FACULTY

HANDBOOK

FALL 2014

FACULTY HANDBOOK ACKNOWLEDGEMENT

By my signature below, I acknowledge that I have read and understand

the policies contained in the Copiah-Lincoln Community College Faculty

Handbook. I understand that this handbook contains policies, rules,

and regulations applicable to me that I am obligated to comply with as

an employee of the District. I acknowledge that the handbook is

contained on the District’s internet site at http://www.colin.edu and that

all changes to the handbook will be made to the electronic document on

the internet site. I understand and agree that it is my responsibility to

regularly check this site and read and familiarize myself with all

changes, and I hereby agree to do so. I understand that the handbook

is not a contract, expressed or implied. Should I have any questions

about the information contained in the handbook, I will contact my

supervisor for clarification.

Employee Name (Please Print):__________________________________

Employee Signature: __________________________________________

Date: _________________________

Return this form to your supervisor within 2 weeks.

Table of Contents Presidential Welcome ........................................................................................................................ 1

Faculty Organization .......................................................................................................................... 3

Faculty Preparation ............................................................................................................................ 3

Membership in Professional Organizations ....................................................................................... 4

Faculty Tenure ................................................................................................................................... 4

Faculty Rank ....................................................................................................................................... 4

Faculty Governance ........................................................................................................................... 4

Faculty Teaching Load ........................................................................................................................ 5

Maximum Teaching Load .............................................................................................................. 5

Laboratory Hours ........................................................................................................................... 5

Faculty Absences ................................................................................................................................ 5

Instructional Work from Home .......................................................................................................... 6

Substitute Instructors ........................................................................................................................ 6

Faculty Office Hours ........................................................................................................................... 7

Tests (Typing and Duplication) ........................................................................................................... 7

Academic Freedom ............................................................................................................................ 7

Intellectual Property .......................................................................................................................... 8

Faculty Meetings ................................................................................................................................ 8

Advisors .............................................................................................................................................. 8

Assistance with Student Pre-Registration .......................................................................................... 8

Professional Development ................................................................................................................. 8

Faculty and Staff Development Fund Committee .............................................................................. 9

Faculty Scholarships ........................................................................................................................... 9

Faculty Salary Guide and Classification System ................................................................................. 9

Professional Faculty ........................................................................................................................... 9

Sponsorship of Student Activities ...................................................................................................... 11

Student Recruitment .......................................................................................................................... 11

Field Trips ........................................................................................................................................... 11

Textbook Policy .................................................................................................................................. 12

Resources Section Essentials ............................................................................................................................................ 14

Contact Information ........................................................................................................................... 15

Natchez .......................................................................................................................................... 17

Simpson ......................................................................................................................................... 18

Wesson .......................................................................................................................................... 16

Academic Division Chairs ................................................................................................................... 15

Instructional Guidelines ..................................................................................................................... 20

First Day/Night of Class ...................................................................................................................... 21

Announce to Students ................................................................................................................... 22

Canvas ................................................................................................................................................ 23

CLIC Courses ....................................................................................................................................... 24

Class Attendance Policy ..................................................................................................................... 25

Grade Distribution ............................................................................................................................. 26

Dual Enrollment/Credit Materials Memorandum of Understanding ....................................................................................................... 28

High School Counselor Checklist ........................................................................................................ 30

Definition of “Core” Units Required .................................................................................................. 32

Co-Lin Application .............................................................................................................................. 33

Course Request Form ......................................................................................................................... 34

Recommendation Form ..................................................................................................................... 35

Course Information Form................................................................................................................... 36

Payment Form .................................................................................................................................... 37

Withdrawal Form ............................................................................................................................... 38

Technology Directions/Guidelines Technology Access ............................................................................................................................. 40

Sign-In Page ........................................................................................................................................ 41

Campus Forms.................................................................................................................................... 42

Printing Class Rolls ............................................................................................................................. 44

Entering Attendance .......................................................................................................................... 47

Submitting Attendance ...................................................................................................................... 50

Grade Entry ........................................................................................................................................ 51

Using the Cut-Out Web System ......................................................................................................... 53

Cut-Out Form Verification .................................................................................................................. 56

Cut-Out Form Example....................................................................................................................... 57

Responding to a Drop/Withdrawal Request ...................................................................................... 60

Library Resources ............................................................................................................................... 61

Appendix A (Information Update) ..................................................................................................... 62

Appendix B (Training Request Form) ................................................................................................. 63

Appendix C (Course Syllabus) ............................................................................................................ 64

Appendix D (Technology Access) ....................................................................................................... 67

Appendix E (My Sign-In Page) ............................................................................................................ 68

Appendix F (PERS) .............................................................................................................................. 69

Appendix G (Higher One) ................................................................................................................... 70

Appendix H (Faculty Evaluation Information) .................................................................................... 72

Appendix I (Grade Change Form) ....................................................................................................... 75

Appendix J (Student Questionnaire) .................................................................................................. 76

Appendix K (What is a Hybrid Course) ............................................................................................... 77

Appendix L (Student Complaint Procedure & Forms) ........................................................................ 80

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PRESIDENT’S WELCOME

Dear Faculty Member:

On behalf of the Board of Trustees at Copiah-Lincoln Community College, we welcome you to another year

as an instructor at Copiah-Lincoln Community College. Whether you are teaching full-time, part-time, dual

enrollment, or eLearning, the role you play is one of the most critical parts of our mission to provide quality

instruction to citizens of our service area and beyond. Our staff has designed this Instructor Handbook to

assist you with understanding some of the key policies, procedures, forms, and other materials necessary to

help you be better equipped to understand all of our processes for recording of grades, attendance, and

many other key functions. Please use this guide, in addition to the Policies and Procedures Manual and

Employee Handbook to help guide you when questions arise. Please contact your supervisor if you have

any clarification regarding any of the policies of the College. Again, we wish you the best this year.

Sincerely,

Ronald E. Nettles, Ph.D., President

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KEY POLICIES APPLICABLE TO

FACULTY MEMBERS

These policies were developed by the administration

and approved by the Board of Trustees. All policies

in the

Policies and Procedures Manual

Employee Handbook

Faculty Handbook must be reviewed and adhered to as they apply to

faculty members.

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FACULTY HANDBOOK POLICIES

401 FACULTY - ORGANIZATION

The instructional program of Copiah-Lincoln Community College is organized into ten divisions.

The divisions are as follows: Business; Developmental Education; Fine Arts; Humanities; Health,

Physical Education, and Recreation; Mathematics; Science; Social Science; Career and Technical

Education; and Associate Degree Nursing.

On the Wesson Campus, faculty members are organized according to the various divisions. Each

division has a chairperson appointed to coordinate the instruction in that particular division. All

academic chairpersons are under the administrative authority of the Dean of Academic

Instruction. Open and regular channels of communication exist between the faculty, the

chairpersons, the appropriate dean, and the Vice President of Instructional Services. Individual

faculty members are expected to consult with the appropriate division chairperson/Dean before

contacting the Vice President of Instructional Services on matters pertaining to the instructional

program. The Dean of Career, Technical, and Workforce Education serves as the division

chairperson for the career and technical pathway chairs and career and technical faculty.

Although the same academic divisions are recognized at the Natchez Campus and Simpson County

Center, each academic faculty member reports directly to the Vice President of either the Natchez

Campus or Simpson County Center. Career and technical faculty report to the Dean of Career,

Technical, and Workforce Education on program and curriculum issues and work very closely with

the Vice President of the Natchez Campus and the Vice President of the Simpson County Center.

Faculty members on all campuses are expected to communicate with each other and work

together on all matters pertaining to the curriculum and its delivery to students.

402 FACULTY - PREPARATION

The institution uses principles and guidelines established by the Southern Association of Colleges

and Schools Commission on Colleges in determining faculty credentials. All teaching faculty (full-

time, part-time, eLearning, and dual enrollment) at Copiah-Lincoln Community College must have

special competence in the fields in which they teach. This special competence is attested to by

advanced study, culminating in appropriate graduate degrees, or by extensive work experience in

the teaching fields or in a professional practice.

In all academic areas, the master's degree with eighteen (18) graduate semester hours of

specialization in the teaching field is considered the minimum standard. In specialized,

professional, career or technical fields, evidence of professional competency is acceptable in lieu

of formal academic preparation. This competence must be based upon appropriate specialized

training or successful experience as a practitioner in the occupational field.

In established credentials to teach credit courses, the college considers the following relevant

qualifications:

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1. highest degree earned 2. earned graduate and undergraduate hours in discipline 3. professional licensure and certification 4. related work experience 5. honors, awards, and research 6. documented excellence in teaching (evaluations) 7. demonstrated competencies and achievements

Consideration is also given to how faculty qualifications relate to the established student learning

outcomes for each course the faculty member will teach.

403 MEMBERSHIP IN PROFESSIONAL ORGANIZATIONS

Faculty members should become associated with professional organizations, as well as with state

and national educational associations, in their specialized fields of study. Faculty members should

also keep current with their fields of expertise through outlets such as publications of the various

learned societies and professional organizations, on and off campus professional development.

404 FACULTY - TENURE

The constitution and laws of the State of Mississippi under which the community colleges operate

do not empower the boards of trustees to contract for services of faculty for indefinite periods.

Annual contracts are therefore executed between the Copiah-Lincoln Community College Board of

Trustees and individual members of the faculty. The standard faculty contract issued is a ten-

month contract.

405 FACULTY - RANK

Consistent with organizational policies of two-year institutions in general, no formal system of

faculty rank is used at Copiah-Lincoln Community College. Each faculty member shall be identified

by the title of "instructor."

406 FACULTY - GOVERNANCE

Faculty members are regularly involved in the decision-making process for the college. Faculty

interests are represented in the governance of the college through the following:

1. Members of the Instructional Council represent the faculty and are encouraged to seek input

from faculty at each campus for matters being considered. The Instructional Council shall be

responsible for making recommendations to the Vice President of Instructional Services on all

major instructional matters for the College. The Vice President of Instructional Services shall

send recommendation to the President with his/her recommendation for approval.

2. The President’s Cabinet represents the entire college community and is involved in the

development of the strategic plan for the college.

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3. Faculty members are routinely involved in college decision making through normal

administrative channels.

4. As important matters are considered, faculty members are surveyed for input by various

administrative officers of the college.

407 FACULTY - TEACHING LOAD

The standard academic teaching load is 15 semester hours per semester. Faculty members of

technical programs teach a minimum of 20 clock hours per week and faculty members in career-

trade courses teach a minimum of 25 clock hours per week. Faculty members with administrative

or other major duties may be authorized to teach reduced loads. The standard teaching load for

part-time or adjunct instructors is limited to 6 semester credit hours per semester. Prior approval

must be given by the appropriate Dean/Vice President in the event where an instructor exceeds

the 6 semester credit hour load in a given semester.

MAXIMUM TEACHING LOAD The desired maximum academic teaching load is 21 semester hours

per semester. Only in cases of increased enrollment and/or shortage in a particular subject area

will instructors be permitted to carry more semester hours. Such approval will be granted by the

appropriate dean or vice president.

LABORATORY HOURS Two hours of laboratory work shall be counted as one credit hour in

determining teaching load as appropriate.

NOTE: For science labs which are taught after 3:30 p.m. and during the summer terms for the

purposes of remuneration, compensation for 1.5 semester hours credit will be granted for every

two hours of laboratory time.

Part-time faculty who make a separate trip to campus during the day or night to teach only a

science lab will be remunerated for 1.5 semester hours for every two hours contact.

408 FACULTY - ABSENCES

In the event that an emergency absence is necessary, the appropriate division chairperson at the

Wesson Campus, the Vice President of the Natchez Campus, or the Vice President of the Simpson

County Center should be contacted. The division chairperson or administrator should be given a

summary of plans for the classes to be missed. The Assistant Dean of the Natchez Campus and the

Director of Student Services at the Simpson County Center should be contacted if the Campus Vice

President is not available.

Faculty members must receive prior approval from the division chairperson and the appropriate

instructional dean at the Wesson Campus, the Vice President of the Natchez Campus, or the Vice

President of the Simpson County Center for absences that are not necessitated by emergency

situations. Such would include absences for meetings, conferences, and other off-campus

activities. In the case of such absences, prior arrangements must be made for classes to be

missed.

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In case of an emergency which would result in instructor tardiness for class, the division

chairperson or Dean at the Wesson Campus or the Vice President of the Natchez Campus or

Simpson County Center should be informed so that the class can be notified.

409 INSTRUCTIONAL WORK FROM HOME

Instructors requiring EXTENDED hospitalization and recuperation time may request to continue

limited instructional work from home utilizing eLearning software. The college shall have sole

discretion to approve or deny such request; and, if approved, the following shall apply; sick leave

must be taken for the entire hospital stay, with a minimum of one day after hospitalization

(including out-patient care). Remaining sick leave days will be counted at a 50% rate. An

instructional plan must be presented and approved by the appropriate administrator prior to the

sick leave. A physician’s release allowing the employee to work from home is required. In all

cases the judgment/discretion of the appropriate administrator will be used to ensure proper

administration of this policy.

