Facilities, 900 Rancho San Diego Parkway, El Cajon, CA 92019

Phone (619) 660-4347 Fax (619) 660-4540

Facility Request Application

Submit to Facilities via email at c-events@gcccd.edu

NO LESS THAN 45 DAYS PRIOR TO EVENT!

Today’s Date: Requested By:

Contact/Person Responsible for Event (Name & Title):

Mailing Address:

Phone: Fax:

Event Title:

Description of Event:

Event Date(s): Event Day(s): Su Mo Tu We Th Fr Sa

Event Start Date: Event Start Time: Event End Time:

Set-Up Date & Time: Rehearsal Date & Time:

Name of Organization:

Non-Profit-EIN#:

Other:

FOR COLLEGE (INTERNAL) EVENTS ONLY (Please submit application to Dean/VP via e-mail for pre-approval)

College Department:

Requested Facility(s): (See page 4 & 5 for Facility Descriptions and Rates) PERFORMING ARTS – BUILDING B

Performing Arts Theatre (B117–max 364) Digital Theater (B101–max 92) Rehearsal/Dance Room (B120–max 91)

Instrumental Lab (B301–max 44) Choral Lab (B312–max 32)

Wardrobe/Dressing Room (B121–max 50) Theater Lobby (B109–max 292)

Other:

CLASSROOMS & LABS

Classroom Number: Computer Lab-PC Computer Lab-Mac

Other:

STUDENT CENTER – BUILDING I

Student Center Plaza (Upper) Student Center 1st Floor Lounge Area I-103 (max 64) Food Court Area (max 227)

Student Center Plaza (Lower) Student Center Terrace

Student Center Conf Rooms (max depends on room set-up) I-207 (max 115) I-208 (max 108) I-209 (max 112)

Other:

ATHLETIC FACILITIES & BUILDING D

Athletic Field (Upper) Athletic Field Middle Athletic Field Lower

Tennis Courts Gym Track Dance Room (D205-max 115)

Other:

EXTERIOR SPACES

Grand Lawn OH Lawn Parking Lot Parking Lot Number:

Other:

Tracking #

OTHER FACILITIES

Water Conservation Garden Plaza (max 200) Water Conservation Garden Meeting Room (max 32)

Water Conservation Garden Amphitheater (max 300) Heritage Museum (max 65)

Other:

ATTENDANCE & PARKING (Parking fees apply, see page 5)

Expected Attendance: Will Admission be charged? No Yes, how much?

Parking Needs: None Yes, how many?

Reserved Parking: None Yes, how many?

Buses: None Yes, how many?

“Special Event” Signs: None Yes, how many?

Other:

SET-UP REQUESTS (see page 7 for Room Set-up Styles)

Formal Banquet Style Theatre Style Reception Style

Classroom Style Conference Style E-Shape L-Shape U-Shape Open Square

Boardroom Style Circle of Chairs Style Empty Conference Room Style

For Non-Regular Hours (after 5pm Friday through Sunday) Time Open: Time Closed:

Add to college events calendar? Yes No Other:

EQUIPMENT REQUESTS (Additional fees may apply, see page 6)

# of Tables Total: # 24” Belly Bar Round: # 32” Café Square: # 72” Dining Round:

# 30” Belly Bar Round: # 36” Café Square: # 72” ½ Round:

# 30” X 6’ Desk: # 6’ Banquet:

# of Chairs: # of Easels: # of Flip Charts: # of 20’ X 20’ Canopies:

# Electrical Outlets: # of Power Strips: # of Extension Cords: # of Heat Lamps:

# of Trash Cans/Recycle Bins:

Dais Flags Podium Stage

Other:

AUDIOVISUAL / TECHNICAL REQUESTS (Additional fees may apply, see page 6)

# of Microphones: Projector Projection Screen Piano

VCR DVD CD Player Document Camera

Audio PA System Lighting Choral Risers (theatre)

Internet Access Laptop (Qty) Acoustic Shell (theatre)

Other:

PERSONNEL REQUESTS (Additional fees may apply, see page 6)

Audio Technician Lighting Technician Photographer Custodian

Campus Security Public Safety Officer Other:

CATERING SERVICES

Food or Refreshments required? No Yes If yes, please contact Dining Services @ CuyamacaDining@gcccd.edu

Type of food requested: Breakfast Brunch Lunch Dinner Reception Beverage Only

Other:

ADDITIONAL COMMENTS:

