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Fall 2011 1
School Site Council (SSC)
Training
(12 Member Minimum)
Teachers 4
Other Staff 1
Parents/Comm. 3
Students 3
Principal 1
Fall 2011 2SUHSD
Agenda• SSC Background• Responsibilities of SSC• Composition of SSC• Membership Selection Process• Roles of Officers• Roles of School Principal• Advisory Committees• Rules of Order• Bylaws • Record Keeping• SPSA • Data Reports• Categorical Funds• PI, AYP and API• Annual Notification of UCP
Fall 2011 3SUHSD
SSC Background
School Site Councils are a major part of the overalldecision-making structure at each school. They
are a very special group of people who areelected by their peers to represent the
members of a school community. Their primaryrole is to guide the student achievementprocess to ensure that the needs of all
students are specifically addressed in theSingle Plan for Student Achievement (SPSA).
Fall 2011 4SUHSD
SSC Responsibilities
• Council Composition – Minimum of 12• (School Staff 50% - Parents/Community & Students 50%)
• Election of Officers• Chair, Vice-Chair, Secretary
• Rules of Order• Records – Maintain for a minimum of 3 yrs. (agendas, sign-
in sheets, mtg. minutes – send to Special Projects Office each month)
• Program Improvement (PI)• Single Plan for Student Achievement (SPSA)
Fall 2011 5SUHSD
12 Member Minimum• Staff – 50%
1 - Principal: The principal is always a voting member. 4 - Teachers: Always make up the majority of the staff. 1 - Other Staff (non-teaching):
Certificated Personnel (Counselor, School Psychologist, Librarian, Asst. Principal)
Classified Personnel (Office staff, Technicians, Instructional Aides or Food Services).
• Parents/Community & Students – 50% 3 – Students 3 - Parents/Community: Parents and Community members
cannot be employees of the school. Ed. Code 52852
SSC Composition
(12 Member Minimum)
Teachers 4
Other Staff 1
Parents/Comm. 3
Students 3
Principal 1
Fall 2011 6SUHSD
SSC Membership Process
• Elections are held annually (Fall)• Members are chosen by their peers:
o Teachers select teacherso Parents select parents/community memberso Other (non-teaching) School Staff select other school staffo Students select students
o Not through an ASB position
• Bylaws should specify:o Means of selection (ballot or open meeting)o Terms of Office (1 yr. vs. 2 yrs.)o Notice of elections for each peer groupo Responsibilities and time commitments
Fall 2011 7SUHSD
Roles of Officers
Once a membership is established officers must be elected.
• Chairperson – Presides at all meetings of the council, organizes, convenes, and leads meetings of the council, and has voting rights.
• Vice Chairperson – Substitutes for the chair in his or her absence.
• Secretary – Records maintained at site and sent to Special Projects office each month• Agendas• Sign-in Sheets• Meeting Minutes
Fall 2011 8SUHSD
Roles of School Principal
• Is always a member.• Is a voting member of the council.• Provides program information and leadership.• Interprets policies and regulations.• Administers the school level activities of the
approved plan.• The principal may not veto council decisions nor
make any changes to the SPSA after it has been approved by the council.
Fall 2011 9SUHSD
Advisory Committees
The SPSA must be developed with the advice,review, and certification of any applicable schooladvisory committees. Such groups include:
• English Learner Advisory Committee (ELAC)
• Special Education Advisory Committee (SPEDAC)
• Gifted and Talented Education Advisory Committee (GATE)
• Parent and Teacher Association (PTA)
Fall 2011 10SUHSD
Rules of Ordero Meetings must be open to the public.
o (The Green Act, CA Ed. Code 54421)o Meeting notice must be posted 72 hrs. in
advance with date, time and location. o (The Green Act, CA Ed. Code 54421)
o Requires the posted agenda to contain a brief general description of each item of business to be discussed. o (The Brown Act, CA Ed. Code 54950)
o Requires public access to meetings and to allow the public to speak. o (The Brown Act, CA Ed. Code 54950)
Fall 2011 11SUHSD
Rules of Ordero The public may address the council on items within the
jurisdiction of the council. o (The Green Act, CA Ed. Code 54421)
o SSC cannot act on an item not described on the posted agenda unless, by unanimous vote, it finds a need for action unknown when the agenda was posted.
o Questions and brief statements of no impact on students or employees that can be resolved by providing information need not be described on the posted agenda.