Other requests will be considered on a case by case basis, where it is in the best interest of the

college.

410 SUBSTITUTE INSTRUCTORS

The following relates to the selection and payment of substitute instructors.

a. All recommendations of individuals serving as substitute instructors must be approved by the

Vice President of Instructional Services or the appropriate instructional dean or Vice President

three (3) days prior to the time of an absence except in cases of an emergency.

b. Upon the approval of the Vice President of Instructional Services or appropriate instructional

dean or Vice President, full-time faculty members may serve as substitutes on an exchange

basis without monetary remuneration being made.

c. Upon the approval of the Vice President of Instructional Services or appropriate instructional

dean or Vice President, full-time faculty members may serve as substitutes with remuneration

paid according to the pay schedule, a copy of which can be found in the Payroll Office.

d. If arrangements cannot be made for full-time faculty members to substitute on an exchange

basis, approved substitute instructors will be paid by the college for classes missed by full-time

faculty members 1) who are away from the campus as approved representatives of Copiah-

Lincoln Community College, 2) who are covered under the sick leave policy of the college.

e. Use of substitute instructors for classes missed by part-time instructors will be handled on an

individual basis.

f. In all possible cases evening classes missed due to the absence of the instructor, as well as for

other reasons, shall be made up in special sessions in lieu of using substitute instructors.

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g. Payment to all substitute instructors must be made through the business office. Deduction on

a per day basis will be made from the contracted salary of an instructor when sick leave

allotments have been exceeded or when the faculty member is absent due to personal

business.

411 FACULTY - OFFICE HOURS

Academic faculty members are to be available during posted office hours to advise students and to

meet other appointments as necessary. CTE faculty will work with the dean to determine

applicable office hours. All full-time faculty members are required to schedule a minimum of ten

hours per week in their offices, preferably two hours per day, with at least thirty (30) minute time

slots to better serve our students. Office hour schedules must be submitted to the appropriate

division chairperson/coordinator and then to the appropriate instructional dean on the Wesson

Campus prior to the beginning of each semester. Office hour schedules at Natchez Campus and

the Simpson County Center must be submitted to the Vice President prior to the beginning of the

semester.

Approved office hour schedules will be posted on the office doors of all faculty members. Any

changes in the approved office hour schedule must be cleared with the appropriate instructional

dean. The appropriate Vice President shall make final approval of all office hour schedules.

Part-time faculty members are required to be accessible to their students and are required to

communicate times they are available to their students. They are encouraged to come to class

early and stay late.

412 TYPING AND DUPLICATION OF TESTS AND EXAMS

In order to provide the needed security for the typing and duplication of tests and examinations,

all tests and examinations for which competitive grades are recorded shall be typed and

duplicated either by the faculty member, by the faculty secretary, or by a designated secretary

employed by the college. Student assistants or other students shall not be allowed to type,

duplicate, or otherwise handle tests or examinations for which competitive grades are recorded.

Study guides, worksheets, lab guides, etc., for which grades are not recorded may be typed and

duplicated by student assistants.

413 ACADEMIC FREEDOM

In the development of knowledge and creative activities, the college faculty and the students must

be free to cultivate a spirit of inquiry. They must be able to examine ideas in an atmosphere of

freedom and confidence and be able to participate as responsible citizens in community affairs;

however, academic freedom and scholarly criticism must be interpreted as being subject to the

self-restraints imposed by good judgment. Should a faculty member feel that academic freedom

has been violated, he or she can submit a written request to the Chairperson of the Employee

Council as outlined in the Employee Grievance Procedures section of the Employee Handbook.

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This process ensures due process for every employee and further safeguards and protects

academic freedom.

414 INTELLECTUAL PROPERTY

Copiah-Lincoln Community College reserves the right to ownership of all documents, programs,

curricula, etc. developed under the auspices of the college. Faculty members will be compensated

for expenses incurred during the creation process.

415 FACULTY MEETINGS

On the Wesson Campus, academic faculty meetings will be called at the discretion of the Dean of

Academic Instruction. Career/technical instructors’ faculty meetings will be called at the discretion

of the Dean of Career, Technical and Workforce Education. Faculty meetings on the Natchez

Campus and at the Simpson County Center will be called by the appropriate Vice President. Faculty

members will have ample opportunity to request that specific items for discussion be included on

the agenda prior to each faculty meeting. Free and open discussion is encouraged at all times on

all items of business.

416 ADVISORS - FACULTY

All full-time faculty members at Copiah-Lincoln Community College are appointed to serve as

faculty advisors for students for curricula related to the areas of instruction of the individual

faculty members. In the role of faculty advisor, faculty members assist students in the planning of

their schedules and determine the specific courses that they must complete in order to receive

particular degrees or certificates. Academic advisors are expected to keep abreast of university

and articulation requirements in their area of advisement. Faculty members are to be available

during posted office hours to advise students in regard to their programs of study.

417 ASSISTANCE WITH STUDENT PRE-REGISTRATION

All full-time faculty members are expected to assist with pre-registration of students during the

summer months. Division chairpersons, or the appropriate campus Vice President, shall be

responsible for assuring that all faculty advisors from their divisions are available for scheduling on

pre-registration days.

418 PROFESSIONAL DEVELOPMENT

It should be the goal of each instructor at Copiah-Lincoln Community College to become a better

teacher. Since there is a constant need for quality and relevant instruction at our community

college, it is most important that various avenues of faculty development be pursued.

The College administration encourages and provides financial support for professional

development opportunities throughout the year.

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419 FACULTY AND STAFF DEVELOPMENT FUND COMMITTEE

The Faculty and Staff Development Fund Committees are composed of faculty members who are

annually appointed for each campus by the Vice President of Instructional Services at the Wesson

Campus, Vice President of the Natchez Campus, and Vice President of the Simpson County Center

to assist in the approval of funding requests for faculty and staff development funds each year.

420 FACULTY – SCHOLARSHIPS

Faculty scholarship funds are available through the Copiah-Lincoln Community College Foundation

to faculty members and other approved college personnel to aid in the improvement of instruction

at Copiah-Lincoln Community College. All the funds are open for contributions from those who

are interested in assisting the faculty in their efforts to become more effective. Complete

descriptions of these scholarships and information concerning the receipt of contributions are

available in the office of the Copiah-Lincoln Community College Foundation. Recipients for each of

the scholarships are screened and selected by the Faculty and Staff Development Fund

Committee.

421 FACULTY SALARY GUIDE AND CLASSIFICATION SYSTEM

The college has a faculty salary guide which provides a step-based system for compensation

increases, when the board of trustees deems appropriate. A periodic comparison is made with

salary schedules from other community colleges to provide overall guidance for this system.

PROFESSIONAL FACULTY

A. Minimum Qualifications for Instructors

The normal minimum qualifications for instructors at Copiah-Lincoln Community College are

defined as follows:

Career Instructors - An associate’s degree and four years of related work experience in an area

appropriate to the teaching assignment

Technical Instructors - A bachelor's degree with a major or equivalent that is appropriate to the

teaching assignment and two years of related work experience

Academic Instructors - A master's degree including 18 graduate semester hours in the field of

the teaching assignment

Any variations in the above minimums must be justified on an individual basis. The justification

must be developed as a written statement by the person who originates the recommendations for

employment. Included in this statement must be a plan and time frame, agreed to by the

prospective employee, for achieving the minimum qualifications. Those who approve the

recommendation must concur in the justification.

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B. Original Step Placement on the Faculty Salary Schedule

All faculty members joining Copiah-Lincoln Community College are placed in a service step on

the Faculty Salary Schedule based on education, training, and professional work experience.

Newly-employed faculty members may be given credit for secondary school and college

teaching experience. A recommendation must be made by the appropriate instructional dean

to the Vice President of Instructional Services, Vice President of the NC, and/or Vice President

of the Simpson County Center and the President.

C. Step Advancements on the Faculty Salary Schedule

The purpose of step advancements is to provide salary recognition for satisfactory job

performance and satisfactory professional growth. Step advancements depend upon available

funding.

D. Levels on the Faculty Salary Schedule

The purpose of the distinction of levels on the Faculty Salary Schedule is to encourage and

recognize improvement in professional qualifications directly related to an individual's job

responsibilities. In order for a request for level advancement to be considered for any school year,

notice of intent to advance to a higher level must be given to the appropriate administrator during

the spring term, and the requisite improvement in professional qualifications must be completed

by June 1 of the contract year, with documentation and recommendation for such advancement

transmitted to the President via the Vice President of Instructional Services.

E. Criteria for Level Advancement

1. Faculty members may start accumulating credits for level advancement after they have

met the recommended minimum requirement that applies to their teaching assignment.

(Career - Associate Degree, Technical - Bachelor’s Degree, Academic - Master’s Degree

including 18 graduate semester hours in the field.)

2. To qualify for level advancement, 80% of the graduate semester hours applied must be in,

or directly related to, one's teaching field.

3. To qualify for the doctoral level, a major, or the graduate semester hour equivalent, must

be in the field of assignment.

F. Part-Time and Overload Instruction Pay Supplement

Part-time faculty and regular full-time faculty teaching an overload will receive $550 per semester

credit hour for academic, technical, and career classes. Adjustments may be made depending

upon enrollment.

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G. Department/Division Chair Pay Supplement

Those faculty members who, in addition to their teaching duties, also have officially been

approved by the President as an academic division chair or career and technical pathway chairs

may receive a contract pay supplement of $1800 and one period of released time each semester

for these additional duties. Similarly, career-technical instructors who are appointed program

coordinators may receive pay supplements from $100 to $300.

In addition to the above supplement, selected department chairs with special or unique duties and

responsibilities beyond the normal supervisory load, may also have their teaching load reduced

below the normal teaching load based on the written recommendation of the appropriate dean

and approved by the Vice President of Instructional Services.

422 SPONSORSHIP OF STUDENT ACTIVITIES

Full-time faculty sponsors for campus clubs and organizations are appointed by the Vice President

of Instructional Services for the Wesson Campus, the Vice President of the Natchez Campus, and

the Vice President of the Simpson County Center. Faculty sponsors should allow students

optimum freedom and responsibility in planning and executing their activities. Faculty sponsors

are expected to hold student leaders responsible for maintaining high standards of conduct in all

activities. Faculty sponsors are to attend all meetings and activities of the group and to act as

liaison between the students, college administrators, and the business office.

423 STUDENT RECRUITMENT

Faculty members are encouraged to assist with the recruitment program consistent with individual

preferences and areas of competence and expertise.

424 FIELD TRIPS

Educational trips to nearby industries, institutions, and other places of interest are encouraged by

the administration if they are related to the subject matter being studied. At the Wesson Campus,

all trips must be approved by the Dean of Career, Technical and Workforce Education or the Dean

of Academic Instruction at least one week in advance and filed with the Dean of Student Services.

Transportation arrangements on the Wesson Campus should be made with the Director of the

Physical Plant. At the Natchez Campus and Simpson County Center, all trips, including

transportation arrangements, must be approved by the Vice President.

When students are to miss classes for approved field trips, a list of names and drivers must be

submitted to the Dean of Student Services at the Wesson Campus or to the Vice President of the

Natchez Campus or the Simpson County Center at least one week prior to the trip. Wesson

Campus faculty members will then be notified by the Dean of Student Services as to those

students who will be off campus for the scheduled activity. The appropriate Vice President will

give notice at the Natchez Campus and the Simpson County Center.

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425 TEXTBOOK POLICY

The textbook policy of Copiah-Lincoln Community College covers four areas: 1) adoption, 2)

textbook changes, 3) instructor or desk copies, and 4) book buy-back procedures.

1. ADOPTION: Textbooks are adopted by the divisions and/or departments. New instructors are

to use the text currently adopted by the department. Once adopted, a student is expected to own

a text for each course in which he/she is currently enrolled.

Unless otherwise approved by the Dean of Academic Instruction, the same text will be used for

courses at all campuses and off-campus sites. The selection should be made by mutual agreement

of the instructors at all sites with final approval of the Dean of Academic Instruction in cooperation

with the appropriate campus Vice President.

Once a text has been adopted by the division and/or department, each instructor is expected to

use the text during the course of instruction.

2. CHANGES: Division chairpersons must discuss and agree on textbook changes with division

faculty at all three campuses.

A request for change of text must be submitted electronically to the bookstore by the division

chairperson at least three months prior to the beginning of the term in which the book is expected

to be used.

A change in texts must be approved by the Dean of Academic Instruction. Instructors are

requested to cooperate with the bookstore in using inventories of texts which are being changed.

When the bookstore manager receives notification from a publisher that a textbook edition is

forthcoming, he/she will immediately send a written notice to the Dean of Academic Instruction

and to the appropriate dean and division chairperson or to the appropriate campus Vice President.