Page 2

REQUIREMENTS: External organizations renting a facility at Cuyamaca College MUST provide a Certificate of Liability Insurance for $1 million dollars with Cuyamaca College as named insured. Non-Profit groups must provide Proof of Non-Profit Status. INDEMNIFICATION: All user groups shall be required to provide the District with a hold harmless and indemnification agreement acknowledging that they will be financially responsible for any losses, damages or injuries incurred by any person as a result of their use of the facilities. All user groups shall also be required to provide a certificate of insurance with limits acceptable to the District and/or other proof of financial responsibility acceptable to the District. NO SMOKING ORDINANCE : On January 1, 2009, and thereafter, it shall be the policy of the Board to prohibit smoking and/or other tobacco use on all property owned or controlled by the District (per BP 3560) . REFUND POLICY: This agreement can be terminated by either party without cause and without penalty by giving thirty (30) days written notice to the other party prior to the commencement of services. If terminated within fifteen (15) days of the event, only a 50% refund will be issued and if terminated less than fifteen (15) days of the event, no refund will be issued.

Revised 05/19/11

Page 3

OFFICE USE ONLY:

Date received with approval of Dean or VP: __________________________________________________________________

Date e-mailed to DLTR & DCFOM: ________________________________________________________________________

Date approved/disapproved by DLTR: ______________________________________________________________________

Date approved/disapproved by DCFOM: _____________________________________________________________________

Date approved w/ EV number & e-mailed to DLTR, DCFOM, and A/V & Facilities Staff: ________________________________

Date e-mailed to Dining Services: __________________________________________________________________________

Date e-mailed to Public Safety: ____________________________________________________________________________

Date confirmed w/Requestor: _____________________________________________________________________________

Comments:

Room # Facility Square Ft. Occupancy1

Theater1

Conference2

Banquet3

PERFORMING ARTS – BUILDING B

B-101 Digital Theater 4,244 92 92 N/A N/A

B-109 Theater Lobby 2,043 292 N/A N/A N/A

B-117 Performing Arts Theatre 23,681 364 364 N/A N/A

B-120 Rehearsal Room 1,361 91 N/A N/A N/A

B-121 Dressing Room 709 50 N/A N/A N/A

CLASSROOMS & LABS

Classroom 1,400 30 N/A N/A N/A

F-102 President's Conference Room 198 15 N/A N/A N/A

F-106 Conference Room 380 25 N/A 25 25

STUDENT CENTER – BUILDING I

I-103 Lounge 2,176 44 N/A N/A N/A

I-104 1st Floor Conference Room 453 30 N/A 30 N/A

I-107 1st Floor Conference Room 422 28 N/A 28 N/A

I-128 1st Floor Conference Room 349 23 N/A 20 N/A

I-201 Food Court 3,404 227 N/A N/A N/A

I-207 Large Conference Room 1,728 115 100 80 88

I-208 Large Conference Room 1,613 108 100 80 88

I-209 Large Conference Room 1,687 112 100 80 88

I-210 Student Center Terrace 3,887 104 N/A N/A N/A

Student Center Plaza (Upper) 5,500 500 500 500 500

Student Center Plaza (Lower) N/A 32 N/A N/A N/A

ATHLETIC FACILITIES & BUILDING D

D-100 Gym 13,609 350 350 350 350

Track regulation N/A N/A N/A N/A

Athletic Field (Lower) regulation 200 N/A N/A N/A

EXTERIOR SPACES

Grand Lawn 4 acres N/A N/A N/A N/A

Ornamental Horticulture Lawn N/A N/A N/A N/A N/A

Parking Lot Small N/A up to 100 spaces N/A N/A N/A

Parking Lot Medium N/A Up to 250 spaces N/A N/A N/A

Parking lot Large N/A Over 250 spaces N/A N/A N/A

1 Theater Seating ( Chairs only)

2 Conference Seating (Chairs and Rectangle Tables)

3 Banquet Seating (Chairs and Round Tables)

Note: A photo gallery of Cuyamaca College facilities can be viewed at http://bit.ly/kbPxU1

