Fall 2013 Reading Retake

Training Materials

Test Administrator Before TestingChecklist Read the test administration manual. Read the Test Administration Policies and Procedures and sign the

FCAT 2.0 Test Administration and Security Agreement. Read and sign the Test Administrator Prohibited Activities

Agreement. Establish an appropriate setting for test administration. Prepare and receive all materials needed for test administration. Ensure that your students and parents/guardians understand the

testing policies prior to the first day of testing. If you are administering tests to students who require

accommodations, become familiar with the accommodations and discuss how accommodations will be provided with your school coordinator.

Ensure that you know how to open TestNav or TestHear to the login screen for each student computer prior to testing. 2

Test Administrator Before Testing• Sign and return an FCAT 2.0 Test Administration and

Security Agreement, which indicates that the test administrator:− Has received training− Has read the Test Security Statute and State Board Rule− Has read all applicable portions of the test administration manual− Understands and agrees to adhere to all test security and

administration policies and procedures

• Sign and return a Test Administrator Prohibited Activities Form

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Test Administrator Before TestingPrepare the Room for Testing• Tests should be administered in a room that has

comfortable seating, good lighting, adequate ventilation, and sufficient workspace.

• Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Discuss any concerns with your school assessment coordinator.

• Post the sign that reads TESTING—Please Do Not Disturb and display the stopping time as instructed in the script. Remove or cover all visual aids in the room. 4

Test Administrator Before TestingPrepare the Room for Testing (cont.)• When you arrive on the day of testing, open each student

workstation in the testing room to the student login screen, but do not log in for students.

• Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing. (www.FLAssessments.com/RetakeStudentCommentForm)

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

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Test Administrator Before TestingTest Materials Needed (as applicable):

• Test Administration Manual• Session Roster/Administration Record/Security Checklist• Student Authorization Tickets• Seating Chart• Test Group Code• Seal Code (Session 2)• Security Log• CBT Worksheets• Reading Passage Booklets (accommodations)• Test and Answer Books (accommodations)

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Test Administrator Before TestingTest Administration Manual• You will need the Fall 2013 Reading Retake Test

Administration Manual to read the test administration scripts to students.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications.

• The scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, assistive devices) and paper-based accommodations are provided in Appendix A.

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Test Administrator Before TestingSession Roster• School assessment coordinators will provide a Session

Roster (CBT only), which includes the following information:

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− Test Administration− Session Name− Test to be Administered− Test Code (password) − Student Names

− Student ID Numbers− Student Birth Dates− Class Information− Test Form/Form Group Type− Login IDs

• Session Rosters may be used to record required administration information.

Test Administrator Before Testing

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Session Roster (cont.)• Session Rosters must be handled in a secure manner

and returned to the school assessment coordinator immediately after each test session is completed.

Test Administrator Before TestingRequired Administration Information

Record the following required information on your Session Roster or Administration Record/Security Checklist:• Students assigned to the room• Attendance information• Accommodations provided to students• Accommodations used by students• Test group code• Unique security number of secure documents assigned to each

student (paper-based accommodations only)• Signatures of test administrator and school assessment coordinator• Dates and times for when secure materials are received and

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Test Administrator Before TestingRequired Administration Information (cont.)• The list of required administration information has been

updated to include both the accommodations provided to students and the accommodations used by students during the test administration.

• If a student chooses not to use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess or on the student grid sheet.

• Schools are responsible for maintaining documentation of accommodations that are provided but not used. 11

Test Administrator Before TestingStudent Authorization Tickets• You will receive Student Authorization Tickets from your

school assessment coordinator at the beginning of each day of testing.

• For the test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

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Test Administrator Before TestingStudent Authorization Tickets (cont.)• Each student will log in using the same Student

Authorization Ticket for both test sessions.

• Give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

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Test Administrator Before Testing

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Student Authorization Tickets (cont.)

Test Administrator Before TestingTest Group Code• A test group code is a unique four-digit number used as a

security measure to identify groups of students tested together. Each testing room must utilize a different test group code.

• Students will enter the test group code before beginning the test, as indicated in the scripts.

• Your school assessment coordinator will provide you with a test group code. The same test group code is used for each test session.

• If students are absent for a test session, a different unique code must be used for each make-up session.

• The code must be recorded on the required administration information and on each seating chart.

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Test Administrator Before Testing

Test Code Test Group CodeA six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav/TestHear.

A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav/TestHear and before students see the first question.