3. INSTRUCTOR COPIES: Instructor or desk copies (along with teaching manuals, tests, answer

keys, etc.) may be obtained from the publisher by the instructor. A form for a desk-copy request

may be obtained at the bookstore, or the instructor may electronically request directly from the

publisher. A desk copy may be borrowed from the bookstore until the instructor's copy arrives.

Instructors are requested to replace desk copies borrowed from the bookstore within six weeks or

the text may be purchased if the instructor prefers to keep the book.

4. TEXTBOOK BUY-BACK PROCEDURES: Textbooks which are in good condition and will be used

the following term will be bought back from the students at 50% of the purchase price, according

to projected bookstore needs. Paperbacks, references, lab materials, etc. are not bought back

from the student. Instructors are requested to consider this when adopting a text.

Books may be sold to the bookstore during exam week only. A schedule of buy-back hours and a

list of books will be distributed electronically and posted on the bookstore door each term.

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RESOURCES SECTION

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Essentials

It is very important that you check your Co-Lin email every day. An employee email account for conducting Co-Lin business has been set up for you. See the Technology section for sign-in information (Appendix D and E). o-Lin email is the only way you will know if a student has withdrawn from your class, and you will need to respond by sending the Admissions Office the student’s last date of attendance (LDA). Your Co-Linemail also delivers all campus information to you, including last date for students to withdraw, deadlines, exam schedules, etc. You are responsible for all information communicated to via campus email. Turn in or MAIL the following to Mrs. Holly Fowler (payroll) in the Administration Building: Holly Fowler, Payroll/Benefits Manager,Co-Lin CC PO Box 649, Wesson, MS 39191

New Employee Packet (page 2 is for all employees, every year). Payments cannot be processed until the employee packet is received or updated (Appendix F)

Payroll checks are available at the end of the semester.

Please let Mrs. Fowler know if you want your payroll check mailed, or if you prefer to pick it up at her office at the end of the semester (Co-Lin Adjunct Only).

Note that payroll checks are not dispersed until grades, grade books, and classroom keys have been turned in.

For textbook needs please contact the Bookstore

The bookstore can supply you with the correct textbook information. You should double-check with the bookstore each semester for a possible change in textbooks. If you need to contact the textbook representative, you should contact the division chair or vice president to ask for the instructor’s text and all ancillary materials.

The bookstore will be open for night students the first week of classes each semester. Please contact the bookstore for exact times.

All classes should begin and end promptly at the advertised time. Approval is needed ahead of time from your supervisor for any time the class will not meet. Please be mindful of the 2250 minutes required per three hour course. FERPA regulations prohibit the public posting of student grades. Students who are cut-out of a class will receive a “W” (withdrawal) on their Co-Lin transcript instead of the “F” that has been our previous policy. Please see the Class Attendance tab. No-shows must be reported to Mrs. Gay Langham, gay.langham@colin.edu, on the Wesson Campus, Ms. Brett Brinegar, brett.brinegar@colin.edu, on the Natchez Campus and Mrs. Emily Collins, emily.collins@colin.edu at the Simpson County Center, no later than the 2nd class meeting. Faculty ID and Parking decal must be obtained. Contact your supervisor for details. Official absences for students are listed via Co-Lin email. Please check for official absences when students report an absence to you for a campus activity.

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Official transcripts from all your colleges/universities must be on file with Co-Lin per SACS COC requirements. Please request that your official transcripts be mailed electronically or through the postal service to the:

CLCC Office of Human Resources PO Box 649 Wesson, MS 39191

Higher One Card (All students EXCEPT Dual Enrolled): Co-Lin has a new financial aid refund disbursement program. Co-Lin has partnered with Higher One, a financial services company focused solely on Higher Education. See Appendix G for details. Safety information is posted in each Co-Lin classroom. Contact the Dean of Students on the Wesson Campus or the Campus Vice President for a copy of safety materials if none is posted.

Contact Information--Wesson Campus

Dr. Jill Logan 601-643-8633 work Dean of Academic Instruction 601-833-9454 home 601-757-3960 cell

Dr. Jane Hulon 601-643-8310 work Vice President of Instructional Services 601-643-2099 home 601-757-0655 cell

Smith Hall Faculty Secretary 601-643-8445 Ms. Lillie Shannon Lillie.shannon@colin.edu Campus Police 601-643-8351 or (medical emergencies, etc.) 601-754-8351 Wesson Police 601-643-5653

Academic Division Chairs:

Business Mr. Richard Baker 601-643-8406 richard.baker@colin.edu Developmental Mrs. Amye Howell 601-643-8623 Amye.howell@colin.edu Fine Arts Mrs. Janet Smith 601-643-8462 janet.smith@colin.edu Health, Physical Education, and Recreation Dr. Stephanie Duguid 601-643-8341 stephanie.duguid@colin.edu

Humanities Mrs. Pam Reid 601-643-8371 pamela.reid@colin.edu

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Mathematics Mrs. Carol Ford 601-643-8629 carol.ford@colin.edu Science Dr. Kevin McKone 601-643-8450 kevin.mckone@colin.edu Social Science Mr. David Higgs 601-643-8620 david.higgs@colin.edu Associate Degree Nursing Mrs. Mary Ann Canterbury 601-643-8414 maryann.canterbury@colin.edu

Who Is In Charge Of What?—Wesson Campus

Problem Contact Extension Technology Margaret Britt 1-601-643-8622 Canvas Help Desk 1-855-308-2755 Cable TV-Dorms Briley Smith 1-601-643-8241 Dorm Network Problems JP McInnis 1-601-643-8488 Email Accounts Mary Pearson 1-601-643-8425 Access/Alliant Problems Dan Dykes 1-601-643-8403 MSVCC Vanessa Alexander 1-601-643-8619 Network Access JP McInnis 1-601-643-8488 Phone System Problems JP McInnis 1-601-643-8488 Dwayne Dunn 1-601-643-8460 Student Services Absences/Appeals Dr. Stephanie Duguid 1-601-643-8341 Career-Tech Jackie Martin 1-601-643-8335 Academic Suspension Dr. Jane Hulon 1-601-643-8310 Dr. Jill Logan 1-601-643-8633 ACT Scores Admissions 1-601-643-8309 ACT Test Dates Counseling Center 1-601-643-8490 ACT Residual Counseling Center 1-601-643-8490 Appeals Academic 1-601-643-8341 Career/Technical 1-601-643-8322/323 Financial Aid 1-601-643-8340 Campus Visits Samantha Speeg 1-601-643-8342 Dorms – Girls Janice Stricklin 1-601-643-8349 Boys Allen Kent 1-601-643-8314 Dropping a Class On campus 1-601-643-8490 Dual Enrollment Dr. Jill Logan 1-601-643-8633 Emergencies/Nurse Student Services 1-601-643-8319 Enrollment Verification Admissions 1-601-643-8307/309 GED Karen Gaudet 1-601-643-8651 Graduation Requirements Admissions 1-601-643-8307/309 ID Cards Student Services 1-601-643-8319 Name Changes Admissions 1-601-643-8307/309 Newspaper Mary Warren 1-601-643-8493 Night Classes Dr. Jill Logan 1-601-643-8633

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Nursing A D N 1-601-643-8413 L P N 1-601-643-8324 Parking Decals Student Services 1-601-643-8319 Transcripts - Copy Admissions 1-601-643-8307/309 Transcript Evaluations Admissions 1-601-643-8307/309 Veterans Dr. Tim Lea 1-601-643-8634 Withdrawal from School Counseling Center 1-601-643-8490 Yearbook Natalie Davis 1-601-643-8354 Career/Technical Orientations Commercial Truck Driving WIN Job Center Hazlehurst 601-894-2121 Brookhaven 601-833-3511 Cosmetology Orientation Career/Technical 1-601-643-8324 LPN Orientation Career/Technical 1-601-643-8324 Counseling Center Work Hours Lea Ann Knight and Erin Smith 7:30 – 4:00 Bonnie Thompson, Beverly Barnes, Samantha Speeg 8:00 – 4:30

NATCHEZ CAMPUS CONTACT INFORMATION

Ms. Teresa Busby 601-446-1211 (office)

Vice President, Natchez Campus 601-446-3219 (cell)

Mr. Drew Thompson 601-446-1224 (office)

Assistant Dean, Natchez Campus 601-870-7302

Campus Police 601-597-0330

Randall Newell 601-597-0330 (work cell)

Director of Campus Police 601-597-5974 (cell)

Problem:

Technology Bobby Kerrigan 601-446-1164

Email Accounts Bobby Kerrigan 601-446-1164

Phone System Problems Bobby Kerrigan 601-446-1164

Student Services:

Academic Counselor Viveca Johnson 601-446-1219

Admissions & Enrollment Drew Thompson 601-446-1224

Absences/Appeals Brett Brinegar 601-446-1225

Academic Suspension Teresa Busby 601-446-1209

ACT Scores Admissions 601-446-1217

ACT Test Dates Nancy McFarland 601-446-1207

ACT Residual Viveca Johnson 601-446-1219

Appeals Academic 601-446-1209

Career Tech TBD

Financial Aid 601-446-1205

Bookstore Mike McCalip 601-446-1265

Business Office Monica Cross 601-446-1204

Cafeteria/Catering Linda Herrington 601-446-1267

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Campus Visits Viveca Johnson 601-446-1219

Career & Technical Counselor Esther Perryman 601-446-1150

Dropping a Class Admissions 601-446-1217

Dual Enrollment Drew Thompson 601-446-1224

Emergencies Police 601-597-0330/601-597-1599

Enrollment Verification Admissions 601-446-1217

Financial Aid Arteda Green 601-446-1205

GED Sara Marchbanks 601-446-1151

Graduation Requirements Admissions 601-446-1217

ID Cards Library 601-446-1101

LPN Orientation Esther Perryman 601-446-1166

Name/Address Changes VP’s Office 601-446-1209

Newspaper Nancy McFarland 601-446-1207

Evening Classes Drew Thompson 601-446-1224

Nursing LPN 601-446-1275

Parking Decals Police 601-597-0330

SOAR/Learning Center Monica Morrison 601-446-1114

Student Account Payments Arteda Green 601-446-1205

Transcripts – Copy Admissions 601-446-1217

Transcript Evaluations Sharon Gossett 601-446-1226

Veterans Affairs Dr. Tim Lea 601-643-8634

Withdrawal from School Viveca Johnson 601-446-1219

Yearbook Nancy McFarland 601-446-1207

Continuing Education/Kids College Emily Edwards 601-446-1103

Library Beth Richard 601-446-1101

MSVCC Proctor Beth Richard 601-446-1107

Employee Name/Address Changes VP’s Office 601-446-1209

Student Name/Address Changes Admissions 601-446-1217

SIMPSON COUNTY CENTER CONTACT INFORMATION

Dr. Dewayne Middleton 601-849-0112 (office)

Vice President, Simpson County Center 601-382-1924 (cell)

Ms. Anika Floyd 601-849-0123 (office)

Director of Student Services, Simpson County Center

Campus Police 601-849-0145 (office)

Problem:

Technology Jason Cooley 601-849-0134

Email Accounts Jason Cooley 601-849-0134

Phone System Problems Jason Cooley 601-849-0134

Student Services:

Academic Counselor Michelle Crace 601-849-0121

Admissions & Enrollment Emily Collins 601-849-0126

Absences/Appeals Anika Floyd 601-849-0123

Academic Suspension Dewayne Middleton 601-849-0112

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ACT Scores Admissions 601-849-0124

ACT Test Dates Michelle Crace 601-849-0121

ACT Residual Michelle Crace 601-849-0121

Appeals Academic 601-849-0124

Career Tech 601-849-0124

Financial Aid 601-849-0125

Bookstore Sandra Prestwood 601-849-0125

Business Office Sandra Prestwood 601-849-0125

Campus Visits Michelle Crace 601-849-0126

Dropping a Class Admissions 601-849-0124

Dual Enrollment Michelle Crace 601-849-0121

Emergencies Police 601-849-0145

Enrollment Verification Anika Floyd 601-849-0123

Financial Aid Sandra Prestwood 601-849-0125

GED Joe Metts 601-849-0151

Graduation Requirements Admissions 601-849-0124

ID Cards Campus Police 601-849-0145

LPN Orientation Lane Flynt 601-849-0136

Name/Address Changes VP’s Office 601-849-0113

Evening Classes Admissions 601-849-0124

Nursing LPN 601-849-0136

Parking Decals Police 601-849-0145

Learning Center Ann Ball 601-849-0119

Student Account Payments Sandra Prestwood 601-849-0125

Transcripts – Copy Anika Floyd 601-849-0123

Transcript Evaluations Anika Floyd 601-849-0123

Veterans Affairs Dr. Tim Lea 601-643-8634

Withdrawal from School Admissions 601-849-0124

Continuing Education Admissions 601-849-0124

Library Bryon Conville 601-849-0116/0118

MSVCC Proctor Ann Ball 601-849-0119

Bryon Conville 601-849-0116

Employee Name/Address Changes VP’s Office 601-849-0113

Student Name/Address Changes Admissions 601-849-0124

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Instructional Guidelines

Review the Faculty Performance Evaluation (Appendix H) to know what the expectations are.

