St, Denver Co, 0223
Hydraulics 303-333-7442 6800 Stapleton Dr., Denver CO, 80216
JCOR Mechanical, Inc. 303-271-9787 15800 West 5th Ave, Golden CO, 80401
Jim Black Construction 303 452-8710 12279 Pennsylvania St., Thornton CO, 80241
Johnstone Supply 303-573-5626 2701 West 7th Avenue, Denver CO, 80204-4114
Ken Caryl Glass 303-791-3122 12450 Mead Way, Littleton CO, 80125
Kennerly Construction Corp. (SCPP) 303-742-7989 2390 S. Kalamath St., Unit F, Denver CO, 80223
Kimmel Mechanical, Inc. 303-322-8144 4975 Paris Street, Denver CO, 80239
Koch Filter Corp. 303-627-4027 625 W. Hill St, Louisville KY, 40208
KWAL 303-367-0057 1701 Chambers rd # A, Aurora Co, 80011
L.M. Nelson 303-980-8217 468 S Dudley, Lakewood Co, 80226
Long Building Systems 303-975-2119 5001 S. Zuni, Littleton Co., 80120
Louis and Company 888-422-5852 4691 Havana Street, Denver Co, 80238
LUTEK 303-650-6000 5135 W. 58th ave., Arvada Co, 80002
Mac Bestos, Inc. 303-534-2757 1235 Delaware Street, Denver CO., 80204
Magnum Materials of Colorado 303-576-9588 3855 Sable Blvd, Aurora Co, 80011
Mark Young Construction, Inc. (SCPP) 303-776-1449 7200 Miller Place, Frederick CO, 80504
McGee Company 303-777-2615 1140 S Jason St, Denver Co, 80223
Miser Asbestos Removal Inc 303-922-8821 2991 S. Tejon St., Englewood CO, 80110
Motion Industries 318-687-2110 P.O. Box 1655, Birmingham AL, 35201
Mountain States Engineering and Controls
303-548-7603 1520 Iris Street, Lakewood CO, 80215
MW Golden Constructors (SCPP) 303-688-9848 P.O. Box 338, Castle Rock CO, 80104
Nalco Chemical Co 303-369-0138 3033 S Parker Rd, Aurora Co, 80014
Omega Engineering, Inc 203-359-1660 One Omega Drive, Stamford CT, 06907-0047
Parker Hannifin Corporation 805-604-3409 2340 Eastman Ave, Oxnard CA, 93030
Paxton Wood Source 303-399-6810 4837 Jackson, Denver Co, 80216
Red Man Pipe and Supply 303-343-1899 16401 E 33rd Drive #10-A, Aurora Co,
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Rhinotrax Construction (SCPP) 303-682-9906 4161 Mulligan Street, Longmont CO, 80504
RYALL ELECTRIC 303-629-7721 2627 WEST 6TH AVENUE, DENVER CO, 80204
SERVPRO Office > Account Manager - Thomas Gibson >
303-494-2000 720-879-7387
697 S Pierce Ave. Louisville, CO 80027
Sharpening service 303-789-3855 4769 S Broadway, Englewood CO`, 80113
SHERWIN WILLIAMS 303-237-5412 15390 E. Alameda pkwy, Aurora Co, 80017
Sid Harvey Industries, Inc. 303-623-1236 2700 West 6th Avenue, Denver CO, 80204-4107
Siemens Building Technologies Inc. 303-279-8500 7810 Schaffer Parkway, Littleton Co, 80127
SPYCOR Building Products 877-293-0784 , ,
Steris Corporation 303-814-9014 5960 Heisley Rd, Mentor OH, 44060
Strait Lumber Company 303-366-3561 4780 York St, Denver Co, 80216
Sturgeon Electric Company (SCPP) 303-286-8000 12150 East 112th Ave, Henderson CO, 80640
Thyssenkrupp Elevator Company 303-790-8566 7367 S Revere Pkwy, Unit 2-A, Centennial, CO 80112 CO, 80112
ThyssenKrupp onsite technician - Dan Edwards
303-434-6416
Tower Electric, Inc. (SCPP) 303-690-0235 621 Southpark Drive Suite 1500, Littleton CO, 80120
Trane Co 303-228-3300 445 Bryant St., Denver Co, 80204
US Engineering 303-901-3499 729 S.E. 8th Street - P.O. Box 905, Loveland CO, 80537
Water systems 800-748-1837 41801 N. union Blvd, Colorado Springs CO, 80909
Werther International 800-972-4668 8614 Veterans Memorial Drive, Houston TX, 77088
Westco Systems, Inc 303-427-4800 7396 Lowell Blvd., Westminster CO, 80030
WHITE CAP CONST 303-534-0661 70 Santa Fe Dr, Denver Co, 80223
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Appendix 14: Emergency Contact numbers for Bioscience 2 Building:
Emergency Contacts
The numbers listed below are to be used in the event of an after-hours building-related emergency. Brian Young is the first responder; if you are unable to reach him, please proceed down the list. Note: If you need access to the building after business hours, a service fee may be billed to your company. Brian Young: Office (720) 859-4113
Cell (303) 667-2393 Keith Yoshida: Cell (303) 801-7535 Vicki Jenings: Cell (303) 526-6300 For emergencies during office hours (Monday – Friday, 7:30 am to 5:00 pm), call: Front Desk/Main Operator 720-859-4100 Brian Young 720-859-4113 Vicki Jenings 720-859-4108 Brittany Joyce 720-859-4109 University Police Emergency Number – 303-724-4444
2. Building Services & Policies 2.1 Building Access & Security Building Access: The building doors unlock at 7:30 AM and lock at 5:30 PM Monday through Friday. If you need to access the building outside these hours or on holidays, you must have a Badge. Badges are issued by University Security to individuals (not a company) so that security reports adequately track who enters the building. If a card reader is not working or if there are other access issues, call 720-724-0014. Suite/Lab Access: Each Suite and Lab is accessed through Badges provided by University Security. Keys to interior doors will be available through the FRA. Keys are required to be returned to the FRA whenever companies experience a staffing change. To effectively maintain company records and building security, the FRA tenant database and security system must be updated with current key holder information. Keys can be re-issued to a new key holder at no charge to the tenant, or returned.
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To request keys, contact [email protected] or [email protected]. To request badges, use the following contact info:
University tenants: contact University Security at: [email protected] Non-university tenants: contact [email protected]
Only authorized personnel may request keys and badges. Please provide the name of authorized personnel on the Company Information Sheet attached to this handbook. Emergency Access: If you are in the building after hours, it is recommended that you carry your Badge on your person to avoid being locked out of your premises or the building. In the event you accidentally lock yourself out of your office or the building, access cannot be granted remotely. You may call University Security at 303-724-4444 to arrange access.