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Test Administrator Before TestingSeating Chart• An accurate seating chart must be maintained for each testing room for

each test session. Seating charts must record the following information:− The room name/number− Student names and their locations in the room during testing− The front and back of the room− Direction students are facing− Date− Session starting and stopping times− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)

• If the seating configuration changes during testing, a new seating chart must be created.

• Remember to maintain seating charts for both test sessions.17

Test Administrator Before TestingSeal Code• A seal code is a unique four-digit number used to allow students

to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1.

• TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.

• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students.

• Students are not able to return to Session 1 once they have logged in to Session 2. Each student will log in using the same Student Authorization Ticket for both test sessions.

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Test Administrator Before Testing

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Seal Code (cont.)

Test Administrator Before TestingSeal Code TestNav

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Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Test Administrator Before TestingSeal Code TestHear

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Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Test Administrator Before TestingSecurity Log

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A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

Test Administrator Before TestingCBT Worksheets• CBT Worksheets may be provided for students to make

notes. A sufficient number of worksheets should be available for all students taking the computer-based test.

• The worksheet is an 8½ × 11 page (located in Appendix D and posted to PearsonAccess) that may be copied and distributed as indicated in the administration script.

• Students must be provided a new worksheet for Session 2.• Collect used worksheets after each session and return

them to your school assessment coordinator. • Used worksheets are secure materials. 23

Test Administrator Before TestingReading Passage Booklets• Reading Passage Booklets will be provided for eligible

students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans.

• The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

• Reading Passage Booklets are secure materials.24

Test Administrator Before TestingAdditional items:• Pens and/or pencils• Clock or watch• Signs

− Do Not Disturb Sign− Electronic Devices Sign− Session Signs

• Cover Sheets− TO BE SCORED Cover Sheet− NOT TO BE SCORED Cover Sheet

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Test Administrator Before TestingCommunicate Testing Policies to Parents/Guardians and Students• Electronic Devices Policy––If students are found with ANY electronic

devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days.

• Leaving Campus—If students leave campus before completing a test session (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete that session. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

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Test Administrator Before TestingCommunicate Testing Policies to Parents/Guardians and Students (cont.)• Testing Rules Acknowledgment—Prior to testing, students will be asked to

affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking a computer-based test show that they have read the statement by clicking a box (TestNav) or circle (TestHear); in a paper-based test, a signature line appears below the statement.

• Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting to blogs or websites like Facebook or Twitter. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.” Please make sure that students understand this policy prior to testing and remind them that “discussing” the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites (Facebook, Twitter, etc.). 27

Test Administrator Before Testing

Accommodations

• Appendix A of the Fall 2013 Retake Manual contains detailed information regarding accommodations for students with disabilities and ELLs.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

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Test Administrator Before TestingCBT Test Administrator Quick Reference Guide• This guide lists possible error messages students

may encounter, explanations for each message, and troubleshooting solutions.

• This guide is a helpful resource for test administrators during testing and is available at www.FLAssessment.com/AdditionalResources.

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Test Administrator During TestingChecklist Maintain the seating chart, Security Log, and record of required

administration information for your room. Ensure that each student has a pen or pencil, and distribute

testing materials as indicated in the scripts. Read the appropriate administration scripts VERBATIM to

students. Read the important information and adhere to the instructions between the SAY boxes.

Keep accurate time for each test session and display stopping times for students.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

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Test Administrator During Testing

Supervise test administration and ensure that students:

• Have cleared the area around their workstations of all materials except for the appropriate test materials.

• Check the Testing Rules Acknowledgment box and enter the correct test group code.

• Do not have books, notes, scratch paper, or electronic devices of any kind during testing or during breaks within a test session, even if they do not use them.

• Do not talk to other students or make any disturbance.• Are working independently.• Are working in the correct test and session.

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Test Administrator During Testing• It is not appropriate to use cell or classroom phones, grade papers, or

work on the computer during testing.• While you may encourage students to continue working, you may not

talk with them about test items or help them with their answers.• If a student’s computer is disconnected from the test, contact the

technology coordinator to help diagnose any technical issues and resume the student’s test in PearsonAccess (or contact your school assessment coordinator if you are not authorized to do so).

• If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved.

• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

• At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm, as needed. 32

Test Administrator After TestingChecklist Verify that you have collected all required administration

information, including accommodations actually used by each student, and make copies for your files.

Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.

Report any missing materials to your school assessment coordinator.

Organize materials and return them to your school assessment coordinator.

Complete the Fall 2013 Retake Test Administrator Comment Form at www.FLAssessments.com/FallRetake.

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Thank you for ensuring a secure and successful Fall 2013

Reading Retake administration.

Questions?

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