Make contact with and get to know your division chairperson at the Wesson Campus or the vice president at the Natchez Campus or Simpson County Center and others in your department. (See Contact Information.)

Learn the technology on the Co-Lin campus – how to use ALLIANT (myPACK), Canvas, DropGuard, and the media lecterns. If you need assistance, let your supervisor know.

Make sure your night class has the same expectations and rigor of the day classes. Check with your division chairperson or vice president if you have questions.

Use variety in your course presentation – videos, speakers, current events, group projects, Canvas, power point presentations, trips to the library and IT Lab, etc.

Cut students out after the first excessive absence according to the Attendance Policy. Do not accept student excuses on your own. It is critical that our students have an appeal process that is consistent from instructor to instructor across campus. Since attendance is closely tied to retention, the only way that the appeals officer can offer guidance and assistance to our students and, at the same time, stress the importance of attendance, is to see them in her office. This process is, in part, designed to take the pressure of “working with” the students off the instructors and place it squarely in the appeals’ officer’s hands.

Let your supervisor know of any and all changes in class location, time, meeting schedule, instructor substitutes, etc. throughout the semester.

Please arrive at class 10-15 minutes prior to the start of class. During this time you are needed to address individual student needs. Any copying needed for class should be done prior to the 10-15 minutes lead time.

According to the Student Handbook, incomplete grades (I) are assigned to a student if his/her inability to complete work was due to sickness or some unavoidable circumstance, i.e., an emergency. The student has one semester to complete the work, and the instructor should submit a Grade Change Form (Appendix I) to Dr. Logan, Ms. Busby, or Dr. Middleton. Otherwise, the grade will be recorded as an F. If an emergency is not the case, the instructor should give a zero for incomplete work and calculate the final grade.

If you use Canvas, in order for your students to see your class, you will need to log in to Canvas, select your class, go to the homepage and click on “publish”. You may also go to your course homepage, click on “Course Setup Checklist”. Then at the bottom of your page under “Next Steps”, click on “publish course”

Enlarge your Co-Lin experience. If you can, volunteer to be on committees or help with student activities.

Wear your Co-Lin ID at all times while on campus.

Lock your classroom door when you leave and turn off the lights and any projectors, etc.

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First Day/Night of Class

Get to class early and meet students as they show up. In fact, it is a good practice to always be at class early so that students can have a private conversation with you, if needed, and to show students the class is important to you – not a last minute task of the day.

Put the class code and name on the board so those not in your class can leave before you begin.

If students not enrolled in your class show up, allow them to stay and direct them to go to the Counseling Center on the Wesson Campus, the Admissions office on the Natchez Campus or the Admissions office at the Simpson County Center, the next day to enroll in the class.

Allow students who do not have a textbook to go to the Bookstore to purchase one.

Research shows that students typically decide what kind of teacher you are and what kind of experience they will have being in your class in the first 15 minutes. Research also shows that the instructors who make the most lasting impressions on students are those who possess and generate enthusiasm. Teaching Tips: A Guidebook for the Beginning College Teacher, 8th edition.

1. So be prepared. Carefully structure how you will begin class. 2. Let the excitement you feel for your field flow to your students. Be enthusiastic. Use a

little appropriate humor.

Take roll. Share a little about yourself.

Ask students to fill out the Student Questionnaire (Appendix J). This will prove to be invaluable as the course progresses.

Stress your availability to students. Let them know you will be at class early. Give them your Co-Lin email address and your phone number contacts. If there are limits on when you will accept calls, state them clearly.

Go over the course syllabus. If you are teaching a CLIC and/or hybrid course, explain what these are to the students. (See tab.) Describe what skills a student will need to do well in your course (computer skills, public speaking, team work, etc.)

Learn the students’ names as quickly as possible.

Ask students what they expect to learn in this class. This can be accompanied via discussion, paper and pencil, take home assignment, etc.

If you are teaching a hybrid course, reserve space ahead-of-time to do a Canvas orientation with your students. Contact the appropriate dean or vice president to reserve space.

Remember that the first class meeting is part of the required 2,250 minutes for the course. Plan accordingly. Final exams are NOT part of the 2250 minutes. If you are teaching a hybrid course, explain what hybrid means (Appendix K).

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Announce to Students Wesson Campus Students may pick up their ID, Parking Decal, and Student Handbook at

student services in the Henley Building. Natchez Campus students may pick up their ID in the Library, Parking Decal from Campus Police, and student handbook from the Admissions Office. Simpson County Students may pick up their ID Card, Parking Decal, and student handbook from Campus Police. Students should wear their ID in a visible location at all times on campus.

Students are responsible for reading and understanding the rules and regulations in the CLCC Student Handbook.

Remind students that failure to relinquish their ID upon the demand of any authorized college official is a serious violation and cause for severe disciplinary action.

All students are required to have a textbook by the 2nd class meeting. Check with your supervisor to see if the bookstore has special hours the first week of class.

Class Attendance Policy – see Class Attendance Policy tab.

Any students who have a scheduling conflict with their night class (band, Trailblazers, cheerleaders, etc.) should notify the instructor immediately. It is recommended that another class on another night be scheduled.

In the event of dorm meetings scheduled during night class hours (normally the first Tuesday night), students are to attend class. They should contact Dean Smith for dorm instructions.

Cell Phone Policy – see Student Handbook

No food or drinks are allowed in the classrooms or labs.

Library hours (See campus schedule on website)

Students are required to be modest in dress and appearance. Any dress that may be a distraction will be referred to the campus discipline officer.

Use of tobacco products or cigarettes is prohibited on campus, as the campus has been declared Tobacco Free effective the Fall semester of 2014. The following is the board policy: “In order to promote a healthy environment for students, faculty, staff, and visitors, Copiah-Lincoln Community College is tobacco-free in all locations, Wesson, Natchez, and Simpson County Center. The use of tobacco and smoking products is not permitted on any CLCC-owned property, which includes but is not limited to, buildings, grounds, parking area walkways, recreational and sporting facilities, and College-owned vehicles.”

In the event that classes are cancelled unexpectedly (inclement weather, etc.) students will be notified by our emergency notification system (email/text message).

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Canvas—Learning Management System (LMS)

Welcome to Canvas at Copiah-Lincoln Community College. Canvas is an online Learning Management System (LMS) used by online, traditional and hybrid instructors to support their courses. Each instructor decides which tools will be used and how they will be used.

Instructors typically use Canvas in the following ways:

Post announcements

Post course materials

Post syllabus

Host online discussions

Collect assignments

Conduct quizzes and exams

Post grades

Schedule events on the calendar

You need access to a computer with Internet service. We recommend you use the latest version of Chrome

or Firefox as your browser. Some Canvas features don’t work as well in Internet Explorer. You may need

speakers or headphones for any media content. Canvas allows you to post audio and video responses. If

you would like to post audio and video, you will need a microphone and web camera. Canvas also works with web browsers on mobile devices, and you can have notifications sent to your mobile phone or email account.

All Co-Lin courses have a blank shell housed in Canvas. Instructors choose when to ‘Publish’ their courses for student access. If your students are unable to access courses, but instructors see it on their list of

courses in Canvas, please publish it or contact the eLearning office to find out how to publish the course.

To log into Canvas, please follow the steps below:

1. Point your browser to https://colin.instructure. com 2. Enter your user ID. (your 6-digit Co-Lin ID 55XXXX) 3. Enter your password. (your 6-digit birthday MMDDYY) 4. Press the Enter key on your keyboard, or select the blue Log In button on the screen

The first time you log into Canvas, you should set up your user profile and configure your notifications. Check out the following guides for instructions:

o Setup/Edit your profile. http://guides.instructure.com/s/2204/m/4212/l/75098-how-do-I-edit-my-profie

o Add a profile photo. http://guides.instructure.com/s/2204/m/4212/l/41956-how-do-I-add-a-profile-picture

o Set your notification preferences. http://guides.instructure.com/s/2204/m/4212/l/73162-how-do-I-set-my-notification-preferences

If you would like to learn more about how to use Canvas before your classes begin, please see the following: Canvas Faculty Guide http://guides.instructure.com/m/8472

If you forget your password, select the Don’t Know Your Password link on the login screen. If you are unable to log into your account please call or email the eLearning department at elearning@colin.edu to describe your issue or contact Margaret Britt at 601-643-8622.

If you are in Canvas and experience a bug or system issue submit a help ticket by selecting the Help link in the top right navigation, and then the Report a Problem link.

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CLIC COURSES

What are CLIC courses?

CLIC (Co-Lin Intensive Course) is a class that meets for ½ semester during the fall and spring

semesters. These classes cover the same material that is covered in the regular full term. Classes

are taught on a tighter-than-normal schedule with more class time each week, but with fewer

weeks.

Frequently Asked Questions Question: What is the purpose of CLIC? Answer:

1) CLIC allows students to take a sequence of classes in one semester. For example, a student could take ENG 1113 in the first half of the semester and ENG 1123 in the second half of the semester.

2) CLIC allows options for students who need to add additional hours in the middle of a semester.

Question: Do I have to take a sequence of classes? Answer: No. You may take any CLIC course as long as you meet any prerequisites. Question: Are CLIC courses harder than full-term courses? Answer: No, but they move very fast. For that reason, it is not recommended that subjects

that may be especially difficult for a student be taken in a CLIC term. Question: If I apply too late to start full-term classes at the beginning of a semester, can I still register for CLIC classes for the second half semester? Answer: Yes.

Question: Can I take a CLIC class and also a full term class at the same time?

Answer: Yes.

Question: What is the maximum number of hours that I can take in a half term? Answer: All students are limited to 18 credit hours for one semester unless they receive approval

from Dr. Hulon or Dr. Logan, on the WC, Ms. Busby on the NC, and Dr. Middleton, at the SCC to take more. These hours include full term classes, half term classes, and distance learning classes.

Question: How do I find CLIC classes on the class schedule? Answer: First half of the semester CLIC course codes end with “A.” For example,

ART-1113-80A. Second half of the semester CLIC course codes end with a “B.” For example, ART-1113-80B.

Question: Can a CLIC course also be a hybrid course? Answer: Yes. The course code will end in, “AH” or “BH”. For example, CSC-1113-80AH.

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Class Attendance Policy

Regular class attendance is very important to college success. Therefore, students are expected to attend

every class. Students are expected to make up all work missed due to absences. A penalty may be

assessed for work not made up at the discretion of the instructor for the class missed. In no case shall the

maximum penalty for each occurrence of work not made up will result in more than a letter grade

reduction for the course.

Each instructor will be responsible for explaining the attendance policy to students at the beginning of

the semester. It is the student’s responsibility to keep up with their number of absences.

Number of Class Meetings Per Week Maximum Absences Cut-out

One (science labs only) 1 2nd absence One (excludes science labs) 2 3rd absence Two (full term) 4 5th absence Two (CLIC) 2 3rd absence Three 6 7th absence Five (Transitional CLIC) 3 4th absence Hybrid classes – same as above for class sessions per week (the on-line assignment counts as a class

session).

Instructors should enter cut-outs electronically through the Co-Lin website. Cut-outs should be entered

as soon as the excessive absence is reached so that the student has an opportunity for appeal before the

next class meeting. The student may appeal to the Appeals Officer, Dr. Duguid, on the Wesson Campus,

Ms. Brinegar on the Natchez Campus and Mrs. Anika Floyd at the Simpson County Center to request re-

admittance to class. Successful appeals require official documentation of the reason for all absences,

normally a doctor’s excuse, funeral documentation, military documentation, or court order. Absences that

occur because of transportation, babysitting, and undocumented medical reasons are normally denied.

The Appeals Officer will counsel with students who are having attendance issues, advise them in resolving

any problems, and keep them in class if at all possible. Since attendance is closely tied to retention, it is

critical that our students have an appeal process that is fair, rewards responsibility, and is consistent from

instructor to instructor across campus. Please observe the attendance policy and administer the cut-out at

the earliest excessive absence. It is only then that guidance and assistance can be offered and, at the same

time, the importance of attendance be stressed.

The last date for a withdrawal from class is posted by Mr. Chris Warren each semester (check your email

and calendar). If a student withdraws from class, the instructor will receive an email requesting an LDA (last

date of attendance) for the student. This date is essential for the withdrawal to be processed in the

Admissions Office. Please respond immediately to the email by supplying the LDA.

Note: Dual enrollment school on the block schedule:

The last day to withdraw on the block schedule at area high schools is the end of the 6th week of the block schedule.