Page 4

Facility Descriptions

Room # Facility For-Profit Rate Non-Profit Rate Non Profit

After Hours1

PERFORMING ARTS – BUILDING B

B-101 Digital Theater $300/hr for first 4 hrs/ $50 addtl. $54/hr $95/hr

B-109 Theater Lobby $50/hr $18/hr $30/hr

B-117 Performing Arts Theatre $500/hr for first 4 hrs/ $50 addtl. $54/hr $95/hr

B-120 Rehearsal Room $50/hr $18/hr $30/hr

B-121 Dressing Room $50/hr $18/hr $30/hr

CLASSROOMS & LABS

Classroom $50/hr $18/hr $30/hr

F-102 President's Conference Room $50/hr $18/hr $30/hr

F-106 Conference Room $50/hr $18/hr $30/hr

STUDENT CENTER – BUILDING I

I-103 Lounge $100/hr $18/hr $30/hr

I-104 1st Floor Conference Room $50/hr $18/hr $30/hr

I-107 1st Floor Conference Room $50/hr $18/hr $30/hr

I-128 1st Floor Conference Room $50/hr $15/hr $30/hr

I-201 Food Court $100/hr $36/hr $75/hr

I-207 Large Conference Room $200/hr for first 4 hrs/ $50 addtl. $36/hr $75/hr

I-208 Large Conference Room $200/hr for first 4 hrs/ $50 addtl. $36/hr $75/hr

I-209 Large Conference Room $200/hr for first 4 hrs/ $50 addtl. $36/hr $75/hr

I-210 Student Center Terrace $100/hr $36/hr $75/hr

Student Center Plaza (Upper) $500 per event per day $100/day $200/day

Student Center Plaza (Lower) $100/hr $36/hr $75/hr

ATHLETIC FACILITIES & BUILDING D

D-100 Gym $400 per event per day $20/hr $32/hr

Track $75/hr $20/hr $32/hr

Athletic Field (Lower) $75/hr $20/hr $32/hr

EXTERIOR SPACES

Grand Lawn $500 per event per day $100/day $200/day

Ornamental Horticulture Lawn $500 per event per day $75/day $100/day

Parking Lot Small $100/hr $100/day $100/day

Parking Lot Medium $500/hr $250/day $250/day

Parking lot Large $1,000/hr $350/day $350/day

Parking lot use with event $2 per car $2 per car $2 per car

1 After Hours: After 5:00pm on Fridays and all day on Saturdays and Sundays

Page 5

Facility Rates

Item Fee

EQUIPMENT REQUESTS

Tables $10/ea

Chairs $5/ea

Easels $10/day

Flip Charts $10/day

20' X 20' Canopy $240/ea

Electrical Outlets outside $20/ea

Power Strips - outside $20/ea

Extension Cords $20/ea

Heat Lamps $79/ea

Trash/Recycle Bin(s) No Cost

Dais $100/ea

Flags $5/ea

Podium $5/ea

Stage/choral Risers $20/ea

AUDIOVISUAL / TECHNICAL REQUESTS

Microphone (wireless) $45/ea

Microphone (wired) $30/ea

Projector $100/ea

Projection Screen $40/ea

Piano $250/day

VCR $20/ea

DVD $20/ea

CD Player $10/ea

Document Camera $130/ea

PA System $50/ea

Acoustic Shell $20/ea

OTHER REQUESTS

Floor Tarp for Gym $200/day

Music Stands $1/ea

Laptop $20/hr

Portable Speakers $50/each

PERSONNEL REQUESTS (per person)

Audio/Visual Technician $44/hr for first 2 hrs/$24 for additional hours

Lighting Technician $44/hr for first 2 hrs/$24 for additional hours

Custodian (weekends) $44/hr for first 2 hrs/$24 for additional hours

Campus Security $44/hr for first 2 hrs/$22 for additional hours

Public Safety Officer $60/hr for first 2 hrs/$30 for additional hours

EVENT SUPPORT CHARGES

Deposit (non-refundable) $200 per event per day

Set-up & Clean-up Fee $350 per event per day

Page 6

Equipment, Personnel, and Support Rates

Formal Banquet Style72” Round tables with chairs

Ideal for meal functionsEach table can seat up to 10

(can also be set up as crescents where no back is facing the speaker)

Theatre StyleSeats in rows facing stage or podium

Ideal for lectures, teaching, and training(can also be herringbone or ampitheatre style

depending on room being used)

Classroom or Herringbone StyleRows of 6’ X 30” tables with chairs

Ideal for teaching and training

Reception Style24” or 30” Round and Square Cocktail tables

Ideal for hors deorvres and socializing(some chairs are provided but focus is to encourage

mingling amongst guests)

E-Shape, L-Shape, U-Shape, or Open Square Style

Ideal for a brainstorming and team building(excellent for an open forum with smaller groups)

Cuyamaca College Administrative Services Room Set-Up Styles for Event Planning

Conference Style6’ x 30” tables are set up with chairs on all sides

Ideal for workshops and team building(excellent for smaller meetings where focus is on

participants themselves)

Boardroom StyleLarge table with chairs

Ideal for board meetings & executive presentations

Circle of Chairs StyleChairs only - in a large circle

Ideal for discussion groups

Empty Conference Room StyleEmpty room allowing free form

meeting environment

Ideal for team building exercises

Revised 02.03.11 Page 7