o Violations require that the item must be reconsidered at the next meeting after public input. o (The Green Act, CA Ed. Code 54421)
Fall 2011 12SUHSD
SSC Bylaws
Each SSC is required to have a set of rules under which it willconduct business. The Bylaws must be reviewed annually and should include:
• Membership Composition (50% Staff + 50% Parents/Community Members & Students)
• Replacement of Members (Alternates/Termination of members)
• Election Procedures (When, Where, How)
• Term of Office (1 or 2 yrs)
• Quorum (50% + 1 – Check Site Bylaws for Member Composition)
• Meeting Schedule (for the year)
• Committees (Election, Analyze Data, Funding Possibilities)
Fall 2011 13SUHSD
SSC Record Keeping
Sites must maintain records for a minimum of 3 years andsubmit the following records to the district:
• Elections (annually in the Fall)• Official Correspondence• Agendas• Sign-In Sheets (each meeting)• Minutes of Meetings (which include attendance, discussion,
recommendations, and actions)• Evidence of input from school advisory committees• Bylaws (reviewed annually)• Copies of SPSA (reviewed/revised annually)• Parent Involvement Policy - PIP (reviewed/revised annually with Title I
Parent Input)• Home/School Compact (reviewed/revised annually with Title I Parent Input)• School Safety Plan (reviewed/revised annually by March 1st)
Fall 2011 14SUHSD
Single Plan for Student Achievement (SPSA)
Reaffirm or Revise School
Goals
ReviseImprovement
Strategies and Expenditures
Monitor Implementation
MeasureEffectiveness
of Improvement Strategies
Approve and Recommend
SPSA to Local Governing Board
SeekAdvisory
CommitteesInput
Reach Desired Outcomes
Fall 2011 15SUHSD
Student Performance Data Reports
Stateand
Federal
California High School Exit Exam
(CAHSEE)
GraduationRate
CA Standards Tests(CST’s)
CA Modified Assessment
(CMA)CA Alternate
Performance Assessment(CAPA)
California English Language
Development Test
(CELDT)
Fall 2011 16SUHSD
Categorical Funds
Description of Funding:
Title I - 30100
Title III/LEP – 42010
Migrant - 30600
EIA/LEP – 70910
Gear Up – 58100 (AHS only)
QEIA – 74000 (LPMS only)
Fall 2011 17SUHSD
Categorical Funds
Guidelines:Provide direct instructional support to students to improve academic achievement.Supplement the district’s core program.Support Professional Development.Foster Parent Partnerships.
Categorical funds must be:Reflected in the SPSA.Approved by the SSC.
Fall 2011 18SUHSD
Program Improvement (PI)
Program Improvement (PI) is a sanction applied to Title I schools not achieving their annual achievement targets after two consecutive years. Federal Title I law and NCLB prescribe the following improvement sanctions:
• Year 1 – PI (School Choice/Revise Plan)o Salinas High and Everett Alvarez High School
• Year 2 – PI (School Choice/Supplemental Educational Services/Revise Plan)o Alisal High and North Salinas High School
• Year 3 – Corrective Action (School Choice/SES/Decrease Management Authority)
• Year 4 – Restructuring (School Choice/SES/Restructuring Plan)
• Year 5 – Implementation of the Restructuring Plan (School Choice/SES)o El Sausal Middle and Harden Middle Schoolo Washington and LaPaz Middle Schools (5+)
Fall 2011 19SUHSD
Adequate Yearly Progress (AYP) under
No Child Left Behind (NCLB)
The primary objective of the SPSA process is to support data-driven decision making to improve teaching and learning.
• AYP – Federal (the goal of 100% proficiency in Reading and Math by school year 2013-14)
5 performance levels (Advanced, Proficient, Basic, Below Basic and Far Below Basic)
o Three primary elements:1.Tests in English Language Arts and Math
o CAHSEE and Middle School CST’s2.Annual reports about students’ progress toward proficiency.3.Increasingly serious consequences for schools and districts that
repeatedly fail to make “Adequate Yearly Progress.”
Fall 2011 20SUHSD
Academic Performance Index (API)
• California Public School Accountability Act 1999
• Numeric Scale 200-1000• Target 800• Measures the growth a school is
achieving
Fall 2011 21SUHSD
Annual Notification of the
Uniform Complaint Procedures (UCP)
• Notification for students, employees, parents/guardians, school/district advisory committees, private school officials and other interested parties.
• SUHSD has established procedures to address allegations of unlawful discrimination and complaints alleging violation of state or federal laws governing educational programs.