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Grade Distribution – An Example As stated in “Academic Rigor in the Open-Door College,” “the ‘right heart’ attitude of

compassion…that motivates community college academic leaders to support an open-door

admissions policy may also create an impression that academic rigor is less important…”

Therefore, we need to “set high expectations for our students by assuring the difficulty of a course

through significant amounts of content knowledge to be gained or complexity of the materials to

be learned.” Academic integrity becomes the commitment we have to hold one another

accountable (students and colleagues alike) for meeting and/or upholding our standards and

expectations.”

In principle and in practice, grades should be the result of a transparent evaluation process and

fairly reflect a student’s effort and performance in a given course. The following distribution of

grades is an example of a typical grade distribution.

A 5% – 20%

A & B Combined Not more than 65%

F Not more than 15%

Instructors should work to enable students to be successful, while ensuring that “the student

learning experiences provide both an excellent means for learning content and lay the foundation

for responsible conduct in our students’ lives after graduation.” Be knowledgeable, be fair, and

hold students to high standards.

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DUAL

ENROLLMENT/CREDIT

MATERIALS

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DUAL ENROLLMENT – DUAL CREDIT PROGRAM MEMORANDUM OF UNDERSTANDING (MOU)

BETWEEN ___________________ DISTRICT AND COPIAH-LINCOLN COMMUNITY COLLEGE

In furtherance of our mutual objectives to enhance and improve educational opportunities for students in Mississippi,

and in accordance with Mississippi law, the __________________ (henceforth known as “the school district”) and

Copiah-Lincoln Community College (henceforth known as “the college” enter into this articulation agreement on the

following terms.

This dual enrollment/credit program may include courses taught at the college, at district high schools, or online. In all

cases, courses will meet the content standards of the faculty of the college, as well as meet the curriculum

requirements mandated by the Mississippi Department of Education. The college will have final approval of all

instructors of courses for which college credit will be awarded.

Students enrolled in the school district and admitted to this dual enrollment/credit program will be eligible to enroll in

all courses offered by the college for which they qualify.

Students participating in this program will be required by the college to meet prerequisites for college courses.

Additionally, students may be required to demonstrate that they are enrolling in courses at the appropriate

instructional level. Most commonly, course placement is accomplished through a review of ACT scores, high school

transcripts, and completion of placement tests. The college will determine prerequisites and appropriate placement

test criteria for college courses. The school district will determine prerequisites for receiving dual credit.

To facilitate student participation in this program and to ensure that this program meets student needs, the following

steps will be taken:

High School Liaison: The high school principal will assign the dual enrollment/credit program to a high school liaison, typically the high school counselor. The college will provide to the liaison information outlining liaison responsibilities.

Notification: The high school will decide what dual enrollment/credit classes would be most helpful to the student body. The high school liaison will review the records of all upcoming junior and senior students and notify those students and their parents by mail of their eligibility for the program. Notification will be made and the classes advertised to the high school students and their parents prior to registration periods for the upcoming semester. ACT test dates at Co-Lin will be made available to students.

Teacher Qualification: The high school will recommend a qualified high school teacher to the college, if one is available. If a qualified high school teacher is not available, the college will attempt to staff the class. In all cases, teachers of the dual enrollment/credit courses will meet the eligibility requirements of the college. These teachers are considered part-time employees for the college and may be asked to attend faculty meetings and trainings at the college. Textbooks and syllabi used by the college will be provided and followed by the high school teachers. Teachers will provide mid-term grades, final grades, and attendance via the college’s electronic system. Teachers will be evaluated yearly by college personnel.

Participation: High school students who are interested and who have been predetermined as eligible should respond to the program announcement of the designated dual enrollment/credit liaison at their school. The liaison will provide to the students the required paperwork which includes a completed application for admission, high school transcripts with ACT scores, and any other information the college deems necessary. Once formally admitted, students will be registered or may register themselves for the classes.

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High School Credits Earned for Dual Enrollment/Credit Courses: High school credit for a college course will be determined by the high school.

College Credits Earned for Dual Enrollment/Credit Courses: Dual enrollment/credit courses will meet the number of minutes required by state law (2,250 minutes for a 3-hr. course). Grades and credits earned for the dual enrollment/dual credit course will be recorded on an official college transcript. College transcripts may be released to other institutions or used for college graduation requirements only after students have received their high school diplomas and at their request.

Eligibility Criteria: Students may be admitted to this dual enrollment/credit program with a minimum overall 3.0 GPA on a 4.0 scale on all high school courses, with successful completion of 14 core high school units, and the ACT sub scores required by the college. Students who have not completed 14 core high school units may be admitted to the dual enrollment/credit program with a minimum of an overall 3.0 GPA on all high school courses and a minimum composite ACT score of 30. Each student must submit an unconditional written recommendation for the high school liaison or principal and a Co-Lin Application for Admission. Admitted students may earn an unlimited number of college credits through dual enrollment/credit as long as they earn a B average on their first two approved dual enrollment/credit courses. Students who do not earn a B average on their first two approved courses will not be allowed to continue in the dual enrollment/credit program.

Student Screening: The high school liaison will review the records of all students who wish to enroll in the dual enrollment/credit program to ensure that the minimum eligibility requirements for inclusion are met. Further, the high school may exclude students from the program if they have evidence that the students may not benefit from the experience or may have difficulty completing the course(s). The college will screen all students to ensure that they are placed in appropriate level classes and that they meet the prerequisites of the classes in which they wish to enroll.

Evaluation: All courses offered by the college will meet the standards established as part of the institution’s SACS accreditation as well as any other specialized accreditations that may apply.

Cost: Charges and other costs for college courses are the responsibility of the parents or legal guardians of participating students unless these costs are covered by the school district. Regardless of the source of payment, all levied charges and fees must be paid directly to the college at the time of enrollment. Student grades will not be released to the school district until all student debts are paid in full. Students will not be allowed to enroll in additional dual enrollment/credit classes in the event of past-due charges until charges and fees are paid. Students are responsible for acquisition of textbooks.

Transportation: Students, their parents, or legal guardians are responsible for arranging transportation to and from dual enrollment/dual credit classes.

Once ratified, this agreement shall remain in effect until further notice. Cancelation of this agreement may be effected

by either party by giving 30 days written notice to the other. No changes may be made to the conditions of this

agreement without the written consent of both parties.

Agreed to this _____ day of ______________, 20___

__________________________ ____________________________

Superintendent, President,

Copiah-Lincoln Community College

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Dual Enrollment

High School Counselors’ Checklist □ Decide on class(es) needed. It is highly recommended that classes be taught before or

after school hours if the instructor is employed by the school district. Classes may be taught during the school day by Co-Lin instructors who are coming to your campus.

□ Recruit / verify teachers. A master’s degree is required, along with 18 graduate hours in the

specific teaching area. New teachers should complete and submit a Copiah-Lincoln Community College Application for Employment (found on the Co-Lin website: www.colin.edu).

□ Schedule the required 2,250 minutes of instruction. Note that these minutes must be identified as

Co-Lin coursework only, and Co-Lin textbooks for the class must be used.

□ Recruit students. A minimum of 15 students is required for each class.

□ Make copies of student transcripts. Make sure each student meets the dual enrollment

qualifications.

□ Send the Course Request Form (Co-Lin website) to:

Wesson Campus: Dr. Jill Logan, Dean of Academic Instruction Copiah-Lincoln Community College P.O. Box 649 Wesson, MS 39191 FAX: 601-643-8612 Natchez Campus: Mr. Drew Thompson, Assistant Dean of the Natchez Campus Copiah-Lincoln Community College 11 Co-Lin Circle Natchez, MS 39120 FAX: 601-446-1222 Simpson County Center: Ms. Michelle Crace, Academic Counselor Copiah-Lincoln Community College 151 Co-Lin Drive Mendenhall, MS 39114 FAX: 601-849-0161

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□ Provide students with a Co-Lin Application for Admission (Co-Lin website).

□ Collect payment from students. Do not consider a student a part of the class until payment has

been made to you.

□ Send the following (for the entire class) to Dr. Jill Logan at Co-Lin:

Applications for admission (Co-Lin website) Please make sure the student signs the application.

Dual Enrollment Recommendation Forms (Co-Lin website)

Student transcripts (with ACT scores)

Course Information Form (Co-Lin website)

Individual payments from students Checks should be made out to Copiah-Lincoln Community College. Please make sure the check is made out for the correct amount.

(It is recommended that individual checks from the students be sent, rather than one check from the school district. In the event of a refund, it is easier to process the refund from individual checks.)

Note: Students will not be registered in the class until payment has been made.

□ Discuss with the teacher(s) the students’ purchase of the textbook. Textbooks may be

requisitioned by the school district from the college bookstore or students may purchase their own textbook. Each student is required to have his/her personal copy.

□ If a student wishes to withdraw, the Withdrawal Form (Co-Lin website) must be completed at

the time of withdrawal. Remind the teachers of the last day for students to withdraw from a class.

□ The school counselor or contact person will serve as a facilitator of the Co-Lin Community College

Student Evaluation of Instruction, normally during the fall semester. If a new instructor starts in the spring semester, an evaluation will be needed for that instructor.

□ Work with the instructor and school system to ensure that computer networking with Co-Lin is

available.

□ Communicating, planning, meeting with Co-Lin personnel as needed.

Notes:

□ All instructors are considered part-time employees for Co-Lin and are asked to attend orientations

and/or trainings.

□ All instructors must check their student rolls in ALLIANT (myPack) after classes begin and verify that

students attending class, and only those students, are listed on the class roll.

□ Each instructor will be evaluated at least once per school year by Co-Lin personnel.

□ Instructors must provide calculated mid-term grades, final grades, and attendance through

ALLIANT (myPack).

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Dual Enrollment Course Request Form

School Name:

District: Telephone:

Fax:

Address: City: State: Zip:

Principal: Counselor:

Dual Enrollment Course

Requested:

Instructor: Semester/Year:

High School Dual Enrollment Administrator Date Received

Approval

Co-Lin Campus Dual Enrollment Administrator Date

Vice President of Instructional Services Date The above school district understands that by submitting this application it must agree to the academic guidelines of Copiah-Lincoln Community College. The dual enrollment instructor must be approved as a Co-Lin adjunct instructor and must submit required application material with this form. The Co-Lin department textbook and syllabus must be used. The instructor must attend adjunct faculty meetings, complete Jenzabar software training and be involved with the evaluation process.

Revised 08/08

Email

Address:

Dual Enrollment Course

Requested:

Instructor: Semester/Year:

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Dual Enrollment Recommendation Form

It is my pleasure to recommend __________________________________________ (student) from

__________________________________________________ (name of school) to be admitted in the Dual

Enrollment Program at Copiah-Lincoln Community College.

Requirements needing certification from high school counselor:

High school grade point average (GPA) _________ (minimum of 3.0 on 4.0 scale)

High school Carnegie/Core units completed _____________ (minimum of 14 units)

Composite ACT score of __________ (minimum ACT Composite of 16 required)

SPECIAL NOTE

Students enrolled in English Composition courses and/or a College Algebra course is required to meet the

college’s placement criteria for enrollment in those courses. These criteria are as follows:

English sub-score of ________________ (minimum of 17 required for Composition I)

Math sub-score of___________________ (minimum of 19 required for College Algebra)

High School Counselor/Principal Signature Date

Co-Lin Campus Dual Enrollment Administrator Date

Please attach the following information to this Dual Enrollment Recommendation Form to complete the Dual

Enrollment Packet:

1. Copy of high school transcript with ACT scores noted, and

2. Copiah-Lincoln Community College application for admission

The COMPLETED Dual Enrollment Packet must be on file in the Office of Admissions and Records before

the above student will be allowed to enroll at Copiah-Lincoln Community College.

Revised 4/09/2013

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Dual Enrollment Course Information Form

High School: Semester:

Instructor: Course:

Counselor/Principal Signature:

Course MON TUES WED THURS FRI Room#

Time

Class Roster Student’s FULL Name Social Security #

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Dual Enrollment Payment Form

(If payment is paid in cash, please place in an envelope labeled with the student’s name. Please do not send

one check from the school that covers all the dual enrollment students.)

School

Course Code

Date

Contact Person

Student’s FULL Name Social Security # Amount Cash or Check #

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

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Dual Enrollment Withdrawal Form

Copiah-Lincoln Community College

Student’s full name: ID#

High School:

Course code and name:

Last Date of Class Attendance (LDA):

I hereby request permission to withdraw from the above course at Copiah-Lincoln Community College in good standing. My reason for withdrawing is:

High School Counselor’s Signature Date

Instructor’s Signature Date

Co-Lin Campus Dual Enrollment Administrator Date

Registrar Date

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TECHNOLOGY DIRECTIONS/GUIDELINES

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Technology Access…How to…

Go to www.colin.edu, then click on:

1. Wolf Alert (Red Wolf Alert)

a. This is our EMERGENCY NOTIFICATION SYSTEM. If there is any change in its status or information

regarding class schedules, students and employees will be contacted through Wolf Alert, local radio

and the college website.

b. Log on to set up: Go to https://www.myschoolcast.com

i. Username: Co-Lin email (FLastname1234@st.colin.edu- 1234 is the last 4 digits of your

student ID number)

ii. Password: 6-digit Date of Birth (Once you log-on, you will be asked to change your

password).

iii. PLEASE UPDATE ASAP!!!!!

iv. If the website is not available, log on directly at https://www.myschoolcast.com/login.aspx

2. Co-Lin Webmail (envelope picture)

a. This is where ALL correspondence from the college, instructors, and classes (on-line, hybrid, and on-

ground). Be sure to check regularly!!

b. Log-on:

i. Username: email address OR 6-digit ID

ii. Password: 6-digit Date of Birth

iii. If the website is not available, log on directly at

https://outlook.office365.com/owa/colin.edu/

3. My Pack-Alliant Portal (My Pack)

a. This area contains information about classes, attendance, financial aid, student records, and

bookstore

b. During pre-registration periods, you will be able to register for classes in this location after you speak

with your advisors.

c. Log-on:

i. Username: 6-digit ID

ii. PIN: 6-digit Date of Birth

iii. If the website is not available, log on directly at https://access.colin.edu/cgi-

bin/fslogin.mbr/login

4. Canvas

a. This area is where you have an online link to ALL classes (on-ground, hybrid , and on-line)

b. On-ground: You can check grades, communicate with classmates and instructors

c. Hybrid/On-line: In addition to the items above, you will follow directions, submit assignments,

interact with students through discussion boards, and other modes of communication.

d. Log-on:

i. Username: 6-digit ID

ii. Password: 6-digit Date of Birth

iii. If the website is not available, log on directly at https://colin.instructure.com

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MY SIGN-IN PAGE

1. Computer Login: _______________________ ___________________________

USER ID PASSWORD first initial; last name DOB: MMDDYY

2. WEBMAIL: ________________________ ___________________________

USER NAME PASSWORD first initial; last name DOB : MMDDYY

Last names to note: Logan (Associate Dean), Hulon (Vice-President of Instruction), Warren (Director of Records and Admission), Pearson (Technology), McInnis (Technology), Altman (Official Absences)

3. ALLIANT (myPack): ____________________ ____________________________

USER NAME PASSWORD FACULTY ID (55XXXX) DOB: MMDDYY

4. CANVAS: ____________________ _____________________________ USER NAME PASSWORD FACULTY ID (55XXXX) DOB: MMDDYY

5. SUBMIT ATTENDANCE SUMMARY: ENTER YOUR BIRTHDATE WITH A FOUR-DIGIT YEAR (MMDDYYYY).

6. CUT-OUT FORMS: SIGN INTO THE CO-LIN HOME PAGE.

CLICK ON 1) FACULTY/STAFF; 2) CAMPUS FORMS).

____________________ ______________________________ COLIN\USERID PASSWORD (DOB: MMDDYY)

For Windows XP: colin\your userid (preced your userid with colin followed by a backslash \ ) For Windows 7: only your userid (first initial; last name)

7. FAX in Dow/Young building (601-643-8612):

Contact Help: Mary Pearson 601-643-8425 mary.pearson@colin.edu

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Campus Forms on the Co-Lin Website

Go to the Co-Lin website: www.colin.edu.

Click on “Faculty and Staff” in the top right corner.

Click on “Campus Forms” in the menu to the left of the screen.

You will be prompted to input your username and password (same passwords used

for the Co-Lin network on campus).

Scroll down to find the form you are interested in.

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Forms Available

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Printing Class Rolls

Click on “myPack” Alliant Portal.

Click on “Login”.

Enter 6-Digit PIN #(55….) Date of Birth (010101) Click to Login

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Select Term

Click on the “+” to expand the menu (or click on each section individually).

Click “Class Rolls”

Select Course

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Click to Print

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Instructions for Entering Attendance

Click on “myPack” Alliant Portal

Click on “Login”

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Enter 6-Digit PIN #(55….) Date of Birth (010101) Click to Login

Select Term

Click on the “+” to expand the menu (or click on each section individually).

Click “Record Attendance”

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Select Course

Select “Record Attendance”

Enter P for present; A for absent;

O for official absent; NE for not enrolled Defaults to Class Held; Change to Class not held

Click “Save and Exit” until Due Date for Submitting for EACH CLASS.

Edit Attendance would be selected to make changes to any previously entered attendance information.

Submit Attendance should be selected when you are ready to SUBMIT your attendance. (See last page for more instructions.)

Select Autofill first – then change P’s

to A’s for absences as applicable.

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Instructions for Submitting Attendance

Select ”Submit Attendance”

Enter Initials & DOB (mmddyyyy) ONLY on Submit Due Date.

Click “Submit Attendance” as the FINAL STEP only on Submit Due Date (at mid-term AND end of semester).

Print a copy of your “attendance” if kept electronically and place it in school issued grade

book.

Send an email to Gay Langham (gay.langham@colin.edu) with course code including section

(ex: ENG1113-51H) to confirm attendance submission. Natchez Campus submit same as

above to Mr. Drew Thompson (drew.thompson@colin.edu). Simpson County Center submit

the same as above to Mrs. Anika Floyd.

Once confirmed, turn in hard copy attendance in issued grade book to Gay Langham in the

Admissions Office on the Wesson Campus, Drew Thompson in the Admissions office on the

NC and Anika Floyd at the SCC at the end of the Spring term.

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Grade Entry

Click on “myPack” Alliant Portal

Click on “Login”

Enter 6-Digit PIN #(55….) Date of Birth (010101) Click to Login

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Select Term

Click on the “+” to expand the menu (or click on each section individually).

Click “Record Final Grades” (Available only at the End of Specified Term).

Enter A, B, C, D, F or I “W” will automatically be populated for withdrawn

students.

Click “Post Grades” when ALL grades are

populated.

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Print a copy of your “grade book” if kept electronically and place it in school issued grade

book.

Wesson Campus instructors must send an email to Gay Langham (gay.langham@colin.edu)

with course code including section (ex: ENG1113-51H) to confirm grade submission.

Natchez Campus instructors must send an email to drew.thompson@colin.edu and Simpson

instructors must send an email to anika.floyd@colin.edu.

Once confirmed, turn in hard copy grade book to Gay Langham (W), Drew Thompson (N) or

Anika Floyd (S) in the Admissions Office at the end of the Spring term.

How to Use the Cut-Out Web System

Go to the Colin Home Page and click on the “Faculty and Staff” link.

Click on the “Campus Forms” link.

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You will now be prompted for your user ID and password. Use your network logon information.

Scroll down to the bottom of the Campus Forms page and click on the “Cut-Out Forms” link.

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To create a new Cut-Out Form, click on the “Enter a new cut-out form” link. Be sure to select the

appropriate link for On-Ground or MSVCC Classes.

*Note – If you want to create a short-cut to this page, simply right-click in the white area and select

Create Shortcut – you will be asked if you want a short-cut to be created on your Desktop, just click OK.

You will be directed to this form – all fields are required except for the Instructor comments. When you have completed the form, click the “Submit” button.

Enter 6-digit student ID.

Course number and Section number are entered separately with no spaces or hyphens – for example, CPT1213 and 51.

Course Title, Meeting Days and Times, and Dates of Absences are all free-form – you may type them in any way that you want.

LDA should be entered in the form of mm/dd/yyyy – use leading zeros, for example, 09/05/2013, not 9/5/2013.

*The student WILL SEE the instructor comments.

If you leave out a required field, you will see an error page similar to the one below. Press the Back Button, key in the designated information and click on “Submit” again.

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8. After clicking the Submit Button, you will see this verification page. Emails containing all the cut-out information will be automatically sent to the parties listed below. This completes the cut-out process. You may return to “Cut-Out Home” to enter another cut-out, or back to “Co-Lin Home”.

Cut-Out Form Verification

If you should need to change any information or view a cut-out form already submitted, go to the starting

page for cut-outs (Cut-Out Home) and click on the “Change or View an existing cut-out form” link.

The Cut-Out Reference number can be found at the bottom of the email that was generated when the cut-

out form was created.

Enter the Reference number and the Instructor ID and click either the “View Only” to review the form,

or “Update” to change information on the form, then click the Submit button.

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Be sure and enter the Instructor ID as you keyed it in originally – you may only view/update the cut-out forms that you have submitted.

If you click “View Only” this is an example of what you will see:

COPIAH-LINCOLN COMMUNITY COLLEGE

CUT-OUT FORM

Student: Smith, Don ID#: has had 2 absences in

Course Number: CNT1213-51 Course Title: Visual Basic

which meets on Days: TT Times: 9:30

Based on the above number of absences, this student is dismissed from class for excessive

absences. Last date of attendance was 09/30/2005. Failure to appeal the above decision to the

Appeals Officer before the next scheduled class meeting from this date will constitute a waiver

of student's right of appeal.

Dates of Absences:

09/20, 09/22

Instructor's Signature: mp99999 Date Submitted: 09/28/2005

Instructor's Comments: None at this time

APPEAL RESULTS:

Student DID NOT APPEAL and is dismissed from class.

Appeals Officer: mp9999 Date: 10/07/2005

Appeals Officer Comments:

Cut-Out Home Co-Lin Home

If you click on “Update”, you will see the same page that was used to create the form with all the

information filled in. Simply change any information needed and click the Submit button. Another email

will be generated with the updated information.

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This is an example of the email that will be sent to the Instructor, the Student, and the Appeals Officers when the cut-out is created or changed – another email containing the appeal results will be sent to the appropriate parties after the student has appealed. Please note the Reference ID at the bottom of the email.

COPIAH-LINCOLN COMMUNITY COLLEGE

ATTENDANCE/ABSENCE REPORT

Student Test, Joe ID# 999999 has had 1 absences in

Course Number: TEST99-99 Course Title: test course

which meets on Days: m Times: 8

Based on the above number of absences, this student is dismissed from class for excessive absences. Last date of

attendance was 01/09/13. Failure to appeal the above decision to the Appeals Officer before the next scheduled

class meeting from this date will constitute a waiver of student's right of appeal.

If appealing, the student must provide written documentation on each absence to the Appeals Officer. Justifiable reasons

consist of personal illness and family deaths. Appeals will not be heard without the presentation of written

documentation. Failure to present documentation will result in a denial of appeal. Failure to appeal will constitute a

waiver of student's right to appeal. If student does not appeal, or the appeal is denied, a grade of 'W' will be recorded for

the course listed above.

If there is a dispute regarding this matter, the student should see the instructor and obtain written documentation before

the appeal.

In the event that the student has been previously dismissed and re-admitted to this class, a second appeal is not

available.

If the student wishes to remain in this class they should appeal to:

Academic Classes (W) (N) (S) Dr. Stephanie Duguid Drew Thompson Anika Floyd

Dow/Young Bldg. Admissions Office Admissions Office

Please make an appointment and check in with the secretary.

Career-Technology Classes:

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Ms. Jackie Martin (W) (N) Erin Delaney (S) Anika Floyd

Fortenberry Building CTE Bldg. Admissions Office

Dates of Absences:

01/07/13 01/14/13 01/16/13

Instructor: MARY.PEARSON@COLIN.EDU Date Submitted: 9/11/2008

Instructor's Comments: This is a test - please ignore

Cut-Out Reference ID: 18

Possible Appeal Results (to be entered by the Appeals Officer):

Example of email sent upon Appeal:

________________________________________________________________________________________

CUT-OUT DATA

Student Name: Test, JoeZ

ID#: 99999

Subject: MAT1513-52, College Algebra

Days Met: TT

Last Date of Attendance: 05/01/2006

Dates of Absences: 04/28/2006

Instructor's Signature: mp02201949

Instructor's Comments: This is a test!

APPEAL RESULTS:

Student has WITHDRAWN FROM CLASS.

Appeals Officer: mp Date: 05/23/2006

Appeals Officer Comments:

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How to Respond to a Drop/Withdrawal

When a student drops (or withdraws from) a class, the instructor will be notified via an email similar to

the one below:

In order for this drop/withdrawal to be complete, the instructor must click on the “Click to Verify LDA”

link shown above and enter the LDA and the instructor electronic signature on the form shown below.

Be sure to click Submit:

Upon submission of this form, an email will be sent to the Admissions Office where they will drop the

student from the class in Alliant.

NOTE: It is very important to respond to these drop/withdrawal emails in a timely manner – the

student will not be dropped from the class until you do.

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Library Resources

For More Information, Contact:

Oswalt Library - Wesson Campus; Kendall Chapman, Director

ken.chapman@colin.edu

601.643.8363 Dunn Library - Natchez Campus; Beth Richard, Director

601.446.1107

beth.richard@colin.edu

Taylor Library - Simpson Center; Byron Conville, Director

bryron.conville@colin.edu

601.849.0116

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Appendix A

Instructor’s Information Update

Please return to:

Wesson: Dr. Jill Logan

Natchez: Ms. Teresa Busby

Simpson: Dr. Dewayne Middleton

Date: ___________________________________

Name: ___________________________________

Faculty ID: ________________________________

Date of Birth: _____________________________

Home Address: ____________________________

____________________________

____________________________

Personal E-mail Address: ____________________

Home Phone Number: ____________________

Cell Phone Number: ____________________

Business Phone Number: ____________________

Occupation: _______________________________

Place of business (if adjunct): __________________________

Copier code (if applicable) (4 digits) : ______________________

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Appendix B

TRAINING REQUEST FORM

Name: _____________________________________________________

I need training on: YES NO

Submitting attendance electronically □ □

Submitting grades electronically □ □

Electronic Cut-outs □ □

Electronic Drops □ □

Classroom lecterns □ □

Canvas □ □

Co-Lin email □ □

Vital Source (ebooks) □ □

DropGuard □ □

Please turn this form in to your supervisor.

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Appendix C Course Syllabus

A course syllabus must be created and distributed to each student. The purpose of the syllabus is to provide clear communication about the goals and direction of the course and to formalize communication between the instructor and the students concerning academic and logistical expectations. Make sure that the following items are included in your syllabus:

Course Details

Course name and number

When and where the class meets

Instructor’s name

Instructor’s phone and email address

Course Objectives

Course overview

Student Learning Outcomes – these outcomes are found on the Co-Lin website, www.colin.edu. Click on Faculty & Staff, Academics, then scroll to Student Learning Outcomes.

Course Requirements

Course prerequisites and co requisites

Textbooks and other materials required

A detailed description of how the course will be graded (how many quizzes, tests, papers; weighting of each; amount of homework, etc.)

Preliminary information on papers or projects.

Policy statements on such things as attendance (see Class Attendance tab), make-up work/exams, plagiarism (see Student Handbook- Plagiarism; Student Conduct), etc. Consider the possibility of attendance problems after the cut-out date has passed and make appropriate adjustments in your attendance policy, for example, taking off points for absenteeism.

A list of all critical dates for administration of class including: Last day to drop the course Test dates, including final exam date Any other major due dates (projects, papers, special speakers, etc.)

Assignments as far ahead as possible.

Other Information

Disability Statement – If a student has a disability that qualifies under the Americans with Disabilities Act and requires accommodations, he/she should contact the Office of Disability Support Services for information on appropriate forms, policies and procedures. Direct any correspondence to Erin Smith or call 601- 643-8401;. The Simpson County Center contact, Mrs. Michelle Crace can be reached at 601-849-0121;. The Natchez Campus Contact, Ms. Brett Brinegar, can be reached at 601-446-1225 or brett.brinegar@colin.edu

Recommended readings

Information about extra help

Extra credit assignments (if applicable)

Disclaimer

The content contained in this syllabus is subject to change at the discretion of the instructor.

Wesson instructors: please email your course syllabus to Dr. Jill Logan, jill.logan@colin.edu and Stephanie Turnbo, stephanie.turnbo@colin.edu. On the Natchez Campus, email your syllabi, prior to the first class meeting, to Ms. Teresa Busby, Teresa.busby@colin.edu and Ms. Angie Friloux,

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angela.friloux@colin.edu. At the Simpson County Center, email your syllabi, prior to the first class meeting to Dr. Dewayne Middleton, dewayne.middleton@colin.edu and Mrs. Missy Orders, missy.orders@colin.edu.

EXAMPLE OF STANDARD SYLLABUS FORMAT INSTRUCTOR: Mrs. Carol Ford Dow/Young 229 (601) 643-8626 carol.ford@colin.edu COURSE TITLE: MAT 1313 – COLLEGE ALGEBRA COURSE CREDIT: 3 semester hours TEXTBOOK: Title: College Algebra Essentials, 3e Author: Robert Blitzer Publisher: Pearson/Prentice Hall Edition: 4th, 2007 ISBN#: 9780558655426 (packaged with MyLabsPlus) SPECIAL COURSE ENTRANCE REQUIREMENTS: Algebra I and II in high school and a score of 19 or higher on the ACT-M, successful completion of Intermediate Algebra (MAT 1233), or a Compass score of 56 or above. SPECIAL COURSE EXIT REQUIREMENTS: A comprehensive final exam. OVERALL COURSE GOAL: The student will improve his/her skills in algebraic computation, extend his/her reasoning ability, and broaden his/her interest and appreciation of basic algebraic concepts. The student will be prepared for more advanced work in mathematics. STUDENT LEARNING OUTCOMES: (1) The student will simplify expressions with exponents and radicals. (2) The student will solve algebraic equations and applications of these equations. (3) The student will solve quadratic and rational inequalities. (4) The student will perform operations with complex numbers. (5) The student will demonstrate an understanding of the relationship between algebraic equations and the Cartesian coordinate system. (6) The student will demonstrate an understanding of functions and their graphs. (7) The student will solve systems of equations. (8) The student will evaluate and graph exponential and logarithmic functions and function with base e. (9) The student will use properties of logarithms in logarithmic expressions and to solve exponential and logarithmic equations. CLASS ATTENDANCE POLICIES:

1. Students are expected to attend all classes. 2. A student not present in the classroom when the class roll is checked will be marked ABSENT. 3. A student who misses any part of the first 15 minutes of class will be counted as tardy. If a student

misses more than 15 minutes of a class, he/she will be counted as ABSENT. Three tardies will be counted as one absence.

4. Students coming in late must see the instructor AFTER class to change the ABSENCE to a TARDY.

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5. Students are allowed a LIMITED number of absences to account for illness and personal emergencies. The number of absences allowed in class is as follows:

Monday-Wednesday-Friday classes – 6 absences Tuesday-Thursday classes – 4 absences

6. Official absences do not count toward the allowed number of absences 7. STUDENTS WHO SLEEP IN CLASS WILL BE COUNTED AS ABSENT. 8. Exam date and time:

ASSESSMENT: Students will be evaluated by five (5) unit tests, MathXL online homework assignments and quizzes, and a comprehensive final examination. The average of the MathXL assignments will count as a 6th test grade. If a unit test is missed, the student will be responsible for making arrangements with the instructor for a make-up test. The make-up test must be taken before the next scheduled test or the student will be given a “0” for the missed test. The student must take all unit tests and the final examination in order to receive credit for the course. GRADING SCALE: GRADING PROCEDURE: A 90 – 100 Test Average 75% B 80 - 89 Final Examination 25% C 70 - 79 D 60 - 69 F 0 - 59 Each major test will consist of problems to be solved which demonstrate an understanding of the units being tested. The instructor reserves the right to make changes in the arrangement of the material if necessary. CELL PHONES AND PAGERS: Students should deactivate signals from cell phones and pages that can be heard by others during class. Students may keep pagers and cell phones on silent mode. Cell phone use (including text messaging, games and use of P.D.A.’s) in the classroom while class is in session is strictly prohibited. Copiah-Lincoln understands, however, that in certain situations it is imperative that the student be accessible through his pager of cell phone (emergencies, volunteer firefighter, etc.) Students must receive permission from the instructor to leave audible signals active. Students found in violation of this policy will be given a warning by the instructor for the first offense. In the event of a second offense, the student’s name will be turned in to the Dean of Students resulting in a $25 fine. DISABILITY STATEMENT: If a student has a disability that qualifies under the Americans with Disabilities Act and requires accommodations, he/she should contact the Office of Disability Support Services for information on appropriate forms, policies and procedures. Direct any correspondence to Mrs. Erin Smith or call 601-643-8401; The Simpson County Center contact, Mrs. Michelle Crace can be reached at 601-849-0121. The Natchez Campus contact, Ms. Brett Brinegar, can be reached by calling 601-446-1225 or brett.brinegar@colin.edu DISCLAIMER

The content contained in this syllabus is subject to change at the discretion of the instructor.

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Appendix D--Technology Access…How to…

Go to www.colin.edu, then click on:

1. Wolf Alert (Red Wolf Alert) a. This is our EMERGENCY NOTIFICATION SYSTEM. If there is any change in its status or information

regarding class schedules, students and employees will be contacted through Wolf Alert, local radio and the college website.

b. Log on to set up: Go to https://www.myschoolcast.com i. Username: Co-Lin email (FLastname1234@st.colin.edu- 1234 is the last 4 digits of your

student ID number) ii. Password: 6-digit Date of Birth (Once you log-on, you will be asked to change your

password). iii. PLEASE UPDATE ASAP!!!!! iv. If the website is not available, log on directly at https://www.myschoolcast.com/login.aspx

2. Co-Lin Webmail (envelope picture) a. This is where ALL correspondence from the college, instructors, and classes (on-line, hybrid, and on-

ground). Be sure to check regularly!! b. Log-on:

i. Username: email address OR 6-digit ID ii. Password: 6-digit Date of Birth

iii. If the website is not available, log on directly at https://outlook.office365.com/owa/colin.edu/

3. My Pack-Alliant Portal (My Pack) a. This area contains information about classes, attendance, financial aid, student records, and

bookstore b. During pre-registration periods, you will be able to register for classes in this location after you speak

with your advisors. c. Log-on:

i. Username: 6-digit ID ii. PIN: 6-digit Date of Birth

iii. If the website is not available, log on directly at https://access.colin.edu/cgi-bin/fslogin.mbr/login

4. Canvas a. This area is where you have an online link to ALL classes (on-ground, hybrid , and on-line) b. On-ground: You can check grades, communicate with classmates and instructors c. Hybrid/On-line: In addition to the items above, you will follow directions, submit assignments,

interact with students through discussion boards, and other modes of communication. d. Log-on:

i. Username: 6-digit ID ii. Password: 6-digit Date of Birth

iii. If the website is not available, log on directly at https://colin.instructure.com

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Appendix E

MY SIGN-IN PAGE

(KEEP IN A SECURE PLACE)

3. Computer Login: _______________________ ___________________________

USER ID PASSWORD first initial; last name DOB: MMDDYY

4. WEBMAIL: ________________________ ___________________________

USER NAME PASSWORD first initial; last name DOB : MMDDYY

Last names to note: Logan (Associate Dean), Hulon (Vice-President of Instruction), Warren (Director of Records and Admission), Pearson (Technology), McInnis (Technology), Altman (Official Absences); Busby (Natchez), Middleton ( Simpson)

3. ALLIANT (myPack): ____________________ ____________________________

USER NAME PASSWORD FACULTY ID (55XXXX) DOB: MMDDYY

8. CANVAS: ____________________ ___________________________ USER NAME PASSWORD FACULTY ID (55XXXX) DOB: MMDDYY

9. SUBMIT ATTENDANCE SUMMARY: ENTER YOUR BIRTHDATE WITH A FOUR-DIGIT YEAR (MMDDYYYY).

10. CUT-OUT FORMS: SIGN INTO THE CO-LIN HOME PAGE.

CLICK ON 1) FACULTY/STAFF; 2) CAMPUS FORMS).

____________________ ______________________________ COLIN\USERID PASSWORD (DOB: MMDDYY)

For Windows XP: colin\your userid (preced your userid with colin followed by a backslash \ ) For Windows 7: only your userid (first initial; last name)

11. FAX in Dow/Young building (601-643-8612)

Contact Help: Mary Pearson 601-643-8425mary.pearson@colin.edu

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Appendix F

PERS

□ I AM currently covered for the Public Employees’ Retirement System of

Mississippi (PERS) through a position other than Copiah-Lincoln Community College. ______________________________________________________________ Name of Covered Agency

□ I AM NOT currently covered for the Public Employees’ Retirement System of

Mississippi (PERS) through a position other than Copiah-Lincoln Community College.

□ I AM currently receiving benefits from the Public Employees’ Retirement System

of Mississippi (PERS).

□ I AM an elected official of a municipality or county governmental office.

I certify that all statements above that apply have been marked. ______________________________________ Print Name ______________________________________ Signature ______________________________________ Social Security Number

______________________________________ Date

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Appendix G—HIGHER ONE

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Appendix H

Faculty Evaluation Information

Faculty evaluation is a measure to aid the employee and the supervisor to arrive at an understanding of the employee’s performance and progress for a given time. Each faculty member will be evaluated on points such as the following:

Course syllabus

Class meetings as scheduled

Enforcement of attendance policy

Accuracy of class rolls, attendance and grades in ALLIANT (myPack)

Prompt reporting of no-shows by the deadline requested

Frequency of checking e-mails

Classes beginning and ending on time

Utilization of multi-media technology

Attendance at faculty meetings and trainings

Instruction that engages the students

Mid-term grades are entered by the deadline requested

Attendance audit reports are entered by the deadline requested

Remarks from students on the student evaluation form

Academic rigor and grade distribution

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Faculty Performance Evaluation,Page 1

COPIAH-LINCOLN COMMUNITY COLLEGE EMPLOYEE PERFORMANCE EVALUATION (Teaching) Evaluation Year: __________

Employee’s Name Immediate Supervisor Date of Evaluation

Position Department Employee ID #

Employees are rated on the indicators below using the scale on the right. *Employees who are not meeting requirements will be placed on an

improvement plan with a specified follow-up period.

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Course Syllabus (Syllabus is explicit, thorough, and includes student learning

outcomes.) Comments:

Teaching Method (Instructor uses a variety of teaching methods to engage

students.) Comments:

Course Statistics (Retention, completion, SEI, grade distribution)

Comments:

Records (Accurate records are maintained and submitted within deadlines.)

Comments:

Communications (Communication with supervisor(s) and students/advisees is

timely.) Comments:

Training (Instructor attends scheduled faculty meetings and required training

sessions.) Comments:

Attendance & Punctuality (Instructor conducts scheduled classes and observes

work/office hours as outlined in the Policy & Procedures Manual.) Comments:

Quality of Work (Accuracy, content, and thoroughness of employee’s work.)

Comments:

Knowledge of Work (Grasp of procedures and methods of operations, equipment

involved on the job, and subject matter.) Comments:

Supervisory Skills (Demonstrates effective planning and organizational skills,

decision making, and problem solving.) Comments:

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Page 2 of Faculty Performance Evaluation

Additional criteria for Career-Technical instructors

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Instructor follows the statewide curriculum for the program. Comments:

Instructor follows up with students for placement purposes. Comments:

Instructor conducts advisory committee meetings with representatives from business and industry. Comments:

This is to be completed by the evaluator.

Other Comments:

SIGNATURES & DISCLAIMERS

Signature of Evaluator Date It is understood that in signing the Performance Evaluation form, the employee acknowledges having seen and discussed the report. Your signature does not necessarily imply agreement with the conclusions of the supervisor. If you desire, you may attach a written statement and/or ask for a conference with the reviewer of the Performance Evaluation. You are entitled to a copy of this evaluation.

Employee’s Signature Date

Reviewed by Date

This form is intended to aid the employee and the supervisor to arrive at an understanding of the employee’s performance and progress for a given time. It has value as a counseling aid and therefore should be reviewed by the supervisor and the employee together.

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During your evaluation conference, your supervisor will go over your evaluation with you and will suggest any improvement plan, if needed. You will sign your evaluation while you are meeting with your supervisor, regardless of whether or not you agree with the evaluation. In the event that you are not pleased with your evaluation, you have the right to meet with the next person in the chain of command who reviews the evaluation.

Appendix I GRADE CHANGE FORM

Student’s Name: _________________________________________________________________

Student’s ID#:___________________________________________________________________

Course:________________________________________ Course Code #:________________

Semester: ______________Fall Year:_______ Grade changed from _________

______________Spring to _________

______________Summer

Reason for change:_______________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

___________________________________________ ___________________________ Instructor’s Signature Date

___________________________________________ ___________________________ Division Chair/Appropriate Vice President or Dean Date

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Appendix J Copiah-Lincoln Community College

Student Questionnaire Name: ____________________________ I.D.#_____________ Birth date: ___________________ Address: _______________________________ City/State: _______________________________ Email address: ____________________________ Cell phone: _____________________________ Course Code and Title (ex. ENG 1113-80, English Composition I): ___________________________ ___________________________ High School Attended: ________________________________ City/State: ___________________ College Major: _________________________ List the most recent course in this discipline (ENG, MAT, etc.) you have taken (high school or college): Course Final Grade _______________________ _____ Co-Lin activities in which you participate (band, baseball, trailblazers, etc.) _____________________________________

_____________________________________

_____________________________________

I certify that:

1. I have received a copy of the course syllabus. 2. The instructor has explained the course goals, the grading system, course test policies, the

class attendance policy, and the cell phone policy.

Signed: _______________________________

Date: ________________________________

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Appendix K

What is a Hybrid Course?

A hybrid course is a blend of face-to-face instruction with online learning. The first two questions everyone asks about hybrid courses are, "How much of the course should be online?" and "What part of the course should go online?" While at least 50% of the class is required to be face-to-face, hybrid courses show variety in how the face-to-face ratio to online time is distributed. Instructors schedule their courses very differently. For example, some replace one class per week with online assignments. Others met with their students in class for several weeks and then suspended class meetings for several weeks as the students worked independently or in teams on online assignments. One hybrid instructor simply replaced the last 30 minutes of a weekly night course with online work to ensure that students were prepared to participate in the in-class discussions. You may deliver your coursework with as little online as you wish. The only requirement is that no more than 50% be delivered online. Hybrid classes do not necessarily meet one time on ground and one time through Canvas each week. Stress to students that how much of the class is done online (again, no more than 50%) depends on their responsibility of completing the online assignments. The instructor reserves the right to cancel the hybrid portion of the class altogether. Tip 1: Take it easy

Start early — 3-6 months in advance — and produce learning modules that meet specific learning goals and are easy to manage and grade. Typically, instructors start planning their courses in June. By August a course plan has been developed which continues to be improved upon during the fall semester. The first hybrid courses are then taught in spring semester.

Redesign is an incremental process. Try not to include too many new activities at first. Start small and you can build it one step at a time, experimenting and learning as you go.

Keep technology use simple. "Start early and plan very carefully; hybridization is a lot of work."

Tip 2: Focus on design, not technology Focus on the integration of the online and face-to-face components. Connecting what

occurs in class with what is studied online is critical so instructors do not end up teaching two parallel but unconnected courses. Bringing dissimilar elements together to achieve a shared result is the goal.

You may be tempted to cover exactly the same material as in your traditional face-to-face course, and then add a number of online activities. What results is the “course-and-a-half-syndrome” which occurs when the online and face-to-face activities have not been fully integrated. The students' work online must be relevant to the in-class activities. Ask yourself the following questions:

What do I want students to be able to do at the end of the semester? (Work backward from your final goals.)

What must we do on the first day, the second day, the third day, to get there?

What do I plan to discuss in each face-to-face meeting?

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How do resources I’ve posted online help students have more effective discussions face-to-face?

How are the discussion questions in the discussion board area tied to the face-to-face topic and activities?

Where can students take what they have discussed online and build on it for 1) a face-to-face discussion; 2) face-to-face group activities?

Simply putting materials online will not guarantee that students engage with and learn from them. For that, you need activities that require students to perform basic academic tasks, such as summary and analysis, and that place them in conversation with each other, such as through responses to each other’s summaries and analyses.

It is impossible to stress integrating face-to-face and online learning too much. Students are quite critical if they feel the face-to-face and time-out-of-class components of the course are not well integrated.

Tip 3: Use the resources already available Use online help resources such as facilitation of group work, managing discussion forums,

etc. to help you with integrating your coursework.

Tip 4: Don't go it alone Talk with and get advice and feedback from experienced hybrid course instructors. It is important for hybrid instructors to learn how to facilitate and manage online

interaction. These are critical skills for teaching hybrid courses. Let us know when you are ready for more training!

Tip 5: Provide an in-class orientation to the online portion of the course.

The first week of class should be dedicated to technology and class socialization, especially since some students are concerned that they lack the necessary technology skills and access to fast modem connections.

You may schedule to use a computer lab if needed for orientation. Consider having the students complete simple tasks, such as logging in, posting to the discussion board, submitting a “test” assignment, checking their assignments, etc. These tasks may have a number of points assigned, so it can actually be their first assignment.

Consider writing very complete and clear "how to" instructions for students. Tip 6: Manage your students' expectations

Explain the hybrid course format and assignments clearly and repeatedly. Make other course expectations as explicit as possible right from the start. In particular, make sure that the schedule of in-class and online work is clear to the students, and that due dates are stated explicitly and repeatedly. Students who have spent the past two decades or so in traditional classroom settings will have to learn new skills to cope with the distribution of requirements over time, and to cope with their new dependence on each other, for if teachers create opportunities for interaction, then each participant becomes dependent on the participation of the others.

Make sure that students understand that attendance and assignment deadlines for the online portion of the course are critical and that the “hybrid” part of the course will be terminated if it is abused.

Students who do not “attend” the online portion of the class during the appointed time will be marked as absent and are subject to being cut-out.

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Draw your students' attention to special technical needs, or particular assignments that may require additional resources: not all online work can be completed at home.

Warn the students that problems with technology may not be used as an excuse for not turning in assignments. If a problem occurs, the assignment must be turned in via a hard copy.

Time spent in the classroom is even more important than ever. It is then that students will be face-to-face with the instructor and will be expect ed to understand what it is they are doing.

Instructors report that their most significant problems are with students not taking responsibility for their courses and with students' poor time management skills. As one instructor advised, "Time management is a problem. Begin a conversation with students about time management. Students need to have strong time management skills in hybrid courses, and many need assistance developing this skill.

Tip 7: Prepare for anticipated problems Use simpler technologies to reduce risk and complications. Break down and phase in longer assignments. Provide time management tips for students. Be very clear about what students are expected to do, and how you will grade them. Prepare technology help sheets. Identify a place to go for live technology help. Develop a plan for conducting course activities when technology fails. For example, keep a

backup copy of files on a home computer so you can e-mail important information to students.

Tip 8: The little things count! Things will occasionally go wrong; plan carefully and be flexible about making adjustments

where needed. Ask for feedback from your students often and take their responses seriously. Use class time for lectures. This can help reduce the time it takes to develop online

materials because posting lectures online is often the most difficult and time-consuming aspect of creating hybrid courses.

Don't organize your course too tightly. Leave room for any adjustments that you think necessary.

During the course, falling behind or sloppy record keeping can be fatal: stay current and keep copies of everything. Set aside time to focus on the online components, including reading student postings and assignments.

Communication with students is crucial. Make yourself as available to them as possible. Consider giving students a cell phone number to contact you. Conversely, be sure to acquire their cell phone numbers and alternate email accounts.

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Appendix L Student Complaint Procedure & Forms

COPIAH-LINCOLN COMMUNITY COLLEGE STUDENT COMPLAINT PROCEDURE

When students encounter problems on campus that they do not know how to resolve, they should attempt to work out the problem by initially discussing it with those involved. If a problem or issue still exists after that discussion, the student has the right to initiate what is defined as a formal complaint. All formal complaints must be put in writing using the official Student Complaint Form (paper or online version) by following the steps below:

1. Each campus location processes its own complaints. Students should contact the Vice President of the Natchez Campus, Vice President of the Simpson County Center or the Dean of Student Services at the Wesson Campus, as appropriate. (Instructional complaints on the Wesson Campus should be directed to the Dean of Academic Instruction or the Dean of Career, Technical, and Workforce Education.) eLearning students may submit complaints electronically via the Student Complaint Form at www.colin.edu/eLearning.

2. Students should express the nature of the complaint and pertinent information on the college’s Student Complaint Form and submit the completed form to the appropriate person listed above. Student complaints must be filed no later than the end of the following semester after the issue in question occurred.

3. The college representative receiving the complaint will either process the complaint personally or refer it to the appropriate person for disposition. All student complaints will be processed and final determination will be made by college personnel who are not directly involved in the alleged problem. All student complaints will be processed within 60 working days or sooner depending upon the nature and circumstances of the complaint.

4. Students have a right to due process for any grievance. If the student is not satisfied with the resolution of the grievance, the student may then appeal to the President in writing within three (3) days of the previous decision. Any student who does not submit a written appeal by that date forfeits any further consideration in this matter. The President’s decision will be final.

5. No adverse action will be taken against the complaining student by the college personnel as a result of the complaint.

6. For complaints regarding Sexual Harassment, Title IX, or Section 504 directives, refer to the sections in the handbook as special provisions apply.

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COPIAH-LINCOLN COMMUNITY COLLEGE STUDENT COMPLAINT FORM

Complaints must be filed no later than the end of the following semester after the issue in question occurred. Student filing the complaint:_______________________________________________________ Student email:_____________________Student phone number(s):_______________________ Date complaint filed: ______ _________ Do you request confidentiality? Y_____ N_____ Nature of the complaint:_________________________________________________________ (Examples: Cleanliness of Facility; Grading Policies; Employee Conduct)

Date(s) incident occurred:________________________________________________________

Major points/narrative of complaint: (Attach additional sheets if necessary)

Summarize your complaint below. Be sure to identify individuals or department(s) involved in the complaint.

I wish to register an official complaint with Copiah-Lincoln Community College and understand that all student complaints will be processed within 60 working days or sooner depending upon the nature and circumstances of the complaint. Yes_____ No_____ _____________________________ (Student Signature) _____________________________ (Date) _____________________________ (College Official) _____________________________ (Date)

Action taken: (To be completed by college official)

Revised June 13, 2014 _____________Date of Notification of Student